MINUTES OF THE STRATA COUNCIL MEETING of VAS 2876held
MINUTESOF THE STRATACOUNCILMEETINGof VAS 2876heldWednesday, April 2,2008@ 6:30P.M.\ /ithintheofficesof R.JANG& Associates Ltd.,1010WestBroadway Street,Vancouver, BC. In attendance:
103 EleniGalanis 203 AlexFisher 401
CouncilPresident
JonathanMarshall
RaymondJang GilbertAlcayde
R. JANG & AssociatesLtd. R. JANG & AssociatesLtd.
The meetingwas called to order at 6:32 PM. 1. Minutes of January 9.2008 Council Meetins It was moved, seconded,(Eleni, Jonathan)and CARRIED UNANIMOUSLY minutesof the Strata Council meeting held on January9, 2008 as circulated.
to adopt the
2, Financial Review Financialstatementsas at February29,2008 were distributedto thosepresentand reviewed briefly. Key figures as of this dateincludethe following: OperatingFund
$ 2,729.35
cRF Accounts Receivable
$ 18,052.82 87t.54 $
Accountsreceivable- Oneunit remainsin arrears.A letterhasbeensentto this ownerto brins heraccountcurrentbut asofthis date,no replyhasbeenreceived. 3. Old Business o
Unit #303leak- damagedinteriorwall hasbeenrepaired.
4. CorrespondenceReceived - none 5. New Business a) Gutter cleaning - completed. b) Building security o .
Additional lights in front of garagegateRepair sensorlight at back door -
VAS 2876
completed completed
Page 1 of4
Installadditionalsensorlightsby woodgateInsta[ full lengthinterlockingplateon southstairwelldoorInsta[ full lengthinterlockingplateon southexit doorVariousrepairsto front lobby doorInsta[ationof tamperproof screwsto intercompanelDealtivationof CanadaPostaccess durinsoff hours-
completed completed completed completed completed completed
VancouverPoliceDepartmentrecommendations a) F[ont door - "use e Schlage8660 spring latch (and new door?)',
Councilsuggests a3/evoteresolution for consideration at the AnnualGeneral Meeting. Thepurposeof theresolution is to allow for discussion andvotingfor replacement andfundingof a newlobbydoor. In the interim,council ,.qu.-rt.d tJreSlrataManagerto solicitcostingto replacethe front door lock andnew keys for all the owners. o The strataManagerwilr solicitcostingfor a FoB typeof access system. b) Mail - "mailbox unit is unsecure, get newonefrom Bell Locksmith.Get Canadapost t.lchyq to Abloy keys.Deactivatebuzzercompletelyat night. For thosewho,ve had tqefittytheJt,get nameon creditbureaulist." a o
Council agreedto solicit quotesfrom Bell Locksmith and Broadway Locksmith CanadaPost has alreadybeencontactedto replacethe crown keys of the intercom a1d th9 mailbox panel lock. CanadaPost wiliarrange with the Sirata Manager about the plan and timing.
c) Ufit.doorssuitesshouldhave12" interlocking plate on the outside(protects ,"all a$ainstcrowb.aropening)and 18"armourstrikeplate on the insidewood'frame (ptotectsagainstshoulderpush-inof door offrame)" o
Although this is not a strataissue,strictly speaking,the Strata Manager will arrangefor a locksmith to speakdirectly with owners
d) Cqnsider Tenant Verification Service-"to ossesstenant credit history and police backgroundcheck". o
VAS 2876
Council was advised that the StrataProperty Act is specifically precluded from screeningtenants
Page 2 of 4
Investor Owners Owners whowishto renttheirsuitesareadvised to consider tenantverification per seruice as recommendation bytheVancouver PoliceDepartment to reduce theriskof fraudandprevent loss. income please Formoreinformation, visitthesitewww.tenanWerification.com or call604 5763004. e) ConsiderStrataon Bloclcwatch - "the Councilagreedto includethe buitdingin the bloclcwatch not onlyfor securityreasonsbut also to know thepeople in the " neighbourhood. o Councilagreedto includethis itemon the AGM agenda c) GarageDoor - StrataManagerto considerpotentialupgradesto increasethe securityof the garage d) CopperPipe infront of thegaragedoor- Councilwasinformedthat a copperpipewascut andstolenin front of the guagedoor.Thispipeis for thebathtubdrain of suiteI 0 L Arrangements havealreadybeenmadeto replacethis pipe with a plasticpipe, Therebeingno furtherbusiness themeetingwasdeclared adjournedat 7:36p.m. Thenext Councilpre-AGMmeetingis scheduled for Tuesday June10,2008at 6:00PM within theoffices of R. JANG& ASSOCIATESLTD. R. JANG& Associates Ltd. 1010WestBroadwav Vancouver, BC V6H IE6 (604)738-1010 tel 24tvs. (604)738-1011 fax
VAS 2876
Page3 of4
R EMIN D E R S CouncilCorrespondence: TheStrataCouncilwelcomes comments andquestions from all owners. Ownersare invitedto correspond by writingto the StrataManager, withCouncilformally Pleaseremember that all correspondence receivedby the stratamanager'soffice becomes a publicdocument. An ownerrequesting to be heardby Council shouldallowup to one monthfor a Council meeting to be convened. StrataMeetingMinutes: Pleasekeeptheseminutesin a safeplace.Theseminutesare officialdocuments which aretypicallyrequiredwhenyoudecideto sellyourstrataunit. Shouldyou require additional copiesat thattimea fee is chargedas allowedfor underthe StrataProperty Act. AfterHoursEmergencies: In theeventof an "afterhourscommonareaemergency" all ownersand residents are reminded (604) to callthe stratamanager's office@ 738-1010.Pleaseselectthe "repairs andmaintenance menu"andfollowthe instructions to leaveyourmessage whichwillthenbe pagedto our"oncall"staff. youmayhaveon yourtelephone Please turnoffany"callblock"features lineto allow your ourstaffto returnyourpage;andpleaserefrainfrom usingyourtelephoneuntil yourpageis returned. Thankvou for
VAS 2876
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103 EleniGalanis 203 AlexFisher 401
CouncilPresident
JonathanMarshall
RaymondJang GilbertAlcayde
R. JANG & AssociatesLtd. R. JANG & AssociatesLtd.
The meetingwas called to order at 6:32 PM. 1. Minutes of January 9.2008 Council Meetins It was moved, seconded,(Eleni, Jonathan)and CARRIED UNANIMOUSLY minutesof the Strata Council meeting held on January9, 2008 as circulated.
to adopt the
2, Financial Review Financialstatementsas at February29,2008 were distributedto thosepresentand reviewed briefly. Key figures as of this dateincludethe following: OperatingFund
$ 2,729.35
cRF Accounts Receivable
$ 18,052.82 87t.54 $
Accountsreceivable- Oneunit remainsin arrears.A letterhasbeensentto this ownerto brins heraccountcurrentbut asofthis date,no replyhasbeenreceived. 3. Old Business o
Unit #303leak- damagedinteriorwall hasbeenrepaired.
4. CorrespondenceReceived - none 5. New Business a) Gutter cleaning - completed. b) Building security o .
Additional lights in front of garagegateRepair sensorlight at back door -
VAS 2876
completed completed
Page 1 of4
Installadditionalsensorlightsby woodgateInsta[ full lengthinterlockingplateon southstairwelldoorInsta[ full lengthinterlockingplateon southexit doorVariousrepairsto front lobby doorInsta[ationof tamperproof screwsto intercompanelDealtivationof CanadaPostaccess durinsoff hours-
completed completed completed completed completed completed
VancouverPoliceDepartmentrecommendations a) F[ont door - "use e Schlage8660 spring latch (and new door?)',
Councilsuggests a3/evoteresolution for consideration at the AnnualGeneral Meeting. Thepurposeof theresolution is to allow for discussion andvotingfor replacement andfundingof a newlobbydoor. In the interim,council ,.qu.-rt.d tJreSlrataManagerto solicitcostingto replacethe front door lock andnew keys for all the owners. o The strataManagerwilr solicitcostingfor a FoB typeof access system. b) Mail - "mailbox unit is unsecure, get newonefrom Bell Locksmith.Get Canadapost t.lchyq to Abloy keys.Deactivatebuzzercompletelyat night. For thosewho,ve had tqefittytheJt,get nameon creditbureaulist." a o
Council agreedto solicit quotesfrom Bell Locksmith and Broadway Locksmith CanadaPost has alreadybeencontactedto replacethe crown keys of the intercom a1d th9 mailbox panel lock. CanadaPost wiliarrange with the Sirata Manager about the plan and timing.
c) Ufit.doorssuitesshouldhave12" interlocking plate on the outside(protects ,"all a$ainstcrowb.aropening)and 18"armourstrikeplate on the insidewood'frame (ptotectsagainstshoulderpush-inof door offrame)" o
Although this is not a strataissue,strictly speaking,the Strata Manager will arrangefor a locksmith to speakdirectly with owners
d) Cqnsider Tenant Verification Service-"to ossesstenant credit history and police backgroundcheck". o
VAS 2876
Council was advised that the StrataProperty Act is specifically precluded from screeningtenants
Page 2 of 4
Investor Owners Owners whowishto renttheirsuitesareadvised to consider tenantverification per seruice as recommendation bytheVancouver PoliceDepartment to reduce theriskof fraudandprevent loss. income please Formoreinformation, visitthesitewww.tenanWerification.com or call604 5763004. e) ConsiderStrataon Bloclcwatch - "the Councilagreedto includethe buitdingin the bloclcwatch not onlyfor securityreasonsbut also to know thepeople in the " neighbourhood. o Councilagreedto includethis itemon the AGM agenda c) GarageDoor - StrataManagerto considerpotentialupgradesto increasethe securityof the garage d) CopperPipe infront of thegaragedoor- Councilwasinformedthat a copperpipewascut andstolenin front of the guagedoor.Thispipeis for thebathtubdrain of suiteI 0 L Arrangements havealreadybeenmadeto replacethis pipe with a plasticpipe, Therebeingno furtherbusiness themeetingwasdeclared adjournedat 7:36p.m. Thenext Councilpre-AGMmeetingis scheduled for Tuesday June10,2008at 6:00PM within theoffices of R. JANG& ASSOCIATESLTD. R. JANG& Associates Ltd. 1010WestBroadwav Vancouver, BC V6H IE6 (604)738-1010 tel 24tvs. (604)738-1011 fax
VAS 2876
Page3 of4
R EMIN D E R S CouncilCorrespondence: TheStrataCouncilwelcomes comments andquestions from all owners. Ownersare invitedto correspond by writingto the StrataManager, withCouncilformally Pleaseremember that all correspondence receivedby the stratamanager'soffice becomes a publicdocument. An ownerrequesting to be heardby Council shouldallowup to one monthfor a Council meeting to be convened. StrataMeetingMinutes: Pleasekeeptheseminutesin a safeplace.Theseminutesare officialdocuments which aretypicallyrequiredwhenyoudecideto sellyourstrataunit. Shouldyou require additional copiesat thattimea fee is chargedas allowedfor underthe StrataProperty Act. AfterHoursEmergencies: In theeventof an "afterhourscommonareaemergency" all ownersand residents are reminded (604) to callthe stratamanager's office@ 738-1010.Pleaseselectthe "repairs andmaintenance menu"andfollowthe instructions to leaveyourmessage whichwillthenbe pagedto our"oncall"staff. youmayhaveon yourtelephone Please turnoffany"callblock"features lineto allow your ourstaffto returnyourpage;andpleaserefrainfrom usingyourtelephoneuntil yourpageis returned. Thankvou for
VAS 2876
Page 4 of4
