How to Organize a Tag Day - Centre on Philanthropy
The Centre on Philanthropy Tag Days are a traditionally
The Centre on Philanthropy
effective way to raise funds for charities. This brochure will assist registered charities in organizing a Tag Day.
How to Organize a Tag Day
Here we highlight the legal avenues that need to be addressed and detail four other aspects that must be followed. Additionally this brochure offers a few tips to follow when organizing a Tag Day.
We hope you will find this brochure helpful.
The Centre on Philanthropy Office Location: Sterling House 16 Wesley Street Hamilton, Bermuda Phone: 441-236-7706 Fax: 441-236-7693 E-mail: [email protected] Website: www.centreonphilanthropy.org
Tel: 441 236 7706
How to Organize a Tag Day?
2.
Resources:
There is no Tag Day without Tags! In order to hold a Tag Day it is essential for charities to have the required resources. This would be the Tags,
In order to organize a Tag Day, charities must be registered. There are 5 aspects to consider when organizing a Tag Day. These include: 1. Authority, 2. Resources, 3. Locations, 4. Volunteers, and 5. Risk Management.
Buckets and Volunteers. The Tags are available locally from BermudaTix. The price is dependent on the order. Buckets are also available locally and may be loaned out to interested charities or purchased. Volunteers, these are of high importance and charities may look to
1.
Authority: Organizations MUST gain
permission from both The Corporation of Hamilton and the Private Locations they intend to Tag at. It is in a charities best interest to gain permission from the two parties as this will avoid double tagging (when two charities are holding Tag Days at the same locations). Charities if successful will receive written consent from the two parties granting them dual consent.
their own volunteer base or may seek assistance from volunteer.bm 3. Volunteers– Your volunteers will be essential to the day and therefore need to be confirmed in advance. Charities must sort out the quantity of volunteers against their locations and the times their volunteers are available. To help with this charities need to also know if they will have an 8 hour Tag Day versus a 10 hour Tag Day. Charities should also be aware that they can take advantage of service clubs such as the Rotary Clubs or Lions Club to assist with their fundraising. Tip#2: Saturdays tend to have the best outcome for a Tag Day.
Tip #1: When seeking permission to hold your Tag Day on a private location, it is necessary to send a formal request a year in advance.
4. Risk Management- Is a process that must be integrated into Tag Days to ensure the security of funds raised. Charities must adopt and practice the varying actions to ensure the safekeeping of funds raised: 1. Incorporate a central hub system of control that can be used for the safekeeping of the funds. 2. Allocate volunteers to serve as ‘runners’ in-charge of collecting the funds from the various locations 3.Distribute t-shirts and/or Identification cards that will allow volunteers to identify one another. 4. Ensure that a main Tag Day coordinator is in place and that their details are available to all volunteers in case of any issues or concerns. Tip#3: Be sure to gain AUTHORITY from the two parties aforementioned. This will allow you to have the most effective Tag Day.
The Centre on Philanthropy 16 Wesley Street Hamilton, Bermuda Website: www.centreonphilanthropy.org
The Centre on Philanthropy
effective way to raise funds for charities. This brochure will assist registered charities in organizing a Tag Day.
How to Organize a Tag Day
Here we highlight the legal avenues that need to be addressed and detail four other aspects that must be followed. Additionally this brochure offers a few tips to follow when organizing a Tag Day.
We hope you will find this brochure helpful.
The Centre on Philanthropy Office Location: Sterling House 16 Wesley Street Hamilton, Bermuda Phone: 441-236-7706 Fax: 441-236-7693 E-mail: [email protected] Website: www.centreonphilanthropy.org
Tel: 441 236 7706
How to Organize a Tag Day?
2.
Resources:
There is no Tag Day without Tags! In order to hold a Tag Day it is essential for charities to have the required resources. This would be the Tags,
In order to organize a Tag Day, charities must be registered. There are 5 aspects to consider when organizing a Tag Day. These include: 1. Authority, 2. Resources, 3. Locations, 4. Volunteers, and 5. Risk Management.
Buckets and Volunteers. The Tags are available locally from BermudaTix. The price is dependent on the order. Buckets are also available locally and may be loaned out to interested charities or purchased. Volunteers, these are of high importance and charities may look to
1.
Authority: Organizations MUST gain
permission from both The Corporation of Hamilton and the Private Locations they intend to Tag at. It is in a charities best interest to gain permission from the two parties as this will avoid double tagging (when two charities are holding Tag Days at the same locations). Charities if successful will receive written consent from the two parties granting them dual consent.
their own volunteer base or may seek assistance from volunteer.bm 3. Volunteers– Your volunteers will be essential to the day and therefore need to be confirmed in advance. Charities must sort out the quantity of volunteers against their locations and the times their volunteers are available. To help with this charities need to also know if they will have an 8 hour Tag Day versus a 10 hour Tag Day. Charities should also be aware that they can take advantage of service clubs such as the Rotary Clubs or Lions Club to assist with their fundraising. Tip#2: Saturdays tend to have the best outcome for a Tag Day.
Tip #1: When seeking permission to hold your Tag Day on a private location, it is necessary to send a formal request a year in advance.
4. Risk Management- Is a process that must be integrated into Tag Days to ensure the security of funds raised. Charities must adopt and practice the varying actions to ensure the safekeeping of funds raised: 1. Incorporate a central hub system of control that can be used for the safekeeping of the funds. 2. Allocate volunteers to serve as ‘runners’ in-charge of collecting the funds from the various locations 3.Distribute t-shirts and/or Identification cards that will allow volunteers to identify one another. 4. Ensure that a main Tag Day coordinator is in place and that their details are available to all volunteers in case of any issues or concerns. Tip#3: Be sure to gain AUTHORITY from the two parties aforementioned. This will allow you to have the most effective Tag Day.
The Centre on Philanthropy 16 Wesley Street Hamilton, Bermuda Website: www.centreonphilanthropy.org
