January 2016
First United Methodist Church Loveland, CO 80537 Board of Trustees Meeting Minutes January 7, 2016 Attending - Rev. Steve Goodier, Reid Bond, Dale Thurman, Bob Monroe, Mike Westbrook, Gordon Smith, John Barrow, Pat Mathena, James Clegham 1) Opening Prayer Rev. Goodier opened the meeting with prayer. 2) Election of 2016 Officers Chair - Dale Thurman; Vice-Chair - Pat Mathena; Secretary - Bob Monroe; Foundation Representative - James Clegham; Long Range Planning Comm. Rep - Gordon Smith 3) Financial Reports Reviewed 2015 EOY Statement of Income and Expense 4) Old Business A. Custodian Contract was signed at the end of December, 2015. Kodi remains an independent contractor. B. Audio/Video System. Total cost for upgrades to the Sanctuary system and in Fellowship Hall are estimated at $22,000. The Board determined that there will need to be a dedicated campaign to raise those funds. As part of overall financing needs, the Board will need to work with the church Finance Committee to determine a list of priorities. These may include, but are not limited to, A/V system upgrades, new church van and new church bus. C. Lawn Maintenance Contract needs to be signed. Dale will invite Casey Logan to attend the February Board meeting. Dale will also talk with Brent Fidler about snow removal needs. D. 5M Report. Reid Bond passed around the December Monthly activity report from 5M's. E. Rental Property. The prospective tenant that was expected to begin leasing the property on January 4 never showed up to sign the lease. He is presumed to be no longer interested. Mary Hannon has the name of a possible tenant. Reid also has the name of a prospect for leasing the property. F. Security Cameras. The board discussed placing additional security cameras in the Sanctuary and in Lobby Court. The estimate for these additional cameras is $640 per camera, installed. Gordon suggested that the use of "Trail" cameras might be equally effective for a much cheaper cost. The item was tabled for now and the Board will look into the cost of trail cameras. G. Farm Property. Mike Westbrook has prepared a written lease document to formalize our agreement with the farmer leasing the property. A meeting needs to be set with the farmer and Mary Hannon to discuss and sign.
5. Information Items A. Centus Counseling. Rev. Goodier has scheduled a meeting with Centus Director Susan McDonald Geissler for January 14 to develop and agreement. B. West Parking Lot Lighting. Item was tabled for additional research. C. Written Policy for AED machine. Reid will follow up to determine the exact form said policy needs to address. D. Church Bus Replacement. Continue searching for an appropriate sized bus, available locally. E. Church Mutual Insurance. Remaining item is playground safety. The Board needs to discuss with the Education Department to determine needs for playground equipment. F. Rental House. Reid will complete repairs to siding on the south side of the porch this spring. G. Secure window well covers. Item has been added to 5M project list. H. Ear Monitoring Equipment. Dale will follow up with Jeremiah, David and Brent to determine if there is a real need for this equipment. Otherwise, it can be returned to the Reicke's. I.
Fire Safe File Cabinet. Mary is still evaluating how much material could be digitized. This may eliminate the need for an additional cabinet.
J.
Floor waxing. Nothing received as of 1/1/2016. Need to get bids.
5) New Business A. Loveland Heart. The new heart is almost ready. However, the location that has been selected for the permanent home for the heart is under many feet of snow and the ground is too frozen to dig a hole for the concrete base. The Board approved the request from John Barrow to temporarily display the heart inside the south entrance of the church until weather permits the permanent outdoor installation.
The next meeting of the Board is scheduled for Thursday, February 11, 2016 at 7:00 pm. Meeting adjourned at 8:40 pm Respectively submitted, Bob Monroe, Secertary
5. Information Items A. Centus Counseling. Rev. Goodier has scheduled a meeting with Centus Director Susan McDonald Geissler for January 14 to develop and agreement. B. West Parking Lot Lighting. Item was tabled for additional research. C. Written Policy for AED machine. Reid will follow up to determine the exact form said policy needs to address. D. Church Bus Replacement. Continue searching for an appropriate sized bus, available locally. E. Church Mutual Insurance. Remaining item is playground safety. The Board needs to discuss with the Education Department to determine needs for playground equipment. F. Rental House. Reid will complete repairs to siding on the south side of the porch this spring. G. Secure window well covers. Item has been added to 5M project list. H. Ear Monitoring Equipment. Dale will follow up with Jeremiah, David and Brent to determine if there is a real need for this equipment. Otherwise, it can be returned to the Reicke's. I.
Fire Safe File Cabinet. Mary is still evaluating how much material could be digitized. This may eliminate the need for an additional cabinet.
J.
Floor waxing. Nothing received as of 1/1/2016. Need to get bids.
5) New Business A. Loveland Heart. The new heart is almost ready. However, the location that has been selected for the permanent home for the heart is under many feet of snow and the ground is too frozen to dig a hole for the concrete base. The Board approved the request from John Barrow to temporarily display the heart inside the south entrance of the church until weather permits the permanent outdoor installation.
The next meeting of the Board is scheduled for Thursday, February 11, 2016 at 7:00 pm. Meeting adjourned at 8:40 pm Respectively submitted, Bob Monroe, Secertary
