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AGENDA DICKSON PUBLIC SCHOOLS BOARD OF EDUCATION Regular Agenda June 22, 2015 6 P.M. Administration Building/Central Receiving 4762 State Highway 199 Ardmore, Oklahoma 73401 1. 2. 3. 4.
Call to Order Roll Call Vote to approve or disapprove Agenda as part of the minutes Consent Agenda The following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless a board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration and approval of the following items: A. Activity Fund reports, 2015-2016 sub accounts, fund raising activities including activity contracts with Loft Photography and Josten’s. B. Purchase Order Encumbrances for all funds and change orders C. Treasure’s Report D. Karli Bumpass as custodian of the school Activity Fund for the 2015-2016 School Year with Larry Case or Donna Mobly co-signing or stamping on all checks. E. Dama McKennell as Minutes Clerk for the 2015-2016 school year and Sandra Haggard as deputy assistant. F. Jan Chavers as encumbrance clerk for the General Fund, Bond Fund, Building Fund and Lunch Fund for the 2015-2016 School Year. G. Larry Case or Gary Mobly as purchasing officers with $2500.00 change order limitation H. Donna Mobly as Treasurer/Payroll Clerk for the 2015-2016 School Year. I. Jan Chavers as Insurance/Retirement coordinator for the 2015-2016 School Year. J. Oklahoma Department of Rehabilitation Contracts for the 2015-2016 School Year. K. Prohab Therapy specialists Agreement for the 2015-2016 School Year. L. Renewal of OSAG (Workman’s Compensation Proposal) and (OSIG Bramlett Insurance Group for the 2015-2016 School Year. M. Renewal OSSBA Membership and Service Policy for the 2015-2016 School Year. N. Renewal of (OROS) Organization of Rural OK Schools Membership for 2015-2016 School Year. O. Service Agreement with OPSUCA (Unemployment compensation) for the 2015-2016 School Year. P. Service Agreement with OneNet for the 2015-2016 School Year. Q. Basic Legal Service (The Center for Education Law) R. Changes in Handbook for the 2015-2016 School Year.
S. Authorizing Larry Case and Dama McKennell and or his/her designee as the authorized representative for 2015-2016 School Year, review policies and procedures, and committees for: Title II Case/McKennell Title V Case/McKennell Title VI Case/McKennell Title IX Indian Ed. Bolin JOM Bolin Indian Ed. Dir. Designee Bolin Civil Rights Officer J. Gilbert Special Ed./Disabilities Custer FEMA G. Mobly FERPA G. Mobly Vocational Programs Trent Alternative Programs Trent Arts in Education West Drug Free Schools Trent Carl Perkins Trent Lunch Fund Custodians Haggard Lunch Collection Clerk Herell/Burton School Lunch Program Arkeketa Child Nutrition Procurement Haggard Safety and Disaster Plan Haggard and Safety Lunchroom Plan Safety Director Emergency Plan Workman’s Compensation Lunch and Activity Fund Health and Fit School Wellness Plan Technology Testing Coordinator Homeless Staff Development Director
G. Mobly G. Mobly Haggard Haggard/K. Bumpass Gardner S. Jones/C. Stinson J. Gilbert J. Gilbert M. Krimmer
T. Martin Dyer Legal Service Contract for the 2015-2016 School Year. U. Rental Agreement with The Uniform Co. Oklahoma (Clean) for cleaning supplies for the 2015-2016 School Year. V. Changing Calendar from days to hourly and adding 30 minutes per day 2015-2016 School Year. W. Child Nutrition Program which includes Procurement Plan, Codes of Conduct, Chart of Procedures and Disclosures of Free and Reduce-Price Information Agreement X. McRel and SearchSoft Solutions license for Principal Evaluation System for 2015-2016
Y. Annual leases, lease purchase agreements, and ratify contracts as follows: Bank of the West (6 Buses, Vocational Ag. Truck) Municipal Accounting Services Chickasaw Long Distance Learning Center Sprint American National Bank (Baseball Land) Great Plains Coke Tiger Inc. (ONG) First Bank and Trust (Daycare Land, Infrastructure) Allied Services (Ice Machine) Renewal of the Sublease of a District-Wide Construction and Improvements for the fiscal year ending June 30, 2016 as required under the provisions of the Sublease Agreement dated May, 2010 between the District and Carter County Public Facilities Authority.
Regular Agenda 5. Vote to approve or disapprove minutes of the Regular Board Meeting of June 8, 2015. 6. Vote to approve or disapprove minutes of the Special Board Meeting of June 11, 2015 at 11:00 A.M. 7. Vote to approve or disapprove minutes of the Special Board Meeting of June 11, 2015 at 11:30 A.M. 8. Vote to approve or disapprove milk bid. 9. Vote to approve or disapprove lowest or best quotes on copy machines. 10. Discussion and possible action on changing time of the Board Meeting on August 10, 2015. 11. Vote to approve or disapprove updating transfer policy. 12. Vote to approve or disapprove open transfers for the 2015-2016 School Year. (as per attached) 13. Vote to approve or disapprove convening into a Proposed Executive Session pursuant to Section 307 (B) (1) of the Open Meeting Act to Consider: A. Assignments for Support/Administrators Extra Duty (as per attached) B. Extra Duty Assignments for Certified Personnel (as per attached) C. Resignation of Certified Personnel 14. Acknowledge Board’s Return from Executive Session 15. Vote to approve, disapprove, or table: A. Assignments for Support/Administrators Extra Duty (as per attached) B. Extra Duty Assignments for Certified Personnel (as per attached) C. Resignation of Certified Personnel
16. New Business 17. Adjourn During any properly scheduled open meeting the Dickson Board of Education, my discuss, make motions, vote to approve or disapprove, vote to table, adopt, reject, reaffirm, rescind, or take no action on any agenda item. Date Posted: ____________________ Time:__________________________
Posted by: ______________________ Minutes Clerk
Call to Order Roll Call Vote to approve or disapprove Agenda as part of the minutes Consent Agenda The following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless a board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration and approval of the following items: A. Activity Fund reports, 2015-2016 sub accounts, fund raising activities including activity contracts with Loft Photography and Josten’s. B. Purchase Order Encumbrances for all funds and change orders C. Treasure’s Report D. Karli Bumpass as custodian of the school Activity Fund for the 2015-2016 School Year with Larry Case or Donna Mobly co-signing or stamping on all checks. E. Dama McKennell as Minutes Clerk for the 2015-2016 school year and Sandra Haggard as deputy assistant. F. Jan Chavers as encumbrance clerk for the General Fund, Bond Fund, Building Fund and Lunch Fund for the 2015-2016 School Year. G. Larry Case or Gary Mobly as purchasing officers with $2500.00 change order limitation H. Donna Mobly as Treasurer/Payroll Clerk for the 2015-2016 School Year. I. Jan Chavers as Insurance/Retirement coordinator for the 2015-2016 School Year. J. Oklahoma Department of Rehabilitation Contracts for the 2015-2016 School Year. K. Prohab Therapy specialists Agreement for the 2015-2016 School Year. L. Renewal of OSAG (Workman’s Compensation Proposal) and (OSIG Bramlett Insurance Group for the 2015-2016 School Year. M. Renewal OSSBA Membership and Service Policy for the 2015-2016 School Year. N. Renewal of (OROS) Organization of Rural OK Schools Membership for 2015-2016 School Year. O. Service Agreement with OPSUCA (Unemployment compensation) for the 2015-2016 School Year. P. Service Agreement with OneNet for the 2015-2016 School Year. Q. Basic Legal Service (The Center for Education Law) R. Changes in Handbook for the 2015-2016 School Year.
S. Authorizing Larry Case and Dama McKennell and or his/her designee as the authorized representative for 2015-2016 School Year, review policies and procedures, and committees for: Title II Case/McKennell Title V Case/McKennell Title VI Case/McKennell Title IX Indian Ed. Bolin JOM Bolin Indian Ed. Dir. Designee Bolin Civil Rights Officer J. Gilbert Special Ed./Disabilities Custer FEMA G. Mobly FERPA G. Mobly Vocational Programs Trent Alternative Programs Trent Arts in Education West Drug Free Schools Trent Carl Perkins Trent Lunch Fund Custodians Haggard Lunch Collection Clerk Herell/Burton School Lunch Program Arkeketa Child Nutrition Procurement Haggard Safety and Disaster Plan Haggard and Safety Lunchroom Plan Safety Director Emergency Plan Workman’s Compensation Lunch and Activity Fund Health and Fit School Wellness Plan Technology Testing Coordinator Homeless Staff Development Director
G. Mobly G. Mobly Haggard Haggard/K. Bumpass Gardner S. Jones/C. Stinson J. Gilbert J. Gilbert M. Krimmer
T. Martin Dyer Legal Service Contract for the 2015-2016 School Year. U. Rental Agreement with The Uniform Co. Oklahoma (Clean) for cleaning supplies for the 2015-2016 School Year. V. Changing Calendar from days to hourly and adding 30 minutes per day 2015-2016 School Year. W. Child Nutrition Program which includes Procurement Plan, Codes of Conduct, Chart of Procedures and Disclosures of Free and Reduce-Price Information Agreement X. McRel and SearchSoft Solutions license for Principal Evaluation System for 2015-2016
Y. Annual leases, lease purchase agreements, and ratify contracts as follows: Bank of the West (6 Buses, Vocational Ag. Truck) Municipal Accounting Services Chickasaw Long Distance Learning Center Sprint American National Bank (Baseball Land) Great Plains Coke Tiger Inc. (ONG) First Bank and Trust (Daycare Land, Infrastructure) Allied Services (Ice Machine) Renewal of the Sublease of a District-Wide Construction and Improvements for the fiscal year ending June 30, 2016 as required under the provisions of the Sublease Agreement dated May, 2010 between the District and Carter County Public Facilities Authority.
Regular Agenda 5. Vote to approve or disapprove minutes of the Regular Board Meeting of June 8, 2015. 6. Vote to approve or disapprove minutes of the Special Board Meeting of June 11, 2015 at 11:00 A.M. 7. Vote to approve or disapprove minutes of the Special Board Meeting of June 11, 2015 at 11:30 A.M. 8. Vote to approve or disapprove milk bid. 9. Vote to approve or disapprove lowest or best quotes on copy machines. 10. Discussion and possible action on changing time of the Board Meeting on August 10, 2015. 11. Vote to approve or disapprove updating transfer policy. 12. Vote to approve or disapprove open transfers for the 2015-2016 School Year. (as per attached) 13. Vote to approve or disapprove convening into a Proposed Executive Session pursuant to Section 307 (B) (1) of the Open Meeting Act to Consider: A. Assignments for Support/Administrators Extra Duty (as per attached) B. Extra Duty Assignments for Certified Personnel (as per attached) C. Resignation of Certified Personnel 14. Acknowledge Board’s Return from Executive Session 15. Vote to approve, disapprove, or table: A. Assignments for Support/Administrators Extra Duty (as per attached) B. Extra Duty Assignments for Certified Personnel (as per attached) C. Resignation of Certified Personnel
16. New Business 17. Adjourn During any properly scheduled open meeting the Dickson Board of Education, my discuss, make motions, vote to approve or disapprove, vote to table, adopt, reject, reaffirm, rescind, or take no action on any agenda item. Date Posted: ____________________ Time:__________________________
Posted by: ______________________ Minutes Clerk
