Greenhouse Posting Guide 7/21/2017 © 2015 Broadbean
Posting Your Requisition Via Broadbean Your Greenhouse account has been configured to include Broadbean as your global posting distribution partner. You will find that your jobs now include a section that allows you to post jobs directly from your Greenhouse requisition through the Broadbean interface to the job boards and social media channels that you currently utilize today. In order to get you started, we would like to give you a comprehensive overview of how to post jobs through our system.
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Posting Your Requisition Via Broadbean Once you have completed your internal process of creating your requisition, you will now be able to push your requisition out with Broadbean. This will allow you to post your jobs out to the external channels. First select the job, then go Sourcing > Third-party boards. Click on the Export to Broadbean button to start the Broadbean posting process from Greenhouse.
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Channel Selection Page When you first enter the Broadbean system, you will be able to select the different channels that are available. The list you see will be dependant on the permissions set by your Broadbean Administrator. If set up, you will also be able to see the remaining quota or slots that you have with that channel. You can choose as many sites as you wish just by clicking the channel. To remove a channel, simply click again and this will remove the check in the tick box. Once all channels are selected, click Continue to go to the next step in the posting process. The boards you have chosen on step 1 will depend on which fields are populated in the next step.
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Creating Your External Posting Certain key information from your requisition is pulled through from Greenhouse to Broadbean. You will see that your Job Title and Job Description get pulled into the posting form. Job board specific fields need to be populated with the most relevant selections. CTRL + click will allow multi-select on open drop down lists. Location can be selected by typing in your location. 60,000 global locations are available. Click to select your chosen location. If you make a mistake, simply follow the process again to choose a new location.
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Creating Your External Posting Your Job Description will be exported to Broadbean and will be displayed in the way you created it in Greenhouse The description field is fully editable but this will not edit the text on your Career Site.
You can make use of the HTML Bar to add HTML to your job description. This will only be displayed on channels that support HTML. Plain text will be sent if not supported. You can use the Cut and Paste options if you need to add additional information to your advert. You also have a spell check option to make sure your advert has no spelling errors. Please ensure that you do not put any contact details in the description of your advert. We send all of your contact information separately to redirect candidate applications to your career site. 6
Click on Continue to be taken to the last stage: Preview & Send.
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Preview and Send The last stage of the posting process allows you to preview the details of your advert before pushing it out to the external channels. You will be able to check the details that you filled out on the previous screen as well as filling out any additional fields that may be required. Any further mandatory fields will be presented in red text along with any other important fields that need checking. Certain information that you would have entered in the previous step will generate additional fields. These will be highlighted in red for you to either check or to update. You will not be able to make amendments on this page so if you do need to make changes, you will have an option to Go Back to the previous screen.
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Preview and Send Just before you send your posting to the external channels, you will be able to choose when you would like your advert to be delivered using the Posting Time field. Your contact details will always be sent through with the Contact Name as your Company Name. Your Contact Email Address will not be shown on any adverts as we will be sending the Apply Online URL, which is also pulled through from Greenhouse. We will not send your Contact Telephone or Contact Fax numbers to the job board so this information is not displayed on the advert. This is to force all applicants to apply on your Career Site. Destinations & Advertising Periods can be utilised to choose how long an advert will be live for on the external channels. You will normally have options for 7, 14, 21 or 28 days but this will all be dependant on the boards you are posting to. Some boards choose to handle this at their end and therefore you will not have an option displayed.
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Once you click on Send Advert, your advert will be pushed to the external channels and you return to the Greenhouse system.
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Status Check Once you posted your advert through Broadbean a new section the Third-party boards page will appear in Greenhouse.
1 Republish (no changes): Allows you to republish your
advert exactly how it was originally written. It will create a duplicate posting and you may incur a credit depending on your agreements with the job boards. This should not be confused with a refresh function.
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2 Delete: You can delete your advert from all job boards 3
3 Clicks: The number of times candidates clicked „apply“ for the corresponding job board post.
4 Activity: Records the posting activity per job board. 5 Status: You will be able to see the status of your advert per job board.
6 Action: You can delete your adverts from individual job boards. 9
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Support For any Broadbean support queries:
[email protected] or call 0800 169 6932 For any training queries:
[email protected] or call 0800 169 6932
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