FY17 Budget Presentation (AdminLegistative ...
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FY17 BUDGET PRESENTATION
LEGISLATIVE & ADMINISTRATION March 16, 2016 OPEB and Health Insurance
1
HYATTSVILLE CITY GOVERNMENT Council Members
Mayor: Candace Hollingsworth Ward 1: Kevin Ward | Bart Lawrence (Council Vice President)
City Administrator
Ward 2: Robert Croslin | Shani Warner
Tracey E. Nicholson
Ward 3: Patrick Paschall | Thomas Wright
Manages the Daily Operations of the City
Ward 4: Paula Perry | Edouard Haba (Council President) Ward 5: Joseph Solomon |Ruth Ann Frazier
Assistant City Administrator Jim Chandler
City Clerk Laura Reams Council Support Agenda & Minutes Public Information and Inquires
Administrative Support Wellness Coordinator Customer Service
Information Technology
Voting Liaison Records Management
Hyattsville Police Department Doug Holland, Chief
Community & Economic Development Jim Chandler, Director
Ellarose Preston Kiomara Rivera
Community Services & Recreation Jake Rollow, Director
Department of Public Works Lesley Riddle, Director
Office of the Treasurer Ron Brooks, Director
Department of Human Resources Vivian Snellman, Director
Command Patrol Services
Economic Development Strategic Planning
Child and Youth Programming Senior/Disability Services
Construction Management Sanitation Services
Contract Management Annual Budgets
Federal + State Law Compliance Complete Personnel Management
Administrative Services
Parking Compliance
Volunteer Services
Park/Tree Maintenance
Annual Appropriations
Employee/Management Liaison
Investigations Community Action Team School Resources Professional Standards Communications
Code Compliance Geographic Information Information Technology Planning
Recreation and Events Planning Cable TV Station Communications Community Outreach
Streets Maintenance Building Maintenance Vehicle / Fleet Maintenance
Audits Debt Management Purchasing Payroll
Compensation / Benefit Practices Equal Employment Opportunity
OPEB and Health Insurance
MAYOR & CITY COUNCIL
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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MAYORAL GUIDANCE • • • • • • • • • • • • • •
Complete Audits Institute Programs to Become an Employer of Choice Pro-Active Communication & Outreach Develop Department Level Aspiration Plans Encourage Economic Development & Growth Interactive Kiosks / Digital Cities Implement Ambassador’s Academy Produce Original Content for Hyattsville TV Expand Recreational Activities Increase Community Policing – Visibility & Interaction Increase Community Service Projects Summer Youth Employment Opportunities Improve Service Award Program Transition Contract Personnel to Classified Positions OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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2017 MAYORAL - BUDGET • • • •
Funding for Community/Committee Projects ($1K) Funding for MML Conference Funding for National League of Cities Conference Funding for Gateway Arts District Mayor’s Meetings & Community Meetings
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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MAYOR’S OFFICE Expenditures Salaries and Wages Overtime Fringe Benefits Contracted Services Insurance Communications Utilities/Fuel/Oil Supplies and Materials Travel and Training Other Capital Outlay TOTAL
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
FY-2015 Actual $7,800 0 1,422 0 0 1,645 0 0 969 365 337 $12,538
FY-2016 Budget $7,800 0 1,488 100 0 2,100 0 400 2,200 1,200 1,500 $16,788
FY-2017 Variance Proposed in dollars $7,800 $0 0 $0 1,360 ($128) 200 $100 0 $0 2,100 $0 0 $0 250 ($150) 2,800 $600 1,000 ($200) 0 ($1,500) $15,510 ($1,278)
% Change 0.0% 0.0% -8.6% 100.0% 0.0% 0.0% 0.0% -37.5% 27.3% -16.7% -100.0% -7.6%
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FY16 HIGHLIGHTS • 190 Legislative Actions in 2015, Including Adoption of 2 Charter Amendments, 5 Ordinances, 4 Resolutions, and 10 Proclamations • Legislative Breakfast • Implemented New Voting Legislation • Pyramid Atlantic • Facility Planning (DPW Facility, Bldg 3505) • Educational Awards
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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Council Funding Requests • • • • • • • • • •
Sidewalk Repair & Construction (Hamilton, Kimberly, Kelliher St) Hyattsville Health Weekend (November 5-6) Flow of Traffic Study Re-Establish Police Captain’s Position Establish Positions (HR, Treasurer, Communications) Snow Removal Program for Qualified Seniors Street Repair/Speed Hump Funds Lighting Study Area Improvements Replacement of Trash Receptacles Enterprise Resource Planning System
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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2017 CITY COUNCIL BUDGET • • • • • •
Committee Discretionary Funds ($1500) Council Discretionary Projects/Programs ($1K) per ward Education Enrichment Grant Program ($10K) Funding for MML Conference Funding for Legislative Breakfast Supplies & Materials – Community Meetings, PGCMA Sponsorship, Mayors Breakfast, County Meetings
• Donations – Historic House Tour; Sonny Frazier Toy Drive
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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CITY COUNCIL Expenditures Salaries and Wages Overtime Fringe Benefits Contracted Services Insurance Communications Utilities/Fuel/Oil Supplies and Materials Travel and Training Other Capital Outlay TOTAL
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
FY-2015 Actual 52,000 0 9,483 0 21,193 2,722 0 134 25,603 8,346 0 119,481
FY-2016 Budget 52,000 0 9,064 0 20,200 14,500 0 1,600 35,550 21,500 0 154,414
FY-2017 Variance Proposed in dollars 52,000 0 0 0 8,620 (444) 0 0 24,000 3,800 9,500 (5,000) 0 0 500 (1,100) 34,550 (1,000) 23,750 2,250 0 0 152,920 (1,494)
% Change 0.0% 0.0% -4.9% 0.0% 18.8% -35.5% 0.0% -68.8% -2.8% 10.5% 0.0% -1.0%
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CITY CLERK
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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HYATTSVILLE CITY GOVERNMENT Council Members
Mayor: Candace Hollingsworth Ward 1: Kevin Ward | Bart Lawrence (Council Vice President)
City Administrator
Ward 2: Robert Croslin | Shani Warner
Tracey E. Nicholson
Ward 3: Patrick Paschall | Thomas Wright
Manages the Daily Operations of the City
Ward 4: Paula Perry | Edouard Haba (Council President) Ward 5: Joseph Solomon |Ruth Ann Frazier
Assistant City Administrator Jim Chandler
City Clerk Laura Reams, Lilly Littleford (Part Time)
Council Support Agenda & Minutes
1.5 FTES
Public Information and Inquires
Administrative Support Wellness Coordinator Customer Service
Information Technology
Ellarose Preston Kiomara Rivera
Voting Liaison Records Management Hyattsville Police Department Doug Holland, Chief
Community & Economic Development Jim Chandler, Director
Community Services & Recreation Jake Rollow, Director
Department of Public Works Lesley Riddle, Director
Office of the Treasurer Ron Brooks, Director
Department of Human Resources Vivian Snellman, Director
Command Patrol Services
Economic Development Strategic Planning
Child and Youth Programming Senior/Disability Services
Construction Management Sanitation Services
Contract Management Annual Budgets
Federal + State Law Compliance Complete Personnel Management
Administrative Services
Parking Compliance
Volunteer Services
Park/Tree Maintenance
Annual Appropriations
Employee/Management Liaison
Investigations Community Action Team School Resources Professional Standards Communications
Code Compliance Geographic Information Information Technology Planning
Recreation and Events Planning Cable TV Station Communications Community Outreach
Streets Maintenance Building Maintenance Vehicle / Fleet Maintenance
Audits Debt Management Purchasing Payroll
Compensation / Benefit Practices Equal Employment Opportunity
OPEB and Health Insurance
2016 Highlights • 35 Public Information Act Requests • Produced Official Records for 36 Council Meetings & Public Hearings • Administrative Coordination of 2 Elections • Legislative Breakfast Planning • Internship Program Growth and Management • iPad integration for online voting • New Agenda Management Platform (Granicus/Trello) • Provided Support for Community Meetings • Hired, Integrated and Trained a Part-Time Clerk • Enrolled in Certified Municipal Clerk (CMC) Program • MML Legislative Participation- Prof Development OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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GOALS & OBJECTIVES • Document and Maintain Accurate Records of Official Actions of the Mayor & Council • Provide Timely Responses to Requests for Information Filed Under the Maryland Public Information Act • Manage and Oversee the City’s Archives in Accordance with the City’s Retention Schedule • Assist the Board of Supervisors of Elections with the conduct of Open and Fair Elections and Turnout and implementation of new election initiatives. • Provide Excellent Administrative Support to Mayor and Council and Ensure Adequate Resources.
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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2017 BUDGET • Continuation of Part-Time Deputy Clerk • Funding for Enrollment and Educational Training for Certified Municipal Clerk (CMC) Program • Quarterly Maryland Municipal Clerk Association Meetings • Maryland Municipal League Conference (Summer 2015) • International Institute of Municipal Clerks Regional Conference (January 2017) • Legislative Breakfast
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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CITY CLERK Expenditures Salaries and Wages Overtime Fringe Benefits Contracted Services Insurance Communications Utilities/Fuel/Oil Supplies and Materials Travel and Training Other Capital Outlay TOTAL
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
FY-2015 Actual 81,675 0 36,029 352 0 1,195 0 330 1,650 0 0 121,231
FY-2016 Budget 86,417 0 39,581 800 0 1,000 0 950 2,990 0 1,000 132,738
FY-2017 Variance Proposed in dollars 108,700 22,283 0 0 42,092 2,511 400 0 0 0 1,000 0 0 0 650 (300) 4,040 1,050) 0 0 1,500 500 158,382 25,644
% Change 25.8% 0.0% 6.3% -50.0% 0.0% 0.0% 0.0% -31.6% 35.1% 0.0% 50.0% 19.3%
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BOARD OF SUPERVISORS OF ELECTIONS
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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2016 HIGHLIGHTS • Conducted Regular Election (May) and Special Election (September) • Implementation of New Procedures – Lowered Voting Age – Provisional Ballots – Write-in Candidates – Election Judge Hiring & Training • Planned and Implemented New Initiatives – Candidate Orientation Event – Early Voting Days – Increased Outreach for Vote-by-Mail • Held Voter Registration Drives at City Events & Northwestern High School • Presented Proposed Election Code Revisions to City Council OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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GOALS & OBJECTIVES • Complete RFP Selection Process for City Election Vendor • Implementation of Adopted Changes to City Election Code and New Policies Adopted by City Council • Conduct Outreach for Registered and Non-Registered Voters • Review and Refine Election Day Procedures • Conduct May 2017 General Election • Increase Voter Turnout
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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2017 BUDGET • Funding for Payment of Overtime Costs Associated with Election Days (Call-a-Bus Driver and Other Departmental Assistance) • Funding for Increased Outreach Communications • Funding to Support Potential New Initiatives
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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BOARD OF ELECTIONS Expenditures Salaries and Wages Overtime Fringe Benefits Contracted Services Insurance Communications Utilities/Fuel/Oil Supplies and Materials Travel and Training Other Capital Outlay TOTAL
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
FY-2015 Actual 3,500 0 298 31,278 0 0 0 1,145 0 0 0 36,221
FY-2016 Budget 3,500 0 298 10,325 0 0 0 1,825 0 0 0 15,948
FY-2017 Variance Proposed in dollars 4,500 1,000 0 0 298 0 45,000 34,675 0 0 0 0 0 0 1,900 75 0 0 0 0 0 0 51,698 35,750
% Change 28.6% 0.0% 0.0% 335.8% 0.0% 0.0% 0.0% 4.1% 0.0% 0.0% 0.0% 224.2%
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CITY ADMINISTRATOR
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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2016 HIGHLIGHTS • • • • • • • • • • • • •
Facility Management Plan Improved Safety and Security (Reduction in Crime) Offset Expenditures by Increasing Grants Police Officer Engagement Completed Infrastructure Projects Increased Partnerships Improved Communication & Outreach Improved/Updated IT Systems and Network Security Upgraded Profile in Parks and Green Space Implemented Creative Programming and Event Planning Staff Development - Low/No Cost Training Received HEAL Recognition & Ongoing Programming Farmers Market
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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GOALS & OBJECTIVES • • • • • • • • • •
Ensure Access to Timely and Accurate Information – Welcome Packets, Social Media, Economic & Quarterly Reports Encourage Economic Growth, Opportunity and Business Development Ensure Consistent and Incremental Improvements in City Infrastructure (Streets, Sidewalks, Lighting & Facilities) Ensure Annual Budget Compliance Identify Opportunities for Alternative Funding – Two New Grant or Partnership Opportunities Annually Identify Opportunities to Improve Safety and Security Encourage Staff Development & Training Implement Employer of Choice Programs Implement New and/or Continued Programs and Events- Participation Promote Health and Wellness OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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2017 BUDGET • • • •
Funding for Personal Services Contract Funding for MML and ICMA Conferences Funding for Special Initiatives Contracted Services – Professional Services – Safety, Emergency Operations
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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FUNDING OFFSET INTIATIVES • • • • • • •
Expand Internship Opportunities Web-Based Training/Low Cost Training Ensure Competitive Pricing Continue Process Improvement Reviews Increase Partnership Opportunities Increase in Grant Applications Increase Collection of Accounts Receivable
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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CITY ADMINISTRATOR Expenditures Salaries and Wages Overtime Fringe Benefits Contracted Services Insurance Communications Utilities/Fuel/Oil Supplies and Materials Travel and Training Other Capital Outlay TOTAL
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
FY-2015 Actual 254,942 1,880 89,270 20,220 13,631 3,798 0 10,984 6,054 1,126 2,068 403,973
FY-2016 Budget 262,537 2,500 88,327 23,950 11,500 5,300 0 9,500 9,910 1,600 2,500 417,624
FY-2017 Variance Proposed in dollars 289,023 26,486 1,550 (950) 102,981 14,654 25,650 1,700 12,000 500 5,300 0 0 0 9,500 0 9,910 0 1,600 0 2,500 0 460,014 42,390
% Change 10.1% -38.0% 16.6% 7.1% 4.3% 0.0% 0.0% 4.1% 0.0% 0.0% 0.0% 10.2%
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Director, Human Resources
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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HYATTSVILLE CITY GOVERNMENT Council Members
Mayor: Candace Hollingsworth Ward 1: Kevin Ward | Bart Lawrence (Council Vice President)
City Administrator
Ward 2: Robert Croslin | Shani Warner
Tracey E. Nicholson
Ward 3: Patrick Paschall | Thomas Wright
Manages the Daily Operations of the City
Ward 4: Paula Perry | Edouard Haba (Council President) Ward 5: Joseph Solomon |Ruth Ann Frazier
Assistant City Administrator Jim Chandler
City Clerk Laura Reams Council Support Agenda & Minutes Public Information and Inquires
Administrative Support Wellness Coordinator Customer Service
Information Technology
Voting Liaison Records Management
Hyattsville Police Department Doug Holland, Chief
Community & Economic Development Jim Chandler, Director
Ellarose Preston Kiomara Rivera
Community Services & Recreation Jake Rollow, Director
Department of Public Works Lesley Riddle, Director
Office of the Treasurer Ron Brooks, Director
Department of Human Resources Vivian Snellman, Director
Command Patrol Services
Economic Development Strategic Planning
Child and Youth Programming Senior/Disability Services
Construction Management Sanitation Services
Contract Management Annual Budgets
Federal + State Law Compliance Complete Personnel Management
Administrative Services
Parking Compliance
Volunteer Services
Park/Tree Maintenance
Annual Appropriations
Employee/Management Liaison
Investigations Community Action Team School Resources Professional Standards Communications
Code Compliance Geographic Information Information Technology Planning
Recreation and Events Planning Cable TV Station Communications Community Outreach
Streets Maintenance Building Maintenance Vehicle / Fleet Maintenance
Audits Debt Management Purchasing Payroll
Compensation / Benefit Practices Equal Employment Opportunity
OPEB and Health Insurance
2016 HIGHLIGHTS • Staffed 21 Replacements: Includes 9 Officers • University of Maryland Internship Program: Placed 5 Interns • Researched and/or Developed Several Personnel Policies to become an Employer of Choice. • Held and successfully completed: – – – – – –
Open Enrollment for Medical and Life Insurance Programs Two Wellness Fairs Three All Hands Meetings Employee/Family Cook-Out & Volunteer Activities Employee Inoculation Program, Training & Development Including Brown Bag Lunches,
• Professional Development Through MML and IPMA-HR
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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GOALS & OBJECTIVES • Continue partnership with all departments to recruit, develop, and retain a committed and diverse workforce. • Identify low cost, high value personal and professional education and training. • Ensure workplace safety programs and services are identified and in place. • Identify and support opportunities to develop HEAL program initiatives. • Develop/Re-design HR Programs and Services to encourage retention and move towards goal of becoming an Employer of Choice.
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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2017 BUDGET • • • • •
Part-Time HR Administrative Assistant Professional Development (MML and IPMA-HR) Quarterly International Public Management Assoc Meetings Maryland Municipal League Conference Fringe Benefits – Health Insurance for Retirees – HR Personnel Fringe Benefits • Contracted Services (includes professional services) – HR Consulting Firms – HR Personnel-EE-Wellness – Printing Services (Personnel Manual & Personnel Guide) OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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HUMAN RESOURCES Expenditures Salaries and Wages Overtime Fringe Benefits Contracted Services Insurance Communications Utilities/Fuel/Oil Supplies and Materials Travel and Training Other Capital Outlay TOTAL
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
FY-2015 Actual 121,063 0 272,630 7,289 0 6,127 0 1,963 7,070 100 1,048 417,290
FY-2016 Budget 123,670 0 282,638 13,500 0 9,850 0 12,300 7,400 1,500 200 451,058
FY-2017 Variance Proposed in dollars 145,000 21,330 0 0 311,659 29,021 13,000 (500) 0 0 10,350 500 0 0 2,300 (10,000) 8,600 1,200 1,000 (500) 1,050 850 492,959 41,901
% Change 17.2% 0% 10.3% -3.7% 0.0% 5.1% 0.0% -81.3% 16.2% -33.3% 425.0% 9.3%
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FUNDING OFFSET INTIATIVES • Continue/Expand Intern Involvement with Local Colleges • Institute Group Web-Based Training • Seek Training Opportunities from Maryland Commission on Civil Rights, LGIT, and Chesapeake -No Cost • Develop a Training Collaborative with Other Municipalities • Ensure Competitive Pricing or Low Cost Initiatives
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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FINANCE DEPARTMENT
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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HYATTSVILLE CITY GOVERNMENT Council Members
Mayor: Candace Hollingsworth Ward 1: Kevin Ward | Bart Lawrence (Council Vice President)
City Administrator
Ward 2: Robert Croslin | Shani Warner
Tracey E. Nicholson
Ward 3: Patrick Paschall | Thomas Wright
Manages the Daily Operations of the City
Ward 4: Paula Perry | Edouard Haba (Council President) Ward 5: Joseph Solomon |Ruth Ann Frazier
Assistant City Administrator Jim Chandler
City Clerk Laura Reams Council Support Agenda & Minutes Public Information and Inquires
Administrative Support Wellness Coordinator Customer Service
Information Technology
Voting Liaison Records Management
Hyattsville Police Department Doug Holland, Chief
Community & Economic Development Jim Chandler, Director
Ellarose Preston Kiomara Rivera
Community Services & Recreation Jake Rollow, Director
Department of Public Works
Office of the Treasurer
Lesley Riddle, Director
Ron Brooks, Director Contract Management Annual Budgets Annual Appropriations Audits
Command Patrol Services
Economic Development Strategic Planning
Child and Youth Programming Senior/Disability Services
Construction Management Sanitation Services
Administrative Services
Parking Compliance
Volunteer Services
Park/Tree Maintenance
Investigations Community Action Team School Resources Professional Standards Communications
Code Compliance Geographic Information Information Technology Planning
Recreation and Events Planning Cable TV Station Communications Community Outreach
Streets Maintenance Building Maintenance Vehicle / Fleet Maintenance
OPEB and Health Insurance
Debt Management Purchasing Payroll
Department of Human Resources Vivian Snellman, Director Federal + State Law Compliance Complete Personnel Management Employee/Management Liaison Compensation / Benefit Practices Equal Employment Opportunity
2016 HIGHLIGHTS • Completion of FY 12 and FY 13 Audits • Refined Procedures for Contracts and Procurement Management & Updated Manual • Maintained Oversight of Funding Priorities • Trained Staff on Procurement Procedures • Trained Staff on Fixed Asset System • Built Relationships with Banks and Bond Fund Manager • Improved Inventory Management Procedures
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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FY17 BUDGET • • • • • •
Funding for Cohn/Reznick and Lindsey & Assoc. New Accountant Position RFP for Accounting Firm to Complete 2016 & 2017 Audits Funding for MML and National GFOA Conference Supplies & Materials Contracted Services – License (Financial Management System) – Maintenance Support (Software Program) – Bank Fees
• Economic Forecast Report
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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FINANCE Expenditures Salaries and Wages Overtime Fringe Benefits Contracted Services Insurance Communications Utilities/Fuel/Oil Supplies and Materials Travel and Training Other Capital Outlay TOTAL
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
FY-2015 Actual 210,109 6,623 59,684 208,818 483 889 0 4,762 823 0 2,561 494,752
FY-2016 Budget 258,201 4,500 77,628 120,500 165 1,225 0 3,525 7,135 0 2,400 475,279
FY-2017 Variance Proposed in dollars 327,826 69,625 6,000 1,500 104,384 26,756 140,500 20,000 450 285 1,225 0 0 0 3,525 0 7,365 230 0 0 2,400 0 593,675 118,396
% Change 27.0% 33.3% 34.5% 16.6% 172.7% 0.0% 0.0% 0.0% 3.2% 0.0% 0.0% 24.9%
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INFORMATION TECHNOLOGY
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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2016 HIGHLIGHTS • • • • • • • • •
Virtual CIO (vCIO) and Network Engineering Services Upgrades Servers and Network Auditing Wireless Internet Upgrades (public/private) Updated City’s IT Security & Firewall IT Assessment Report: 90% Completion INET: Network Segregation On-Site Server Back-Up Redundancy Additional On-Site Data Capacity Professional Staff Development (Microsoft Certified Server Management Training) • Enterprise Resource Planning (ERP) Preliminary Scope OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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FY17 BUDGET • Supplies & Materials
• Contracted Services (includes professional services) – Licenses (Office 365 & Firewall) – Virtual CIO & Network Engineer (Dataprise) – ERP (Enterprise Resource Planning) Procurement & Integration – Completion of IT Corrective Action Projects • Travel and Training – Conference Registration, Travel, Lodging, Dues – On-line training
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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INFORMATION TECHNOLOGY Expenditures Salaries and Wages Overtime Fringe Benefits Contracted Services Insurance Communications Utilities/Fuel/Oil Supplies and Materials Travel and Training Other Capital Outlay TOTAL
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
FY-2015 Actual 70,249 0 34,294 91,054 0 906 0 1,214 150 0 0 197,867
FY-2016 Budget 72,709 1,000 34,995 153,000 0 1,600 0 1,050 4,550 0 10,000 278,904
FY-2017 Variance Proposed in dollars 75,278 2,569 1,200 200 36,686 1,691 146,000 (7,000) 0 0 1,600 0 0 0 1,250 200 4,850 300 0 0 4,500 (5,500) 271,364 (7,540)
% Change 3.5% 20.0% 4.8% -4.6% 0.0% 0.0% 0.0% 19.0% 6.6% 0.0% -55.0% -2.7%
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LEGAL SERVICES
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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2016 HIGHLIGHTS • • • • • • • • • • •
Contracts/Contract Negotiations Email & Teleconferences Meetings & Hearings Drafting Legislation: Ordinances, Amendments, Resolutions Prosecutions/Hearing Boards Public Information Act, Open Meeting Issues, Subpoenas Real Estate Code Compliance & Litigation Police Issues/Personnel Actions Board of Elections Issues Research and Opinions OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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LEGAL SERVICES Expenditures Contracted Services
Total Expenditures
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
FY-2015 Actual
FY-2016 Budget
FY-2017 Proposed
Variance
%
in dollars
167,881
220,000
220,000
-
Change 0.0%
167,881
220,000
220,000
-
0.0%
46
CONCLUSION QUESTIONS/COMMENTS?
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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FY17 BUDGET PRESENTATION
LEGISLATIVE & ADMINISTRATION March 16, 2016 OPEB and Health Insurance
1
HYATTSVILLE CITY GOVERNMENT Council Members
Mayor: Candace Hollingsworth Ward 1: Kevin Ward | Bart Lawrence (Council Vice President)
City Administrator
Ward 2: Robert Croslin | Shani Warner
Tracey E. Nicholson
Ward 3: Patrick Paschall | Thomas Wright
Manages the Daily Operations of the City
Ward 4: Paula Perry | Edouard Haba (Council President) Ward 5: Joseph Solomon |Ruth Ann Frazier
Assistant City Administrator Jim Chandler
City Clerk Laura Reams Council Support Agenda & Minutes Public Information and Inquires
Administrative Support Wellness Coordinator Customer Service
Information Technology
Voting Liaison Records Management
Hyattsville Police Department Doug Holland, Chief
Community & Economic Development Jim Chandler, Director
Ellarose Preston Kiomara Rivera
Community Services & Recreation Jake Rollow, Director
Department of Public Works Lesley Riddle, Director
Office of the Treasurer Ron Brooks, Director
Department of Human Resources Vivian Snellman, Director
Command Patrol Services
Economic Development Strategic Planning
Child and Youth Programming Senior/Disability Services
Construction Management Sanitation Services
Contract Management Annual Budgets
Federal + State Law Compliance Complete Personnel Management
Administrative Services
Parking Compliance
Volunteer Services
Park/Tree Maintenance
Annual Appropriations
Employee/Management Liaison
Investigations Community Action Team School Resources Professional Standards Communications
Code Compliance Geographic Information Information Technology Planning
Recreation and Events Planning Cable TV Station Communications Community Outreach
Streets Maintenance Building Maintenance Vehicle / Fleet Maintenance
Audits Debt Management Purchasing Payroll
Compensation / Benefit Practices Equal Employment Opportunity
OPEB and Health Insurance
MAYOR & CITY COUNCIL
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
3
MAYORAL GUIDANCE • • • • • • • • • • • • • •
Complete Audits Institute Programs to Become an Employer of Choice Pro-Active Communication & Outreach Develop Department Level Aspiration Plans Encourage Economic Development & Growth Interactive Kiosks / Digital Cities Implement Ambassador’s Academy Produce Original Content for Hyattsville TV Expand Recreational Activities Increase Community Policing – Visibility & Interaction Increase Community Service Projects Summer Youth Employment Opportunities Improve Service Award Program Transition Contract Personnel to Classified Positions OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
4
2017 MAYORAL - BUDGET • • • •
Funding for Community/Committee Projects ($1K) Funding for MML Conference Funding for National League of Cities Conference Funding for Gateway Arts District Mayor’s Meetings & Community Meetings
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
5
MAYOR’S OFFICE Expenditures Salaries and Wages Overtime Fringe Benefits Contracted Services Insurance Communications Utilities/Fuel/Oil Supplies and Materials Travel and Training Other Capital Outlay TOTAL
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
FY-2015 Actual $7,800 0 1,422 0 0 1,645 0 0 969 365 337 $12,538
FY-2016 Budget $7,800 0 1,488 100 0 2,100 0 400 2,200 1,200 1,500 $16,788
FY-2017 Variance Proposed in dollars $7,800 $0 0 $0 1,360 ($128) 200 $100 0 $0 2,100 $0 0 $0 250 ($150) 2,800 $600 1,000 ($200) 0 ($1,500) $15,510 ($1,278)
% Change 0.0% 0.0% -8.6% 100.0% 0.0% 0.0% 0.0% -37.5% 27.3% -16.7% -100.0% -7.6%
6
FY16 HIGHLIGHTS • 190 Legislative Actions in 2015, Including Adoption of 2 Charter Amendments, 5 Ordinances, 4 Resolutions, and 10 Proclamations • Legislative Breakfast • Implemented New Voting Legislation • Pyramid Atlantic • Facility Planning (DPW Facility, Bldg 3505) • Educational Awards
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
7
Council Funding Requests • • • • • • • • • •
Sidewalk Repair & Construction (Hamilton, Kimberly, Kelliher St) Hyattsville Health Weekend (November 5-6) Flow of Traffic Study Re-Establish Police Captain’s Position Establish Positions (HR, Treasurer, Communications) Snow Removal Program for Qualified Seniors Street Repair/Speed Hump Funds Lighting Study Area Improvements Replacement of Trash Receptacles Enterprise Resource Planning System
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
8
2017 CITY COUNCIL BUDGET • • • • • •
Committee Discretionary Funds ($1500) Council Discretionary Projects/Programs ($1K) per ward Education Enrichment Grant Program ($10K) Funding for MML Conference Funding for Legislative Breakfast Supplies & Materials – Community Meetings, PGCMA Sponsorship, Mayors Breakfast, County Meetings
• Donations – Historic House Tour; Sonny Frazier Toy Drive
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
9
CITY COUNCIL Expenditures Salaries and Wages Overtime Fringe Benefits Contracted Services Insurance Communications Utilities/Fuel/Oil Supplies and Materials Travel and Training Other Capital Outlay TOTAL
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
FY-2015 Actual 52,000 0 9,483 0 21,193 2,722 0 134 25,603 8,346 0 119,481
FY-2016 Budget 52,000 0 9,064 0 20,200 14,500 0 1,600 35,550 21,500 0 154,414
FY-2017 Variance Proposed in dollars 52,000 0 0 0 8,620 (444) 0 0 24,000 3,800 9,500 (5,000) 0 0 500 (1,100) 34,550 (1,000) 23,750 2,250 0 0 152,920 (1,494)
% Change 0.0% 0.0% -4.9% 0.0% 18.8% -35.5% 0.0% -68.8% -2.8% 10.5% 0.0% -1.0%
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CITY CLERK
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HYATTSVILLE CITY GOVERNMENT Council Members
Mayor: Candace Hollingsworth Ward 1: Kevin Ward | Bart Lawrence (Council Vice President)
City Administrator
Ward 2: Robert Croslin | Shani Warner
Tracey E. Nicholson
Ward 3: Patrick Paschall | Thomas Wright
Manages the Daily Operations of the City
Ward 4: Paula Perry | Edouard Haba (Council President) Ward 5: Joseph Solomon |Ruth Ann Frazier
Assistant City Administrator Jim Chandler
City Clerk Laura Reams, Lilly Littleford (Part Time)
Council Support Agenda & Minutes
1.5 FTES
Public Information and Inquires
Administrative Support Wellness Coordinator Customer Service
Information Technology
Ellarose Preston Kiomara Rivera
Voting Liaison Records Management Hyattsville Police Department Doug Holland, Chief
Community & Economic Development Jim Chandler, Director
Community Services & Recreation Jake Rollow, Director
Department of Public Works Lesley Riddle, Director
Office of the Treasurer Ron Brooks, Director
Department of Human Resources Vivian Snellman, Director
Command Patrol Services
Economic Development Strategic Planning
Child and Youth Programming Senior/Disability Services
Construction Management Sanitation Services
Contract Management Annual Budgets
Federal + State Law Compliance Complete Personnel Management
Administrative Services
Parking Compliance
Volunteer Services
Park/Tree Maintenance
Annual Appropriations
Employee/Management Liaison
Investigations Community Action Team School Resources Professional Standards Communications
Code Compliance Geographic Information Information Technology Planning
Recreation and Events Planning Cable TV Station Communications Community Outreach
Streets Maintenance Building Maintenance Vehicle / Fleet Maintenance
Audits Debt Management Purchasing Payroll
Compensation / Benefit Practices Equal Employment Opportunity
OPEB and Health Insurance
2016 Highlights • 35 Public Information Act Requests • Produced Official Records for 36 Council Meetings & Public Hearings • Administrative Coordination of 2 Elections • Legislative Breakfast Planning • Internship Program Growth and Management • iPad integration for online voting • New Agenda Management Platform (Granicus/Trello) • Provided Support for Community Meetings • Hired, Integrated and Trained a Part-Time Clerk • Enrolled in Certified Municipal Clerk (CMC) Program • MML Legislative Participation- Prof Development OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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GOALS & OBJECTIVES • Document and Maintain Accurate Records of Official Actions of the Mayor & Council • Provide Timely Responses to Requests for Information Filed Under the Maryland Public Information Act • Manage and Oversee the City’s Archives in Accordance with the City’s Retention Schedule • Assist the Board of Supervisors of Elections with the conduct of Open and Fair Elections and Turnout and implementation of new election initiatives. • Provide Excellent Administrative Support to Mayor and Council and Ensure Adequate Resources.
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2017 BUDGET • Continuation of Part-Time Deputy Clerk • Funding for Enrollment and Educational Training for Certified Municipal Clerk (CMC) Program • Quarterly Maryland Municipal Clerk Association Meetings • Maryland Municipal League Conference (Summer 2015) • International Institute of Municipal Clerks Regional Conference (January 2017) • Legislative Breakfast
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CITY CLERK Expenditures Salaries and Wages Overtime Fringe Benefits Contracted Services Insurance Communications Utilities/Fuel/Oil Supplies and Materials Travel and Training Other Capital Outlay TOTAL
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
FY-2015 Actual 81,675 0 36,029 352 0 1,195 0 330 1,650 0 0 121,231
FY-2016 Budget 86,417 0 39,581 800 0 1,000 0 950 2,990 0 1,000 132,738
FY-2017 Variance Proposed in dollars 108,700 22,283 0 0 42,092 2,511 400 0 0 0 1,000 0 0 0 650 (300) 4,040 1,050) 0 0 1,500 500 158,382 25,644
% Change 25.8% 0.0% 6.3% -50.0% 0.0% 0.0% 0.0% -31.6% 35.1% 0.0% 50.0% 19.3%
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BOARD OF SUPERVISORS OF ELECTIONS
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2016 HIGHLIGHTS • Conducted Regular Election (May) and Special Election (September) • Implementation of New Procedures – Lowered Voting Age – Provisional Ballots – Write-in Candidates – Election Judge Hiring & Training • Planned and Implemented New Initiatives – Candidate Orientation Event – Early Voting Days – Increased Outreach for Vote-by-Mail • Held Voter Registration Drives at City Events & Northwestern High School • Presented Proposed Election Code Revisions to City Council OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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GOALS & OBJECTIVES • Complete RFP Selection Process for City Election Vendor • Implementation of Adopted Changes to City Election Code and New Policies Adopted by City Council • Conduct Outreach for Registered and Non-Registered Voters • Review and Refine Election Day Procedures • Conduct May 2017 General Election • Increase Voter Turnout
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2017 BUDGET • Funding for Payment of Overtime Costs Associated with Election Days (Call-a-Bus Driver and Other Departmental Assistance) • Funding for Increased Outreach Communications • Funding to Support Potential New Initiatives
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BOARD OF ELECTIONS Expenditures Salaries and Wages Overtime Fringe Benefits Contracted Services Insurance Communications Utilities/Fuel/Oil Supplies and Materials Travel and Training Other Capital Outlay TOTAL
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
FY-2015 Actual 3,500 0 298 31,278 0 0 0 1,145 0 0 0 36,221
FY-2016 Budget 3,500 0 298 10,325 0 0 0 1,825 0 0 0 15,948
FY-2017 Variance Proposed in dollars 4,500 1,000 0 0 298 0 45,000 34,675 0 0 0 0 0 0 1,900 75 0 0 0 0 0 0 51,698 35,750
% Change 28.6% 0.0% 0.0% 335.8% 0.0% 0.0% 0.0% 4.1% 0.0% 0.0% 0.0% 224.2%
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CITY ADMINISTRATOR
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2016 HIGHLIGHTS • • • • • • • • • • • • •
Facility Management Plan Improved Safety and Security (Reduction in Crime) Offset Expenditures by Increasing Grants Police Officer Engagement Completed Infrastructure Projects Increased Partnerships Improved Communication & Outreach Improved/Updated IT Systems and Network Security Upgraded Profile in Parks and Green Space Implemented Creative Programming and Event Planning Staff Development - Low/No Cost Training Received HEAL Recognition & Ongoing Programming Farmers Market
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GOALS & OBJECTIVES • • • • • • • • • •
Ensure Access to Timely and Accurate Information – Welcome Packets, Social Media, Economic & Quarterly Reports Encourage Economic Growth, Opportunity and Business Development Ensure Consistent and Incremental Improvements in City Infrastructure (Streets, Sidewalks, Lighting & Facilities) Ensure Annual Budget Compliance Identify Opportunities for Alternative Funding – Two New Grant or Partnership Opportunities Annually Identify Opportunities to Improve Safety and Security Encourage Staff Development & Training Implement Employer of Choice Programs Implement New and/or Continued Programs and Events- Participation Promote Health and Wellness OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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2017 BUDGET • • • •
Funding for Personal Services Contract Funding for MML and ICMA Conferences Funding for Special Initiatives Contracted Services – Professional Services – Safety, Emergency Operations
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FUNDING OFFSET INTIATIVES • • • • • • •
Expand Internship Opportunities Web-Based Training/Low Cost Training Ensure Competitive Pricing Continue Process Improvement Reviews Increase Partnership Opportunities Increase in Grant Applications Increase Collection of Accounts Receivable
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CITY ADMINISTRATOR Expenditures Salaries and Wages Overtime Fringe Benefits Contracted Services Insurance Communications Utilities/Fuel/Oil Supplies and Materials Travel and Training Other Capital Outlay TOTAL
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
FY-2015 Actual 254,942 1,880 89,270 20,220 13,631 3,798 0 10,984 6,054 1,126 2,068 403,973
FY-2016 Budget 262,537 2,500 88,327 23,950 11,500 5,300 0 9,500 9,910 1,600 2,500 417,624
FY-2017 Variance Proposed in dollars 289,023 26,486 1,550 (950) 102,981 14,654 25,650 1,700 12,000 500 5,300 0 0 0 9,500 0 9,910 0 1,600 0 2,500 0 460,014 42,390
% Change 10.1% -38.0% 16.6% 7.1% 4.3% 0.0% 0.0% 4.1% 0.0% 0.0% 0.0% 10.2%
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Director, Human Resources
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HYATTSVILLE CITY GOVERNMENT Council Members
Mayor: Candace Hollingsworth Ward 1: Kevin Ward | Bart Lawrence (Council Vice President)
City Administrator
Ward 2: Robert Croslin | Shani Warner
Tracey E. Nicholson
Ward 3: Patrick Paschall | Thomas Wright
Manages the Daily Operations of the City
Ward 4: Paula Perry | Edouard Haba (Council President) Ward 5: Joseph Solomon |Ruth Ann Frazier
Assistant City Administrator Jim Chandler
City Clerk Laura Reams Council Support Agenda & Minutes Public Information and Inquires
Administrative Support Wellness Coordinator Customer Service
Information Technology
Voting Liaison Records Management
Hyattsville Police Department Doug Holland, Chief
Community & Economic Development Jim Chandler, Director
Ellarose Preston Kiomara Rivera
Community Services & Recreation Jake Rollow, Director
Department of Public Works Lesley Riddle, Director
Office of the Treasurer Ron Brooks, Director
Department of Human Resources Vivian Snellman, Director
Command Patrol Services
Economic Development Strategic Planning
Child and Youth Programming Senior/Disability Services
Construction Management Sanitation Services
Contract Management Annual Budgets
Federal + State Law Compliance Complete Personnel Management
Administrative Services
Parking Compliance
Volunteer Services
Park/Tree Maintenance
Annual Appropriations
Employee/Management Liaison
Investigations Community Action Team School Resources Professional Standards Communications
Code Compliance Geographic Information Information Technology Planning
Recreation and Events Planning Cable TV Station Communications Community Outreach
Streets Maintenance Building Maintenance Vehicle / Fleet Maintenance
Audits Debt Management Purchasing Payroll
Compensation / Benefit Practices Equal Employment Opportunity
OPEB and Health Insurance
2016 HIGHLIGHTS • Staffed 21 Replacements: Includes 9 Officers • University of Maryland Internship Program: Placed 5 Interns • Researched and/or Developed Several Personnel Policies to become an Employer of Choice. • Held and successfully completed: – – – – – –
Open Enrollment for Medical and Life Insurance Programs Two Wellness Fairs Three All Hands Meetings Employee/Family Cook-Out & Volunteer Activities Employee Inoculation Program, Training & Development Including Brown Bag Lunches,
• Professional Development Through MML and IPMA-HR
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GOALS & OBJECTIVES • Continue partnership with all departments to recruit, develop, and retain a committed and diverse workforce. • Identify low cost, high value personal and professional education and training. • Ensure workplace safety programs and services are identified and in place. • Identify and support opportunities to develop HEAL program initiatives. • Develop/Re-design HR Programs and Services to encourage retention and move towards goal of becoming an Employer of Choice.
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2017 BUDGET • • • • •
Part-Time HR Administrative Assistant Professional Development (MML and IPMA-HR) Quarterly International Public Management Assoc Meetings Maryland Municipal League Conference Fringe Benefits – Health Insurance for Retirees – HR Personnel Fringe Benefits • Contracted Services (includes professional services) – HR Consulting Firms – HR Personnel-EE-Wellness – Printing Services (Personnel Manual & Personnel Guide) OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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HUMAN RESOURCES Expenditures Salaries and Wages Overtime Fringe Benefits Contracted Services Insurance Communications Utilities/Fuel/Oil Supplies and Materials Travel and Training Other Capital Outlay TOTAL
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
FY-2015 Actual 121,063 0 272,630 7,289 0 6,127 0 1,963 7,070 100 1,048 417,290
FY-2016 Budget 123,670 0 282,638 13,500 0 9,850 0 12,300 7,400 1,500 200 451,058
FY-2017 Variance Proposed in dollars 145,000 21,330 0 0 311,659 29,021 13,000 (500) 0 0 10,350 500 0 0 2,300 (10,000) 8,600 1,200 1,000 (500) 1,050 850 492,959 41,901
% Change 17.2% 0% 10.3% -3.7% 0.0% 5.1% 0.0% -81.3% 16.2% -33.3% 425.0% 9.3%
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FUNDING OFFSET INTIATIVES • Continue/Expand Intern Involvement with Local Colleges • Institute Group Web-Based Training • Seek Training Opportunities from Maryland Commission on Civil Rights, LGIT, and Chesapeake -No Cost • Develop a Training Collaborative with Other Municipalities • Ensure Competitive Pricing or Low Cost Initiatives
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FINANCE DEPARTMENT
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HYATTSVILLE CITY GOVERNMENT Council Members
Mayor: Candace Hollingsworth Ward 1: Kevin Ward | Bart Lawrence (Council Vice President)
City Administrator
Ward 2: Robert Croslin | Shani Warner
Tracey E. Nicholson
Ward 3: Patrick Paschall | Thomas Wright
Manages the Daily Operations of the City
Ward 4: Paula Perry | Edouard Haba (Council President) Ward 5: Joseph Solomon |Ruth Ann Frazier
Assistant City Administrator Jim Chandler
City Clerk Laura Reams Council Support Agenda & Minutes Public Information and Inquires
Administrative Support Wellness Coordinator Customer Service
Information Technology
Voting Liaison Records Management
Hyattsville Police Department Doug Holland, Chief
Community & Economic Development Jim Chandler, Director
Ellarose Preston Kiomara Rivera
Community Services & Recreation Jake Rollow, Director
Department of Public Works
Office of the Treasurer
Lesley Riddle, Director
Ron Brooks, Director Contract Management Annual Budgets Annual Appropriations Audits
Command Patrol Services
Economic Development Strategic Planning
Child and Youth Programming Senior/Disability Services
Construction Management Sanitation Services
Administrative Services
Parking Compliance
Volunteer Services
Park/Tree Maintenance
Investigations Community Action Team School Resources Professional Standards Communications
Code Compliance Geographic Information Information Technology Planning
Recreation and Events Planning Cable TV Station Communications Community Outreach
Streets Maintenance Building Maintenance Vehicle / Fleet Maintenance
OPEB and Health Insurance
Debt Management Purchasing Payroll
Department of Human Resources Vivian Snellman, Director Federal + State Law Compliance Complete Personnel Management Employee/Management Liaison Compensation / Benefit Practices Equal Employment Opportunity
2016 HIGHLIGHTS • Completion of FY 12 and FY 13 Audits • Refined Procedures for Contracts and Procurement Management & Updated Manual • Maintained Oversight of Funding Priorities • Trained Staff on Procurement Procedures • Trained Staff on Fixed Asset System • Built Relationships with Banks and Bond Fund Manager • Improved Inventory Management Procedures
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FY17 BUDGET • • • • • •
Funding for Cohn/Reznick and Lindsey & Assoc. New Accountant Position RFP for Accounting Firm to Complete 2016 & 2017 Audits Funding for MML and National GFOA Conference Supplies & Materials Contracted Services – License (Financial Management System) – Maintenance Support (Software Program) – Bank Fees
• Economic Forecast Report
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FINANCE Expenditures Salaries and Wages Overtime Fringe Benefits Contracted Services Insurance Communications Utilities/Fuel/Oil Supplies and Materials Travel and Training Other Capital Outlay TOTAL
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
FY-2015 Actual 210,109 6,623 59,684 208,818 483 889 0 4,762 823 0 2,561 494,752
FY-2016 Budget 258,201 4,500 77,628 120,500 165 1,225 0 3,525 7,135 0 2,400 475,279
FY-2017 Variance Proposed in dollars 327,826 69,625 6,000 1,500 104,384 26,756 140,500 20,000 450 285 1,225 0 0 0 3,525 0 7,365 230 0 0 2,400 0 593,675 118,396
% Change 27.0% 33.3% 34.5% 16.6% 172.7% 0.0% 0.0% 0.0% 3.2% 0.0% 0.0% 24.9%
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INFORMATION TECHNOLOGY
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2016 HIGHLIGHTS • • • • • • • • •
Virtual CIO (vCIO) and Network Engineering Services Upgrades Servers and Network Auditing Wireless Internet Upgrades (public/private) Updated City’s IT Security & Firewall IT Assessment Report: 90% Completion INET: Network Segregation On-Site Server Back-Up Redundancy Additional On-Site Data Capacity Professional Staff Development (Microsoft Certified Server Management Training) • Enterprise Resource Planning (ERP) Preliminary Scope OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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FY17 BUDGET • Supplies & Materials
• Contracted Services (includes professional services) – Licenses (Office 365 & Firewall) – Virtual CIO & Network Engineer (Dataprise) – ERP (Enterprise Resource Planning) Procurement & Integration – Completion of IT Corrective Action Projects • Travel and Training – Conference Registration, Travel, Lodging, Dues – On-line training
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INFORMATION TECHNOLOGY Expenditures Salaries and Wages Overtime Fringe Benefits Contracted Services Insurance Communications Utilities/Fuel/Oil Supplies and Materials Travel and Training Other Capital Outlay TOTAL
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
FY-2015 Actual 70,249 0 34,294 91,054 0 906 0 1,214 150 0 0 197,867
FY-2016 Budget 72,709 1,000 34,995 153,000 0 1,600 0 1,050 4,550 0 10,000 278,904
FY-2017 Variance Proposed in dollars 75,278 2,569 1,200 200 36,686 1,691 146,000 (7,000) 0 0 1,600 0 0 0 1,250 200 4,850 300 0 0 4,500 (5,500) 271,364 (7,540)
% Change 3.5% 20.0% 4.8% -4.6% 0.0% 0.0% 0.0% 19.0% 6.6% 0.0% -55.0% -2.7%
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LEGAL SERVICES
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2016 HIGHLIGHTS • • • • • • • • • • •
Contracts/Contract Negotiations Email & Teleconferences Meetings & Hearings Drafting Legislation: Ordinances, Amendments, Resolutions Prosecutions/Hearing Boards Public Information Act, Open Meeting Issues, Subpoenas Real Estate Code Compliance & Litigation Police Issues/Personnel Actions Board of Elections Issues Research and Opinions OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
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LEGAL SERVICES Expenditures Contracted Services
Total Expenditures
OPEB and Health FY13 Mayor’s BudgetInsurance Presentation
FY-2015 Actual
FY-2016 Budget
FY-2017 Proposed
Variance
%
in dollars
167,881
220,000
220,000
-
Change 0.0%
167,881
220,000
220,000
-
0.0%
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CONCLUSION QUESTIONS/COMMENTS?
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