L #2
SouthviewProp€rty Mrnagenent Inc., 04/24108PreparedBy: #110- 7580River Road,Richmond.B.C..V6X 1X6 Phone:604-270"8811Flx: 604-270-0881 [email protected] E Mail .Address: : JaniceI-owe
MINUTES OF TEE STRATA COUNCIL MEETING OF STRATA PI-AN VR 2465 WINDSOR GARDENS Held on TuesdayApril 8, 2008at 6:30P.NL At #104- 966w 14rr,Vatrcouv€r,B.C.
Present:
PabloMunoz DerekStenning Irazu Derby AmandaGeorge
President Vice-President Tteasurer
Anita Webster Prope.tyManagerl JaniceLowe Guest:
Hu\v Cawthorn
Tnc. SouthviewPropertylvla0agement
s/L #2
I. CALI- TO ORDER The m€etingwascalledto orderat 7:05pm 2. ADOPTION OF PROVIOUSMINUTES It was noledthat in 5.3 of the Minutesof tlre.lunuary9, 2008meeting,section5.3 shouldhave beenreferringto fireplacevcntboxesalrdnot skyiights. It wasthenMoved/Seconded to adoptthe minutesof the JanLnry9, 2008CouncilMeetingwith previous the amendment. Crrried 3. FINANCIAL REPORTS The Treasurerhastabledthe approvalof the F'inancials of January,Fcbruary,and March2003 until thenextmeeting.A detailedgeneralledgerwill be sentto the President andTreasurerftom The PropertyManagerreportedthat thereis curently one stralalot with a move irlmove out tee ortstanding,as indicatedon the December31, 2007AccountsReceivableAging Summary.The PropertyManagerwasadvisedto senda letterto theOwnerregardingtheoutsranding balance. 4. BUSINESSARISING FRONI PRXVIOUSMINUTES 4.1 Dryer Vent Cleaning It is notedthat the companywho clearedthe dryer ventslast year doesnot do ladderwork anymorcand is therefore unable to service the vents this year. National Air Technologieshas beenaskedlo carryout the work. This will be sched$led areaskedto be for May 10. Residents homeat this time or leavea key with a neighbourandadvisethePropertyMaDager.If accessis not availableat this time thework will haveto be rescheduled at the Owner'scost. Noticeswiil be sentout closerto thedate. Residentsare rsked to ersure that duct connectionsinstaltedbehind clothesdryers are trot crushedby pushitrgthe dryers againstthem. And pleasemake sure old washingmachine hosesare chatrgedto preventleaks. Pl€asekeeptheseminutesas a permanentrecord ofthe stratacorporrtlon's busincss. Rephcementof minutes.byl.ws or rulesaod requlationswill be r{ the owoer's
04/24108Pr€par€d By: Southview Prope.ty Mrnagernent lnc, #110-7580 Riyer Rord, Richmond,B.C.,V6X 1X6 Phone:604-270-8811 Fax: 604-270-0881 E Mail Addr€ss:[email protected] Maucer: Jrnice Lor]e
4.2 PressureWashing Councilwouldlike the northsideof thebuildingpressure $ashedeveryyearandthe southside every other year, The stairs in the courtyardshouldbe cleanedas well. The PropertyManager will get quotesfor the work andsubmit themto Council. 4,3 SkylightRepair A skvlightin PH 2 wasreplaceda few monthsago. Councilhasheldoffon payingtheinvoiceas it feelsit is delectivebecause the skylighthasa lot of condensation in it. ThePropertyMarager has contactedthe installerimd was askedby the instalierto contacttbe manufacturer.The PropertyManagerwill follow up with this andreportback to Council. 4.4 Fire Prot€ctioo Fire Pro hasquotedon the annualservicingof tlre frre system.Councilhasrequested themto investigatesomesprinklerheadsthat havebeenleakingrecently.The reprcsentative from Fire Pro reportedthattherearecmckson theblazeheadadaptors wherethesprinklerheadscormectto the pipes. Everyoneis askedto pleasecheckyour sprinkler headsfor tny signsof leaksor cracks. Fire Pro will be askedto completethe repairs in a few weeks,this will require a shutdowoofth€ watersupply. 4.5 GarageDoor Meshingwasrecentlyinstalledon the garagedoorto prcvelt break-ins.New remoteswerealso issuedto all theOwners-Ifanyonewantsanotherremotepleaselet thePropertyManagerknow, thecostis $40each. 4.6 Bylaws Council has registeredthe new set of Bylaws,as passedat the Arutual GenemlMeetingof February5, 2008,with the Land Titles Office. A set is includedwith th€ mailing of these minutes. Pleasekeepthis copy of the Bylavr's, as replacement copieswill be at the costof the Owner. 5. NEW BUSINESS 5.1 Leak from WashingMachine A leakfrom a washingmachineoccurredin PH3,whichwasnoticedin #303. This problemwas identified andresolved. Pleasebe awarcthatthis t,?e ofleak is theresponsibilify ofthe Ownerro rectiryandrepair. 5.2 PaintingUoit Ceilings Munoz Renovationsquoted on painting some unit ceilings that had water stains relatedto the 2006re-roofiIlg.Councilhasapprovedthework, 5.3 Paintirg ofihe East}Vall and Ext€rior Stairwells The EastWall wasclearedrecentlyandpaintpeeledoff it as a result. The exteriorstairwellis alsoin needof painting. The PrcpedyManagerwill get quotesfor this. The work will be done when the weatherDermits. Pleasekeep thasemitrutes $ a permsned record of the str&ta corporrtiotr's business.Replacem€ntof minutes.bJlawsor rul€s4trd r€gulationswill be rt the owtrer'serpense.
SouthvicwPropertyManagementInc., 04/24108PreparedB): Frx: 60+270-0881 #110-7580 River RoNd,Richnord, B.C..V6x 1X6 Phone:604-270-8811 f, Mail Address: [email protected] Manager:Jtnic€ Lowe
5.,1 FenceItrslalledon West SideofParkade Ramp The fence has alreadybeen approvedand Munoz Renovationswill handle the job. fhe fence will extendalongtheretainingwall to theedgeofrhe balconyin unit #202. 5.5 Bike Rack Councilis consideringshiftingthe bike rdck closerto the maiiboxas it impedesthe residentsof #t0l. 6. CORR.ESPONDENCE A coupleofOwnersreportedtheirsprinklersleaking.This wasmentionedunderNew Business. The Ownerof #303requested to changehis flooringto hardwood. Cor,mcilstudiedthe sample providedandrequested the PropertyManagerto askthe Ownerfor the nameof the manufacturer beforeapproving.Pleasenotethatcracksin concreteshouldbe patchedbeforereplacingflooring. 7. NEXT COUNCIL MEETING & ADJOURNMENT Therebeingno furtherbusiness, the meetingwasadjoumedat 8:30pm. The[ext meetingwill be on TuesdayJune10,2008at 6:30pm. M buttas/2465Ap| 08.doc
Pleffe keeptheseminut€sas a p€rmrDentrecordofthe strrta corporation,sbusiness. Replacement of minutes,bylawoor rulesand regulationswlll be rr the owtr€r,s
MINUTES OF TEE STRATA COUNCIL MEETING OF STRATA PI-AN VR 2465 WINDSOR GARDENS Held on TuesdayApril 8, 2008at 6:30P.NL At #104- 966w 14rr,Vatrcouv€r,B.C.
Present:
PabloMunoz DerekStenning Irazu Derby AmandaGeorge
President Vice-President Tteasurer
Anita Webster Prope.tyManagerl JaniceLowe Guest:
Hu\v Cawthorn
Tnc. SouthviewPropertylvla0agement
s/L #2
I. CALI- TO ORDER The m€etingwascalledto orderat 7:05pm 2. ADOPTION OF PROVIOUSMINUTES It was noledthat in 5.3 of the Minutesof tlre.lunuary9, 2008meeting,section5.3 shouldhave beenreferringto fireplacevcntboxesalrdnot skyiights. It wasthenMoved/Seconded to adoptthe minutesof the JanLnry9, 2008CouncilMeetingwith previous the amendment. Crrried 3. FINANCIAL REPORTS The Treasurerhastabledthe approvalof the F'inancials of January,Fcbruary,and March2003 until thenextmeeting.A detailedgeneralledgerwill be sentto the President andTreasurerftom The PropertyManagerreportedthat thereis curently one stralalot with a move irlmove out tee ortstanding,as indicatedon the December31, 2007AccountsReceivableAging Summary.The PropertyManagerwasadvisedto senda letterto theOwnerregardingtheoutsranding balance. 4. BUSINESSARISING FRONI PRXVIOUSMINUTES 4.1 Dryer Vent Cleaning It is notedthat the companywho clearedthe dryer ventslast year doesnot do ladderwork anymorcand is therefore unable to service the vents this year. National Air Technologieshas beenaskedlo carryout the work. This will be sched$led areaskedto be for May 10. Residents homeat this time or leavea key with a neighbourandadvisethePropertyMaDager.If accessis not availableat this time thework will haveto be rescheduled at the Owner'scost. Noticeswiil be sentout closerto thedate. Residentsare rsked to ersure that duct connectionsinstaltedbehind clothesdryers are trot crushedby pushitrgthe dryers againstthem. And pleasemake sure old washingmachine hosesare chatrgedto preventleaks. Pl€asekeeptheseminutesas a permanentrecord ofthe stratacorporrtlon's busincss. Rephcementof minutes.byl.ws or rulesaod requlationswill be r{ the owoer's
04/24108Pr€par€d By: Southview Prope.ty Mrnagernent lnc, #110-7580 Riyer Rord, Richmond,B.C.,V6X 1X6 Phone:604-270-8811 Fax: 604-270-0881 E Mail Addr€ss:[email protected] Maucer: Jrnice Lor]e
4.2 PressureWashing Councilwouldlike the northsideof thebuildingpressure $ashedeveryyearandthe southside every other year, The stairs in the courtyardshouldbe cleanedas well. The PropertyManager will get quotesfor the work andsubmit themto Council. 4,3 SkylightRepair A skvlightin PH 2 wasreplaceda few monthsago. Councilhasheldoffon payingtheinvoiceas it feelsit is delectivebecause the skylighthasa lot of condensation in it. ThePropertyMarager has contactedthe installerimd was askedby the instalierto contacttbe manufacturer.The PropertyManagerwill follow up with this andreportback to Council. 4.4 Fire Prot€ctioo Fire Pro hasquotedon the annualservicingof tlre frre system.Councilhasrequested themto investigatesomesprinklerheadsthat havebeenleakingrecently.The reprcsentative from Fire Pro reportedthattherearecmckson theblazeheadadaptors wherethesprinklerheadscormectto the pipes. Everyoneis askedto pleasecheckyour sprinkler headsfor tny signsof leaksor cracks. Fire Pro will be askedto completethe repairs in a few weeks,this will require a shutdowoofth€ watersupply. 4.5 GarageDoor Meshingwasrecentlyinstalledon the garagedoorto prcvelt break-ins.New remoteswerealso issuedto all theOwners-Ifanyonewantsanotherremotepleaselet thePropertyManagerknow, thecostis $40each. 4.6 Bylaws Council has registeredthe new set of Bylaws,as passedat the Arutual GenemlMeetingof February5, 2008,with the Land Titles Office. A set is includedwith th€ mailing of these minutes. Pleasekeepthis copy of the Bylavr's, as replacement copieswill be at the costof the Owner. 5. NEW BUSINESS 5.1 Leak from WashingMachine A leakfrom a washingmachineoccurredin PH3,whichwasnoticedin #303. This problemwas identified andresolved. Pleasebe awarcthatthis t,?e ofleak is theresponsibilify ofthe Ownerro rectiryandrepair. 5.2 PaintingUoit Ceilings Munoz Renovationsquoted on painting some unit ceilings that had water stains relatedto the 2006re-roofiIlg.Councilhasapprovedthework, 5.3 Paintirg ofihe East}Vall and Ext€rior Stairwells The EastWall wasclearedrecentlyandpaintpeeledoff it as a result. The exteriorstairwellis alsoin needof painting. The PrcpedyManagerwill get quotesfor this. The work will be done when the weatherDermits. Pleasekeep thasemitrutes $ a permsned record of the str&ta corporrtiotr's business.Replacem€ntof minutes.bJlawsor rul€s4trd r€gulationswill be rt the owtrer'serpense.
SouthvicwPropertyManagementInc., 04/24108PreparedB): Frx: 60+270-0881 #110-7580 River RoNd,Richnord, B.C..V6x 1X6 Phone:604-270-8811 f, Mail Address: [email protected] Manager:Jtnic€ Lowe
5.,1 FenceItrslalledon West SideofParkade Ramp The fence has alreadybeen approvedand Munoz Renovationswill handle the job. fhe fence will extendalongtheretainingwall to theedgeofrhe balconyin unit #202. 5.5 Bike Rack Councilis consideringshiftingthe bike rdck closerto the maiiboxas it impedesthe residentsof #t0l. 6. CORR.ESPONDENCE A coupleofOwnersreportedtheirsprinklersleaking.This wasmentionedunderNew Business. The Ownerof #303requested to changehis flooringto hardwood. Cor,mcilstudiedthe sample providedandrequested the PropertyManagerto askthe Ownerfor the nameof the manufacturer beforeapproving.Pleasenotethatcracksin concreteshouldbe patchedbeforereplacingflooring. 7. NEXT COUNCIL MEETING & ADJOURNMENT Therebeingno furtherbusiness, the meetingwasadjoumedat 8:30pm. The[ext meetingwill be on TuesdayJune10,2008at 6:30pm. M buttas/2465Ap| 08.doc
Pleffe keeptheseminut€sas a p€rmrDentrecordofthe strrta corporation,sbusiness. Replacement of minutes,bylawoor rulesand regulationswlll be rr the owtr€r,s
