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Fergus Falls Hockey Association March 2017 Unapproved Meeting Minutes
Date: March 1st,2017 Time: 6:30p.m. Location: Community Room at the Community Arena
Present Regular Mtg.: Melissa Babolian, Mike Donaghue, Todd Hershner, Paul Jensen, Darren Krein, Tim Lill, Curt Proffit, Cory Reinertson, Susan Rohde, Mike VanVoorhis, Niki Welde, Ryan Welle, Cyndi Young, Jeff Young Absent: Troy Stenstrom Staff/Committee: Sarah Cheshire, Jessica Karsnia, Pam Muxfeldt, Brady Mantuefel Other: Alyssa Johnson, Eric Nelson
I. II.
III.
Call Meeting to Order- 6:31pm by Paul Jensen. General membership open forum a. Dan Zierden- equipment proposal i. Consignment: Any item you wish to sell, simply bring it by the store. Cullen’s will mark the product with your price plus a store fee of 35%. Store fee is used to help cover credit card cost, overhead, and floor space. ii. Fergus Falls Donated items: Any item you wish to donate, simply drop off at the store. We will log them and price them. After sold we will donate 40% of the sale price to FFHA. Dan will run a report and make payments monthly. b. Motion to approve Dan’s Used Equipment Policy and advertise on FFHA’s website was given by Darren Krein and 2nd by Jeff Young. Motion carries. c. Treadmill Update- moved to front of meeting per request i. Spring treadmill- Dates, times, cost, etc. – Alyssa Johnson will be in charge of the Spring/ Summer treadmill programs and Larry Goos will assist Alyssa as needed. 1. Changes for the following Winter programs: a. must contact Alyssa if will miss b. kids can make up missed times if set up or Alyssa notified in advance c. would like to add Flexibility, Core, Warm-Up, and Cool- down d. 2. Spring Session will be March 20th- May 15th $15 per session/ skater for local skaters, out of town skaters will be $25 per session/ skater a. Mon., Tues., Thurs. 4:30pm, 5:30pm, 6:30pm, 7:30pm b. Minimum of 4 skaters per group. This time skaters will have the option of making a session up if they have to miss their scheduled session. All make up sessions must be completed by May 15th. c. Previously purchased punch cards will be honored, but must be used up in the Spring Session. They will not be honored for any future sessions. d. Online registration will be set up and sent out to the association ii. Motion to approve the Spring Treadmill Program was given by Jeff Young and 2nd by Darren Krein. Motion carries. Approve March 2017 Agenda- Motion to approve March 2017 Meeting Agenda was given by Jeff Young and 2nd by Niki Welde. Motion carries.
IV.
Approve February 2017 Meeting Minutes- Motion to approve the 2017 February Meeting Minutes was given by Darren Krein and 2nd by Jeff Young. Motion carries.
V.
Approve February 2017 Gambling Report- Motion to approve the 2017 February Gambling Report was given by Darren Krein and 2nd by Niki Welde. Motion carries.
VI.
VII. VIII.
Committee Reports a. City Update- Dave Umlauf – Mic Johnson has been hired as the the full-time PM shift employee for the arena. i. A meeting will be coordinated with FFHA, city and school on the outdoor rink with the city and school. b. Safe Sport Coordinator- Mike VanVoorhis- no report. c. Concessions- Pam Muxfeldt- 8U tournament was busy for concessions. March 11th is the Figure Skating Mini-comp. Super Sunday is March 5th. The last event for concessions is the Figure Skating show. Hours will be reduced in March. d. Promotions- Susan Rohde, Brady Manteufel- Dining out events raised $4,246.35. An Thank You ad was run in the Daily Journal for 2 weeks and will also be added to the FFHA website. e. Fundraising- Brady Manteufel i. Dairyland Adjustment to Dining out event- $5 for every $25 Gift card will be donated to the hockey association f. Equipment- Louis Karsnia- Equipment return nightsg. Sponsorship- Pat Shol- no report h. Registration- Laurissa Stigen, Curt Proffit- report submitted, projected #’s for next year i. Arena- Pam Muxfeldt- Arena schedules are done. j. Games-Troy Stenstrom- Troy is requesting Team Managers to monitor their teams’ away games on a weekly basis. After discussion, the board requests Troy to come to next meeting to discuss. Paul Jensen will email Troy Stenstrom. This subject is tabled to the April meeting. k. Tournaments- Darren Krein- Home tournaments are done. A few FFHA members had a meeting with CVB and explained how tournaments work for the association. The agreed to a goal of having 8 team tournaments at each home tournament which has been the routine goal of FFHA for several years. l. Rookie Program/ 2 and 2 Challenge- Niki Welde i. Rookie Program Update- 30 registrations for Rookie Program 2017. 3 participants kept gear for open hockey and will be returning by deadline. ii. Try Hockey for Free update- 7 kids participated. m. Website- no report n. Hockey Treadmill- Larry Goos- noted above o. Summer Ice- Mike Donaghue, Paul Jensen, Robin Andrews, Niki Welde, Dave Stigen- waiting for chiller to be completed Approve Treasurers February 2017 Report- Motion to approve the 2017 February Treasurers report was given by Darren Krein and 2nd by Cory Reinertson. Motion carries. Hockey Directors Report- Mike Donaghue, Tim Lill & Todd Hershner a. Goalie Clinic Attendance Update- report submitted via email by Jason Loftquist on the number of goalie clinics each goalie participated in. There were not any goalies who had 80% attendance so they will not be given the ½ registration refund for this season. b. March Madness Scrimmages update: i. 8U/ 10U started next year scrimmages today and Erik Johnson is head coach.
ii. Mites/ Squirts scrimmages are confusing to many parents because Mites are still doing regular practices and some can be doing next year scrimmages. Greg Buckmeier will help sort things out with them and explain. iii. Bantams will be ½ ice games mixed with HS players. No checking will be allowed at this level. c. Super Sunday seems to be set up and ready to go. Emails have been sent to get jerseys in after Super Sunday. d. Suggested to have reversible jerseys for Mites next season to use for jamborees. Shane Thielke will look into pricing for the jerseys and then the board will be updated. IX.
X.
XI. XII. XIII.
New Business a. Recruiting Board Members- 1 application so far, keep recruiting new board members. b. Set a date for Annual Meeting- April 5th at 7pm in the Otter Tail Power Meeting Rooms. Old Business a. Rink Writer Software Update- tabled until after the season i. Equipment that was purchased- Jeff will purchase ii. What training needs to be done? iii. When can this be implemented or tested at youth games? b. Schedule Werks Program- tabled until after the season c. Outdoor Rink Boards- no updates at this time. Presidents report- Paul Jensen Next Board Meeting Wednesday April 5th, 2017 at 5:30pm in Community Room at the Fergus Falls Community Arena. Annual meeting at 7pm Adjourn- Motion to adjourn was given by Darren Krein and 2nd by Jeff Young. Meeting adjourned at 8:17pm.
Date: March 1st,2017 Time: 6:30p.m. Location: Community Room at the Community Arena
Present Regular Mtg.: Melissa Babolian, Mike Donaghue, Todd Hershner, Paul Jensen, Darren Krein, Tim Lill, Curt Proffit, Cory Reinertson, Susan Rohde, Mike VanVoorhis, Niki Welde, Ryan Welle, Cyndi Young, Jeff Young Absent: Troy Stenstrom Staff/Committee: Sarah Cheshire, Jessica Karsnia, Pam Muxfeldt, Brady Mantuefel Other: Alyssa Johnson, Eric Nelson
I. II.
III.
Call Meeting to Order- 6:31pm by Paul Jensen. General membership open forum a. Dan Zierden- equipment proposal i. Consignment: Any item you wish to sell, simply bring it by the store. Cullen’s will mark the product with your price plus a store fee of 35%. Store fee is used to help cover credit card cost, overhead, and floor space. ii. Fergus Falls Donated items: Any item you wish to donate, simply drop off at the store. We will log them and price them. After sold we will donate 40% of the sale price to FFHA. Dan will run a report and make payments monthly. b. Motion to approve Dan’s Used Equipment Policy and advertise on FFHA’s website was given by Darren Krein and 2nd by Jeff Young. Motion carries. c. Treadmill Update- moved to front of meeting per request i. Spring treadmill- Dates, times, cost, etc. – Alyssa Johnson will be in charge of the Spring/ Summer treadmill programs and Larry Goos will assist Alyssa as needed. 1. Changes for the following Winter programs: a. must contact Alyssa if will miss b. kids can make up missed times if set up or Alyssa notified in advance c. would like to add Flexibility, Core, Warm-Up, and Cool- down d. 2. Spring Session will be March 20th- May 15th $15 per session/ skater for local skaters, out of town skaters will be $25 per session/ skater a. Mon., Tues., Thurs. 4:30pm, 5:30pm, 6:30pm, 7:30pm b. Minimum of 4 skaters per group. This time skaters will have the option of making a session up if they have to miss their scheduled session. All make up sessions must be completed by May 15th. c. Previously purchased punch cards will be honored, but must be used up in the Spring Session. They will not be honored for any future sessions. d. Online registration will be set up and sent out to the association ii. Motion to approve the Spring Treadmill Program was given by Jeff Young and 2nd by Darren Krein. Motion carries. Approve March 2017 Agenda- Motion to approve March 2017 Meeting Agenda was given by Jeff Young and 2nd by Niki Welde. Motion carries.
IV.
Approve February 2017 Meeting Minutes- Motion to approve the 2017 February Meeting Minutes was given by Darren Krein and 2nd by Jeff Young. Motion carries.
V.
Approve February 2017 Gambling Report- Motion to approve the 2017 February Gambling Report was given by Darren Krein and 2nd by Niki Welde. Motion carries.
VI.
VII. VIII.
Committee Reports a. City Update- Dave Umlauf – Mic Johnson has been hired as the the full-time PM shift employee for the arena. i. A meeting will be coordinated with FFHA, city and school on the outdoor rink with the city and school. b. Safe Sport Coordinator- Mike VanVoorhis- no report. c. Concessions- Pam Muxfeldt- 8U tournament was busy for concessions. March 11th is the Figure Skating Mini-comp. Super Sunday is March 5th. The last event for concessions is the Figure Skating show. Hours will be reduced in March. d. Promotions- Susan Rohde, Brady Manteufel- Dining out events raised $4,246.35. An Thank You ad was run in the Daily Journal for 2 weeks and will also be added to the FFHA website. e. Fundraising- Brady Manteufel i. Dairyland Adjustment to Dining out event- $5 for every $25 Gift card will be donated to the hockey association f. Equipment- Louis Karsnia- Equipment return nightsg. Sponsorship- Pat Shol- no report h. Registration- Laurissa Stigen, Curt Proffit- report submitted, projected #’s for next year i. Arena- Pam Muxfeldt- Arena schedules are done. j. Games-Troy Stenstrom- Troy is requesting Team Managers to monitor their teams’ away games on a weekly basis. After discussion, the board requests Troy to come to next meeting to discuss. Paul Jensen will email Troy Stenstrom. This subject is tabled to the April meeting. k. Tournaments- Darren Krein- Home tournaments are done. A few FFHA members had a meeting with CVB and explained how tournaments work for the association. The agreed to a goal of having 8 team tournaments at each home tournament which has been the routine goal of FFHA for several years. l. Rookie Program/ 2 and 2 Challenge- Niki Welde i. Rookie Program Update- 30 registrations for Rookie Program 2017. 3 participants kept gear for open hockey and will be returning by deadline. ii. Try Hockey for Free update- 7 kids participated. m. Website- no report n. Hockey Treadmill- Larry Goos- noted above o. Summer Ice- Mike Donaghue, Paul Jensen, Robin Andrews, Niki Welde, Dave Stigen- waiting for chiller to be completed Approve Treasurers February 2017 Report- Motion to approve the 2017 February Treasurers report was given by Darren Krein and 2nd by Cory Reinertson. Motion carries. Hockey Directors Report- Mike Donaghue, Tim Lill & Todd Hershner a. Goalie Clinic Attendance Update- report submitted via email by Jason Loftquist on the number of goalie clinics each goalie participated in. There were not any goalies who had 80% attendance so they will not be given the ½ registration refund for this season. b. March Madness Scrimmages update: i. 8U/ 10U started next year scrimmages today and Erik Johnson is head coach.
ii. Mites/ Squirts scrimmages are confusing to many parents because Mites are still doing regular practices and some can be doing next year scrimmages. Greg Buckmeier will help sort things out with them and explain. iii. Bantams will be ½ ice games mixed with HS players. No checking will be allowed at this level. c. Super Sunday seems to be set up and ready to go. Emails have been sent to get jerseys in after Super Sunday. d. Suggested to have reversible jerseys for Mites next season to use for jamborees. Shane Thielke will look into pricing for the jerseys and then the board will be updated. IX.
X.
XI. XII. XIII.
New Business a. Recruiting Board Members- 1 application so far, keep recruiting new board members. b. Set a date for Annual Meeting- April 5th at 7pm in the Otter Tail Power Meeting Rooms. Old Business a. Rink Writer Software Update- tabled until after the season i. Equipment that was purchased- Jeff will purchase ii. What training needs to be done? iii. When can this be implemented or tested at youth games? b. Schedule Werks Program- tabled until after the season c. Outdoor Rink Boards- no updates at this time. Presidents report- Paul Jensen Next Board Meeting Wednesday April 5th, 2017 at 5:30pm in Community Room at the Fergus Falls Community Arena. Annual meeting at 7pm Adjourn- Motion to adjourn was given by Darren Krein and 2nd by Jeff Young. Meeting adjourned at 8:17pm.
