Minnesota State University Moorhead Athletics - Operations

Operations Coordinator Job Description POSITION SUMMARY The Operations Coordinator will assist the Athletics Department staff with the overall functionality and efficiency of the entire student staff internally and on gameday. This position requires a range of 15-20 hours per week for the duration of the academic year with possibilites of continued employment. Work study preferred, non-work study applicants will still be accepted as internships or practicum if deemed acceptable by applicant’s program of study. This weekly commitment includes at least 10 hours in the office and 7-15 hours staffing numerous Dragons sporting events, most of which take place on weekends, in the evening, or on holidays. JOB DESCRIPTION The Operations Coordinator will assist the Athletics Department with managing the office as well as assist in gameday operations, scheduling, and other duties as assigned. Some of the tasks will include, but are not limited to: budget management, scheduling all staff, client management, contracts and fulfillment, monitor data collection, organizing mascots, photographers, announcers, halftime performers and national anthem singers, overseeing timeliness of printing and merchandise, manage promotional inventory, etc. Other duties will be assigned. QUALIFICATIONS A student currently enrolled in a four-year institution. The applicant should have acceptional command of the English language, formidable communication skills, both oral and written. Experience with both Mac and PC computer, Microsoft Office package and Adobe Creative Suite CS5 preferred, and have skills with business operations, management, assessment, and human resources. DUTIES AND RESPONSIBILITIES: • Must be passionate about sports • Frequent weekend and evening work. • Assist marketing staff, as needed, in other projects—sales process, data analysis, budget, scheduling, contracts, etc. • Assist in the management of marketing interns to optimize the talents, skills and time of each. • Manage outside vendors to ensure efficient and effective delivery of services. • Always be sensitive in my dealings with other personnel, visitors, and students, so that all are treated in a respectful, professional, and humane manner. • Be respectful of and sensitive to the rights, responsibilities and duties of others, and respectful of the human rights of all racial, ethnic, and religious groups, including but not limited to protected groups as defined by state statute. • Maintain professional level of conduct and interaction with other staff so that staff dissension is minimized. • Maintain control and composure during difficult and stressful situations to instill a calming effect on others. • Maintain a professional distance in relationships with staff and their families. • Physical requirements (e.g. lifting and carrying equipment and materials, required overnight travel, etc.) • Understand that you are part of our athletics department staff and are repsonible to adhere to all NCAA regulations. This description is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under her/his supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. *This contract binds both parties to adhere to all MSUM Student Employment and Athletics Department policies and guidelines. Employee Name: _____________________________________________ Graduation Year: _______________________________ Major: ______________________________________________________ E-mail Address: ________________________________ Address: ____________________________________________________ Phone #: ______________________________________ Employee Signature: __________________________________________ Date: _________ Supervisor’s Signature: ________________________________________ Date: _________

Jon Wepking . Asst. AD for Marketing & Productions . MSU Moorhead . O: 218-477-2113 . C: 605-350-1462 . Email: [email protected]

I. Please address the following on a separate piece of paper and attach it to this form. 1. What do you know about sports?

2. Why do you want to work for Dragon Athletics?

3. What is your dream job?

4. Write afew lines describing the ideal job description for what you would like your position to look like within the athletics department:

5. List your three greatest strenghts and three greatest weaknesses:

6. List campus/community activities and work experiences, and address how they have prepared you for this internship.

7. List any specific strengths or skills you have that will contribute to your success as an intern. (i.e. layout/design of ads or fliers, event management, customer service, etc.)

8. Where do you see yourself in five years and how can this internship help get you there?

II. Please attach a copy of your resume, including one additional personal reference’s contact information. If interested in applying for this internship, please submit the application form, your resume, and personal references (optional) to Jon Wepking, Assistant Athletics Director for Marketing & Production in room 134, Nemzek Hall. Upon submittal of your application, we will set-up an interview. For more information, visit msumdragons.com/jobs

Jon Wepking . Asst. AD for Marketing & Productions . MSU Moorhead . O: 218-477-2113 . C: 605-350-1462 . Email: [email protected]