Field Monitoring Volunteer Guide ace65.org
Field Monitoring Volunteer Guide ace65.org
AYSO is a non-profit volunteer organization dependent on a few people performing major tasks and handling many minor functions so that more than 2,700 kids, including our growing VIP Program for Very Important Players with special needs, can experience the fun of soccer in Rancho Cucamonga. Here at Region 65 we believe in an environment that is "Fun, Fair, & Safe" for all children. The focus is that children come first, not winning the game. As one region has printed on the back of the coaches shirts; "They play, we coach, you cheer." We agree with that statement to ensure that each child has a good time playing together, making new friends, and learning the game of soccer. AYSO's volunteer foundation ensures that it's all about what's good for kids. It also makes AYSO very affordable. AYSO operates in a business manner, but volunteers ensure its "profits" are happy, healthy kids playing a sport they can enjoy for life. AYSO has developed special training that helps parents who may have little or no soccer experience quickly gain the age-appropriate knowledge and skills they need to be effective coaches and referees. It also has unique administrative and management training. This ensures that each community program: Abides by the AYSO philosophies Offers a great AYSO experience Continues to grow, offering the AYSO opportunity to more children First of all, thank you for serving as the field monitor for your team! This is an important volunteer position within our region, which allows our fields to be safe and fun, while also ensuring that our games start on time with our referees and volunteer partners, etc. This guide serves as a go-to for field monitor volunteers in an effort to answer questions and best assist you in this role. We believe in providing you with all the necessary tools to assist you in being informative in this volunteer position. If you ever have any questions, please do not hesitate to reach out! Thank you for your service and commitment! Sam El-Said AYSO Region 65 - Field Monitor Coordinator Email: [email protected]
Field monitor duties Answer questions such as, which field a team is playing on, what side of the field to set up on, etc. Answer questions about region policies and procedures to which you will refer to the appropriate person or direct to board member, if available. Questions will arise about a variety of problems, referees, bad calls, and problematic coaches. In response to this you will ask the reporting party to send an email to the appropriate person or seek board member if available. O bserve the situation on the field so that you can better answer questions about situations on the field. Do not intervene in any situation, merely record events and report to the field monitor coordinator, divisional, Regional Commissioner or Assistant Regional Commissioner. Other duties include:
Other duties include: 1. Make sure that games start on time. If games are running late, you can ask, but may not require, the referee to get the games back on track by cutting time. 2. The center referee must be a certified referee and be in full uniform. All coaches (including Assistant Coaches) should be wearing their badges out and in sight. Don’t be afraid to spot check the badges to make sure they are approved for this season. If you find a coach without a badge, ask them if they have their badge, and if not, make a report to the divisional. 3. Be alert to potential safety issues, weather conditions, sideline behavior and the overall conduct of all participants. If you have any issues, get help. Ask a coach or other board member to assist you. Call one of the people on the emergency phone list if the situation requires it. 4. Most people will have generic questions. But if a person gets confrontational, hear them out. Thank them for their comments and let them know you will pass it on to someone who will get back to them. Offer to take their contact information.
Steps to becoming a Field Monitor volunteer Every field monitor needs to complete a volunteer form as well as completing Safe Haven training.
Step 1: Complete the AYSO volunteer application Volunteer application: http://www.eayso.org/
All volunteer applications must be turned into the regional CVPA. Please email our CVPA at, [email protected]) to turn your forms and identification in to. Step 2: Successfully complete AYSO’s Safe Haven course (online) Safe Haven is AYSO’s program to address the growing need for Child and Volunteer Protection in youth sports. Components help create a safe, fun, fair and positive environment - “safe haven” - for all participants. Safe haven course: http://www.aysotraining.org/
Step 3: Email your contact information to the regional field monitor coordinator. Email the following to the regional field monitor coordinator no later than 1 week prior to the first game. This will allow you to receive the dates that your team is scheduled to monitor the fields during the season. o Information to email: Your full name, your phone number, your email address, your team name, team number and division (U10 Girls, U19 Boys, etc.) Email the above information to Sam El-Said at [email protected]
Field Monitor Schedule The Field Monitor Coordinator will schedule each team for the season prior to the start of the season. Field monitoring will be done on a weekly basis during the regular season. What this means is if your team is scheduled for three hours during the season, you will not complete your three hours on one game day but rather on three different game days.
When you are scheduled to monitor the field… When you are scheduled to monitor the field, you will monitor the entire field, not just one area. So for example, if you are a U10G team and play at Vineyard Jr. High, you will monitor all fields, not just field #1 for example. You will only monitor the field that you play at, not another field. If your regular games are at Beryl Park West, we will not ask you to monitor at another location (for example, Alta Loma Junior High). We typically will schedule more than one field monitor during a shift, this is so that you all can split up the fields and better assist our soccer community. This is not to say that it is not important for you to show up for your shift since there will be other volunteers, it is important for all field monitor volunteers to show up for their respective monitoring dates.
When you arrive, check in at the Red AYSO Region 65 tent or check in with a Board member or a referee (typically, in a red shirt).
Be sure to sign in once you arrive in the sign in log Field monitors are identified by wearing field monitor vests supplied by the region to use while volunteering at the fields There will be a field monitor folder which contains the field monitor schedule for the season as well as contact information for board members and game schedules Setting up and breaking down the fields: o First teams on the field: Set up the nets and chalk the fields o Last teams on the field: Break down the nets and assist with breaking down the fields Walk around the fields and ensure that games have started on time. See which team is to monitor after your shirt and remind the coach that their team will monitor after you. Sign out once your shift is done. How do you sign out? By completing the field monitor end of shift report and signing out in the log. The end of shift report is available on our webpage (ace65.org) and also available at the fields in the field monitoring folders. Please leave this form in the Field Monitoring folder or email to: [email protected]
In case of an emergency? If there is an emergency by all means please contact the police. Your role is not to get involved in any matter that will put you in harm’s way. Field monitors will also have contact information for regional contacts in the event that the region needs to be notified of anything that happens on the fields. 1.There are certain procedures to follow in case of an emergency. a.STAY CALM AND SAFE b.BE IN CONTROL OF YOURSELF AND YOUR ACTIONS c.USE THE COACHES AND REFEREES TO HELP CONTROL THE SITUATION d.DETERMINE IF HELP IS NEEDED e.USE YOUR BEST JUDGEMENT 2. When dealing with an injury, do not administer first aid. For serious injuries call 911. If the parent is present and advises you otherwise, respect the parent’s wishes. Be sure the coach is instructed to fill out an accident report. It is recommended that you call the AYSO Region 65 Field Monitor Coordinator to notify them of the event. There are blank incident forms in each site notebook and in the mailbox at each site. 3. In the event the police, fire, medics, or any emergency responses are called for services, the Field Monitoring Coordinator, Sam El-Said, 909-241-7422 should be called immediately. Most importantly, enjoy the great soccer around you.
AYSO is a non-profit volunteer organization dependent on a few people performing major tasks and handling many minor functions so that more than 2,700 kids, including our growing VIP Program for Very Important Players with special needs, can experience the fun of soccer in Rancho Cucamonga. Here at Region 65 we believe in an environment that is "Fun, Fair, & Safe" for all children. The focus is that children come first, not winning the game. As one region has printed on the back of the coaches shirts; "They play, we coach, you cheer." We agree with that statement to ensure that each child has a good time playing together, making new friends, and learning the game of soccer. AYSO's volunteer foundation ensures that it's all about what's good for kids. It also makes AYSO very affordable. AYSO operates in a business manner, but volunteers ensure its "profits" are happy, healthy kids playing a sport they can enjoy for life. AYSO has developed special training that helps parents who may have little or no soccer experience quickly gain the age-appropriate knowledge and skills they need to be effective coaches and referees. It also has unique administrative and management training. This ensures that each community program: Abides by the AYSO philosophies Offers a great AYSO experience Continues to grow, offering the AYSO opportunity to more children First of all, thank you for serving as the field monitor for your team! This is an important volunteer position within our region, which allows our fields to be safe and fun, while also ensuring that our games start on time with our referees and volunteer partners, etc. This guide serves as a go-to for field monitor volunteers in an effort to answer questions and best assist you in this role. We believe in providing you with all the necessary tools to assist you in being informative in this volunteer position. If you ever have any questions, please do not hesitate to reach out! Thank you for your service and commitment! Sam El-Said AYSO Region 65 - Field Monitor Coordinator Email: [email protected]
Field monitor duties Answer questions such as, which field a team is playing on, what side of the field to set up on, etc. Answer questions about region policies and procedures to which you will refer to the appropriate person or direct to board member, if available. Questions will arise about a variety of problems, referees, bad calls, and problematic coaches. In response to this you will ask the reporting party to send an email to the appropriate person or seek board member if available. O bserve the situation on the field so that you can better answer questions about situations on the field. Do not intervene in any situation, merely record events and report to the field monitor coordinator, divisional, Regional Commissioner or Assistant Regional Commissioner. Other duties include:
Other duties include: 1. Make sure that games start on time. If games are running late, you can ask, but may not require, the referee to get the games back on track by cutting time. 2. The center referee must be a certified referee and be in full uniform. All coaches (including Assistant Coaches) should be wearing their badges out and in sight. Don’t be afraid to spot check the badges to make sure they are approved for this season. If you find a coach without a badge, ask them if they have their badge, and if not, make a report to the divisional. 3. Be alert to potential safety issues, weather conditions, sideline behavior and the overall conduct of all participants. If you have any issues, get help. Ask a coach or other board member to assist you. Call one of the people on the emergency phone list if the situation requires it. 4. Most people will have generic questions. But if a person gets confrontational, hear them out. Thank them for their comments and let them know you will pass it on to someone who will get back to them. Offer to take their contact information.
Steps to becoming a Field Monitor volunteer Every field monitor needs to complete a volunteer form as well as completing Safe Haven training.
Step 1: Complete the AYSO volunteer application Volunteer application: http://www.eayso.org/
All volunteer applications must be turned into the regional CVPA. Please email our CVPA at, [email protected]) to turn your forms and identification in to. Step 2: Successfully complete AYSO’s Safe Haven course (online) Safe Haven is AYSO’s program to address the growing need for Child and Volunteer Protection in youth sports. Components help create a safe, fun, fair and positive environment - “safe haven” - for all participants. Safe haven course: http://www.aysotraining.org/
Step 3: Email your contact information to the regional field monitor coordinator. Email the following to the regional field monitor coordinator no later than 1 week prior to the first game. This will allow you to receive the dates that your team is scheduled to monitor the fields during the season. o Information to email: Your full name, your phone number, your email address, your team name, team number and division (U10 Girls, U19 Boys, etc.) Email the above information to Sam El-Said at [email protected]
Field Monitor Schedule The Field Monitor Coordinator will schedule each team for the season prior to the start of the season. Field monitoring will be done on a weekly basis during the regular season. What this means is if your team is scheduled for three hours during the season, you will not complete your three hours on one game day but rather on three different game days.
When you are scheduled to monitor the field… When you are scheduled to monitor the field, you will monitor the entire field, not just one area. So for example, if you are a U10G team and play at Vineyard Jr. High, you will monitor all fields, not just field #1 for example. You will only monitor the field that you play at, not another field. If your regular games are at Beryl Park West, we will not ask you to monitor at another location (for example, Alta Loma Junior High). We typically will schedule more than one field monitor during a shift, this is so that you all can split up the fields and better assist our soccer community. This is not to say that it is not important for you to show up for your shift since there will be other volunteers, it is important for all field monitor volunteers to show up for their respective monitoring dates.
When you arrive, check in at the Red AYSO Region 65 tent or check in with a Board member or a referee (typically, in a red shirt).
Be sure to sign in once you arrive in the sign in log Field monitors are identified by wearing field monitor vests supplied by the region to use while volunteering at the fields There will be a field monitor folder which contains the field monitor schedule for the season as well as contact information for board members and game schedules Setting up and breaking down the fields: o First teams on the field: Set up the nets and chalk the fields o Last teams on the field: Break down the nets and assist with breaking down the fields Walk around the fields and ensure that games have started on time. See which team is to monitor after your shirt and remind the coach that their team will monitor after you. Sign out once your shift is done. How do you sign out? By completing the field monitor end of shift report and signing out in the log. The end of shift report is available on our webpage (ace65.org) and also available at the fields in the field monitoring folders. Please leave this form in the Field Monitoring folder or email to: [email protected]
In case of an emergency? If there is an emergency by all means please contact the police. Your role is not to get involved in any matter that will put you in harm’s way. Field monitors will also have contact information for regional contacts in the event that the region needs to be notified of anything that happens on the fields. 1.There are certain procedures to follow in case of an emergency. a.STAY CALM AND SAFE b.BE IN CONTROL OF YOURSELF AND YOUR ACTIONS c.USE THE COACHES AND REFEREES TO HELP CONTROL THE SITUATION d.DETERMINE IF HELP IS NEEDED e.USE YOUR BEST JUDGEMENT 2. When dealing with an injury, do not administer first aid. For serious injuries call 911. If the parent is present and advises you otherwise, respect the parent’s wishes. Be sure the coach is instructed to fill out an accident report. It is recommended that you call the AYSO Region 65 Field Monitor Coordinator to notify them of the event. There are blank incident forms in each site notebook and in the mailbox at each site. 3. In the event the police, fire, medics, or any emergency responses are called for services, the Field Monitoring Coordinator, Sam El-Said, 909-241-7422 should be called immediately. Most importantly, enjoy the great soccer around you.
