Glenville State College Pioneer Athletics
Glenville State College Pioneer Athletics Student-Athlete Handbook 2016-2017
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Table of Contents Page Introduction to Student-Athlete Handbook
4
Athletic Department
4
Mission Statement Philosophy Athletes: Your Responsibilities Athletic Code of Conduct
4 5 5 5
Academics
6
Eligibility and NCAA
6
Academic Support Center
11
Student-Athlete
11
Athletic Financial Aid
13
Institutional Financial Aid
15
Illegal Benefits
15
Expenses Not Paid
16
Academic Eligibility Rules Reminders of Academic Policies NCAA and Eligibility Freshman Transfer Student Seasons of Competition Progress Toward Degree NCAA Exceptions to Progress Toward Degree Other Regulations Concerning Eligibility Compliance/Annual Eligibility Meeting Transfer and Release National Letter of Intent
6 7 7 8 9 9 9 9 10 10 10 10
Study Hall Progress Reports
11 11
Student Athlete Advisory Committee Academic Awards Academic All-Americans Special Awards
11 12 12 12
Policies Administration Cancellation/Reduction Residence Hall Scholarships Summer School
13 13 14 15 15
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Employment
16
Playing and Practice Season
16
What is Practice? Common Practice Rules Equipment Team Travel
16 17 17 18
Recruiting Matters
18
NCAA Violations Reporting Policy
18
Physical Well-Being
19
Student Disability Services
25
Grievance Procedures
25
Sports Information
26
Pioneer Athletic Club
26
Treatment Emergency Care Insurance Strength and Conditioning Weight Room Rules Substance Abuse Program NCAA Drug Testing Program
19 19 20 21 21 21 22
Introduction to 3
Student-Athlete Handbook To the Student-Athlete:
This handbook is designed to assist you with special concerns and questions you may have as a studentathlete at an NCAA Division II institution. It is not meant to replace the Glenville State College Student Handbook, Glenville State College Catalog, NCAA manual, MEC rules or your personal consultation with advisors, faculty and staff. It has been constructed to complement those efforts with regard to athletic concerns. Please remember that you are responsible for knowing and meeting NCAA and MEC eligibility requirements, team rules and Glenville State College policies. Above all, you are the person responsible for your progress and graduation.
ATHLETIC DEPARTMENT Mission Statement The objective of the Athletic Department is to reflect and support the mission of Glenville State College through intercollegiate athletics. Glenville State College Athletics is committed to operating a program which meets the recognized standards of excellence set forth by NCAA Division II and is dedicated to the recruitment of academically able, diverse and socially responsible student athletes. As intercollegiate athletics is recognized as part of the physical, cultural and social development of the Glenville State College student, Glenville State College Athletics shares a common value and purpose by providing an environment which nurtures and demonstrates integrity, pride, diversity and leadership. Glenville State College Athletics contributes to the community of learners at Glenville State College and demonstrates its mission in the following ways:
Glenville State College Athletics is committed to academic integrity and demonstrates the philosophy of academics above athletics through recruitment, scheduling and involvement of the faculty.
Glenville State College Athletics supports ethical coaching standards which are demonstrated through staff education, recruiting policies, and monitoring of activities.
Glenville State College Athletics is committed to institutional control by direct accountability to the President, implementation of campus-wide compliance procedures, and annual staff education meetings.
Glenville State College Athletics is committed to student-athletic welfare through sponsorship of a student-athlete council, wellness and education programs and student-athlete involvement.
Glenville State College Athletics is committed to financial integrity through adherence to collegewide business and finance procedures.
Glenville State College Athletics supports an environment of equity and diversity in which all students and staff are provided the support and resources necessary for success of degree completion.
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PHILOSOPHY The philosophy of Glenville State College Athletics is to establish a program in which the Institutional focus of the college as well as the standards of amateurism and fair play as set forth by the National Collegiate Athletic Association (NCAA) are maintained. The athletic program is committed to an environment which emphasizes the total education of studentathletes and sustains this commitment through special programs to enhance the physical well-being, emotional growth and academic success of student-athletes.
ATHLETES: YOUR RESPONSIBILITIES Being away from home and part of a diverse campus community means greater freedom to make your own decisions and pursue personal interests. As a member of an intercollegiate athletic team you will also be a very visible part of the community. With that freedom and visibility comes responsibility. Athletes representing Glenville State College must manage their lifestyles in ways that set good examples of moral and ethical conduct. As a student-athlete, your actions matter- not only to you, but also to your teammates, as well as the GSC athletic department and Glenville State College. As a student-athlete you are responsible for meeting the following obligations:
ATHLETIC: You are expected to participate in and be on time to practices, training, team meals and meetings. You are expected to comply with all team policies as set forth by your coach.
ACADEMIC: You are expected to attend class regularly, complete assignments on time and work diligently toward a degree. You are expected to meet all academic requirements of Glenville State College, Glenville State Athletics, the Mountain East Conference (MEC) and the National Collegiate Athletic Association (NCAA).
ETHICAL: You are expected to abide by team conduct rules as well as the rules and regulations of Glenville State College. You are also expected to uphold the MEC and the NCAA values of sportsmanship and personal integrity.
ATHLETICS CODE OF CONDUCT A student-athlete representing Glenville State College Athletics must:
Conduct one’s self in a manner that shows impeccable sportsmanship toward fellow athletes and respect for the property of others.
Never be a willing participant in any act of aggression toward a fellow athlete or athletic property.
Demonstrate respect through words and actions toward coaches, referees, media, fans and other players. Cursing and vulgar language is unacceptable.
Give the sport your best effort, showing determination to improve your performance as well as that of the entire team.
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Maintaining good health and personal well-being.
Put time into studying your sport and preparing your body for competition through training and proper diet.
Avoid the use of drugs, alcohol and tobacco.
Never participate in betting or gambling activities.
Use adequate protection and common sense during practice and leisure activities.
Participate in all recommended rehabilitation activities and seek assistance from trainers whenever necessary.
Set academic goals and work diligently toward completing your degree on time.
Follow all college and athletic department policies regarding pre-registration, class attendance and study hall.
Be respectful toward the faculty; remind professors of travel schedules in advance; arrange make-up work in an appropriate manner; and follow through with assignments on time.
Maintain NCAA satisfactory progress requirements for eligibility and Glenville State College standards for good academic standing.
Visit your Faculty Advisor regularly.
Your coach will set forth team policies that may include rules beyond those listed above. You are responsible for both.
ACADEMICS Athletes must adhere to all Glenville State College Academic policies. This information can be found at: http://www.glenville.edu/doc/catalog_policies_degree_reqs/pdf
ELIGIBILITY AND THE NCAA ACADEMIC ELIGIBILITY RULES Glenville State College Athletes are expected to track their academic progress. You are advised that, in order to remain eligible, you must adhere to the following rules:
Do not drop or add courses without checking with your coach and your advisor!
Do not repeat courses you have already passed without checking with your faculty advisor or your coach.
Do not take courses which are not applicable toward your degree program.
Declare a specific major before the 5th Semester of attendance.
Do not change your major without checking with your faculty advisor and coach.
Attempt to pre-register for 15 hours each semester.
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Plan to attend summer school if you need hours to progress to graduation and/or to meet satisfactory progress. If you need summer school for eligibility, the Athletic Department will not pay for it!!
Summer school attendees must have pre-approval in order to use the credits for eligibility.
REMEMBER: YOU ARE ULTIMATELY RESPONSIBLE FOR REMAINING ELIGIBLE. PLEASE SEEK ADVICE FROM YOUR FACULTY ADVISOR BEFORE MAKING ACADEMIC DECISIONS. REMIND YOUR ACADEMIC ADVISOR OF YOUR STATUS OF STUDENT ATHLETE AND THE NECESSITY OF REMAINING ELIGILBE.
REMINDERS OF ACADEMIC POLICIES
You have one semester to make up an incomplete to receive a grade for the course. If work is not completed within one semester, you will be assigned a grade of “F” for the course.
If you wish to take summer courses at another school, you must have them pre-approved by your advisor, coach and Registrar. Otherwise, any hours earned will not count toward eligibility and/or degree completion.
Courses that are remedial, tutorial or noncredit may be used to satisfy the minimum academic requirements only if they meet the following conditions: o
The courses are considered prerequisites for specific courses acceptable for degree credit;
o
The courses are given the same weight as other courses in determining a student’s status for full time enrollment;
o
Credit in remedial, tutorial or noncredit courses must be received in the student’s first academic year of college enrollment and cannot exceed 12 semester hours.
A final GPA of at least a 2.0 is required for graduation. 2.57 if you are an Education major. Other programs may also require a 2.5 GPA for graduation.
39 hours of undergraduate courses at the 300 level or above are required for graduation.
In conformity with the stated objectives of Glenville State College, a program of General Education is a part of the requirements for the completion of all baccalaureate degrees. The common programs for all degrees cover the areas of the humanities, science and mathematics, social sciences, physical education and business.
A grade of “C” or better is required in ENGLISH 101 and 102.
THE NCAA AND ELIGIBILITY Glenville State College Athletics Department has membership and is in compliance with the NCAA Division II and the Mountain East Conference. All athletic teams will be governed by NCAA Legislation. If the student athlete has transferred to GSC midyear, or has completed one academic year in residence at this institution or used one season of eligibility in a sport at GSC, his/her eligibility shall be determined by the student academic record in existence at the beginning of the fall term of the regular academic year.
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To remain academically eligible for competition in NCAA Division II athletics, student-athletes must meet the following “Progress Toward Degree” regulations:
Be in good academic standing. [Bylaw 14.01.2.1]
Be enrolled in at least a minimum full-time program (not less than 12 semester hours) and maintain satisfactory progress toward a baccalaureate or equivalent degree.[Bylaw 14.01.2]
If the student athlete is enrolled in less than a full-time program, he/she is eligible to compete only if enrolled in the last term of his/her degree program and is carrying credits necessary to finish the student athlete’s degree program. [Bylaw 14.1.7.1.7.3]
Complete 24 credit hours each academic year or 12 passing hours per semester. If the student has declared a major, credit hours earned must be toward the degree.
Declare a major by the beginning of the fifth (5) semester of enrollment (This includes transfer students who have not yet completed an academic year in residence or utilized one season of eligibility in a sport at their current institution). [Bylaw 14.4.3.6]
Effective 1/9/2006, the following defines the Fulfillment of Minimum Grade Point Average Requirements: a) At the completion of 24-semester hours:
1.800;
b) At the completion of 48-semester hours:
1.900;
c) At the completion of 72 semester hours:
2.000;
d) At the completion of 96-semester hours:
[Bylaw 14.4.3.5]
Also, a student-athlete must meet the minimum grade-point average at the certifying institution based on the method of calculation used by the institution for calculating grade-point averages for all students. [Bylaw 14.4.3.2.1]
FRESHMEN You will be permitted to practice, compete and receive institutional and athletically related financial aid if you as a first-year student are certified as an eligible qualifier by the NCAA Eligibility Center. [Bylaw 14.3.1.1.4] Partial Qualifier - can receive institutional and athletically related financial aid, may not compete in your sport during your first academic year in residence, however you may practice on campus.[Bylaws 14.3.1.2.2] Non-Qualifier - can receive non-athletics related institutional aid, but is ineligible for practice and competition. [Bylaw 14.3.2.2.1] A non-qualifier or partial qualifier will have four seasons of eligibility after his/her first academic year in residence.
TRANSFER STUDENT You are a transfer student if: See Bylaw 14.5.2
SEASONS OF COMPETITION 8
Any competition (including a scrimmage with outside competition), regardless of time, during a season in an intercollegiate sport shall be counted as a season of competition in that sport [Bylaw 14.2.4.1] You are not eligible to participate in more than four seasons of intercollegiate competition, except for extensions that have been approved in accordance with NCAA legislation. [Bylaw 14.02.7 and 14.2.2] The 10 semester rule allows you to complete four years of athletic competition in a sport. A student-athlete shall complete his or her seasons of participation during the first 10 semesters in which the student is enrolled in a collegiate institution in at least a minimum full-time program of studies [Bylaw 14.2.2]
PROGRESS TOWARD DEGREE [Bylaw 14.4] The requirements for progress-toward-degree apply to student-athletes who have:
Completed at least one academic year in residence at Glenville State College Used a season of competition at Glenville State College
NCAA EXCEPTIONS TO THE PROGRESS TOWARD DEGREE RULE:
MISSED TERM EXCEPTION - if you leave school while you were eligible to continue and were making progress-toward-degree, upon your return you may use a one-time exception to progress-towarddegree.
MEDICAL EXCEPTION - If you are injured or ill and are unable to attend college full time, you do not have to include that semester in assessing progress-toward-degree. If you do not participate in more than 20 percent of the scheduled athletic events due to an injury, you may be granted an additional year of eligibility. Such exceptions must be documented by the athletic trainer and a physician.
NON--RECRUITED, NONPARTICIPANT - If you have been enrolled at Glenville State College for more than one year, not recruited, did not receive athletic aid and have not practiced or participated in athletics except to try out, progress-toward-degree requirements may be prorated the first year.
INTERNATIONAL COMPETITION - If you are involved in Pan-Am, Olympic or World University Games, academic and enrollment waivers may be granted.
“It is the policy of the Glenville State College Athletic Department to refrain from the recruitment or encouragement to transfer of student-athletes within the Mountain East Conference (MEC). Therefore, the release of a Glenville State College student-athlete listed on a current Glenville State College team roster will not be granted to a MEC school. Conversely, release forms received will not be granted permission to contact or recruit our student-athletes. Appeals to this process must be made by written letter to the Dean of Student Affairs within 30 days of the request denial.”
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OTHER REGULATIONS CONCERNING ELIGIBILITY Your eligibility is based on many factors such as your amateur status, your age, the number of years you have played a sport, and the manner in which you were recruited. The following shows ways a student-athlete could jeopardize collegiate eligibility:
You may not receive cash or items of value for your athletic performance. Beware of summer tournaments and hometown activities in which gifts are awarded for competition. If you participate in an event, in which you are offered an award prize you must refuse it on the spot.
If you are invited to be photographed or to represent a campus organization’s charitable or other fund-raising event, you must clear it through the Athletic Department first.
COMPLIANCE/ANNUAL ELIGIBILITY MEETING Before practice begins in the fall, you will be required to attend a meeting in which the NCAA eligibility rules are explained. You will then be asked to sign a “student athlete statement” verifying that you understand the rules, are willing to comply with them and have had an opportunity to ask any questions you may have.
TRANSFER AND RELEASE Occasionally an athlete may wish to transfer to another institution. You will be given the web site on where to find these rules. Please keep in mind the NCAA institutions in which you are interested must contact us for documentation regarding your release. We do not contact the schools on your behalf. We do not do blanket releases. Also, a release does not grant you automatic NCAA eligibility at another school. By releasing you we have simply granted another college permission to contact you. Whether we will grant the One-Time-Transfer Exception will be decided on a case-by-case basis. WE WILL NOT GRANT THE ONETIME TRANSFER EXCEPTION IF YOU WILL BE TRANSFERRING TO AN INSTITUTION WITHIN THE MEC. Hearing Opportunity- If the institution decides to deny a student-athlete’s request to permit any other institution to contact the student-athlete about transferring, the athletics director (or his or her designee) shall inform the student-athlete in writing, within 14 consecutive calendar days from receipt of a studentathlete’s written request, that he or she, on request, shall be provided a hearing conducted by an institutional entity or committee composed outside of the athletics department (e.g., the office of student affairs; office of the dean of students. The notification of the hearing opportunity shall include a copy of the institution’s policies and procedures for conducting the required hearing, including the deadline by which a studentathlete must request such a hearing. The institution shall conduct the hearing within 30 consecutive calendar days of receiving a student-athlete’s request for the hearing. [Bylaw 13.1.1.2.1]
NATIONAL LETTER OF INTENT The Basic Rule: The basic rule of the National Letter of Intent (NLI) is that in exchange for athletics financial aid, for one full academic year, a signing prospective student-athlete makes a commitment to attend the signing institution for one full academic year. Basic Penalty: If a prospective student-athlete does not attend the signing institution or attends that institution for less than one academic year, and that student enrolls in another NLI institution, that student may not represent the second institution until they have completed two academic years in residence at the latter institution. Additionally, the student will lose two seasons of competition in all sports.
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Exception To The Basic Penalty: If a student-athlete and a signing institution mutually agree to enter into a Qualified Release Agreement, the basic penalty provision may be reduced. Reminder: Please note that the NLI becomes null and void if the prospective student-athlete becomes a nonqualifier. The NLI is not declared null and void if the prospective student-athlete becomes a partial qualifier inasmuch as students who are partial qualifiers are eligible for athletics financial aid.
ACADEMIC CENTER As a student-athlete you have access to many resources for academic assistance. There may be occasions in which you are behind in your classes, under prepared for an exam, or are having difficulty with particular subjects. Student Support Center is designed to help you cope successfully with your busy life as a college student and an athlete. Do not hesitate to ask for help. You are expected to be receptive to their efforts to work with you. Services include:
Confidential personal counseling or referral.
Study skills counseling in areas such as time management; listening and taking notes; strategies for taking tests; test anxiety; memory enhancement; research assistance, tutoring in writing, math or other subjects; goal setting; and many other topics.
Assistance with career planning and choice of major for athletic and non-athletic careers.
STUDY HALL First year student-athletes and student-athletes in academic difficulty may be provided with a study hall. Your coach will arrange time and place. Your coach will determine the policies and procedures with regard to study hall.
STUDENT – ATHLETE STUDENT-ATHLETE ADVISORY COMMITTEE The Glenville State College Athletic Department chooses two representative student-athletes from each team to make up the Student-Athlete Advisory Committee (SAAC). The purpose of this group is to communicate ways to enhance the experience for fellow athletes and provide a “voice” for the student-athlete at various functions and to participate in promotional activities. Athletes are asked to be members of the committee based on their leadership, academics, spirit and maturity. Community service is a large part of the mission of the SAAC.
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ACADEMIC AWARDS The Glenville State College Athletic Department recognizes the outstanding efforts of our student-athletes through the following honors and awards:
Student-Athlete Honor Roll Student-athletes who achieve a semester GPA of 3.00 and above are recognized for their classroom performance with the posting of their names on an honor roll located on the second level of the Physical Education Building. The honorees are recognized during a Student-Athlete Academic Awards Luncheon held each semester. This luncheon is sponsored by SAAC. Award criteria are as follows: President’s List: Provost’s List: Athletic Director’s List:
Complete 12 or more hours with a 3.75 - 4.0 Complete 12 or more hours with a 3.5 – 3.74 Complete 12 or more hours with a 3.00 - 3.49
Honor Graduates: During the commencement ceremony all students graduating with honors are recognized as follows: Summa Cum Laude-Magna Cum Laude-Cum Laude--
Graduating with a GPA of 3.85 to 4.0 Graduating with a GPA of 3.7 to 3.84 Graduating with a GPA of 3.5 to 3.69
ACADEMIC ALL-AMERICAN Nominated by the Sports Information Director to the College Sports Information Directors of America winners are chosen on the basis of athletic and academic excellence.
SPECIAL AWARDS Frank Montrose Award & Clarissa K. Williams Award Each fall a male and female athlete, who graduated the previous academic year, are selected by the Athletic Committee to receive this award. The awards are named in honor of two former stand-out athletes of Glenville State College. The criteria for receiving the awards are as follows: 1. 2.
Must be a graduate – completing all requirements for their degree. May be a December, May or August graduate Excel in the sport of their choice.
3.
Volunteer service to the College community.
4.
Must exhibit good moral character.
5.
If a member of the Athletic Committee is also a coach of the sport in which a nominee participated, that coach will abstain from voting on the Montrose and/or Williams award.
6. The Athletic Committee will select recipient based upon coaches’ recommendations and above criteria. The GPA of the nominee will only be used as a deciding factor in case of a tie.
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(Revised and adopted by Athletic Committee, October 16, 1990. Effective for award presentation, 1991)
ATHLETIC FINANCIAL AID An athletic-related grant-in-aid may be provided to you to help with your college expenses. Other forms of financial assistance such as academic scholarships may also be provided to qualified students. Athletic grant-in-aids may be renewed on a year-by-year basis, based on the terms and conditions as outlined in this document. They are awarded by the Glenville State College Financial Aid Office upon recommendation of the Department of Athletics, and are governed by the policies of the College, the NCAA, and MEC. Acceptance of the grant-in-aid signifies that the student-athlete accepts the terms and conditions upon which it is granted. Student-athletes who received an athletic grant-in-aid the previous year, and who have eligibility remaining, will be notified of the renewal, reduction, or non-renewal status of his or her grant by July 1 preceding the next academic year. If the student-athlete feels that his or her grant has been unjustly removed or reduced, he or she may send a letter to the Director of Financial Aid outlining the circumstances by the date on letter from the financial aid office and an appeal hearing will be scheduled for you with the Financial Aid Appeals Committee.
Policies Concerning Athletic Grant-in-Aid Agreement 1.
No athletic grant-in-aid will be processed for any student (current or new) unless there is a signed Financial Aid Agreement on file in the Financial Aid Office for the academic period in question.
2.
No athletic grant-in-aid will be awarded to any new student until the individual’s admissions file is complete, application and transcripts/test scores.
3.
Athletic aid may be applied toward the following expenses: tuition, fees, room and board (on campus). The maximum amount which may be applied to room and board is the amount that it would cost a student to live in college housing and have the meal plan.
4.
Any change made in a Financial Aid Agreement already on file must be made in writing to the Financial Aid Office prior to the academic period for which the change is requested.
5. An athlete’s financial assistance (including athletic scholarship) may not exceed the cost of attendance. The cost of attendance includes tuition, fees, room and board, supplies, transportation, and other expenses related to attendance at Glenville State College.
Financial Aid/Athletic Scholarship Administration The renewal of athletic grant-in-aid after the period of the award has expired, is based on the following: [Bylaw 15.6.5] 1.
The student-athlete must conduct herself/himself in keeping with the regulations of Glenville State College.
2.
The student-athlete must fulfill all of the academic requirements expected of Glenville students and meet the academic eligibility policies of GSC and the NCAA. Athletic grant renewal based on the student-athlete’s eligibility status at the end of the spring semester and although grant renewal may
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be considered when eligibility is restored, the grant will be not be reinstated for the semester once classes have begun. 3.
The student-athlete must abide by such rules and regulations as set forth by his or her coach. This will include participation in team meetings, conditioning, training, practice and intercollegiate competition, and study sessions.
An athletic grant-in-aid may be reduced or canceled during the award period if: The student-athlete renders himself or herself ineligible to compete. The student-athlete voluntarily withdraws from the sport for personal reasons. The student-athlete is found to have engaged in misconduct warranting substantial disciplinary penalty. “Misconduct” means conduct of sufficient gravity that if comparable conduct occurred in other departments of the College, similar substantial disciplinary penalty could properly be imposed. For example, “misconduct” includes manifest disobedience through violation of institutional regulations or established athletic department policies and rules applicable to all student-athletes, disruptive action which interferes with the normal and orderly conduct of an institution’s athletic program, refusal to meet the normal good conduct obligations required of all team members, and defiance of the normal and necessary directions of department staff members. The student-athlete has disregarded team rules and regulations. The student-athlete fraudulently misrepresents any information on his application or financial aid agreement. The athletic grant-in-aid may be revoked in full immediately if the student-athlete withdraws from the sport prior to the first competition in any semester. Furthermore, the institution reserves the right to cancel any and all financial assistance if the student-athlete engages in unlawful manufacture, distribution, possession or use of a controlled substance during the period covered. Any such gradation or cancellation of aid is permissible only if (1) such action is taken by the regular disciplinary and/or scholarship awards authorities of the institution, and (2) the student has had the opportunity for a hearing [Bylaw 15.3.5]
More About Athletic Financial Aid At Glenville: All athletic aid is renewable on a yearly basis. A reduction in aid may occur at any time. The student will be informed in writing and given the opportunity to request a hearing. If you quit the team you will be required to submit a resignation statement to your coach. You are expected to graduate within four years of the time you enter college. Athletic grants may be extended beyond eligibility on an individual sport basis.
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RESIDENCE HALL SCHOLARSHIPS Glenville State College has established policies and procedures for the use of funds provided to studentathletes for partial housing expenses. This award will be included on the athletic financial aid agreement. To receive a Residence Hall Scholarship you must meet the following criteria:
Live on campus (Goodwin Hall or Pioneer Village).
Maintain academic requirements to actively participate on your team
The award will be recommended by the head coach of your sport and approved by the athletic director. The award may be renewed for four years if the athlete remains in the residence hall.
Summer School Student-athletes on athletic scholarship may have an opportunity to attend summer school at Glenville. Your coach will make recommendations regarding which athletes will receive financial assistance based on academic history, projected graduation, and budget. Summer school is an excellent way to make progress toward graduating on schedule. The Athletic Department will not pay for summer school if satisfactory completion is needed to maintain eligibility.
INSTITUTIONAL FINANCIAL AID Student-athletes on grant-in-aid may not accept any additional educational funds unless they are approved by the NCAA and Glenville State College Financial Aid. Your combined institutional aid cannot exceed the equivalent of a full scholarship unless you receive a qualifying outside scholarship or grant, in which case you may receive up to the cost of attendance.
ILLEGAL BENEFITS You may not receive any benefit or money which is not authorized by the NCAA. If you accept a prohibited benefit you may lose your athletic eligibility. These types of activities are considered “extra benefits” and are prohibited:
Accepting gifts or awards for your athletic performance.
Accepting loans or services at a discount due to your membership on a team.
Unauthorized use of college telephones, credit cards, cars, copiers and supplies.
Remember, if something is offered to you because of your role in athletics, and it is not available to the general student body, it is a prohibited benefit. To accept such a benefit may cost you your eligibility.
EXPENSES NOT PAID While at Glenville, if you incur any of the following expenses, you will be responsible for payment:
Cost of replacement of residence hall keys.
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Fines for damage to property. Library or parking fines. Vehicle registration for campus parking. Non-athletic medical costs. Replacement fee for lost meal card or ID card. Supplies such as paper, pens, folders and notebooks. Typing costs. Any other incidental costs not approved by the NCAA.
EMPLOYMENT Employment and the receipt of any extra earnings by student-athletes is carefully monitored by the NCAA. Listed below are some NCAA rules to remember about employment: 1.
Earnings from a student-athlete on or off-campus employment that occurs at any time is exempt and is not included when determining a student-athlete’s full grant-in-aid or the institution’s financial aid limitations, provided: a) The compensation is only for work actually performed. b) The compensation is at a rate commensurate with the going rate of that locality for similar services; and c) The employer shall not use the athletics reputation of a student-athlete employee to promote the sale of the employer’s products or services. [Bylaw 12.4.1]
2.
Partial scholarship students may only earn up to the equivalent of a full scholarship if employed on campus in the athletics department or if employment was arranged by GSC Athletic Department elsewhere on campus.
3.
If you receive any money through grants, loans or other sources (except your family) you must report it to the Financial Aid. Certain earnings must be counted as part of your scholarship package.
PLAYING AND PRACTICE SEASON Each sport is on a different schedule as it relates to the playing and practice season. However, there are some common NCAA rules related to allowable practice activities. The definition of “countable activities”, “practice”, and “conditioning activities” is found in the NCAA manual. If you have a question related to your practice requirements, please contact the Athletic Director who will help you understand the NCAA regulations as it applies to your team.
WHAT IS PRACTICE? NCAA Bylaw 17.02.1 – defines countable athletically related activities. Countable athletically related activities include: Any team meeting, activity or instruction involving sports-related information and having an athletics purpose, held for one or more student-athletes at the direction of, or supervised by, any member or members of an institution’s coaching staff. Administrative activities shall not be counted. NCAA Bylaw 17.02.13 – Exception – Strength and Conditioning Personnel. Strength and conditioning personnel may monitor voluntary individual workouts for safety purposes without considering such supervision as a countable athletically related activity per 17.02.1. If the strength and conditioning coach is
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also a coaching staff member for one of the institution’s intercollegiate teams, such assistance may be provided only if that staff member performs such duties for all intercollegiate teams.
COMMON PRACTICE RULES:
Student-athletes are not required to participate in more than 20 hours per week and 4 hours per day of “countable” athletically related activities during the playing season. Exceptions to this are golf (4 hours per day may be extended, but 20 hour limit still applies) Bylaw 17.1.6.1 and 17.1.6.1.1]
See bylaw 17.1.6.2 for practice rules outside the playing season. [Bylaw 17.1.6.2] (Note: athletes may engage in additional voluntary practice activities.)
Required practice following competition is not permissible.
Student-athletes may not miss class for athletic activities outside of the playing season.
All practice hours must be recorded on a log which is signed by a student-athletes.
All countable athletically related activities shall be prohibited during one calendar day per week during the playing season. A travel day related to athletics participation may be considered as a day off, provided no countable athletically related activities occur during that day. [Bylaw 17.1.6.4 and 17.1.6.4.1]
These rules were voted into place in order to protect the welfare of the student-athlete and minimize athletics interference with academics. Please contact the Athletic Director if you have any questions or concerns about your practice requirements.
EQUIPMENT Student-Athlete Regulations: 1.
No equipment is to be removed from authorized areas and usage is restricted to practice and games.
2.
You are responsible for equipment issued to you and will be charged for equipment not returned, damaged due to neglect, loss or theft.
3.
Equipment damaged due to usage, not neglect, will be repaired by the team’s equipment manager or coach and returned to you.
4.
On road trips, you are responsible for packing your equipment and ensuring its safe return to the appropriate dressing room or storage area.
5.
Report any equipment problems to the team manager or coach as soon as possible. This includes defective equipment, theft or inadequate protection.
6.
At the conclusion of the season, all equipment will be inventoried, laundered and repaired for the next year. Equipment will not be checked out during the off season, except through approval of the head coach of that sport.
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TEAM TRAVEL It is the policy of the Athletics Department that modes of transportation, housing furnished during travel, length of stay before and after competitive events, and dining arrangements shall be the same for comparable teams based on squad size. Student-athletes are responsible for conducting themselves and dressing in an appropriate manner at all times during travel. Remember that you are not only representing yourself but also your team and Glenville State College. Student-athletes are responsible for personal telephone calls, care of their equipment and all academic work missed as a result of their team’s travel. Travel home from any contest must be with the team unless approval has been obtained from the Head Coach of that sport.
RECRUITING MATTERS You may be asked to assist with or host a prospective student-athlete (PSA) who will be visiting campus. As a recruiting host, you have a responsibility to follow NCAA guidelines and present a good image of Glenville State Athletics. Here are some NCAA rules regarding hosting a PSA: 1.
You may be provided a meal if you accompany the prospect to dinner. [Bylaw 13.6.6.5 (b)]
2.
As you take your prospect around town, please remember that it is not permissible for the prospect to engage in conversation with a booster club member. If you are approached by a member of the Pioneer Athletic Club, or if a community person offers to pay for your meal, please explain that it is not permitted.
3.
Your prospect may only stay on campus for 48 hours. [Bylaw 13.6.3.1]
NCAA VIOLATIONS REPORTING POLICY Any Glenville State College staff member or student who becomes aware of an NCAA violation or has a question regarding the legality of a particular situation should immediately contact the Director of Athletics, Faculty Athletic Representative and/or Compliance Coordinator. After a violation is reported, research and/or an investigation of the situation will be conducted. This will be to gather information and obtain a ruling or interpretation from the NCAA manual, conference office or NCAA Legislative Services consultant. If a violation is found to have occurred, the following information will be reviewed: 1.
Description of the violation including date(s), time, etc.
2.
Identities of those involved
3.
Means by which the institution became aware of the situation
4.
NCAA policy regarding the situation
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5.
Probable reason the violation occurred
6.
Recommendations regarding action to be taken in response to the violation
7.
Recommendations regarding future prevention of the particular problem
The Director of Athletics along with the Faculty Athletic Representative will decide the course of action and report the matter to the President and possibly the MEC Office and/or the NCAA.
PHYSICAL WELL-BEING You will receive complete medical care for treatment of athletic-related injuries and illnesses. The athletic training room staff and consulting physician are committed to providing the same care and benefits to scholarship as well as non-scholarship athletes. All student-athletes are required to pass a physical examination before participating in athletics. Exams are given each year by the college physician in cooperation with the athletic training staff. The purpose of the exam is to determine your health status and evaluate you medical history. You must be certified as physically fit before participating in the first practice. TREATMENT You must report any injury or illness to the athletic training staff for any athletic-related problem. The athletic trainer will assess the extent of your injury, and you will be given a treatment plan or referred to a doctor. **You must be referred from the athletic trainer for the athletic department insurance to be utilized for payment of any charges. The instruction you receive for care and rehabilitation of your injury should be carefully followed. While under medical care you may not practice or participate without permission from the athletic trainer and/or physician.
EMERGENCY CARE If you need emergency care and the athletic training room is closed, go directly to UHC in Clarksburg. Notify the athletic training staff as soon as possible. Remember the situation must be an athletic-related emergency for the athletic department insurance to be utilized for payment of charges.
INSURANCE Glenville State College carries secondary insurance for all student-athletes. The policy described below will be implemented if compliance with procedures and policies are met. All other injuries not specified in the policy are the responsibility of the athlete’s personal insurance. I. Background: Parents and/or student athletes are responsible for securing insurance coverage relative to
participation in any segment of college athletic programs. The NAHGA has been contracted by Glenville State College to provide only limited secondary coverage. This limited coverage is not a primary plan and does not provide the same coverage as a primary plan. It is important that the student athlete have a primary insurance plan that covers athletic injuries. If you do not already have such a plan, you should arrange to acquire one.
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II. The policy is designed to pay medical expenses which arise due to accidental injuries which occur while participating in regularly scheduled, supervised and sponsored games and practices, or while participating in GSC Athletic Department sponsored activities.
What is covered: Accidental injuries which occur during practices or games; “an unexpected, external, violent and sudden event that is independent of any other cause”.
What is NOT covered: o Degenerative injuries - i.e. overuse syndromes o Any injury that is NOT deemed accidental - if there is no accidental injury there will be no benefits o Out-of-season injuries, unless occurs during required weight training or conditioning o Contact lens/glasses -lost or broken. o Deductibles on primary coverage’s are not covered by this policy. They are the responsibility of the parents/student-athlete. o Referrals not authorized by the Glenville State College Athletic Trainer/Team Physician o Athletic injuries suffered in non-sanctioned athletic department activities (i.e. pick-up games) o Prescription drugs for illnesses o Charges in excess of reasonable and customary fees o The first $500 of claims related to qualified injuries (annual deductibles) will not be covered for student-athletes who do not have primary coverage. o Elective surgeries o Repeat joint reconstructions o Customized knee braces o Pre-existing conditions o Illnesses secondary to physical activity
Who pays the premium: Glenville State College. Student-athletes are strongly encouraged to have personal insurance coverage as a primary insurance. The athletic insurance policy provided by Glenville State College is secondary coverage.
III Procedures for submitting claims: A. All athletic injuries must be reported to an Athletic Trainer or Team Physician within 24 hours of each occurrence. The Athletic Trainer or Team Physician will verify that it is a covered athletic injury, determine the disposition of the injury and make the required referrals necessary. B. Upon determination that a referral is necessary the student athlete must fill out the appropriate claim form in consultation with the athletic trainer. The claim form must be signed by the studentathlete. Student-athletes wishing to obtain a second opinion must do so at their own expenses unless they receive written permission from the College Athletic Trainer or Team Physician C.
All bills must first be submitted to the student athlete’s own insurance carrier. If the total cost (less deductible) is not covered, the secondary policy may pick up the remaining balance or a portion of as the coverage dictates.
D. The following must be provided before any claim will be processed under the secondary policy: This is to occur no later than thirty (30) days after the service is obtained. a.
required form
b.
itemized bill stating – the date of service, treatment, the charges for each service rendered and an explanation of the benefits – showing balances paid and owed.
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Only when all of the above have been submitted will the claim be processed by the athletic department and Vivature Insurance Company. E.
The student-athlete filing the claim must provide this information to an Athletic Trainer. The form must be complete and signed by you. This is for each injury.
Glenville State College will only be responsible for the payment of services/treatments which are the result of a staff referral and prescribed by the referred physician.
STRENGTH AND CONDITIONING Your coaches will help you reach and maintain your best physical condition by designing a program tailored to your specific goals. You will be expected to follow the plan for the purpose of increasing flexibility, speed and endurance, thus minimizing the possibility of injury. You may participate in workouts in the “off-season.” You will receive instruction on proper use of the weight room equipment by the staff. Allow them to assist you and please abide by the weight room rules which have been established for your safety.
WEIGHT ROOM RULES The following are rules established for use of the weight room by student-athletes: 1. 2. 3. 4.
You must wear proper clothing and shoes in the weight room. Return equipment to original or proper position after use. Consult the staff for instruction and use proper safety techniques at all times. Students are not allowed to use the weight room alone.
SUBSTANCE ABUSE PROGRAM GSC Athletics believes in the education of athletes as the most important step in the prevention of substance abuse problems. You will be required to attend various substance abuse presentations throughout the academic year. Topics will include steroid use, smokeless tobacco, alcohol abuse and wellness issues as well as prevention of use of illegal substances. It is one thing not to be able to compete due to injury, poor grades, personal problems or simply not being good enough, but it is another issue when an athletic career is shortened or extinguished because of chemical misuse and/or addiction. Therefore, the purpose of the required drug-testing program is to educate individuals on the negative effects of drug abuse. Effective August 1, 2001, the Glenville State College Athletic program instituted a mandatory testing program.
NCAA Drug Testing Procedures A student-athlete must produce an acceptable urine sample for testing of illegal drugs or narcotics at such times and places as directed by the Director of Athletics. The drugs to be tested for include but are not limited to the following: Amphetamines, Barbiturates, Cocaine, Marijuana, Opiates and related Narcotics. At the time of testing, student athletes will provide a list of prescription and non-prescription drugs they are taking, so as not to provide a false positive test.
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Testing will be conducted at random for all student-athletes throughout the entire school year. This includes unannounced testing at any time during the first or second semester. Unannounced testing may occur at any time of any day with an eight (8) hour notice. The selection may be based on position, time played, year in school, suspicion of misuse/abuse, other just cause or random selection. The Director of Athletics will select those individuals for testing. The refusal to cooperate in such tests will result in a one (1) week and a one (1) game suspension of the athlete from the team and will be declared a positive test result including all of the sanctions of positive test. Head Coach may institute other sanctions. This includes those players actively participating as well as red-shirt, medical disability, partial qualifiers, non-qualifiers, fifth year athletes and student coaches. The results of the urine testing program is considered to be medical records and as such, shall remain in the confidential possession of the Athletic Training Staff and may be released only to the following: 1. 2. 3. 4. 5.
Parents Director of Athletics Head Coach Officers of Glenville State College. Vice President of Student Life.
In addition to sanctions for a positive drug test, the Athletic Department will also issue a positive drug test with its particular sanctions to a student-athlete upon conviction in the following instances: 1. 2. 3.
Driving Under the Influence (DUI, DWI) Public Intoxication Drunk and Disorderly
Furthermore, a student-athlete will be terminated from team membership upon conviction of a trafficking/dealing in any illegal substance. This will also include the recommendation of non-renewal of any athletic scholarship.
Sanctions after Positive Test Results First Positive Test Result 1. 2. 3. 4. 5. 6.
Head Coach and the Director of Athletics will be notified of the results. Must attend Drug Education Program including Group Counseling. Suspended for one (1) week from the athletic team, which includes at least one (1) game. Additional drug testing at Head Coaches discretion. Recommendation of non-renewal or reduction of any athletic scholarship. Other sanctions deemed necessary by Head Coach and approved by the Director of Athletics.
Second Positive Test Result 1. 2. 3. 4. 5.
Head Coach, Director of Intercollegiate Athletics and Parents of dependent students will be notified of the results. Must attend Drug Education Program including group Counseling. Suspended for three (3) weeks from the athletic team, which includes at least three (3) games. Additional drug testing at Head Coaches discretion. Recommendation for non-renewal or reduction of any athletic scholarship.
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6.
Other sanctions deemed necessary by Head Coach and approved by the Director of Athletics.
Third Positive Test Result 1. 2.
Indefinite termination from the athletic team. Recommendation for non-renewal of any athletic scholarship.
Student-Athlete Drug-Testing Consent Form: Each year, student-athletes will sign a consent form demonstrating their willingness to participate. This consent statement is required of all student-athletes before participation in intercollegiate competition during the year in question. Failure to complete and sign the statement annually shall result in the studentathlete’s ineligibility for participation in all intercollegiate competition. The program involves urine collection on specific occasions and laboratory analyses for substances on a list of banned-drug classes developed by the NCAA Executive committee. This list consists of substances generally purported to be performance-enhancing and/or potentially harmful to the health and safety of the studentathlete. The drug classes specifically include stimulants (such as amphetamines and cocaine) and anabolic steroids, as well as other drugs. Please see www.drugfreesport.com for questions regarding prohibited and promoted substances!!
Supplements Nutritional supplements are not strictly regulated and may contain substances banned by the NCAA. Do not assume that these products that are purchased in health food or grocery stores will be allowed by the NCAA rules. THIS IS NOT TRUE! As a student-athlete you can avoid this error by checking the ingredients with the athletics staff for banned substances and any risks of over-the-counter nutritional supplement use. Testing Procedures: The NCAA will notify the Glenville State College Athletics Department that a random test will be conducted. It is the NCAA that randomly selects the student-athletes on an individual basis that are to be tested and notifies the Athletic Director. All student-athletes are subject to testing. If you are selected you will be notified in person. This notification will contain the date, time and location of the drug test. Failure to report to the test site at the assigned time, will subject you to immediate suspension from Glenville State College athletic programs. The NCAA provides the crews for each drug-testing occasion. Crews are comprised of a crew chief and crew members who assist the crew chief. Crew chiefs are physicians or nurses trained by the NCAA who volunteer their time to assist with the program. It is the NCAA that provides the laboratory facilities to analyze urine samples. Specimen Collection Procedure: 1.
The student-athlete must present picture I.D. to be admitted to the testing site. The time of arrival is recorded on the student-athlete signature form and a NCAA staff member will be assigned to the student-athlete for continuous observation within the station.
2.
The student-athlete will select a new beaker that is sealed in a sealed plastic bag from a supply of such and will be accompanied by the NCAA staff member until a specimen is provided.
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3.
A crew member will monitor the furnishing of the specimen by observation in order to assure the integrity of the specimen until a specimen of at least 80 ml. is provided.
4.
If the specimen is incomplete or inadequate, the student-athlete must remain in the collection area under observation of the NCAA crew member until the sample is completed. During this period, the collection beaker must be kept covered and controlled by the student-athlete being tested.
5.
Fluids given student-athletes who have difficulty voiding must be from sealed containers (certified by the crew chief) that are opened and consumed in the station. These fluids must be caffeine-and alcohol-free.
6.
Once a specimen (at least 80 ml) is provided, the student-athlete will select a numbered specimencollection kit, which includes a Student-Athlete Signature Form, from a supply of such.
7.
The crew member who monitored the furnishing of the specimen by observation will sign the Student-Athlete Signature Form.
8.
The student-athlete will pour at least 60 ml of the specimen into the “A bottle” and the most of the remaining amount into the “B bottle,” leaving a small amount in the beaker.
9.
The student-athlete will place the cap on each bottle; the crew member will then seal each bottle in the required manner under the observation of the student-athlete and witness and seal each bottle in a plastic security container.
10. A crew member will check the specific gravity and the pH of the urine remaining in the beaker. This finding is recorded on the Student-Athlete Signature Form. 11. If the urine has a specific gravity below 1.010, the student-athlete must remain in the station until an adequate specimen is provided. 12. Once an adequate specimen is received, the student-athlete and witness will sign the Student-Athlete Signature Form, certifying that the procedures were followed. 13. All sealed specimens will be secured in an NCAA shipping case. The crew chief will put the laboratory copy of the Student-Athlete Signature Form in the case for forwarding. The laboratory’s copy of this form does not contain the name of the student-athlete. Only an assigned number. The laboratory will use a portion of specimen A for its initial analysis. 14. After the collection has been completed, the specimens will be forwarded to the laboratory designated by the NCAA. Notification of Results and Appeal Process: Upon receipt of the results, the NCAA group executive director for education services or a designate will break the number code to identify any individuals with positive findings. If a member institution has not heard from the NCAA within 30 days after the specimen was provided, the test results will be assumed to be negative. For student-athletes who have a positive finding, the NCAA will contact the director of athletics by telephone as soon as possible. The telephone contact will be followed by “overnight/signature required” letters (marked “confidential”) to the chief executive officer and the director of athletics. The institution shall notify the student-athlete of the finding.
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The NCAA during the telephone conversation, will advise the Director of Athletics that specimen B must be tested within 24 hours after the telephone notification, that any appeal must be held on the same day that specimen B results become known and that the student-athlete may be present at the opening of specimen B. Specimen B findings will be final subject to the results of any appeal. The institution will notify the studentathlete of the positive test and of the right to appeal. All student- athletes found to be positive for a substance belonging to a banned-drug class are subject to loss of eligibility consistent with existing policies, as designated in NCAA Bylaw. Restoration of Eligibility: Student-athletes will be tested by the NCAA in order to be considered for eligibility restoration. Any studentathlete ruled ineligible as a result of an NCAA positive drug test will be subject to testing by the NCAA at any time during their period of ineligibility. In addition, these student-athletes will be subject to a mandatory exit test before the last month of their minimum period of ineligibility (e.g., the 11 th month of a minimum of oneyear suspension), with the results of the retests provided to the NCAA director of eligibility. Institutional requests for restoration of a student-athlete’s eligibility should be submitted to the NCAA director of eligibility pursuant to Bylaw 14.12.
STUDENT DISABILITY SERVICES It is the policy of Glenville State College to provide reasonable accommodations for qualified individuals with documented disabilities. The College will adhere to all applicable federal, state and local laws, regulations and guidelines with respect to providing reasonable accommodations with regard to affording equal educational opportunities. It is the student’s responsibility to contact the Student Support Center in AB Building and provide documentation of a disability. The Coordinator of Student Disability Services will assist students and faculty in arranging appropriate accommodations. This is in accordance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990.
GRIEVANCE PROCEDURES The first step in settling any grievance is to deal directly with the parties concerned. Therefore, if a studentathlete has a problem, he/she should first attempt to solve the problem with an open and honest discussion with the other party, be it a coach, a teammate or whomever. If that does not work, then a third party might be helpful. In the case of grievances concerning athletic policy or procedure, the third party can be the Director of Athletics, Faculty Athletic Representative, or faculty advisor, depending upon the nature of the case. In any event, student-athletes should contact the Director of Athletics to file their grievances. The complaint needs to be submitted in writing within two (2) weeks of the incident. If the grievance merits further consideration, the Director of Athletics will consult with the Faculty Athletic Representative to form a committee of appropriate members to hear the case. For those grievances and/or problems not related to team/athletic participation, please refer to the GSC Student Handbook and/or GSC Catalog.
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SPORTS INFORMATION The Sports Information Director connects the Department of Athletics with the media and the public. Under the Family Educational Rights and Privacy Act of 1974, student-athletes are required to fill out and sign a personal information form. In signing this form, the student-athlete consents to the dissemination of personal information for the purposes of public relations and press releases to the media. Student-athletes may also be asked to speak with the media and various civic groups. Cooperation from the student-athlete is essential. These opportunities aid the department in the areas of public relations and community support. The sports information office will also nominate student-athletes for district, regional and national awards as well as scholar-athlete awards.
PIONEER ATHLETIC CLUB (PAC) The “Pioneer Athletic Club” is a group of people in the community who give their time and money to support Glenville State College Athletics. They participate in scholarship fund-raisers, social events, and attend athletic events. The NCAA places special restrictions on the type of involvement that booster club members have with student- athletes. Although Pioneer Athletic Club members support and appreciate your role as an athlete, you must take care not to accept special privileges and benefits from booster club members. If you are offered a benefit from a booster you should graciously thank them and explain that since you are a studentathlete, you may not accept gifts, jobs, or privileges from booster club members, without permission from the Director of Athletics. You should then notify the Compliance Coordinator who can help you find out if accepting the offer is permissible. It is very important that you follow these rules. Accepting an illegal benefit will render you ineligible!
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1
Table of Contents Page Introduction to Student-Athlete Handbook
4
Athletic Department
4
Mission Statement Philosophy Athletes: Your Responsibilities Athletic Code of Conduct
4 5 5 5
Academics
6
Eligibility and NCAA
6
Academic Support Center
11
Student-Athlete
11
Athletic Financial Aid
13
Institutional Financial Aid
15
Illegal Benefits
15
Expenses Not Paid
16
Academic Eligibility Rules Reminders of Academic Policies NCAA and Eligibility Freshman Transfer Student Seasons of Competition Progress Toward Degree NCAA Exceptions to Progress Toward Degree Other Regulations Concerning Eligibility Compliance/Annual Eligibility Meeting Transfer and Release National Letter of Intent
6 7 7 8 9 9 9 9 10 10 10 10
Study Hall Progress Reports
11 11
Student Athlete Advisory Committee Academic Awards Academic All-Americans Special Awards
11 12 12 12
Policies Administration Cancellation/Reduction Residence Hall Scholarships Summer School
13 13 14 15 15
2
Employment
16
Playing and Practice Season
16
What is Practice? Common Practice Rules Equipment Team Travel
16 17 17 18
Recruiting Matters
18
NCAA Violations Reporting Policy
18
Physical Well-Being
19
Student Disability Services
25
Grievance Procedures
25
Sports Information
26
Pioneer Athletic Club
26
Treatment Emergency Care Insurance Strength and Conditioning Weight Room Rules Substance Abuse Program NCAA Drug Testing Program
19 19 20 21 21 21 22
Introduction to 3
Student-Athlete Handbook To the Student-Athlete:
This handbook is designed to assist you with special concerns and questions you may have as a studentathlete at an NCAA Division II institution. It is not meant to replace the Glenville State College Student Handbook, Glenville State College Catalog, NCAA manual, MEC rules or your personal consultation with advisors, faculty and staff. It has been constructed to complement those efforts with regard to athletic concerns. Please remember that you are responsible for knowing and meeting NCAA and MEC eligibility requirements, team rules and Glenville State College policies. Above all, you are the person responsible for your progress and graduation.
ATHLETIC DEPARTMENT Mission Statement The objective of the Athletic Department is to reflect and support the mission of Glenville State College through intercollegiate athletics. Glenville State College Athletics is committed to operating a program which meets the recognized standards of excellence set forth by NCAA Division II and is dedicated to the recruitment of academically able, diverse and socially responsible student athletes. As intercollegiate athletics is recognized as part of the physical, cultural and social development of the Glenville State College student, Glenville State College Athletics shares a common value and purpose by providing an environment which nurtures and demonstrates integrity, pride, diversity and leadership. Glenville State College Athletics contributes to the community of learners at Glenville State College and demonstrates its mission in the following ways:
Glenville State College Athletics is committed to academic integrity and demonstrates the philosophy of academics above athletics through recruitment, scheduling and involvement of the faculty.
Glenville State College Athletics supports ethical coaching standards which are demonstrated through staff education, recruiting policies, and monitoring of activities.
Glenville State College Athletics is committed to institutional control by direct accountability to the President, implementation of campus-wide compliance procedures, and annual staff education meetings.
Glenville State College Athletics is committed to student-athletic welfare through sponsorship of a student-athlete council, wellness and education programs and student-athlete involvement.
Glenville State College Athletics is committed to financial integrity through adherence to collegewide business and finance procedures.
Glenville State College Athletics supports an environment of equity and diversity in which all students and staff are provided the support and resources necessary for success of degree completion.
4
PHILOSOPHY The philosophy of Glenville State College Athletics is to establish a program in which the Institutional focus of the college as well as the standards of amateurism and fair play as set forth by the National Collegiate Athletic Association (NCAA) are maintained. The athletic program is committed to an environment which emphasizes the total education of studentathletes and sustains this commitment through special programs to enhance the physical well-being, emotional growth and academic success of student-athletes.
ATHLETES: YOUR RESPONSIBILITIES Being away from home and part of a diverse campus community means greater freedom to make your own decisions and pursue personal interests. As a member of an intercollegiate athletic team you will also be a very visible part of the community. With that freedom and visibility comes responsibility. Athletes representing Glenville State College must manage their lifestyles in ways that set good examples of moral and ethical conduct. As a student-athlete, your actions matter- not only to you, but also to your teammates, as well as the GSC athletic department and Glenville State College. As a student-athlete you are responsible for meeting the following obligations:
ATHLETIC: You are expected to participate in and be on time to practices, training, team meals and meetings. You are expected to comply with all team policies as set forth by your coach.
ACADEMIC: You are expected to attend class regularly, complete assignments on time and work diligently toward a degree. You are expected to meet all academic requirements of Glenville State College, Glenville State Athletics, the Mountain East Conference (MEC) and the National Collegiate Athletic Association (NCAA).
ETHICAL: You are expected to abide by team conduct rules as well as the rules and regulations of Glenville State College. You are also expected to uphold the MEC and the NCAA values of sportsmanship and personal integrity.
ATHLETICS CODE OF CONDUCT A student-athlete representing Glenville State College Athletics must:
Conduct one’s self in a manner that shows impeccable sportsmanship toward fellow athletes and respect for the property of others.
Never be a willing participant in any act of aggression toward a fellow athlete or athletic property.
Demonstrate respect through words and actions toward coaches, referees, media, fans and other players. Cursing and vulgar language is unacceptable.
Give the sport your best effort, showing determination to improve your performance as well as that of the entire team.
5
Maintaining good health and personal well-being.
Put time into studying your sport and preparing your body for competition through training and proper diet.
Avoid the use of drugs, alcohol and tobacco.
Never participate in betting or gambling activities.
Use adequate protection and common sense during practice and leisure activities.
Participate in all recommended rehabilitation activities and seek assistance from trainers whenever necessary.
Set academic goals and work diligently toward completing your degree on time.
Follow all college and athletic department policies regarding pre-registration, class attendance and study hall.
Be respectful toward the faculty; remind professors of travel schedules in advance; arrange make-up work in an appropriate manner; and follow through with assignments on time.
Maintain NCAA satisfactory progress requirements for eligibility and Glenville State College standards for good academic standing.
Visit your Faculty Advisor regularly.
Your coach will set forth team policies that may include rules beyond those listed above. You are responsible for both.
ACADEMICS Athletes must adhere to all Glenville State College Academic policies. This information can be found at: http://www.glenville.edu/doc/catalog_policies_degree_reqs/pdf
ELIGIBILITY AND THE NCAA ACADEMIC ELIGIBILITY RULES Glenville State College Athletes are expected to track their academic progress. You are advised that, in order to remain eligible, you must adhere to the following rules:
Do not drop or add courses without checking with your coach and your advisor!
Do not repeat courses you have already passed without checking with your faculty advisor or your coach.
Do not take courses which are not applicable toward your degree program.
Declare a specific major before the 5th Semester of attendance.
Do not change your major without checking with your faculty advisor and coach.
Attempt to pre-register for 15 hours each semester.
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Plan to attend summer school if you need hours to progress to graduation and/or to meet satisfactory progress. If you need summer school for eligibility, the Athletic Department will not pay for it!!
Summer school attendees must have pre-approval in order to use the credits for eligibility.
REMEMBER: YOU ARE ULTIMATELY RESPONSIBLE FOR REMAINING ELIGIBLE. PLEASE SEEK ADVICE FROM YOUR FACULTY ADVISOR BEFORE MAKING ACADEMIC DECISIONS. REMIND YOUR ACADEMIC ADVISOR OF YOUR STATUS OF STUDENT ATHLETE AND THE NECESSITY OF REMAINING ELIGILBE.
REMINDERS OF ACADEMIC POLICIES
You have one semester to make up an incomplete to receive a grade for the course. If work is not completed within one semester, you will be assigned a grade of “F” for the course.
If you wish to take summer courses at another school, you must have them pre-approved by your advisor, coach and Registrar. Otherwise, any hours earned will not count toward eligibility and/or degree completion.
Courses that are remedial, tutorial or noncredit may be used to satisfy the minimum academic requirements only if they meet the following conditions: o
The courses are considered prerequisites for specific courses acceptable for degree credit;
o
The courses are given the same weight as other courses in determining a student’s status for full time enrollment;
o
Credit in remedial, tutorial or noncredit courses must be received in the student’s first academic year of college enrollment and cannot exceed 12 semester hours.
A final GPA of at least a 2.0 is required for graduation. 2.57 if you are an Education major. Other programs may also require a 2.5 GPA for graduation.
39 hours of undergraduate courses at the 300 level or above are required for graduation.
In conformity with the stated objectives of Glenville State College, a program of General Education is a part of the requirements for the completion of all baccalaureate degrees. The common programs for all degrees cover the areas of the humanities, science and mathematics, social sciences, physical education and business.
A grade of “C” or better is required in ENGLISH 101 and 102.
THE NCAA AND ELIGIBILITY Glenville State College Athletics Department has membership and is in compliance with the NCAA Division II and the Mountain East Conference. All athletic teams will be governed by NCAA Legislation. If the student athlete has transferred to GSC midyear, or has completed one academic year in residence at this institution or used one season of eligibility in a sport at GSC, his/her eligibility shall be determined by the student academic record in existence at the beginning of the fall term of the regular academic year.
7
To remain academically eligible for competition in NCAA Division II athletics, student-athletes must meet the following “Progress Toward Degree” regulations:
Be in good academic standing. [Bylaw 14.01.2.1]
Be enrolled in at least a minimum full-time program (not less than 12 semester hours) and maintain satisfactory progress toward a baccalaureate or equivalent degree.[Bylaw 14.01.2]
If the student athlete is enrolled in less than a full-time program, he/she is eligible to compete only if enrolled in the last term of his/her degree program and is carrying credits necessary to finish the student athlete’s degree program. [Bylaw 14.1.7.1.7.3]
Complete 24 credit hours each academic year or 12 passing hours per semester. If the student has declared a major, credit hours earned must be toward the degree.
Declare a major by the beginning of the fifth (5) semester of enrollment (This includes transfer students who have not yet completed an academic year in residence or utilized one season of eligibility in a sport at their current institution). [Bylaw 14.4.3.6]
Effective 1/9/2006, the following defines the Fulfillment of Minimum Grade Point Average Requirements: a) At the completion of 24-semester hours:
1.800;
b) At the completion of 48-semester hours:
1.900;
c) At the completion of 72 semester hours:
2.000;
d) At the completion of 96-semester hours:
[Bylaw 14.4.3.5]
Also, a student-athlete must meet the minimum grade-point average at the certifying institution based on the method of calculation used by the institution for calculating grade-point averages for all students. [Bylaw 14.4.3.2.1]
FRESHMEN You will be permitted to practice, compete and receive institutional and athletically related financial aid if you as a first-year student are certified as an eligible qualifier by the NCAA Eligibility Center. [Bylaw 14.3.1.1.4] Partial Qualifier - can receive institutional and athletically related financial aid, may not compete in your sport during your first academic year in residence, however you may practice on campus.[Bylaws 14.3.1.2.2] Non-Qualifier - can receive non-athletics related institutional aid, but is ineligible for practice and competition. [Bylaw 14.3.2.2.1] A non-qualifier or partial qualifier will have four seasons of eligibility after his/her first academic year in residence.
TRANSFER STUDENT You are a transfer student if: See Bylaw 14.5.2
SEASONS OF COMPETITION 8
Any competition (including a scrimmage with outside competition), regardless of time, during a season in an intercollegiate sport shall be counted as a season of competition in that sport [Bylaw 14.2.4.1] You are not eligible to participate in more than four seasons of intercollegiate competition, except for extensions that have been approved in accordance with NCAA legislation. [Bylaw 14.02.7 and 14.2.2] The 10 semester rule allows you to complete four years of athletic competition in a sport. A student-athlete shall complete his or her seasons of participation during the first 10 semesters in which the student is enrolled in a collegiate institution in at least a minimum full-time program of studies [Bylaw 14.2.2]
PROGRESS TOWARD DEGREE [Bylaw 14.4] The requirements for progress-toward-degree apply to student-athletes who have:
Completed at least one academic year in residence at Glenville State College Used a season of competition at Glenville State College
NCAA EXCEPTIONS TO THE PROGRESS TOWARD DEGREE RULE:
MISSED TERM EXCEPTION - if you leave school while you were eligible to continue and were making progress-toward-degree, upon your return you may use a one-time exception to progress-towarddegree.
MEDICAL EXCEPTION - If you are injured or ill and are unable to attend college full time, you do not have to include that semester in assessing progress-toward-degree. If you do not participate in more than 20 percent of the scheduled athletic events due to an injury, you may be granted an additional year of eligibility. Such exceptions must be documented by the athletic trainer and a physician.
NON--RECRUITED, NONPARTICIPANT - If you have been enrolled at Glenville State College for more than one year, not recruited, did not receive athletic aid and have not practiced or participated in athletics except to try out, progress-toward-degree requirements may be prorated the first year.
INTERNATIONAL COMPETITION - If you are involved in Pan-Am, Olympic or World University Games, academic and enrollment waivers may be granted.
“It is the policy of the Glenville State College Athletic Department to refrain from the recruitment or encouragement to transfer of student-athletes within the Mountain East Conference (MEC). Therefore, the release of a Glenville State College student-athlete listed on a current Glenville State College team roster will not be granted to a MEC school. Conversely, release forms received will not be granted permission to contact or recruit our student-athletes. Appeals to this process must be made by written letter to the Dean of Student Affairs within 30 days of the request denial.”
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OTHER REGULATIONS CONCERNING ELIGIBILITY Your eligibility is based on many factors such as your amateur status, your age, the number of years you have played a sport, and the manner in which you were recruited. The following shows ways a student-athlete could jeopardize collegiate eligibility:
You may not receive cash or items of value for your athletic performance. Beware of summer tournaments and hometown activities in which gifts are awarded for competition. If you participate in an event, in which you are offered an award prize you must refuse it on the spot.
If you are invited to be photographed or to represent a campus organization’s charitable or other fund-raising event, you must clear it through the Athletic Department first.
COMPLIANCE/ANNUAL ELIGIBILITY MEETING Before practice begins in the fall, you will be required to attend a meeting in which the NCAA eligibility rules are explained. You will then be asked to sign a “student athlete statement” verifying that you understand the rules, are willing to comply with them and have had an opportunity to ask any questions you may have.
TRANSFER AND RELEASE Occasionally an athlete may wish to transfer to another institution. You will be given the web site on where to find these rules. Please keep in mind the NCAA institutions in which you are interested must contact us for documentation regarding your release. We do not contact the schools on your behalf. We do not do blanket releases. Also, a release does not grant you automatic NCAA eligibility at another school. By releasing you we have simply granted another college permission to contact you. Whether we will grant the One-Time-Transfer Exception will be decided on a case-by-case basis. WE WILL NOT GRANT THE ONETIME TRANSFER EXCEPTION IF YOU WILL BE TRANSFERRING TO AN INSTITUTION WITHIN THE MEC. Hearing Opportunity- If the institution decides to deny a student-athlete’s request to permit any other institution to contact the student-athlete about transferring, the athletics director (or his or her designee) shall inform the student-athlete in writing, within 14 consecutive calendar days from receipt of a studentathlete’s written request, that he or she, on request, shall be provided a hearing conducted by an institutional entity or committee composed outside of the athletics department (e.g., the office of student affairs; office of the dean of students. The notification of the hearing opportunity shall include a copy of the institution’s policies and procedures for conducting the required hearing, including the deadline by which a studentathlete must request such a hearing. The institution shall conduct the hearing within 30 consecutive calendar days of receiving a student-athlete’s request for the hearing. [Bylaw 13.1.1.2.1]
NATIONAL LETTER OF INTENT The Basic Rule: The basic rule of the National Letter of Intent (NLI) is that in exchange for athletics financial aid, for one full academic year, a signing prospective student-athlete makes a commitment to attend the signing institution for one full academic year. Basic Penalty: If a prospective student-athlete does not attend the signing institution or attends that institution for less than one academic year, and that student enrolls in another NLI institution, that student may not represent the second institution until they have completed two academic years in residence at the latter institution. Additionally, the student will lose two seasons of competition in all sports.
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Exception To The Basic Penalty: If a student-athlete and a signing institution mutually agree to enter into a Qualified Release Agreement, the basic penalty provision may be reduced. Reminder: Please note that the NLI becomes null and void if the prospective student-athlete becomes a nonqualifier. The NLI is not declared null and void if the prospective student-athlete becomes a partial qualifier inasmuch as students who are partial qualifiers are eligible for athletics financial aid.
ACADEMIC CENTER As a student-athlete you have access to many resources for academic assistance. There may be occasions in which you are behind in your classes, under prepared for an exam, or are having difficulty with particular subjects. Student Support Center is designed to help you cope successfully with your busy life as a college student and an athlete. Do not hesitate to ask for help. You are expected to be receptive to their efforts to work with you. Services include:
Confidential personal counseling or referral.
Study skills counseling in areas such as time management; listening and taking notes; strategies for taking tests; test anxiety; memory enhancement; research assistance, tutoring in writing, math or other subjects; goal setting; and many other topics.
Assistance with career planning and choice of major for athletic and non-athletic careers.
STUDY HALL First year student-athletes and student-athletes in academic difficulty may be provided with a study hall. Your coach will arrange time and place. Your coach will determine the policies and procedures with regard to study hall.
STUDENT – ATHLETE STUDENT-ATHLETE ADVISORY COMMITTEE The Glenville State College Athletic Department chooses two representative student-athletes from each team to make up the Student-Athlete Advisory Committee (SAAC). The purpose of this group is to communicate ways to enhance the experience for fellow athletes and provide a “voice” for the student-athlete at various functions and to participate in promotional activities. Athletes are asked to be members of the committee based on their leadership, academics, spirit and maturity. Community service is a large part of the mission of the SAAC.
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ACADEMIC AWARDS The Glenville State College Athletic Department recognizes the outstanding efforts of our student-athletes through the following honors and awards:
Student-Athlete Honor Roll Student-athletes who achieve a semester GPA of 3.00 and above are recognized for their classroom performance with the posting of their names on an honor roll located on the second level of the Physical Education Building. The honorees are recognized during a Student-Athlete Academic Awards Luncheon held each semester. This luncheon is sponsored by SAAC. Award criteria are as follows: President’s List: Provost’s List: Athletic Director’s List:
Complete 12 or more hours with a 3.75 - 4.0 Complete 12 or more hours with a 3.5 – 3.74 Complete 12 or more hours with a 3.00 - 3.49
Honor Graduates: During the commencement ceremony all students graduating with honors are recognized as follows: Summa Cum Laude-Magna Cum Laude-Cum Laude--
Graduating with a GPA of 3.85 to 4.0 Graduating with a GPA of 3.7 to 3.84 Graduating with a GPA of 3.5 to 3.69
ACADEMIC ALL-AMERICAN Nominated by the Sports Information Director to the College Sports Information Directors of America winners are chosen on the basis of athletic and academic excellence.
SPECIAL AWARDS Frank Montrose Award & Clarissa K. Williams Award Each fall a male and female athlete, who graduated the previous academic year, are selected by the Athletic Committee to receive this award. The awards are named in honor of two former stand-out athletes of Glenville State College. The criteria for receiving the awards are as follows: 1. 2.
Must be a graduate – completing all requirements for their degree. May be a December, May or August graduate Excel in the sport of their choice.
3.
Volunteer service to the College community.
4.
Must exhibit good moral character.
5.
If a member of the Athletic Committee is also a coach of the sport in which a nominee participated, that coach will abstain from voting on the Montrose and/or Williams award.
6. The Athletic Committee will select recipient based upon coaches’ recommendations and above criteria. The GPA of the nominee will only be used as a deciding factor in case of a tie.
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(Revised and adopted by Athletic Committee, October 16, 1990. Effective for award presentation, 1991)
ATHLETIC FINANCIAL AID An athletic-related grant-in-aid may be provided to you to help with your college expenses. Other forms of financial assistance such as academic scholarships may also be provided to qualified students. Athletic grant-in-aids may be renewed on a year-by-year basis, based on the terms and conditions as outlined in this document. They are awarded by the Glenville State College Financial Aid Office upon recommendation of the Department of Athletics, and are governed by the policies of the College, the NCAA, and MEC. Acceptance of the grant-in-aid signifies that the student-athlete accepts the terms and conditions upon which it is granted. Student-athletes who received an athletic grant-in-aid the previous year, and who have eligibility remaining, will be notified of the renewal, reduction, or non-renewal status of his or her grant by July 1 preceding the next academic year. If the student-athlete feels that his or her grant has been unjustly removed or reduced, he or she may send a letter to the Director of Financial Aid outlining the circumstances by the date on letter from the financial aid office and an appeal hearing will be scheduled for you with the Financial Aid Appeals Committee.
Policies Concerning Athletic Grant-in-Aid Agreement 1.
No athletic grant-in-aid will be processed for any student (current or new) unless there is a signed Financial Aid Agreement on file in the Financial Aid Office for the academic period in question.
2.
No athletic grant-in-aid will be awarded to any new student until the individual’s admissions file is complete, application and transcripts/test scores.
3.
Athletic aid may be applied toward the following expenses: tuition, fees, room and board (on campus). The maximum amount which may be applied to room and board is the amount that it would cost a student to live in college housing and have the meal plan.
4.
Any change made in a Financial Aid Agreement already on file must be made in writing to the Financial Aid Office prior to the academic period for which the change is requested.
5. An athlete’s financial assistance (including athletic scholarship) may not exceed the cost of attendance. The cost of attendance includes tuition, fees, room and board, supplies, transportation, and other expenses related to attendance at Glenville State College.
Financial Aid/Athletic Scholarship Administration The renewal of athletic grant-in-aid after the period of the award has expired, is based on the following: [Bylaw 15.6.5] 1.
The student-athlete must conduct herself/himself in keeping with the regulations of Glenville State College.
2.
The student-athlete must fulfill all of the academic requirements expected of Glenville students and meet the academic eligibility policies of GSC and the NCAA. Athletic grant renewal based on the student-athlete’s eligibility status at the end of the spring semester and although grant renewal may
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be considered when eligibility is restored, the grant will be not be reinstated for the semester once classes have begun. 3.
The student-athlete must abide by such rules and regulations as set forth by his or her coach. This will include participation in team meetings, conditioning, training, practice and intercollegiate competition, and study sessions.
An athletic grant-in-aid may be reduced or canceled during the award period if: The student-athlete renders himself or herself ineligible to compete. The student-athlete voluntarily withdraws from the sport for personal reasons. The student-athlete is found to have engaged in misconduct warranting substantial disciplinary penalty. “Misconduct” means conduct of sufficient gravity that if comparable conduct occurred in other departments of the College, similar substantial disciplinary penalty could properly be imposed. For example, “misconduct” includes manifest disobedience through violation of institutional regulations or established athletic department policies and rules applicable to all student-athletes, disruptive action which interferes with the normal and orderly conduct of an institution’s athletic program, refusal to meet the normal good conduct obligations required of all team members, and defiance of the normal and necessary directions of department staff members. The student-athlete has disregarded team rules and regulations. The student-athlete fraudulently misrepresents any information on his application or financial aid agreement. The athletic grant-in-aid may be revoked in full immediately if the student-athlete withdraws from the sport prior to the first competition in any semester. Furthermore, the institution reserves the right to cancel any and all financial assistance if the student-athlete engages in unlawful manufacture, distribution, possession or use of a controlled substance during the period covered. Any such gradation or cancellation of aid is permissible only if (1) such action is taken by the regular disciplinary and/or scholarship awards authorities of the institution, and (2) the student has had the opportunity for a hearing [Bylaw 15.3.5]
More About Athletic Financial Aid At Glenville: All athletic aid is renewable on a yearly basis. A reduction in aid may occur at any time. The student will be informed in writing and given the opportunity to request a hearing. If you quit the team you will be required to submit a resignation statement to your coach. You are expected to graduate within four years of the time you enter college. Athletic grants may be extended beyond eligibility on an individual sport basis.
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RESIDENCE HALL SCHOLARSHIPS Glenville State College has established policies and procedures for the use of funds provided to studentathletes for partial housing expenses. This award will be included on the athletic financial aid agreement. To receive a Residence Hall Scholarship you must meet the following criteria:
Live on campus (Goodwin Hall or Pioneer Village).
Maintain academic requirements to actively participate on your team
The award will be recommended by the head coach of your sport and approved by the athletic director. The award may be renewed for four years if the athlete remains in the residence hall.
Summer School Student-athletes on athletic scholarship may have an opportunity to attend summer school at Glenville. Your coach will make recommendations regarding which athletes will receive financial assistance based on academic history, projected graduation, and budget. Summer school is an excellent way to make progress toward graduating on schedule. The Athletic Department will not pay for summer school if satisfactory completion is needed to maintain eligibility.
INSTITUTIONAL FINANCIAL AID Student-athletes on grant-in-aid may not accept any additional educational funds unless they are approved by the NCAA and Glenville State College Financial Aid. Your combined institutional aid cannot exceed the equivalent of a full scholarship unless you receive a qualifying outside scholarship or grant, in which case you may receive up to the cost of attendance.
ILLEGAL BENEFITS You may not receive any benefit or money which is not authorized by the NCAA. If you accept a prohibited benefit you may lose your athletic eligibility. These types of activities are considered “extra benefits” and are prohibited:
Accepting gifts or awards for your athletic performance.
Accepting loans or services at a discount due to your membership on a team.
Unauthorized use of college telephones, credit cards, cars, copiers and supplies.
Remember, if something is offered to you because of your role in athletics, and it is not available to the general student body, it is a prohibited benefit. To accept such a benefit may cost you your eligibility.
EXPENSES NOT PAID While at Glenville, if you incur any of the following expenses, you will be responsible for payment:
Cost of replacement of residence hall keys.
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Fines for damage to property. Library or parking fines. Vehicle registration for campus parking. Non-athletic medical costs. Replacement fee for lost meal card or ID card. Supplies such as paper, pens, folders and notebooks. Typing costs. Any other incidental costs not approved by the NCAA.
EMPLOYMENT Employment and the receipt of any extra earnings by student-athletes is carefully monitored by the NCAA. Listed below are some NCAA rules to remember about employment: 1.
Earnings from a student-athlete on or off-campus employment that occurs at any time is exempt and is not included when determining a student-athlete’s full grant-in-aid or the institution’s financial aid limitations, provided: a) The compensation is only for work actually performed. b) The compensation is at a rate commensurate with the going rate of that locality for similar services; and c) The employer shall not use the athletics reputation of a student-athlete employee to promote the sale of the employer’s products or services. [Bylaw 12.4.1]
2.
Partial scholarship students may only earn up to the equivalent of a full scholarship if employed on campus in the athletics department or if employment was arranged by GSC Athletic Department elsewhere on campus.
3.
If you receive any money through grants, loans or other sources (except your family) you must report it to the Financial Aid. Certain earnings must be counted as part of your scholarship package.
PLAYING AND PRACTICE SEASON Each sport is on a different schedule as it relates to the playing and practice season. However, there are some common NCAA rules related to allowable practice activities. The definition of “countable activities”, “practice”, and “conditioning activities” is found in the NCAA manual. If you have a question related to your practice requirements, please contact the Athletic Director who will help you understand the NCAA regulations as it applies to your team.
WHAT IS PRACTICE? NCAA Bylaw 17.02.1 – defines countable athletically related activities. Countable athletically related activities include: Any team meeting, activity or instruction involving sports-related information and having an athletics purpose, held for one or more student-athletes at the direction of, or supervised by, any member or members of an institution’s coaching staff. Administrative activities shall not be counted. NCAA Bylaw 17.02.13 – Exception – Strength and Conditioning Personnel. Strength and conditioning personnel may monitor voluntary individual workouts for safety purposes without considering such supervision as a countable athletically related activity per 17.02.1. If the strength and conditioning coach is
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also a coaching staff member for one of the institution’s intercollegiate teams, such assistance may be provided only if that staff member performs such duties for all intercollegiate teams.
COMMON PRACTICE RULES:
Student-athletes are not required to participate in more than 20 hours per week and 4 hours per day of “countable” athletically related activities during the playing season. Exceptions to this are golf (4 hours per day may be extended, but 20 hour limit still applies) Bylaw 17.1.6.1 and 17.1.6.1.1]
See bylaw 17.1.6.2 for practice rules outside the playing season. [Bylaw 17.1.6.2] (Note: athletes may engage in additional voluntary practice activities.)
Required practice following competition is not permissible.
Student-athletes may not miss class for athletic activities outside of the playing season.
All practice hours must be recorded on a log which is signed by a student-athletes.
All countable athletically related activities shall be prohibited during one calendar day per week during the playing season. A travel day related to athletics participation may be considered as a day off, provided no countable athletically related activities occur during that day. [Bylaw 17.1.6.4 and 17.1.6.4.1]
These rules were voted into place in order to protect the welfare of the student-athlete and minimize athletics interference with academics. Please contact the Athletic Director if you have any questions or concerns about your practice requirements.
EQUIPMENT Student-Athlete Regulations: 1.
No equipment is to be removed from authorized areas and usage is restricted to practice and games.
2.
You are responsible for equipment issued to you and will be charged for equipment not returned, damaged due to neglect, loss or theft.
3.
Equipment damaged due to usage, not neglect, will be repaired by the team’s equipment manager or coach and returned to you.
4.
On road trips, you are responsible for packing your equipment and ensuring its safe return to the appropriate dressing room or storage area.
5.
Report any equipment problems to the team manager or coach as soon as possible. This includes defective equipment, theft or inadequate protection.
6.
At the conclusion of the season, all equipment will be inventoried, laundered and repaired for the next year. Equipment will not be checked out during the off season, except through approval of the head coach of that sport.
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TEAM TRAVEL It is the policy of the Athletics Department that modes of transportation, housing furnished during travel, length of stay before and after competitive events, and dining arrangements shall be the same for comparable teams based on squad size. Student-athletes are responsible for conducting themselves and dressing in an appropriate manner at all times during travel. Remember that you are not only representing yourself but also your team and Glenville State College. Student-athletes are responsible for personal telephone calls, care of their equipment and all academic work missed as a result of their team’s travel. Travel home from any contest must be with the team unless approval has been obtained from the Head Coach of that sport.
RECRUITING MATTERS You may be asked to assist with or host a prospective student-athlete (PSA) who will be visiting campus. As a recruiting host, you have a responsibility to follow NCAA guidelines and present a good image of Glenville State Athletics. Here are some NCAA rules regarding hosting a PSA: 1.
You may be provided a meal if you accompany the prospect to dinner. [Bylaw 13.6.6.5 (b)]
2.
As you take your prospect around town, please remember that it is not permissible for the prospect to engage in conversation with a booster club member. If you are approached by a member of the Pioneer Athletic Club, or if a community person offers to pay for your meal, please explain that it is not permitted.
3.
Your prospect may only stay on campus for 48 hours. [Bylaw 13.6.3.1]
NCAA VIOLATIONS REPORTING POLICY Any Glenville State College staff member or student who becomes aware of an NCAA violation or has a question regarding the legality of a particular situation should immediately contact the Director of Athletics, Faculty Athletic Representative and/or Compliance Coordinator. After a violation is reported, research and/or an investigation of the situation will be conducted. This will be to gather information and obtain a ruling or interpretation from the NCAA manual, conference office or NCAA Legislative Services consultant. If a violation is found to have occurred, the following information will be reviewed: 1.
Description of the violation including date(s), time, etc.
2.
Identities of those involved
3.
Means by which the institution became aware of the situation
4.
NCAA policy regarding the situation
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5.
Probable reason the violation occurred
6.
Recommendations regarding action to be taken in response to the violation
7.
Recommendations regarding future prevention of the particular problem
The Director of Athletics along with the Faculty Athletic Representative will decide the course of action and report the matter to the President and possibly the MEC Office and/or the NCAA.
PHYSICAL WELL-BEING You will receive complete medical care for treatment of athletic-related injuries and illnesses. The athletic training room staff and consulting physician are committed to providing the same care and benefits to scholarship as well as non-scholarship athletes. All student-athletes are required to pass a physical examination before participating in athletics. Exams are given each year by the college physician in cooperation with the athletic training staff. The purpose of the exam is to determine your health status and evaluate you medical history. You must be certified as physically fit before participating in the first practice. TREATMENT You must report any injury or illness to the athletic training staff for any athletic-related problem. The athletic trainer will assess the extent of your injury, and you will be given a treatment plan or referred to a doctor. **You must be referred from the athletic trainer for the athletic department insurance to be utilized for payment of any charges. The instruction you receive for care and rehabilitation of your injury should be carefully followed. While under medical care you may not practice or participate without permission from the athletic trainer and/or physician.
EMERGENCY CARE If you need emergency care and the athletic training room is closed, go directly to UHC in Clarksburg. Notify the athletic training staff as soon as possible. Remember the situation must be an athletic-related emergency for the athletic department insurance to be utilized for payment of charges.
INSURANCE Glenville State College carries secondary insurance for all student-athletes. The policy described below will be implemented if compliance with procedures and policies are met. All other injuries not specified in the policy are the responsibility of the athlete’s personal insurance. I. Background: Parents and/or student athletes are responsible for securing insurance coverage relative to
participation in any segment of college athletic programs. The NAHGA has been contracted by Glenville State College to provide only limited secondary coverage. This limited coverage is not a primary plan and does not provide the same coverage as a primary plan. It is important that the student athlete have a primary insurance plan that covers athletic injuries. If you do not already have such a plan, you should arrange to acquire one.
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II. The policy is designed to pay medical expenses which arise due to accidental injuries which occur while participating in regularly scheduled, supervised and sponsored games and practices, or while participating in GSC Athletic Department sponsored activities.
What is covered: Accidental injuries which occur during practices or games; “an unexpected, external, violent and sudden event that is independent of any other cause”.
What is NOT covered: o Degenerative injuries - i.e. overuse syndromes o Any injury that is NOT deemed accidental - if there is no accidental injury there will be no benefits o Out-of-season injuries, unless occurs during required weight training or conditioning o Contact lens/glasses -lost or broken. o Deductibles on primary coverage’s are not covered by this policy. They are the responsibility of the parents/student-athlete. o Referrals not authorized by the Glenville State College Athletic Trainer/Team Physician o Athletic injuries suffered in non-sanctioned athletic department activities (i.e. pick-up games) o Prescription drugs for illnesses o Charges in excess of reasonable and customary fees o The first $500 of claims related to qualified injuries (annual deductibles) will not be covered for student-athletes who do not have primary coverage. o Elective surgeries o Repeat joint reconstructions o Customized knee braces o Pre-existing conditions o Illnesses secondary to physical activity
Who pays the premium: Glenville State College. Student-athletes are strongly encouraged to have personal insurance coverage as a primary insurance. The athletic insurance policy provided by Glenville State College is secondary coverage.
III Procedures for submitting claims: A. All athletic injuries must be reported to an Athletic Trainer or Team Physician within 24 hours of each occurrence. The Athletic Trainer or Team Physician will verify that it is a covered athletic injury, determine the disposition of the injury and make the required referrals necessary. B. Upon determination that a referral is necessary the student athlete must fill out the appropriate claim form in consultation with the athletic trainer. The claim form must be signed by the studentathlete. Student-athletes wishing to obtain a second opinion must do so at their own expenses unless they receive written permission from the College Athletic Trainer or Team Physician C.
All bills must first be submitted to the student athlete’s own insurance carrier. If the total cost (less deductible) is not covered, the secondary policy may pick up the remaining balance or a portion of as the coverage dictates.
D. The following must be provided before any claim will be processed under the secondary policy: This is to occur no later than thirty (30) days after the service is obtained. a.
required form
b.
itemized bill stating – the date of service, treatment, the charges for each service rendered and an explanation of the benefits – showing balances paid and owed.
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Only when all of the above have been submitted will the claim be processed by the athletic department and Vivature Insurance Company. E.
The student-athlete filing the claim must provide this information to an Athletic Trainer. The form must be complete and signed by you. This is for each injury.
Glenville State College will only be responsible for the payment of services/treatments which are the result of a staff referral and prescribed by the referred physician.
STRENGTH AND CONDITIONING Your coaches will help you reach and maintain your best physical condition by designing a program tailored to your specific goals. You will be expected to follow the plan for the purpose of increasing flexibility, speed and endurance, thus minimizing the possibility of injury. You may participate in workouts in the “off-season.” You will receive instruction on proper use of the weight room equipment by the staff. Allow them to assist you and please abide by the weight room rules which have been established for your safety.
WEIGHT ROOM RULES The following are rules established for use of the weight room by student-athletes: 1. 2. 3. 4.
You must wear proper clothing and shoes in the weight room. Return equipment to original or proper position after use. Consult the staff for instruction and use proper safety techniques at all times. Students are not allowed to use the weight room alone.
SUBSTANCE ABUSE PROGRAM GSC Athletics believes in the education of athletes as the most important step in the prevention of substance abuse problems. You will be required to attend various substance abuse presentations throughout the academic year. Topics will include steroid use, smokeless tobacco, alcohol abuse and wellness issues as well as prevention of use of illegal substances. It is one thing not to be able to compete due to injury, poor grades, personal problems or simply not being good enough, but it is another issue when an athletic career is shortened or extinguished because of chemical misuse and/or addiction. Therefore, the purpose of the required drug-testing program is to educate individuals on the negative effects of drug abuse. Effective August 1, 2001, the Glenville State College Athletic program instituted a mandatory testing program.
NCAA Drug Testing Procedures A student-athlete must produce an acceptable urine sample for testing of illegal drugs or narcotics at such times and places as directed by the Director of Athletics. The drugs to be tested for include but are not limited to the following: Amphetamines, Barbiturates, Cocaine, Marijuana, Opiates and related Narcotics. At the time of testing, student athletes will provide a list of prescription and non-prescription drugs they are taking, so as not to provide a false positive test.
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Testing will be conducted at random for all student-athletes throughout the entire school year. This includes unannounced testing at any time during the first or second semester. Unannounced testing may occur at any time of any day with an eight (8) hour notice. The selection may be based on position, time played, year in school, suspicion of misuse/abuse, other just cause or random selection. The Director of Athletics will select those individuals for testing. The refusal to cooperate in such tests will result in a one (1) week and a one (1) game suspension of the athlete from the team and will be declared a positive test result including all of the sanctions of positive test. Head Coach may institute other sanctions. This includes those players actively participating as well as red-shirt, medical disability, partial qualifiers, non-qualifiers, fifth year athletes and student coaches. The results of the urine testing program is considered to be medical records and as such, shall remain in the confidential possession of the Athletic Training Staff and may be released only to the following: 1. 2. 3. 4. 5.
Parents Director of Athletics Head Coach Officers of Glenville State College. Vice President of Student Life.
In addition to sanctions for a positive drug test, the Athletic Department will also issue a positive drug test with its particular sanctions to a student-athlete upon conviction in the following instances: 1. 2. 3.
Driving Under the Influence (DUI, DWI) Public Intoxication Drunk and Disorderly
Furthermore, a student-athlete will be terminated from team membership upon conviction of a trafficking/dealing in any illegal substance. This will also include the recommendation of non-renewal of any athletic scholarship.
Sanctions after Positive Test Results First Positive Test Result 1. 2. 3. 4. 5. 6.
Head Coach and the Director of Athletics will be notified of the results. Must attend Drug Education Program including Group Counseling. Suspended for one (1) week from the athletic team, which includes at least one (1) game. Additional drug testing at Head Coaches discretion. Recommendation of non-renewal or reduction of any athletic scholarship. Other sanctions deemed necessary by Head Coach and approved by the Director of Athletics.
Second Positive Test Result 1. 2. 3. 4. 5.
Head Coach, Director of Intercollegiate Athletics and Parents of dependent students will be notified of the results. Must attend Drug Education Program including group Counseling. Suspended for three (3) weeks from the athletic team, which includes at least three (3) games. Additional drug testing at Head Coaches discretion. Recommendation for non-renewal or reduction of any athletic scholarship.
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6.
Other sanctions deemed necessary by Head Coach and approved by the Director of Athletics.
Third Positive Test Result 1. 2.
Indefinite termination from the athletic team. Recommendation for non-renewal of any athletic scholarship.
Student-Athlete Drug-Testing Consent Form: Each year, student-athletes will sign a consent form demonstrating their willingness to participate. This consent statement is required of all student-athletes before participation in intercollegiate competition during the year in question. Failure to complete and sign the statement annually shall result in the studentathlete’s ineligibility for participation in all intercollegiate competition. The program involves urine collection on specific occasions and laboratory analyses for substances on a list of banned-drug classes developed by the NCAA Executive committee. This list consists of substances generally purported to be performance-enhancing and/or potentially harmful to the health and safety of the studentathlete. The drug classes specifically include stimulants (such as amphetamines and cocaine) and anabolic steroids, as well as other drugs. Please see www.drugfreesport.com for questions regarding prohibited and promoted substances!!
Supplements Nutritional supplements are not strictly regulated and may contain substances banned by the NCAA. Do not assume that these products that are purchased in health food or grocery stores will be allowed by the NCAA rules. THIS IS NOT TRUE! As a student-athlete you can avoid this error by checking the ingredients with the athletics staff for banned substances and any risks of over-the-counter nutritional supplement use. Testing Procedures: The NCAA will notify the Glenville State College Athletics Department that a random test will be conducted. It is the NCAA that randomly selects the student-athletes on an individual basis that are to be tested and notifies the Athletic Director. All student-athletes are subject to testing. If you are selected you will be notified in person. This notification will contain the date, time and location of the drug test. Failure to report to the test site at the assigned time, will subject you to immediate suspension from Glenville State College athletic programs. The NCAA provides the crews for each drug-testing occasion. Crews are comprised of a crew chief and crew members who assist the crew chief. Crew chiefs are physicians or nurses trained by the NCAA who volunteer their time to assist with the program. It is the NCAA that provides the laboratory facilities to analyze urine samples. Specimen Collection Procedure: 1.
The student-athlete must present picture I.D. to be admitted to the testing site. The time of arrival is recorded on the student-athlete signature form and a NCAA staff member will be assigned to the student-athlete for continuous observation within the station.
2.
The student-athlete will select a new beaker that is sealed in a sealed plastic bag from a supply of such and will be accompanied by the NCAA staff member until a specimen is provided.
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3.
A crew member will monitor the furnishing of the specimen by observation in order to assure the integrity of the specimen until a specimen of at least 80 ml. is provided.
4.
If the specimen is incomplete or inadequate, the student-athlete must remain in the collection area under observation of the NCAA crew member until the sample is completed. During this period, the collection beaker must be kept covered and controlled by the student-athlete being tested.
5.
Fluids given student-athletes who have difficulty voiding must be from sealed containers (certified by the crew chief) that are opened and consumed in the station. These fluids must be caffeine-and alcohol-free.
6.
Once a specimen (at least 80 ml) is provided, the student-athlete will select a numbered specimencollection kit, which includes a Student-Athlete Signature Form, from a supply of such.
7.
The crew member who monitored the furnishing of the specimen by observation will sign the Student-Athlete Signature Form.
8.
The student-athlete will pour at least 60 ml of the specimen into the “A bottle” and the most of the remaining amount into the “B bottle,” leaving a small amount in the beaker.
9.
The student-athlete will place the cap on each bottle; the crew member will then seal each bottle in the required manner under the observation of the student-athlete and witness and seal each bottle in a plastic security container.
10. A crew member will check the specific gravity and the pH of the urine remaining in the beaker. This finding is recorded on the Student-Athlete Signature Form. 11. If the urine has a specific gravity below 1.010, the student-athlete must remain in the station until an adequate specimen is provided. 12. Once an adequate specimen is received, the student-athlete and witness will sign the Student-Athlete Signature Form, certifying that the procedures were followed. 13. All sealed specimens will be secured in an NCAA shipping case. The crew chief will put the laboratory copy of the Student-Athlete Signature Form in the case for forwarding. The laboratory’s copy of this form does not contain the name of the student-athlete. Only an assigned number. The laboratory will use a portion of specimen A for its initial analysis. 14. After the collection has been completed, the specimens will be forwarded to the laboratory designated by the NCAA. Notification of Results and Appeal Process: Upon receipt of the results, the NCAA group executive director for education services or a designate will break the number code to identify any individuals with positive findings. If a member institution has not heard from the NCAA within 30 days after the specimen was provided, the test results will be assumed to be negative. For student-athletes who have a positive finding, the NCAA will contact the director of athletics by telephone as soon as possible. The telephone contact will be followed by “overnight/signature required” letters (marked “confidential”) to the chief executive officer and the director of athletics. The institution shall notify the student-athlete of the finding.
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The NCAA during the telephone conversation, will advise the Director of Athletics that specimen B must be tested within 24 hours after the telephone notification, that any appeal must be held on the same day that specimen B results become known and that the student-athlete may be present at the opening of specimen B. Specimen B findings will be final subject to the results of any appeal. The institution will notify the studentathlete of the positive test and of the right to appeal. All student- athletes found to be positive for a substance belonging to a banned-drug class are subject to loss of eligibility consistent with existing policies, as designated in NCAA Bylaw. Restoration of Eligibility: Student-athletes will be tested by the NCAA in order to be considered for eligibility restoration. Any studentathlete ruled ineligible as a result of an NCAA positive drug test will be subject to testing by the NCAA at any time during their period of ineligibility. In addition, these student-athletes will be subject to a mandatory exit test before the last month of their minimum period of ineligibility (e.g., the 11 th month of a minimum of oneyear suspension), with the results of the retests provided to the NCAA director of eligibility. Institutional requests for restoration of a student-athlete’s eligibility should be submitted to the NCAA director of eligibility pursuant to Bylaw 14.12.
STUDENT DISABILITY SERVICES It is the policy of Glenville State College to provide reasonable accommodations for qualified individuals with documented disabilities. The College will adhere to all applicable federal, state and local laws, regulations and guidelines with respect to providing reasonable accommodations with regard to affording equal educational opportunities. It is the student’s responsibility to contact the Student Support Center in AB Building and provide documentation of a disability. The Coordinator of Student Disability Services will assist students and faculty in arranging appropriate accommodations. This is in accordance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990.
GRIEVANCE PROCEDURES The first step in settling any grievance is to deal directly with the parties concerned. Therefore, if a studentathlete has a problem, he/she should first attempt to solve the problem with an open and honest discussion with the other party, be it a coach, a teammate or whomever. If that does not work, then a third party might be helpful. In the case of grievances concerning athletic policy or procedure, the third party can be the Director of Athletics, Faculty Athletic Representative, or faculty advisor, depending upon the nature of the case. In any event, student-athletes should contact the Director of Athletics to file their grievances. The complaint needs to be submitted in writing within two (2) weeks of the incident. If the grievance merits further consideration, the Director of Athletics will consult with the Faculty Athletic Representative to form a committee of appropriate members to hear the case. For those grievances and/or problems not related to team/athletic participation, please refer to the GSC Student Handbook and/or GSC Catalog.
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SPORTS INFORMATION The Sports Information Director connects the Department of Athletics with the media and the public. Under the Family Educational Rights and Privacy Act of 1974, student-athletes are required to fill out and sign a personal information form. In signing this form, the student-athlete consents to the dissemination of personal information for the purposes of public relations and press releases to the media. Student-athletes may also be asked to speak with the media and various civic groups. Cooperation from the student-athlete is essential. These opportunities aid the department in the areas of public relations and community support. The sports information office will also nominate student-athletes for district, regional and national awards as well as scholar-athlete awards.
PIONEER ATHLETIC CLUB (PAC) The “Pioneer Athletic Club” is a group of people in the community who give their time and money to support Glenville State College Athletics. They participate in scholarship fund-raisers, social events, and attend athletic events. The NCAA places special restrictions on the type of involvement that booster club members have with student- athletes. Although Pioneer Athletic Club members support and appreciate your role as an athlete, you must take care not to accept special privileges and benefits from booster club members. If you are offered a benefit from a booster you should graciously thank them and explain that since you are a studentathlete, you may not accept gifts, jobs, or privileges from booster club members, without permission from the Director of Athletics. You should then notify the Compliance Coordinator who can help you find out if accepting the offer is permissible. It is very important that you follow these rules. Accepting an illegal benefit will render you ineligible!
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