Goddard USD No. 265 Board of Education Meeting Administration Center Board of Education Room 201 S. Main Street Goddard, Kansas 67052 October 8, 2012 7:00 p.m. MINUTES The Board of Education of Unified School District No. 265, Sedgwick County, Goddard, Kansas, met at 7:00 p.m., on Monday, October 8, 2012, in regular session in the Board of Education room of the USD 265 Administration Center. Board members present: Mr. Jeff Blubaugh, Mrs. Lisa Farris, Mr. Doug Griswold, Mrs. Gail Jamison, Miss Sara McDonald, Mr. Kevin McWhorter, and Mr. Bob Merritt. Also present: Dr. Justin Henry, superintendent; Dr. Teresa San Martin and Mr. George Tignor, assistant superintendents; Mr. Doug Maxwell, finance director; Mr. John Robb, board attorney; and Annette Singletary, clerk of the board. 1. Call to Order BOE President Lisa Farris called the meeting to order at 7:00 p.m. 2. Flag Salute The flag salute was led by Clark Davidson Elementary School students. 3. Adopt Agenda A motion was made by Mr. Griswold, second by Mr. Merritt, to adopt the agenda with additions to the Consent Agenda – Terminations, Resignations and Retirements; Contracts & Letters of Employment; and Acceptance of Gifts and Grants. The motion carried 7-0. 4. Information from the Superintendent a. Dr. Henry reviewed headlines from the October 8, 2012, district e-newsletter, noting the many accomplishments included in the newsletter. b. Dr. Henry shared the draft of the 2012-13 Superintendent’s Goals, and asked BOE members to contact him if there were questions or comments. Action will be requested at the November BOE meeting. c. The KASB Annual Conference will be held November 30-December 2, 2012, in Topeka. Board members interested in attending were asked to contact Dr. Henry so registration and lodging arrangements can be completed.
5. Approve Minutes of September 10, 2012, Board of Education Meeting and September 12, 2012 BOE Special Meeting Workshop A motion was made by Mrs. Jamison, second by Miss McDonald, to approve the minutes of September 10, 2012, Regular Meeting, and September 12, 2012, BOE Special Meeting Workshop, as presented. The motion carried 7-0. 6. Wayne Goates Hall of Fame Recognition Eisenhower Middle School Principal Jerry Longabaugh introduced EMS Science Teacher Wayne Goates, and announced that Mr. Goates was inducted into the Kansas Teacher Hall of Fame in Dodge City in June. Mr. Goates is the first Goddard teacher to be named to the KS Teacher Hall of Fame. Mr. Goates presented a science demonstration called “Sound Tube,” using a large PVC pipe placed over a flame, creating a loud noise. Board Member Jeff Blubaugh and Challenger Intermediate School Principal Jeff Hersh assisted with the demonstration. Mr. Goates noted that many of the science demonstrations he does translate to high science test scores. Board members and those in attendance at the meeting gave Mr. Goates a standing ovation. 7. GHS Choir Trip to Chicago Goddard High School Assistant Principal Susan Perkins presented a request from the GHS choir to take a trip to Chicago on April 18-21, 2013, A motion was made by Mrs. Jamison, second by Mr. Blubaugh, to approve the GHS choir trip to Chicago on April 18-21, 2013, as presented. The motion carried 7-0. 8. Goddard Middle School Boston Summer Trip GMS Assistant Principal Sean Hollas presented a request for a middle school trip to Boston next summer, on June 6-9, 2013. Middle school staff members will chaperone the trip. A motion was made by Mr. Griswold, second by Mrs. Jamison, to approve the GMS Boston Summer Trip on June 6-9, 2013, as presented. The motion carried 7-0. 9. BoardDocs Dr. Henry advised board members that BoardDocs is a web-hosted service to assist with creating, distributing and managing board meeting agendas. The cost of $2,500 per year, and a $1,000 onetime setup fee, through KASB includes enough benefits to offset the cost by reducing time, paper, and postage, and making the process of preparing board agenda packets more efficient. Board agendas will also be viewable online by the public. More than 700 school districts nationwide use BoardDocs, and USD 265 will have the ability to research information in the board documents from those districts also. A motion was made by Mrs. Jamison, second by Mr. Merritt, to approve the purchase of the BoardDocs program at a cost of $2,500 per year, and a $1,000 one-time setup fee. The motion carried 7-0.
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10. Academic Affairs Update a. Expansion of BOE Policy FE - Dr. Teresa San Martin noted Eisenhower High School staff members have prepared plans to provide a memorial garden at EHS, and requested an expansion of BOE Policy FE to include EHS as well as GHS. EHS Ecology Denise Scribner and EHS Junior Jordan Pickerell. Presented a powerpoint explaining the location, materials to be used, timetable, costs, and other pertinent information. Dr. San Martin presented the information for expansion of BOE Policy FE as a 1st read; however, board members discussed the need to move forward with approval to allow development of the memorial garden to begin immediately. A motion was made by Mr. Griswold, second by Mr. Merritt, to bypass the 1 st read and to approve the expansion of Policy FE as presented. The motion carried 7-0. b. Technology Mobile Devices – Dr. San Martin requested approval for the purchase of 80 iPads, noting the iPads will be purchased in place of 60 computers, although the cost for 80 mobile devices is equivalent to the cost of 60 laptops. The presentation was a follow-up to information provided at the September 10, 2012, BOE meeting. Sixty iPads will be used by students, 15 by school staff, and 5 by technology department staff. A motion was made by Mrs.Jamison, second by Mr. Merritt, to approve the purchase of 80 iPads at a cost of $41,598 as recommended. The motion carried 7-0. c. Technology Update – Update to Wireless Project – Technology Director Mitch Krueger presented an update on the wireless upgrade currently underway at Goddard High School. Mr. Krueger said access points have been installed. AirWave is about 85% installed and will recognize if devices are district or guest devices. Outdoor wireless is nearing completion for use at the District Sports Complex. The ClearPass installation is underway. The “Journey to the Cloud” virtualization system will replace older servers and consolidate servers and get devices on a 4-5 year replacement cycle. He explained that moving forward with virtualization will change how IT services are delivered to students and staff. This technology will allow reduced costs and labor hours, create standards, and help provide an experience for students that is current with the state of world, not having to support legacy systems because of the challenge of trying to keep hardware up to date as software continues to change and grow. Mr. Krueger discussed organizational challenges, solutions, return on investment for solution, and what educational peers are doing. He explained vBlock and Avamar Design. The overall virtualization plan would reduce the number of servers from 70 to 4, with significant savings on HVAC and maintenance time. Mr. Krueger said while the initial investment would be more than $2 million, the return on investment indicates annual savings of approximately $600,000 could be realized. Director of Finance Doug Maxwell noted he would likely recommend 5-year financing for the project. He recommended waiting until January 2013 in order to fund the plan at lower nontaxable municipal funding interest rates. He also explained that more than $300,000 has been collected in technology fees, and those dollars would help with the costs for technology updates and equipment replacement. Another option could be to purchase the equipment with a capital outlay bond. Mr. Krueger also shared the costs associated with access points for
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wireless connections at remaining schools at an estimated cost of $1,085.534. When all schools have wireless connections, “Bring Your Own Device” can become a reality throughout Goddard facilities. Mr. Krueger concluded his presentation with information about phone system licensing upgrades that will be needed in April 2013 when current licenses expires. d. Kindergarten Technology Performance Standards – Dr. San Martin reviewed the Kindergarten technology performance standards recently developed by elementary schools in USD 265. 11. Consent Agenda a. Terminations – none Resignations – Scott Harder, conditioning; Christ Lambert, EHS asst. baseball; Spencer Baker, police dept; Donna Livingston, nutrition services para; Brett Means, reduce fulltime wrestling coach to split position Retirements – none b. Contracts - none Letters of Employment - Ariann Barratti, tech specialist; Kristin Williams, transp para; Joyce Carr and Caroline Hensley, nutrition services; Tim Fisher, asst wrestling (split position with Brett Means. c. Acceptance of Gifts & Grants Grant: Wendell G Mohling Foundation - $500 – to Judy Wilson, Earhart Elementary Science Teacher to attend the national science conference in San Antonio and related expenses Grant: Credit Union of America - $500 – to Denise Scribner, EHS Science Teacher for submitting essay on classroom support projects Gifts: Pathway Church - $500 – to each of the 12 Goddard schools (totaling $6,000) to help with special financial/physical needs that may arise throughout the school year Gifts: Kansas Beef Council - $650 – to EHS FACS department for beef purchases; $150 to EMS FACS for beef purchases; $150 to ACA for beef purchases; $450 to GHS FACS for beef purchases – totaling $1,400 Gifts – Target - $528.44 to GHS, $353.17 to Apollo Elementary; $375.49 to Oak Street Elementary – totaling $1,257.10 to “Take Charge of Education” to spend as needed for school supplies Gifts – Dillsons - $2,950.85 value school supplies – to USD 265 to distribute and use as needed Grant – KAHPERD - $1,000 – to ACA for the Cruisin’ Into Fitness project A motion was made by Mr. Griswold, second by Miss McDonald, to approve the Consent Agenda as presented with the additions as noted in agenda item #3. The motion carried 7-0.
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12. Monthly Business Report a. Approve Bills & Transfers A motion was made by Mr. McWhorter second by Mr. Griswold, to approve the payment of bills and transfers totaling $925,891.12, as presented. The motion carried 7-0.
b. Approve Bids - Mr. Maxwell updated the board on the purchase of 5 propane school buses, explaining there was a need to wait until January 2013 to finance the purchase of the buses for non-taxable financing. Mr. Maxwell said the current interest rate for taxable financing was approximately 6%, while non-taxable financing was about half of that amount. Mr. Maxwell recommended renting the propane buses from Kansas Truck on a temporary basis in order to get them in service on district bus routes while waiting for permanent financing. Projected cost for short-term rental was $768 per bus for a 75-day period, with a total estimated cost of $3,840. A motion was made by Mr. Blubaugh, second by Mr. Merritt, to approve short-term rental of 5 propane buses for 75 days at a cost of $3,840, as recommended. The motion carried 6-1, Mrs. Jamison dissenting. 13. Adjournment The meeting adjourned at 8:53 p.m.
Respectfully submitted by
_______________________________________ Annette Singletary, Clerk of the Board APPROVED:
_______________________________________ Lisa J. Farris, President of the Board
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