IAAP Ak-Sar-Ben Chapter Scribblings
Volume LXXI, Issue 92 November 2013
President’s Message What are you thankful for? This question gets asked often in the month of November. The upcoming Thanksgiving holiday reminds us to take time out of our busy schedules to think about all the blessings in our lives. Whether it is as simple as remembering to wear your badge to work or as impactful as being employed, having a grateful attitude can change the way you approach your day. At EFAM last July, keynote speaker Jill Farmer noted that it is physically impossible for us to experience fear and gratitude at the same time. Fear causes us to feel anxious, we lose focus and cannot be creative. We are problem stalling rather than problem solving. Gratitude causes us to feel calm, clear and connected to what is happening around us. It can turn a hectic morning of missing the alarm clock, breakfast and a shower, dealing with slow moving children, and navigating road construction into a productive day at a job we “get” to go to, doing work we enjoy (and are experts at), and coming back home to a house and a hot meal. What is hectic in your life? What causes you to stall out? November is a great time for Thanksgiving. It is the perfect time for us to pause at the end of the year, reboot our attitudes, and greet the holiday season and new year with a refreshed and connected energy. For the past ten years, I have been grateful to have the Ak-Sar-Ben Chapter of IAAP and its members in my life. The network of professionals and supply of information are invaluable resources for work related issues. The opportunities to build my leadership skills have helped me ensure stability in my career path. The friendships I have gained have guided me along an everchanging path. When I joined IAAP, it was because my supervisor thought it would be a good idea. I have stayed in IAAP because it continues to be a place for me CONNECT, LEARN, LEAD AND EXCEL. What in IAAP makes you grateful you stayed? A Blessed Thanksgiving,
Jennie Cormier, CAP/MOS President
“Gratitude unlocks the fullness of life. It turns what we
have into enough, and more. It turns denial into acceptance, chaos to order, confusion to clarity. It can turn a meal into a feast, a house into a home, a stranger into a friend. Gratitude makes sense of our past, brings peace for today and creates a vision for tomorrow.” ~Melody Beattie
“Leading Administrative Professionals”
Our Core Purpose: To ensure individuals working in office and administrative professions have the opportunity to connect, learn, lead and excel.
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Bell Ringers Needed
Adopt-a-Family
Friday, November 15, from 6-8 p.m. is reserved by the AkSar-Ben Chapter to ring bells for the Salvation Army. We have both the East and West doors of Nebraska Furniture Mart to cover during this time. If you are interested in volunteering for a 1 or 2 hour shift, please contact president Jennie Cormier, CAP/MOS, at
[email protected].
The Ak-Sar-Ben Chapter is adopting a family in need for the holidays again this year. In keeping with our chapter’s mission and value, participation in the Open Door Mission’s Adopt-a-Family supports our community service effort and outreach to the community.
Red Wheel Fundraiser Please return completed order forms and checks payable to Ak-Sar-Ben Chapter–IAAP to Karen Ressegieu, CAP at the Nov. 12 membership meeting. Orders will be distributed at the Tuesday, Dec. 10, membership meeting.
Calling all Bloggers and Tweeters What is your Tweet handle? Share your Tweet name by Dec.1 and receive a prize at the December meeting. All Tweet names shared will appear in the next issue of the Scribbling’s. Send your Tweet name to
[email protected].
TEC14 The Technology Education Conference (TEC) is Thursday –Saturday, March 13-15, 2014, in Atlanta, Georgia. Registration is now open at iaap-hq.org. The early bird registration rate of $875 for members is available until Jan. 15, 2014. The early bird non-member fee is $1,025. The cost includes 2 1/2 days of sessions, and lunch on Friday and Saturday. “TEC14 is geared to the administrative professional who uses technology on a daily basis and would like in depth training to work smarter in various platforms and software, as well as be exposed to new and innovative technology options.” Many great sessions are planned, including several that are interactive. Participants should bring their own laptop with the software all ready loaded on the computer. Laptop rentals are available. Please visit iaap-hq.org for more information about the sessions, hotel arrangements, and to register.
We have a family of four (a single mother and her 3 children) to assist. Gift tags with the items needed or gifts desired will be hanging on a tree at the November meeting. Look for it at the front of the meeting room. There are a variety of items/price ranges available. Grocery store and other store gift cards are also welcome. If you would like a sneak peak of the wish list items, please contact Kimberly Dove at (402) 578-9219. Items must be returned at the Nov. or Dec. meeting. If you are unable to turn in your donation at either meeting, please contact Kimberly to make arrangements. Items may be wrapped but please remember to include the tag with the gift. Thank you for your generous support helping a less fortunate family.
Leadership Opportunities Available There are several opportunities still available for the 20132014 IAAP year. They include the following. Liaison to the Iowa-Nebraska Division Annual Meeting Committee – This person will coordinate speaker efforts for the Annual meeting scheduled for June 2014. Membership Chair Shadow – Julie Kaminski, CAP is looking for someone to shadow her for the Membership Chair position. If you are interested, please contact Julie at
[email protected]. Website Maintenance – Rena Geise, MOS is looking for someone to assist with the chapter’s website maintenance. Please contact Rena at rena.geise@guardian-electric,net if you are interested. If you would like to take on any of these opportunities, please contact president Jennie Cormier, CAP/MOS at
[email protected] or (402) 602-3184.
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Starting Your Day with a Smile and a Plan... Submitted by Linda Kavan, CAP-OM
CELEBRATE! Birthdays Tracy Herbolsheimer
11/10
Cindy Norton, CAP-OM
11/22
Anniversaries Pat Roth, CAP-OM
11/80
Linda Kavan, CAP-OM
11/03
Bev Miller, CAP
11/07
Diane Hanel, CAP
11/12
Secretary IA-NE Division Micci Gillespie, CAP-OM Executive Board (515) 239-5151 2013-2014
[email protected] President Barb Abrahamsen, CAP Treasurer (402) 982-8590 Vickie Wrobleski, CAP-OM Barb.abrahamsen@nebraska (402) 733-5282 blue.com
[email protected] President-Elect Diane Hanel, CAP Northwest District Director (402) 637-6933 Lisa Hogan, CAP-OM
[email protected] [email protected] Member Recruitment Is there someone you have wanted share the awesome news about the Ak-Sar-Ben Chapter and the wonderful things we are doing in IAAP but you just keep forgetting? Send their name to
[email protected] and a member of the Membership Committee will reach to the person directly. They will mention that you were of thinking of them and thought they might like to learn more about IAAP. We will send information and make contact on your behalf.
How you start your day can make a difference whether it is a great day or just a good day. Attitude, of course, is everything! Attitude cannot be removed, only replaced, so we might as well just put on a happy face and start with a positive attitude as we approach the office parking lot. I find that being prepared to start the workday as soon as I walk into the office also affects my attitude. By spending a few minutes before leaving the office the day before, you can organize your thoughts and make a list of tasks for the next day. This enables you to start your day with knowledge of priority items that should be worked on as soon as possible. (Of course, as administrative professionals, we know that often other high priority tasks or interruptions may alter our day.) There are many systems for organizing daily tasks. Outlook has a Calendar and a Tasks section that can be used. Some people like to write out lists, prioritizing and marking off tasks as they are completed—perhaps “old school” but still fulfilling as you draw lines through completed tasks. There are also those who are “post-it” people, writing a task on a post-it note and discarding the post-it when the task is completed. Tickler files (with folders for each month and folders labeled 1 through 31 for each day) can also be useful tools for organizing, referencing and remembering items with future dates. Whatever system or electronic device you use to organize, just USE IT! If you do not know where you are going, it is going to be hard to get there! You have to start moving to get anywhere—so begin your journey through your day and see where you get to. You might be surprised at how successful and productive you can be by just starting your day with a smile and a plan.
December Chapter Meeting The Dec. 10 meeting begins with a short business meeting followed by the Annual Tea Cup Auction. Donations for the Adopt-a-Family community service project should be turned in at this meeting. Red Wheel orders will also be distributed at this meeting. A few reminders for the Annual Tea Cup Auction. Gifts should be in the $10-20 price range. Gifts do not need to be new, but should not be used. This is a great way to regift that ‘unique’ item in your closet! Tickets are $1 each or 6 for $5 or 20 for $10. At the end of the meeting members will vote on a charity/organization to receive the proceeds. Come for an evening of fun and fellowship! Page 3
Smart Security: 7 Ways to Create Strong Passwords by Dawn Bjork Buzbee, MCT To gain access to many important areas, you need a password. Even though passwords are a necessity in our digital lives, many passwords are weak or insecure or too simple to figure out. Many hackers and intruders enter computer systems simply by guessing passwords or by using dictionaries and mathematical calculations. If a difficult-to-crack password was the only criteria, you might select a 20-character combination such as: *d9W>z&gY3k7![pS$f8R but would you ever remember this? It is important, then, to apply strategies for creating strong, effective, and easy to remember passwords. 1. Avoid the Obvious Don't make the mistake of creating passwords that are based on personal information, your login ID, or are simple to guess or locate. 2. Make It Longer One of the features of a strong password is that it is at least 8 characters in length and it should be a combination of mixedcase letters with the addition of numbers and punctuation, where allowed. 3. Vanity Plates How many times have you been driving behind a car with a vanity plate? Were the characters cryptic but easy to decipher? Have you seen these plates? CUL8TR (see you later) LV2XLR8 (love to accelerate) HAPE2GLF (happy to golf) Consider an easy to remember phrase that can be expressed without complete words and with a combination of mixed case letters as well as numbers and symbols: dRkCh0co4me (use a zero in place of the letter O) 1H8!meenPeepL LvT1meOfff# Have some fun making up combinations of phrases that have meaning to you but that would not be easy for other people to guess. 4. Song Lyrics Think of a favorite song lyric, TV show, book, or poem. The more obscure your choice, the better. Next, create a password from a combination such as the 1st letter of each word of the phrase. Some hacker dictionaries have common songs and phrases built in, and so, you will want to strengthen your password by adding in other characters or personalizing the song in some way. For instance: "Rudolph the red-nosed reindeer had a very shiny nose," might become r1trNr2Xhavsn You want to avoid obvious geek phrases, of course, such as "Luke, I am your father" or "Beam me up Scotty." 5. Passphrases Choose 5 or more random words and string them together to create a nonsense phrase. For greater strength, use a downloadable program such as Diceware that helps to generate word combinations from your throw of multiple dice. 6. Blended Words String together 3 or more totally unrelated words by breaking apart and re-combining the parts of each word. For instance, combining the words SPOON LIME PUPPY might result in SPOLIPUPP. 7. Annoy Lurkers Do use a password that can be typed quickly, without having to look at the keyboard. This makes it harder for someone to steal your password by looking at your keyboard or mobile device (also known as "lurking" or "shoulder surfing"). Do not use keyboard sequences or characters found together such as QWERTY. These 7 strategies will enable you to choose and create strong passwords that will improve the security of your computer system.
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Chapter Information Ak-Sar-Ben Chapter Executive Board 2013-2014 President Jennie Cormier, CAP/MOS (402) 602-3184
[email protected] Vice President Rena Geise, MOS (402) 572-0340
[email protected] Secretary Linda Lavely, CAP-OM (402) 397-5138
[email protected] Treasurer Pat Roth, CAP-OM (402) 399-1387
[email protected] Directors Gladys Doerr, CAP-OM (402) 331-5159
[email protected] Scribblings The Scribblings is a monthly publication and property of Ak-Sar-Ben Chapter IAAP. Submissions are due the first of the month. Please contact the editor for more information and exact deadlines. This newsletter is general in nature and is not to be relied upon as your only source of information. Articles have been properly copyright notated. For reprints of articles, please contact the editor. Renae Mackender, editor, (402) 672-0561;
[email protected] or
[email protected]. Chapter Meetings Chapter meetings are held the second Tuesday of each month at the Westside Community Center on 108th and Grover Streets. Reservations should be submitted to Pat Roth, CAP-OM, the Thursday before the meeting at (402) 926-7028 or
[email protected]. Reservations can also be made, and paid for, by PayPal on the chapter website. Board Meetings Board meetings are held the first Tuesday of the month at the Insurance Exchange Building (7101 Mercy Road) First Floor Conference Room at 5:30 p.m.
Cindy Norton, CAP-OM (402) 559-4429
[email protected] Online and Off! Ak-Sar-Ben Chapter: iaap-aksarben.org
Membership The Ak-Sar-Ben chapter has 43 members as of September 2013. For roster updates, visit the MemberOnly Page on the chapter website at iaap-aksarben.org. Ak-Sar-Ben Chapter Committees The following are committees of the Ak-Sar-Ben chapter. Members are encouraged to join and assist fellow committee members in carrying out their respective duties. Administrative Professionals Day® , Bylaws & Standing Rules, Financial Review, Foundations of IAAP, Certification, Information Technology & Records Management, Membership, Programs, Publicity & Community Awareness, Scholarship and Ways & Means. Contact Jennie Cormier, CAP/MOS, president for more information or to join a committee.
IAAP International: iaap-hq.org QR Code for International: Ak-Sar-Ben Chapter IAAP PO Box 45961 Omaha, NE 68145-0961
[email protected] (402) 915-1942
“Pleasure in the job puts perfection in the work.” - Aristotle Page 6