LHR HOW TO - Create an Invoice
Classification: Public
E-invoicing – Creating an invoice
| Confidential
Classification: Public
Table of contents 1.
Task List
2.
Create an Invoice
3.
Choose which Heathrow Legal Entity to Invoice
4.
Provide the Header Level Information – PO Number, Invoice Number etc.
5.
Complete the Lines of the Invoice – Quantity, Tax etc.
6.
Choose a valid payment method and add an attachment.
7.
Preview the invoice and correct and errors
8.
Review the invoice status in your document list.
9.
Further information
2 | Confidential
Classification: Public
You can expand the menu bar, to reveal tab names and detail.
This is your Task List. Here you can see all your current and pending tasks.
3 | Confidential
Classification: Public
To create an invoice, click ”Create”. And then click “Invoice”
| Confidential
Classification: Public
Select the legal entity at Heathrow you wish to invoice from the drop down.
| Confidential
Classification: Public
You will be prompted with any instructions relating to invoicing the legal entity in this top bar.
Invoice number, Invoice Date and a valid Purchase Order Number must be provided. As much other information as possible is recommended.
You can then complete the lines of the invoice.
| Confidential
Classification: Public
Some fields, such as Tax, will prompt you to choose an applicable option.
| Confidential
Classification: Public
Once the lines are complete, select a valid payment method. This can be saved and will prefill for future invoices, if desired.
Attachments can be added here.
You can then preview your completed invoice prior to sending, or send immediately.
| Confidential
Classification: Public
Any required amendments will be flagged to you for correction.
| Confidential
Classification: Public
Your completed invoice is ready to go. Just click “Send”.
| Confidential
Classification: Public
You can check subsequent invoice status in the “Documents” tab. You can then click on the sent document for more detail.
| Confidential
Classification: Public
For more information, please visit https://heathrow.support.tradeshift.com/
12| |Confidential Confidential
E-invoicing – Creating an invoice
| Confidential
Classification: Public
Table of contents 1.
Task List
2.
Create an Invoice
3.
Choose which Heathrow Legal Entity to Invoice
4.
Provide the Header Level Information – PO Number, Invoice Number etc.
5.
Complete the Lines of the Invoice – Quantity, Tax etc.
6.
Choose a valid payment method and add an attachment.
7.
Preview the invoice and correct and errors
8.
Review the invoice status in your document list.
9.
Further information
2 | Confidential
Classification: Public
You can expand the menu bar, to reveal tab names and detail.
This is your Task List. Here you can see all your current and pending tasks.
3 | Confidential
Classification: Public
To create an invoice, click ”Create”. And then click “Invoice”
| Confidential
Classification: Public
Select the legal entity at Heathrow you wish to invoice from the drop down.
| Confidential
Classification: Public
You will be prompted with any instructions relating to invoicing the legal entity in this top bar.
Invoice number, Invoice Date and a valid Purchase Order Number must be provided. As much other information as possible is recommended.
You can then complete the lines of the invoice.
| Confidential
Classification: Public
Some fields, such as Tax, will prompt you to choose an applicable option.
| Confidential
Classification: Public
Once the lines are complete, select a valid payment method. This can be saved and will prefill for future invoices, if desired.
Attachments can be added here.
You can then preview your completed invoice prior to sending, or send immediately.
| Confidential
Classification: Public
Any required amendments will be flagged to you for correction.
| Confidential
Classification: Public
Your completed invoice is ready to go. Just click “Send”.
| Confidential
Classification: Public
You can check subsequent invoice status in the “Documents” tab. You can then click on the sent document for more detail.
| Confidential
Classification: Public
For more information, please visit https://heathrow.support.tradeshift.com/
12| |Confidential Confidential
