Keeping the Academic Room Schedule Up-to-Date - EMS Software
KEEPING THE ACADEMIC SCHEDULE UP-TO-DATE Elizabeth Yackley, Implementation Consultant EMS Software October 27, 2015
Let the Autosync Service Work for You Are you doing a Sync/Pub (straight from your SIS) or are you using an optimization scenario? Post Publish Override Existing Bookings? Excluded Dates Tab: What days are classes not being taught? Auto Sync Settings: Are you going to auto-sync? Set some of the options here Publish ₋
Browse for Academic Bumped/Academic Conflicts
₋
Find rooms for unassigned courses
2 © 2015 Dean Evans & Associates LLC | Confidential & Proprietary
Post-Publish Time-Saving Tools Looking to see what rooms are available at a specific meeting pattern? •
Search for Rooms! Checks room availability (post-publish) against courses AND events to let you know what’s available
Use a combination of Campus specific and regular EMS tools to monitor and modify your courses in EMS •
Academic Book
•
Academic Browser
•
Reservation Browser
•
Reservation Book
3 © 2015 Dean Evans & Associates LLC | Confidential & Proprietary
Term definitions: • Synchronizing: Pulling information from your SIS • Updating: EMS writes building/room information to your SIS Are you auto syncing or manually syncing? • If auto syncing, what settings/parameters are you using? Are you auto updating or manually updating? 4 © 2015 Dean Evans & Associates LLC | Confidential & Proprietary
Final Thoughts Keep EMS up to date with your SIS to ensure accurate room usage
Make your life easier – utilize auto sync processes and auto update 5 © 2015 Dean Evans & Associates LLC | Confidential & Proprietary
KEEPING THE ACADEMIC SCHEDULE UP-TO-DATE Elizabeth Yackley, Implementation Consultant EMS Software •
Don’t forget! Complete the session feedback survey in the EMS Live! 2015 mobile app to increase your prize winning chances!
•
[email protected]
Let the Autosync Service Work for You Are you doing a Sync/Pub (straight from your SIS) or are you using an optimization scenario? Post Publish Override Existing Bookings? Excluded Dates Tab: What days are classes not being taught? Auto Sync Settings: Are you going to auto-sync? Set some of the options here Publish ₋
Browse for Academic Bumped/Academic Conflicts
₋
Find rooms for unassigned courses
2 © 2015 Dean Evans & Associates LLC | Confidential & Proprietary
Post-Publish Time-Saving Tools Looking to see what rooms are available at a specific meeting pattern? •
Search for Rooms! Checks room availability (post-publish) against courses AND events to let you know what’s available
Use a combination of Campus specific and regular EMS tools to monitor and modify your courses in EMS •
Academic Book
•
Academic Browser
•
Reservation Browser
•
Reservation Book
3 © 2015 Dean Evans & Associates LLC | Confidential & Proprietary
Term definitions: • Synchronizing: Pulling information from your SIS • Updating: EMS writes building/room information to your SIS Are you auto syncing or manually syncing? • If auto syncing, what settings/parameters are you using? Are you auto updating or manually updating? 4 © 2015 Dean Evans & Associates LLC | Confidential & Proprietary
Final Thoughts Keep EMS up to date with your SIS to ensure accurate room usage
Make your life easier – utilize auto sync processes and auto update 5 © 2015 Dean Evans & Associates LLC | Confidential & Proprietary
KEEPING THE ACADEMIC SCHEDULE UP-TO-DATE Elizabeth Yackley, Implementation Consultant EMS Software •
Don’t forget! Complete the session feedback survey in the EMS Live! 2015 mobile app to increase your prize winning chances!
•
[email protected]
