May 4, 2016
May 4, 2015 ROCK CREEK SCHOOL FEASIBILITY STUDY FEASIBILTY STUDY TEAM MEETING #8 21513/075 ATTENDEES: Name
E-Mail Address
Beth Pasierb Keith Harris Robert Walsh Sara Scovitch Robyn McMynne Andrea Blair-Simon Dan Martz Jenifer Waters Linda Chambers Rachel Ablondi Heather Jo Clabaugh Brad Ahalt Carol Breeze Kathleen Horner Mary Malone Meghan M-Little
[email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected]
PROJECT INFORMATION: * []
Before an item in bold face indicates a correction to the meeting notes. Indicates an item which occurred subsequent to the meeting.
Meeting Notes: SCHEDULE STATUS: 1. .
Feasibility Study is proceeding
OLD BUSINESS: No Old Business NEW BUSINESS: PD8.1
The Consultant Team (Grimm + Parker) provided a brief recap of the previous meetings. PD8.2 FCPS gave the Feasibility Study Team an update on the Hargett Farm Site. FCPS had met with the City of Frederick regarding the status of the land in question. The land purchased was purchased with POS (Program Open Space) funding and must be used for parks. The site identified for the RCS study falls into this category, so use of this property for another used will required a CALVERTON / MCLEAN / CHARLOTTESVILLE / BALTIMORE 11720 Beltsville Drive Suite 600 / Calverton MD 20705 / Tel 301.595.1000 / Fax 301.595.0089 / grimmandparker.com
Rock Creek School Feasibility Study Team Meeting #8 Page No. 2
zoning variance and may require purchase of additional property. Further study of schedule, cost impact, and overall feasibility of rezoning would be required if this specific off-site option is pursued further. The Team agreed the Hargett site should remain in the Feasibility Study document, but these issues should be highlighted as a compromise to this scheme.
PD8.3
FCPS alerted the team that they would be meeting with MSDE on 4/11/16 to discuss inclusionary needs for this project.
PD8.4
The Consultant Team shared with the Team a list of key issues if Rock Creek were to physically attach itself to an existing FCPS building. The Consultant Team was directed to write a narrative outlining the key issues as part of Option 4 (New building off-site)
PD8.5
The Consultant Team shared with the Team a recap of multiple community meetings that had taken place since the last meeting. All of the community’s comments were in-line with the direction the Feasibility Study Team is taking. Some specific comments were shared.
PD8.4
The Feasibility Study team reviewed all of the content generated to this point and had a discussion about coming to a recommendation for the Feasibility Study document. Each team member vocalized their preference after weighing the options. The Team unanimously agreed to recommend Option 4 (Build a new RCS off-site). The Team also emphasized that Option 4 is not only the best option, but Options 1 2 & 3 should not be considered due to an overwhelming number of compromises, many of which threaten the health and safety of Rock Creek students. The Consultant Team agreed to draft a recommendation report for the next draft of the Feasibility Study document.
NEXT MEETING: 1. 2.
The next design meeting has been scheduled for Tuesday, May 17, 2016, at 9:00 a.m. at Frederick County Public Schools Board of Education Room. Due at next meeting: Sections of the Draft Document
THESE MEETING NOTES ARE THE OFFICIAL RECORD OF THE MEETING AND REPRESENT THE UNDERSTANDING OF THE WRITER OF ITEMS DISCUSSED AND DECISIONS MADE DURING THIS MEETING. WE SHALL ASSUME OUR UNDERSTANDING TO BE CORRECT UNLESS WRITTEN NOTICE TO THE CONTRARY IS BROUGHT TO OUR ATTENTION WITHIN SEVEN DAYS. Author: Janice Szymanski JMS/jms
L:\proj\2015\21513.00\Docs\04-Meeting Minutes\21513FeasMtg08.doc
CALVERTON / MCLEAN / CHARLOTTESVILLE / BALTIMORE 11720 Beltsville Drive Suite 600 / Calverton MD 20705 / Tel 301.595.1000 / Fax 301.595.0089 / grimmandparker.com
Rock Creek Center, Frederick County Public Schools May 4, 2016 Feasibility Study Meeting #6
Description of Project Structure Overall Schedule
WE ARE HERE
BOE Approval of Ed Spec Recommendation
Rock Creek Center, Frederick County Public Schools
Agenda 1. Update from the State 2. Discuss New Building Off-Site •
Hargett Farm Site
•
Attaching to an existing building
3. Discuss document comments •
Comments from the community
4. Come to a recommendation for the document
Rock Creek Center, Frederick County Public Schools
Hargett Farm City Masterplan • • •
•
Rock Creek Center, Frederick County Public Schools
Land purchased with POS (Program Open Space) funding must be used for parks The site identified for the RCS study falls into this category Use of this property for another use will require a zoning variance, and may require purchase of additional property Further study of schedule & cost impact, and overall feasibility of rezoning will be required if this off-site option is pursued further
Hargett Farm City Masterplan
Rock Creek Center, Frederick County Public Schools
Attaching RCS to an Existing FCPS School Building the Rock Creek program as an addition to an existing building presented many planning challenges, such as: •
RCS’ program requires a base bid building area of 89,000gsf (113,000 gsf including add alternates); even utilizing some shared space with an existing school building would result in a large one-story addition that could prove difficult to accommodate with a successful outcome for both schools
•
The RCS addition would require an appropriate “connection point” to the existing building that allowed for easy circulation between the two schools
•
The RCS addition would overtake a large area of property adjacent to the existing building, which may require significant redesign of the vehicle and pedestrian circulation and outdoor spaces serving the existing building
•
The RCS addition is large enough that it would require either a dedicated physical plant, or a major renovation to increase the size and capacity of the existing building’s physical plant to accommodate the addition
•
Limited opportunities to share space with an existing building. The RCS Educational Specifications require many specialized program spaces that will be difficult to share. Those spaces that can be shared would require scheduling scenarios that met the demands of both schools’ student populations.
•
A large addition to an existing school would likely eliminate a certain extent of exterior windows, which would compromise access to daylight and views. Rock Creek Center, Frederick County Public Schools
Document Discussion and Community Input Community comments for renovation/ addition
Rock Creek Center, Frederick County Public Schools
Document Discussion and Community Input Community comments for new building on-site
Rock Creek Center, Frederick County Public Schools
Document Discussion and Community Input Community comments for new building off-site
Rock Creek Center, Frederick County Public Schools
Recommendations for the Feasibility Study Document Criteria to consider: ED Spec Related issues:
Logistics and Construction issues:
• Programmatic needs:
• Health, safety, and welfare of students and staff
• sizes
• Construction phasing and student phasing
• adjacencies
• Constructability and construction scope
• locations of spaces
• Construction time
• Meeting the Guiding Principles
• Construction staging • Site logistics (both during construction and after construction is complete)
Rock Creek Center, Frederick County Public Schools
Future Meeting Schedule • •
Feasibility Team will meet every 2 weeks, Tuesdays from 9-11 AM for approx. 4-6 months FCPS Steering Committee will meet Monthly, their meetings will begin directly following the Feasibility Study meetings.
Rock Creek Center, Frederick County Public Schools
E-Mail Address
Beth Pasierb Keith Harris Robert Walsh Sara Scovitch Robyn McMynne Andrea Blair-Simon Dan Martz Jenifer Waters Linda Chambers Rachel Ablondi Heather Jo Clabaugh Brad Ahalt Carol Breeze Kathleen Horner Mary Malone Meghan M-Little
[email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected]
PROJECT INFORMATION: * []
Before an item in bold face indicates a correction to the meeting notes. Indicates an item which occurred subsequent to the meeting.
Meeting Notes: SCHEDULE STATUS: 1. .
Feasibility Study is proceeding
OLD BUSINESS: No Old Business NEW BUSINESS: PD8.1
The Consultant Team (Grimm + Parker) provided a brief recap of the previous meetings. PD8.2 FCPS gave the Feasibility Study Team an update on the Hargett Farm Site. FCPS had met with the City of Frederick regarding the status of the land in question. The land purchased was purchased with POS (Program Open Space) funding and must be used for parks. The site identified for the RCS study falls into this category, so use of this property for another used will required a CALVERTON / MCLEAN / CHARLOTTESVILLE / BALTIMORE 11720 Beltsville Drive Suite 600 / Calverton MD 20705 / Tel 301.595.1000 / Fax 301.595.0089 / grimmandparker.com
Rock Creek School Feasibility Study Team Meeting #8 Page No. 2
zoning variance and may require purchase of additional property. Further study of schedule, cost impact, and overall feasibility of rezoning would be required if this specific off-site option is pursued further. The Team agreed the Hargett site should remain in the Feasibility Study document, but these issues should be highlighted as a compromise to this scheme.
PD8.3
FCPS alerted the team that they would be meeting with MSDE on 4/11/16 to discuss inclusionary needs for this project.
PD8.4
The Consultant Team shared with the Team a list of key issues if Rock Creek were to physically attach itself to an existing FCPS building. The Consultant Team was directed to write a narrative outlining the key issues as part of Option 4 (New building off-site)
PD8.5
The Consultant Team shared with the Team a recap of multiple community meetings that had taken place since the last meeting. All of the community’s comments were in-line with the direction the Feasibility Study Team is taking. Some specific comments were shared.
PD8.4
The Feasibility Study team reviewed all of the content generated to this point and had a discussion about coming to a recommendation for the Feasibility Study document. Each team member vocalized their preference after weighing the options. The Team unanimously agreed to recommend Option 4 (Build a new RCS off-site). The Team also emphasized that Option 4 is not only the best option, but Options 1 2 & 3 should not be considered due to an overwhelming number of compromises, many of which threaten the health and safety of Rock Creek students. The Consultant Team agreed to draft a recommendation report for the next draft of the Feasibility Study document.
NEXT MEETING: 1. 2.
The next design meeting has been scheduled for Tuesday, May 17, 2016, at 9:00 a.m. at Frederick County Public Schools Board of Education Room. Due at next meeting: Sections of the Draft Document
THESE MEETING NOTES ARE THE OFFICIAL RECORD OF THE MEETING AND REPRESENT THE UNDERSTANDING OF THE WRITER OF ITEMS DISCUSSED AND DECISIONS MADE DURING THIS MEETING. WE SHALL ASSUME OUR UNDERSTANDING TO BE CORRECT UNLESS WRITTEN NOTICE TO THE CONTRARY IS BROUGHT TO OUR ATTENTION WITHIN SEVEN DAYS. Author: Janice Szymanski JMS/jms
L:\proj\2015\21513.00\Docs\04-Meeting Minutes\21513FeasMtg08.doc
CALVERTON / MCLEAN / CHARLOTTESVILLE / BALTIMORE 11720 Beltsville Drive Suite 600 / Calverton MD 20705 / Tel 301.595.1000 / Fax 301.595.0089 / grimmandparker.com
Rock Creek Center, Frederick County Public Schools May 4, 2016 Feasibility Study Meeting #6
Description of Project Structure Overall Schedule
WE ARE HERE
BOE Approval of Ed Spec Recommendation
Rock Creek Center, Frederick County Public Schools
Agenda 1. Update from the State 2. Discuss New Building Off-Site •
Hargett Farm Site
•
Attaching to an existing building
3. Discuss document comments •
Comments from the community
4. Come to a recommendation for the document
Rock Creek Center, Frederick County Public Schools
Hargett Farm City Masterplan • • •
•
Rock Creek Center, Frederick County Public Schools
Land purchased with POS (Program Open Space) funding must be used for parks The site identified for the RCS study falls into this category Use of this property for another use will require a zoning variance, and may require purchase of additional property Further study of schedule & cost impact, and overall feasibility of rezoning will be required if this off-site option is pursued further
Hargett Farm City Masterplan
Rock Creek Center, Frederick County Public Schools
Attaching RCS to an Existing FCPS School Building the Rock Creek program as an addition to an existing building presented many planning challenges, such as: •
RCS’ program requires a base bid building area of 89,000gsf (113,000 gsf including add alternates); even utilizing some shared space with an existing school building would result in a large one-story addition that could prove difficult to accommodate with a successful outcome for both schools
•
The RCS addition would require an appropriate “connection point” to the existing building that allowed for easy circulation between the two schools
•
The RCS addition would overtake a large area of property adjacent to the existing building, which may require significant redesign of the vehicle and pedestrian circulation and outdoor spaces serving the existing building
•
The RCS addition is large enough that it would require either a dedicated physical plant, or a major renovation to increase the size and capacity of the existing building’s physical plant to accommodate the addition
•
Limited opportunities to share space with an existing building. The RCS Educational Specifications require many specialized program spaces that will be difficult to share. Those spaces that can be shared would require scheduling scenarios that met the demands of both schools’ student populations.
•
A large addition to an existing school would likely eliminate a certain extent of exterior windows, which would compromise access to daylight and views. Rock Creek Center, Frederick County Public Schools
Document Discussion and Community Input Community comments for renovation/ addition
Rock Creek Center, Frederick County Public Schools
Document Discussion and Community Input Community comments for new building on-site
Rock Creek Center, Frederick County Public Schools
Document Discussion and Community Input Community comments for new building off-site
Rock Creek Center, Frederick County Public Schools
Recommendations for the Feasibility Study Document Criteria to consider: ED Spec Related issues:
Logistics and Construction issues:
• Programmatic needs:
• Health, safety, and welfare of students and staff
• sizes
• Construction phasing and student phasing
• adjacencies
• Constructability and construction scope
• locations of spaces
• Construction time
• Meeting the Guiding Principles
• Construction staging • Site logistics (both during construction and after construction is complete)
Rock Creek Center, Frederick County Public Schools
Future Meeting Schedule • •
Feasibility Team will meet every 2 weeks, Tuesdays from 9-11 AM for approx. 4-6 months FCPS Steering Committee will meet Monthly, their meetings will begin directly following the Feasibility Study meetings.
Rock Creek Center, Frederick County Public Schools
