Loudoun Soccer Board Minutes
Loudoun Soccer Board Minutes Monday, May 5, 2014 Calling of the Regular Meeting to Order: Thomas Thomas at 7:15 p.m. Board Members Present: Mike Harris Tom Thomas Beth Shutler Rob Russell John Warner Steve Szczypinski Allen Sayles Robin Still David Draper Board Members Absent: Junior Board Members Present: Juliet Esnardo, Will Donohoe, Courtenay Kaplan, Kennedy Jakubek Also in attendance: Darryl Gee (Technical Director), Chris Pittman, Chris Stanley, Leena Lowe, Tom Thomas began the meeting by reading the Loudoun Soccer mission statement and club core values.
New Business: 1. Meeting Minutes – Rob Russell a. The Board reviewed copies of the April minutes previously distributed electronically by Rob Russell. b. After review, Tom Thomas motioned to approve the April minutes. John Warner seconded and minutes were approved. 2. FALL 2013 Survey Results Presentation & Analysis – Lena Lowe a. Rec Program Overall 93% Satisfaction, Travel Program 88% Overall Satisfaction, U8 Academy 99% Satisfaction b. Conducting Survey … suggestion to have questions asked periodically over the course of the year… c. Darryl and Chris to determine next steps i. Technical and Operations break ii. On how we communicate results to our Members 3. Technical Update – Darryl Gee a. Board Reviewed technical update provided by Darryl via email and asked Questions, Darryl provide responses. b. Asked to send out email to our older individual players/teams and other clubs for College ID camp 4. Operation Report – Chris Pittman a. Board Reviewed Operation report that was provided by Chris via email and asked Questions, Chris provided responses b. Asked to look at enrollment as a trend over time, Staff will work on that over the summer
c. Financials - Putting together a program by program budget and results, will look to review the budgets in June. i. Operational and Technical team will meet about possible proposed changes in fees d. Recognition of Chris Pittman and Chris Stanley on the great work on rolling out the Central payment program i. Overwhelming success with the various teams on the transparency 5. Junior Board Meeting Report – Juliet Esnardo et al a. Projects i. Soccer Tennis 1. Would like to see a project plan ii. Jamboree – Board Member Volunteering 1. Looking to recruit via High School Clubs eg NHS, Key Club 2. Other communication channels to be discussed with Staff iii. Parents Night Out – need to find a new date 1. How do we manage liability iv. World Cup Viewing (multiple locations – restaurants in the county) v. 8 v 8 Tournament – TBD early summer, 1. Looking for help from staff on how a tournament would run 2. Develop a project plan vi. World Cup Viewing – Will 1. Looking for venues in various regions 2. Proceeds going to Charity or as fundraising for Financial Assistance Program – Suggest working with Belinda Hyde b. Newsletter submissions – looking to have a Junior Board Corner i. Potential subjects – Interview coaches ii. Board Member Profiles c. Next Meeting – June 1st at Loudoun Soccer Park 6. Marketing and Communications – Beth Shutler a. Newsletter sent to 12,800 email addresses b. Next objective new Logo i. Looking to have a plan and dates at next committee meeting c. Asked for help on Copyright Law d. Looking to resolve Twitter Account/alias with outside group/individual. Tom will take over from Steve on next steps 7. Fundraising & Sponsorship – John Warner (submitted via email) a. Board Reviewed Operation report that was provided by John via email and asked Questions, John provided responses 8. Field Committee Update – Mike Harris a. Local developer presented on nearby development project that would potential provide fields to Loudoun Soccer i. They are looking for a show support from Loudoun Soccer ii. We have asked for a set of bullets to help to communicate to our members b. Planning on next meeting to put together plan on next steps and actions c. Delivered signed agreement on LSP to BlueRidge Sports d. County has approved the private and public partnership so requires urgency on our part to move forward on field issues with the county
Tom Thomas motioned to adjourn the meeting. Rob Russell seconded the motion. The regular meeting was adjourned at 8:56 p.m. Additional Executive Sessions Calling of the Executive Session to Order: Tom Thomas at 9:15 p.m. Board Members Present: Mike Harris Tom Thomas Beth Shutler Rob Russell John Warner Steve Szczypinski Allen Sayles Robin Still David Draper Board Members Absent: none Also in attendance: Darryl Gee (Technical Director), Chris Pittman, Chris Stanley Proceedings: 1. Loudoun Soccer Scholarships – Chris Pittman a. Approved granting scholarships to: i. Sam Onyeador – Park View ii. Meagan Eckl – Briar Woods iii. Elizabeth Emery – Loudoun Valley iv. Collin Ashley – Loudoun Valley v. Michael Perdos – Stone Bridge vi. Kaitlyn Lowrey – Stone Bridge vii. Kaityln Alexander – Heritage viii. Rubin Owusu – Heritage ix. Lauren Herbine - Tuscarora b. Board Members to sign-up for speaking at awards ceremonies to present scholarships 2. Office Staff – Chris Pittman and Darryl Gee a. Chris reviewed recent Office staff performance evaluations discussions Adjourned 9:50 pm
New Business: 1. Meeting Minutes – Rob Russell a. The Board reviewed copies of the April minutes previously distributed electronically by Rob Russell. b. After review, Tom Thomas motioned to approve the April minutes. John Warner seconded and minutes were approved. 2. FALL 2013 Survey Results Presentation & Analysis – Lena Lowe a. Rec Program Overall 93% Satisfaction, Travel Program 88% Overall Satisfaction, U8 Academy 99% Satisfaction b. Conducting Survey … suggestion to have questions asked periodically over the course of the year… c. Darryl and Chris to determine next steps i. Technical and Operations break ii. On how we communicate results to our Members 3. Technical Update – Darryl Gee a. Board Reviewed technical update provided by Darryl via email and asked Questions, Darryl provide responses. b. Asked to send out email to our older individual players/teams and other clubs for College ID camp 4. Operation Report – Chris Pittman a. Board Reviewed Operation report that was provided by Chris via email and asked Questions, Chris provided responses b. Asked to look at enrollment as a trend over time, Staff will work on that over the summer
c. Financials - Putting together a program by program budget and results, will look to review the budgets in June. i. Operational and Technical team will meet about possible proposed changes in fees d. Recognition of Chris Pittman and Chris Stanley on the great work on rolling out the Central payment program i. Overwhelming success with the various teams on the transparency 5. Junior Board Meeting Report – Juliet Esnardo et al a. Projects i. Soccer Tennis 1. Would like to see a project plan ii. Jamboree – Board Member Volunteering 1. Looking to recruit via High School Clubs eg NHS, Key Club 2. Other communication channels to be discussed with Staff iii. Parents Night Out – need to find a new date 1. How do we manage liability iv. World Cup Viewing (multiple locations – restaurants in the county) v. 8 v 8 Tournament – TBD early summer, 1. Looking for help from staff on how a tournament would run 2. Develop a project plan vi. World Cup Viewing – Will 1. Looking for venues in various regions 2. Proceeds going to Charity or as fundraising for Financial Assistance Program – Suggest working with Belinda Hyde b. Newsletter submissions – looking to have a Junior Board Corner i. Potential subjects – Interview coaches ii. Board Member Profiles c. Next Meeting – June 1st at Loudoun Soccer Park 6. Marketing and Communications – Beth Shutler a. Newsletter sent to 12,800 email addresses b. Next objective new Logo i. Looking to have a plan and dates at next committee meeting c. Asked for help on Copyright Law d. Looking to resolve Twitter Account/alias with outside group/individual. Tom will take over from Steve on next steps 7. Fundraising & Sponsorship – John Warner (submitted via email) a. Board Reviewed Operation report that was provided by John via email and asked Questions, John provided responses 8. Field Committee Update – Mike Harris a. Local developer presented on nearby development project that would potential provide fields to Loudoun Soccer i. They are looking for a show support from Loudoun Soccer ii. We have asked for a set of bullets to help to communicate to our members b. Planning on next meeting to put together plan on next steps and actions c. Delivered signed agreement on LSP to BlueRidge Sports d. County has approved the private and public partnership so requires urgency on our part to move forward on field issues with the county
Tom Thomas motioned to adjourn the meeting. Rob Russell seconded the motion. The regular meeting was adjourned at 8:56 p.m. Additional Executive Sessions Calling of the Executive Session to Order: Tom Thomas at 9:15 p.m. Board Members Present: Mike Harris Tom Thomas Beth Shutler Rob Russell John Warner Steve Szczypinski Allen Sayles Robin Still David Draper Board Members Absent: none Also in attendance: Darryl Gee (Technical Director), Chris Pittman, Chris Stanley Proceedings: 1. Loudoun Soccer Scholarships – Chris Pittman a. Approved granting scholarships to: i. Sam Onyeador – Park View ii. Meagan Eckl – Briar Woods iii. Elizabeth Emery – Loudoun Valley iv. Collin Ashley – Loudoun Valley v. Michael Perdos – Stone Bridge vi. Kaitlyn Lowrey – Stone Bridge vii. Kaityln Alexander – Heritage viii. Rubin Owusu – Heritage ix. Lauren Herbine - Tuscarora b. Board Members to sign-up for speaking at awards ceremonies to present scholarships 2. Office Staff – Chris Pittman and Darryl Gee a. Chris reviewed recent Office staff performance evaluations discussions Adjourned 9:50 pm
