October 18, 2017
October 18, 2017
1
TABLE OF CONTENTS Board of Education.............................................................................................................................. 3 Administrative Team ........................................................................................................................... 3 Notice of Budget Hearing ................................................................................................................. 4 Budget Hearing Detailed Agenda ....................................................................................................... 5 Audit Report ..................................................................................................................................... 6-7 Budget Adoption Fund 10 Revenues .................................................................................................. 8 Budget Adoption Fund 10 Expenses .................................................................................................. 8 Budget Adoption Fund 27 Revenues and Expenses ....................................................................... 8-9 Budget Adoption Fund 38, 39 Revenues and Expenses .................................................................... 9 Budget Adoption Fund 46 Revenues ................................................................................................ 10 Budget Adoption Fund 50 Revenues and Expenses ........................................................................ 10 Budget Adoption Fund 80 Revenues and Expenses ........................................................................ 11 Explanation of the Budget ............................................................................................................ 12-15 Equalized Value ................................................................................................................................ 16 Tax Levy ............................................................................................................................................ 16 Property Tax Rates ........................................................................................................................... 17 Informational Summary ..................................................................................................................... 18 DPI Financial Revenue Limit Worksheet ..................................................................................... 19-20
Notice of Annual Meeting ............................................................................................................... 21 Annual Meeting Detailed Agenda ..................................................................................................... 22 Resolution A: Adoption of Tax Levy .......................................................................................... 23 Resolution B: Salaries of Board Members ................................................................................ 24 Resolution C: Reimbursement of Board Member’s Expenses .................................................. 25 Resolution D: Establishment of Date of Annual Meeting for 2018 ............................................ 26
The School District of Ladysmith is dedicated to the success of each unique individual through the active involvement and collaboration of students, staff, family and community. Together, we will strive to create and provide a quality education with the opportunity for all students to learn in a supportive, student-centered and safe atmosphere that will prepare them to be competent, productive, responsible and respective citizens of our ever changing global society.
October 18, 2017
2
2017-18 BOARD OF EDUCATION President: Alan D Mason – Term Expires 2019 Vice President: Todd Novakofski – Term Expires 2019 Treasurer: Brett Gerber – Term Expires 2018 Clerk: Chrysa Ostenso – Term Expires 2018 Deputy Clerk: Linda Detra – Term Expires 2020 Director: Gerard Schueller – Term Expires 2020 Director: Jeff Wallin – Term Expires 2020
2017-18 ADMINISTRATIVE STAFF
Paul Uhren District Administrator 1700 Edgewood Ave East, Room 131 Ladysmith WI 54848 715-532-5277 x240 Fax: 715-532-7445
Kelli Vetterkind Director of Special Education/School Psychologist 1700 Edgewood Ave East Room 140 Ladysmith WI 54848 715-532-5277 x230 715-532-5961
Dr. Robert Lecheler Ladysmith Middle and High School Principal 1700 Edgewood Ave East Room 100 Ladysmith WI 54848 715-532-5531 X 223 Fax: 715-532-5961
Andrew Grimm Ladysmith Elementary Principal 624 E. 6th St. S. Ladysmith WI 54848 715-532-5464 x280 Fax: 715-532-3475
Jim Scherzer Director of Informational Technology All District Buildings 1700 Edgewood Ave East Ladysmith WI 54848 715-532-5531 x235 Fax: 715-532-5961
Shelly Hayden Director of Food Service 1700 Edgewood Ave East Room 520 Ladysmith WI 54848 715-532-5531 x269 Fax: 715-532-7445
Brian Srp Director of Maintenance All District Buildings 1700 Edgewood Ave East Ladysmith, WI 54848 715-532-5277 x228
October 18, 2017
3
NOTICE OF BUDGET HEARING NOTICE OF ANNUAL MEETING AND BUDGET HEARING PER SECTION 120.08 (1) and 65.90(4) SCHOOL DISTRICT OF LADYSMITH NOTICE IS HEREBY GIVEN TO THE QUALIFIED ELECTORS OF THE SCHOOL DISTRICT OF LADYSMITH that the annual meeting and budget hearing of said district for the transaction of business will be held in the Ladysmith Middle and High School Library on Wednesday, October 18, 2017. Budget Hearing begins at 6:30 P.M. and the Annual Meeting begins at 7:00 P.M. Detailed copies of the budget are available for inspection in the District Administration Offices at 1700 Edgewood Avenue East, Room 131, Ladysmith, Wisconsin and on the School District of Ladysmith’s website, www.sdlwi.org.
Dated this 4th day of October, 2017. Chrysa Ostenso Board Clerk
October 18, 2017
4
Wednesday, October 18, 2017 2017-18 Budget Hearing Ladysmith Middle and High School Library 1. Budget Hearing Convene at 6:30 pm A. Call the Budget Meeting to Order 2. Treasurer's Report and Audit Summary A. April Anderson: CliftonLarsonAllen 3. Presentation of Budget A. 201718 Budget 4. Adjourn Budget Hearing A. Adjourn Budget Hearing
October 18, 2017
5
AUDIT REPORT TREASURER’S REPORT JUNE 30, 2017 SCHOOL DISTRICT OF LADYSMITH
Cash and Investment Balances at June 30, 2017 June 30, 2017 cash and investment balances were as follows: General Fund Special Revenue Trust Fund TEACH Fund Special Education Fund Debt Service Funds Long-Term Capital Improvements Fund Capital Projects Fund Food Service Fund Student Activity Fund Private Purpose Trust Funds Community Services Fund Total
$
3,048,022 29,048 1,982 15,889 214,023 51,259 4,676,901 250,656 87,371 662,692 99,887
$
9,137,730
October 18, 2017
6
AUDIT REPORT NOTATIONS For The Year Ended June 30, 2017
The audit for the year ending June 30, 2017 has been completed. Listed below is a summary of various aspects of the report: Cash and Investments, Receivables, Payables, and Fund Balances: Cash and Investments General Fund $ 3,048,022 Special Revenue Trust Fund 29,048 TEACH Fund 1,982 Special Education Fund 15,889 Debt Service Funds 214,023 Long-Term Capital Improvements Fund 51,259 Capital Projects Fund 4,676,901 Food Service Fund 250,656 Student Activity Fund 87,371 Private Purpose Trust Funds 662,692 Community Services Fund 99,887 Totals $ 9,137,730
Receivables $ 1,527,323 74,627 307,304 32,433 4,228 $ 1,945,915
Payables Fund Balance $ 2,520,673 $ 2,054,672 29,048 1,982 90,516 214,023 358,563 587,012 4,089,889 12,219 270,870 87,371 666,920 119 99,768 $ 3,297,910 $ 7,785,735
Taxes Receivable Taxing districts owed the District $1,324,425 at June 30, 2017 on the 2016 tax levy. This amount was received from Rusk County on August 20, 2017. Accounts and Payroll Items Payable At June 30, 2017, the District had vendor accounts payable of $20,659 and teachers’ summer payroll related items payable of $271,628. At June 30, 2017, the District also had a construction contract payable of $587,012. These amounts were paid during the normal course of business in July and August, 2017. Temporary Loans Payable The District had short-term notes payable of $1,900,000 at June 30, 2017. Said notes are due and payable by October 16, 2017. Long-Term Indebtedness Long-term debt of the District totaled $13,444,422 at June 30, 2017. Future maturities extend to April 1, 2037, at interest rates of 2.00 to 4.25 percent. Principal and interest payments on long-term debt during the year ended June 30, 2017 were $1,815,899 and $222,483, respectively. The District issued $4,675,000 in new debt during the year to finance building improvement projects. Other Long-Term Obligations The District is also obligated to employees for retirement benefits and other vested employee benefits. These balances are estimated to be $3,613,357 at June 30, 2017, but final balances are still being determined and will be disclosed in the final audit report.
October 18, 2017
7
BUDGETS Actual 2015-16, Actual 2016-17, and Proposed 2017-18 Fund 10 Balance Sheet Accounts Account Number
Description
2017-2018 Proposed
2015-2016
2016-2017
2,052,676.89
2,054,672.27
Amount
Amount
2,348,215.42
2,346,044.41
2,026,888.00
705,786.42
893,138.00
700,000
18,626.97
21,738.82
18,000
6,988,406.14
6,935,871.02
7,020,057.76
553,137.19
438,361.08
471,497.64
8,259.80
28,442.31
0.00
41,757.98
49,200.90
0.00
10,664,189.92
10,712,781.54
10,236,443.40
Amount
Amount
100000 Instruction
4,833,762.72
4,714,532.68
4,430,928.01
200000 Support Services
4,113,576.91
3,908,082.31
4,196,234.53
400000 Non-Program Transactions
1,673,568.13
2,088,171.17
1,697,577.58
10,620,907.76
10,710,786.16
10,324,740.12
Amount
Amount
900000 Fund Equity
1,966,375.55
Fund 10 Revenues Account Number
Description
200 Revenue From Local Sources 300 Inter-District Payments Within Wisconsin 500 Revenue From Intermediate Sources 600 Revenue From State Sources 700 Revenue From Federal Sources 800 Other Financing Sources 900 Other Revenue Total Revenue Accounts for Fund 10
Amount
Fund 10 Expenditures Account Number
Description
Total Expenditure Accounts for Fund 10
Amount
Fund 27 Revenues Account Number
Description
Amount
300 Inter-District Payments Within Wisconsin
38,504.42
32,501.58
47,000.00
500 Revenue From Intermediate Sources
22,039.00
31,405.00
12,975.62
600 Revenue From State Sources
384,316.00
377,011.00
387,125.19
700 Revenue From Federal Sources
280,248.77
242,433.34
268,590.00
0.00
3,525.70
0.00
411000 Operating Transfers From Another Fund
1,171,635.21
1,154,477.58
1,154,477.58
Total Revenue Accounts for Fund 27
1,896,743.40
1,841,354.20
1,870,168.39
900 Miscellaneous Revenue
October 18, 2017
8
Fund 27 Expenditures Account Number
Description
Amount
Amount
1,392,657.09
1,352,274.66
1,372,310.16
412,758.18
476,861.54
327,323.03
91,328.13
12,218.00
12,500.00
1,896,743.40
1,841,354.20
1,712,133.19
Amount
Amount
200 Revenue From Local Sources
172,275.00
197,016.48
1,246,633.00
800 Other Financing Sources
940,000.00
0.00
0.00
23,292.87
135,988.40
0.00
1,135,567.87
333,004.88
1,246,633.00
100000 Special Education Instruction 200000 Special Education Support Services 400000 Special Education Non-Program Transactions Total Expenditure Accounts for Fund 27
Amount
Fund 38 Revenues Account Number
Description
900 Other Revenue Total Revenue Accounts for Fund 38
Amount
Fund 38 Expenditures Account Number
Description
Amount
Amount
Amount
200000 Support Services - Debt Payments
1,112,273.36
262,032.35
314,031.31
Total Expenditure Accounts for Fund 38
1,112,273.36
262,032.35
314,031.31
Fund 39 Revenues Account Number
Description
200 Revenue From Local Sources 800 Other Financing Sources Total Revenue Accounts for Fund 39
Amount
Amount
Amount
1,418,127.95
1,387,500.00
2,612,650.00
0.00
106,481.37
0.00
1,418,127.95
1,493,981.37
2,612,650.00
Amount
Amount
10,187,423.42
1,843,191.75
1,470,300.00
119,037.11
0.00
0.00
10,306,460.53
1,843,191.75
1,470,300.00
Fund 39 Expenditures Account Number
Description
200000 Support Services - Debt Payments 400000 Non-Program Transactions - Adjustments and Refunds Total Expenditure Accounts for Fund 39
Amount
October 18, 2017
9
Fund 46 Balance Sheet Accounts Account Number
Description
2014-2015
2015-2016
2016-2017 Proposed
700000 Assets
51,000.00
358,563.36
359,063.36
900000 Fund Equity
51,000.00
358,563.36
359,063.36
Fund 46 Revenues Account Number
Description
200 Earnings – Investments
Amount
Amount
Amount
0.00
259.36
500.00
411000 Operating Transfers From Another Fund
51,000.00
307,304.00
0.00
Total Revenue Accounts for Fund 46
51,000.00
307,563.36
500.00
Fund 50 Balance Sheet Accounts Account Number
Description
900000 Fund Equity
2014-2015
2015-2016
2016-2017 Proposed
200,156.82
270,869.36
312,268.08
Amount
Amount
200 Revenue From Local Sources
137,560.99
130,632.02
123,450.00
600 Revenue From State Sources
13,517.89
14,394.94
12,500.00
376,184.08
391,750.08
371,000.00
0.00
0.00
0.00
527,262.96
536,777.04
506,950.00
Amount
Amount
200000 Support Services
483,152.31
466,063.93
465,451.28
Total Expenditure Accounts for Fund 50
483,152.31
466,063.93
465,451.28
Fund 50 Revenues Account Number
Description
700 Revenue From Federal Sources 800 Other Financing Sources Total Revenue Accounts for Fund 50
Amount
Fund 50 Expenditures Account Number
Description
Amount
October 18, 2017
10
Fund 80 Balance Sheet Accounts Account Number
Description
900000 Fund Equity
2014-2015 90,032.50
2015-2016
2016-2017 Proposed
99,768.40
121,442.93
Fund 80 Revenues Account Number
Description
200 Revenue From Local Sources 900 Miscellaneous Revenue including Flex Plan Forfeitures Total Revenue Accounts for Fund 80
Amount
Amount
Amount
105,025.97
104,773.40
104,000,00
0.00
486.53
0.00
105,025.97
105,259.93
104,000.00
Amount
Amount
Fund 80 Expenditures Account Number
Description
Amount
200000 Support Services
63,054.28
56,776.39
42,447.23
300000 Community Services
36,004.62
38,747.64
39,878.24
Total Expenditure Accounts for Fund 80
99,058.90
95,524.03
82,325.47
Fund 49 Balance Sheet Accounts Account Number 700000 Investments 800000 Liabilities 900000 Fund Equity Fund 49 Revenues
Account Number 200 Earnings – Investments 800 Long-Term Debt Proceeds – Bonds Total Revenue Account for Fund 49
Fund 49 Expenditures Account Number 255000 Personal Services Total Expenditures for Fund 49
Description
Amount 0.00 0.00 0.00
Amount 4,675,901.49 587,011.80 4,089,889.69
Amount
Description
Amount 0.00 0.00 0.00
Amount 1,901.49 4,675,000.00 4,676,901.49
Amount
Description
Amount 0.00 0.00
Amount 587,011.80 587,011.80
0.00 4,089,889.69 0.00
0.00 0.00 0.00
Amount 4,089,889.69 4,089,889.69
October 18, 2017
11
EXPLANATION OF Wisconsin Uniform Financial Accounting Requirements (WUFAR) The basic accounting document for Wisconsin’s public school systems is WUFAR. The purpose of this is to promote uniformity important for the facilitation of reporting, auditing, data processing, interdistrict comparisons, and financial accounting for cooperative programs. A uniform accounting system also eases the transition for personnel moving from one district to another. The need for uniformity in the application of WUFAR is balanced with the flexibility needed to suit local needs. The WUFAR is designed to be used in large, medium, or small districts; in rural , suburban, or urban settings; in common, unified, or first class city school districts; and in districts with different kinds of accounting equipment or procedures. REVENUE AND EXPENDITURE RECOGNITION REQUIREMENTS The following are requirements that should be reported in the district’s Budget and Annual reports. Account classification is made per the Wisconsin Uniform Financial Accounting Requirements (WUFAR). PROPERTY TAXES The entire district levy is recognized as revenue for the fiscal year levied. The levy is considered due to the district as of the January 1 following levy certification. An allocation of levy between fiscal years is not made. STATE AND FEDERAL AID Revenues for entitlement programs (programs that are computed on a formula basis, such as state general and categorical aid, and federal impact aid) are recognized in the fiscal year that the district is entitled to receive the aid. Currently reimbursable programs, (e.g. WUFAR source codes 630 and 730 claimed by filing DPI form PI-1086), are recognized as revenue when the reimbursable expenditures are made. Aid payments received prior to meeting revenue recognition requirements are recorded as deferred revenue. FUND DIMENSION SUMMARY A fund is an accounting entity consisting of a self-balancing set of asset, liability, and equity accounts used to account for the district's financial transactions in accordance with laws, regulations, or restrictions. The Department of Public Instruction requires reporting of various revenues and expenditures within specified funds. 10 20
30
40 50 60 70 80
GENERAL FUND SPECIAL PROJECT FUNDS 21 Special Revenue Trust Fund 27 Special Education Fund DEBT SERVICE FUND 38 Non-Referendum Debt Service Fund 39 Referendum Approved Debt Service Fund CAPITAL PROJECTS FUND 46 Long Term Capital Improvement Trust Fund FOOD SERVICE FUND AGENCY FUND TRUST FUNDS 72 Private Purpose Trust Fund COMMUNITY SERVICE FUND
October 18, 2017
12
Instructional Funds Instructional funds are funds where elementary and secondary instruction (i.e. K - 12) activities (100 000 function series) pupil support activities (210 000 function series) or instructional staff support (220 000 function series) are recorded. Fund 10 General Fund The general fund is used to account for all financial transactions relating to the district’s current operations, except for those required to be accounted for in other funds. Fund 21 Special Revenue Trust Fund This fund is used to account for trust funds that can be used for district operations. The source of such funds is gifts and donations. Cash and investments in this fund are expended pursuant to donor specifications. There may be a fund balance in this fund. Fund 27 Special Education Fund The fund is used to account for the excess cost of providing special education and related services for students with disabilities during the regular school year or extended school year. Also included are charges for services provided to other districts as a result of being a host district for a special education package or cooperative program. School Age Parent costs are also charged to this Fund. No fund balance or deficit can exist in this fund. Debt Service Funds These funds are used for recording transactions related to repayment of the following general obligation debt: promissory notes (issued per statute 67.12(12)), bonds, state trust fund loans, and TEACH loans. Also included in these fund are transactions pertaining to land contract payments and refinancing of debt issues and other district obligations as specified by the DPI. Debt tax levies must be recorded in these funds. TEACH loan payments are not recorded in a debt service fund unless the district has incurred the TEACH debt as general obligation debt. TEACH debt is usually incurred as a capital lease transaction. The resources in these funds may not be used for any other purpose as long as a related debt remains. For this reason separate checking and/or investment accounts for debt service funds is highly recommended. Subfunds may be established for various debt issues. If subfunds are established, funds 31 - 37, and/or 39 may be used for debt authorized prior to August 12, 1993 or approved by referendum. Fund 38 is required to be used to report transactions pertaining to non-referendum debt authorized after August 12, 1993. If the district is required to have a debt service tax levy as a result of participating in a consortium, the levy is recorded in the appropriate debt service fund with the appropriate principal and interest accounts charged when payment (usually to the consortium’s fiscal agent) occurs. Fund 38 Non-Referendum Debt Service Fund This fund is used to account for transactions for the repayment of debt issues that were either: not authorized by school board resolution before August 12, 1993, or incurred without referendum approval after that date. A fund balance may exist in this fund. Fund 39 Referendum Approved Debt Service Funds This fund is used to account for transactions for the repayment of debt issues that were either: authorized by school board resolution before August 12, 1993, or approved by referendum. The district may account for in such referendum approved debt service transactions in Funds 31, 32, 33, 34, 36, 37 (which are not presently assigned by DPI for reporting purposes) and/or Fund 39. If the district uses funds other than Fund 39, the district must combine and report these funds as Fund 39. A fund balance may exist in this fund.
October 18, 2017
13
Capital Projects Funds These funds are used to account for expenditures financed through the use of bonds, promissory notes issued per statute 67.12(12), state trust fund loans, land contracts, an expansion fund tax levy established per statute 120.10(10m) or projects funded with a TIF capital improvement levy (Kenosha School District only). As permitted a capital project fund may also be used to record capital lease transactions involving a “letter of credit” or where use of the lease proceeds extends beyond the fiscal year end. Capital projects funded through other sources of revenue such as gifts, grants, sale of capital objects, etc. may be accounted for in these funds depending on the circumstances. Proceeds from the sale of buildings, sites and equipment may be placed in this fund. Expenditures is financed through General Fund tax levy or balance are always recorded in the General Fund. Any balance remaining in a subfund established with borrowing proceeds must be transferred to the related debt service fund account upon project completion. The resources in capital projects funds may not be used for any purpose other than that for which the fund was established. For this reason a separate checking and/or investment account for these funds is highly recommended. Fund 46 Long Term Capital Improvement Trust Fund A school board with an approved long-term capital improvement plan (minimum of 10 years) may establish a “trust” that is funded with a transfer from the general fund. The contribution from Fund 10 to Fund 46 (Long-term Capital Improvement Trust Fund) is recorded as the expenditure for shared cost and equalization aid purposes. Future expenditures from Fund 46 are not part of shared costs. A school board is prohibited from removing money deposited into Fund 46 for a period of five years after the fund is created. After the initial five year wait period is over, funds may only be used for the purposes identified in the approved long-term capital improvement plan. Fund 46 assets may not be transferred to any other school district fund. Food and Community Service Funds These funds are used to account and report transactions of the district's food and community service activities. No K-12 instructional (100 000 series) or instructional support related functions are recorded in these funds. Fund 50 Food Service Fund All revenues and expenditures related to pupil and elderly food service activities are recorded in this fund. A fund balance in the Food Service Fund is permitted. There may be no deficit in the district’s Food Service Fund. Any food service fund deficit, resulting from student food services, must be eliminated by an operating transfer from the General Fund. Any food service fund deficit, resulting from elderly food services, must be eliminated by a transfer from the district’s Community Service Fund. The maximum that may be transferred if the district does not have a deficit in the Food Service Fund is limited to an amount necessary to cover a current year deficit in a particular food service program (National School Lunch, Breakfast, Ala Carte, etc.) Fund 80 Community Service Fund This fund is used to account for activities such as adult education, community recreation programs such as evening swimming pool operation and softball leagues, elderly food service programs, non-special education preschool, day care services, and other programs which are not elementary and secondary educational programs but have the primary function of serving the community. Actual, additional expenditures for these activities, includes salaries, benefits, travel, purchased services, etc. are to be included in this Fund to the extent feasible. The district may adopt a separate tax levy for this Fund.
October 18, 2017
14
Statute 120.13(19) permits a school board to establish and maintain community education, training, recreational, cultural or athletic programs and services, outside regular curricular and extracurricular programs for pupils, under such terms and conditions as the school board prescribes. The school board may establish and collect fees to cover all or part of the costs of such programs and services. The School Board must establish a Community Service Fund pursuant to s. 120.13(19). A budget for the Community Service Fund must be adopted as required by s. 65.90. Any tax necessary to operate the Community Service Fund is considered a "operation" levy subject to s. 120.10(8) and s. 120.12(3). Access to Community Service Fund activities cannot be limited to pupils enrolled in the district's K-12 educational programs. Other funds, such as the General Fund and the Special Projects Funds, carry out the day to day K-12 educational operations of the district. All activities associated with a well-rounded curriculum (curricular and extra-curricular activities) are to be accounted for in these funds and in pupil organization accounts contained in the Agency Fund (Fund 60). Excluded from a Community Service Fund are any academic subjects and extra-curricular activities available only to pupils enrolled in the district. Student activities such as inter-scholastic athletics and other extra-curricular activities, pupil clubs, dances, field trips, student seminars and symposiums also may not be funded through Community Service. A school board may, under s. 120.13(17), grant temporary use of school grounds, buildings, facilities or equipment, under conditions, including fees as determined by the school board. A Community Service Fund should not be established for providing access to district property for organizations such as youth, theater, and other groups not under the control of the school board unless the district is incurring additional direct cost that will not be recovered through fees, therefore requiring a tax levy subsidy. Trust Funds These funds are used to account for assets held by the district in a trustee capacity for individuals, private organizations, other governments and/or other funds. Fund 72 Private Purpose Trust Fund This fund is used to account for gifts and donations specified for the benefit of private individuals and organizations not under the control of the school board. Scholarships are recorded in this fund. Cash and investments in this fund are expended pursuant to donor specifications. There may be a fund balance in this fund. Gifts and donations for district operated instructional programs are recorded and accounted for in the Special Revenue Trust Fund (Fund 21). FUNCTION DEFINITIONS 100 000 200 000 300 000 400 000
INSTRUCTION – any expenses related to the direct instruction of students SUPPORT SERVICES – any expenses related to the running of the school and supporting its operation. COMMUNITY SERVICES – any expenses to support the education of the community NON PROGRAM TRANSACTIONS – any interfund transfers, i.e. Special Education transfer from Fund 10 to Fund 27
October 18, 2017
15
EQUALIZED VALUE Tax is assessed against the equalized value of property in the School District of Ladysmith. The following are the history and projections of those values. Certification Date October 2017 October 2016 October 2015 October 2014 October 2013 October 2012
Equalized Value $267,438,687 $270,709,638 $278,288,518 $275,392,007 $251,985,555 $250,254,896
% Change over Previous Year -1.20% -2.72% 1.05% 9.29% 0.69% -4.37%
TAX LEVY The levy consists of three components: Fund 10- General Fund Levy 30 – Debt Service Levy 80 – Community Service Levy TOTAL LEVY
Proposed 2017-18 1,507,877 2,154,150 100,000 3,762,027
Actual 2016-17 $2,126,205 $1,583,982 100,000 $3,810,187
+ or $ Amount -$618,328 $570,168 $0 -$48,160
REVENUE LIMIT AND STATE AID Year 2017 2016 2015 2014 2013 2012
Revenue Limit $8,378,856 $8,339,449 $8,510,129 $9,188,172 $8,975,768 $9,086,536
State Aid $6,484,979 $6,271,767 $6,351,711 $6,882,997 $7.120.159 $7,174,880
% Change in State Aid 3.40% -1.26% -7.72% -3.33% -0.76% -3.41%
LEVY HISTORY Year 2017-18 2016-17 2015-16 2014-15 2013-14 2012-13
Total Levy $3,762,027 $3,810,187 $3,773,419 $3,641,023 $3,205,205 $3,242,396
% Change in Total Levy -1.26% 0.97% 3.64% 13.60% -1.15% -1.24%
October 18, 2017
16
PROPERTY TAX RATES Mill Rate Calculations Equalized Valuation TID-out Total Levy Mill Rate
2017-18 $267,438,687 3,762,027 14.01
Mill Rate History Year 2017-18 2016-17 2015-16 2014-15 2013-14 2012-13 2011-12 2010-11 2009-10 2008-09
Mill Rate 14.009 14.131 13.559 13.221 12.826 13.956 12.546 14.713 10.954 11.105
% Change in Mill Rate -0.86% 4.22% 2.56% 3.08% -8.10% 11.24% -14.73% 34.32% -1.36% 3.60%
ESTIMATED TAXES ON HOME VALUATION (ASSESSED) This is only an estimate and only shows how the mill rate affects SCHOOL TAXES ONLY.
TAX YEAR 2017-18 2016-17 2015-16 2014-15 2013-14 2012-13 2011-12 2010-11 2009-10 2008-09
$50,000 $700 $706 $678 $661 $641 $648 $627 $736 $548 $555
HOME VALUATION (ASSESSED) $70,000 $90,000 $981 $1,261 $989 $1,272 $949 $1,220 $925 $1,190 $897 $1,153 $907 $1,166 $878 $1,129 $1,029 $1,323 $767 $986 $777 $999
$110,000 $1,541 $1,554 $1,492 $1,454 $1,411 $1,425 $1,380 $1,618 $1,205 $1,222
October 18, 2017
17
INFORMATIONAL SUMMARY Enrollment The District’s enrollment is the primary factor in the budget development process. Enrollment determins the revenue limit and the amount of staff needed to carryout the educational mission. The enrollment is projected (according to the WIS TAXPAYERS ALLIANCE) to decline in excess of 20% between now and 2040 in Rusk County, therefore making it imperative that all three districts in Rusk County work together to further each other’s educational mission. STUDENT ENROLLMENT HISTORY FTE 725 758 784 768 820 818 869 855 884 975
Year 2017-18 2016-17 2015-16 2014-15 2013-14 2012-13 2011-12 2010-11 2009-10 2008-09
Loss/Gain -33 -26 +16 -52 +2 -51 +14 -29 -91 +22
Open Enrollment The State of Wisconsin allows parents to enroll their children into any school in the State of Wisconsin. Funding is affected by the amount of students entering and leaving our district.
Open Enrollment, In Open Enrollment, Out NET
OPEN ENROLLMENT September 2017 119 67 +52
September 2016 127 67 +60
October 18, 2017
18
October 18, 2017
19
October 18, 2017
20
NOTICE OF ANNUAL MEETING NOTICE OF ANNUAL MEETING AND BUDGET HEARING PER SECTION 120.08 (1) and 65.90(4) SCHOOL DISTRICT OF LADYSMITH NOTICE IS HEREBY GIVEN TO THE QUALIFIED ELECTORS OF THE SCHOOL DISTRICT OF LADYSMITH that the annual meeting and budget hearing of said district for the transaction of business will be held in the Ladysmith Middle and High School Library on Wednesday October 18, 2017. Budget Hearing begins at 6:30 P.M. and the Annual Meeting begins at 7:00 P.M. Detailed copies of the budget are available for inspection in the District Administration Offices at 1700 Edgewood Avenue East, Room 131, Ladysmith, Wisconsin and on the School District of Ladysmith’s website, www.ladysmith.k12.wi.us.
Dated this 4th day of October, 2017. Chrysa Ostenso Board Clerk
October 18, 2017
21
Wednesday, October 18, 2017 Annual Meeting
Ladysmith Middle and High School Library 1. Annual Meeting Convene at 7:00 pm A. Call the Annual Meeting to Order 2. Election of Chairperson A. Election of Chairperson 3. Remarks A. Alan D. Manson Board of Education President 4. Minutes of 2016 Annual Meeting A. Read/Approve the 2016 Annual Meeting Minutes 5. Comments on the Budget A. Public Comment on Budget 6. Resolution A A. Adoption of Tax Levy 7. Resolution B A. Salaries of Board Members 8. Resolution C A. Reimbursement of Board Members' Expenses 9. Resolution D A. Establish a Date for the 2018 Budget Hearing and Annual Meeting 10. Adjournment
A. Adjourn Meeting
October 18, 2017
22
RESOLUTION A – ADOPTION OF TAX LEVY
BE IT RESOLVED THAT a levy of $3,746,711 be placed on the equalized valuation of the real property of the School District of Ladysmith: $1,492,561 for operations, $2,154,150 for debt retirement, $100,000 for community service, and $0 for levy chargeback.
Motion by: ______________________________________ Seconded by:____________________________________
CERTIFICATE State of Wisconsin) ss. County of RUSK) I, Chrysa Ostenso, Clerk of School District of Ladysmith, Ladysmith, Wisconsin, Rusk County, do hereby certify that the foregoing resolution was duly adopted b y the electors of said school district at the annual meeting of said district held on the 18th day of October, 2017.
Chrysa Ostenso, Clerk
October 18, 2017
23
RESOLUTION B – SALARIES OF BOARD MEMBERS The current salaries are $1,775 for the President and the Clerk and $1,575 for the rest of the Board members. BE IT RESOLVED THAT the compensation for the Board President and Clerk by set at $1,775 for the Board President and Board Clerk and $1,575 for all other Board of Education members for the 2017-18 school year.
Motion by: ______________________________________ Seconded by:____________________________________
CERTIFICATE State of Wisconsin) ss. County of RUSK) I, Chrysa Ostenso, Clerk of School District of Ladysmith, Ladysmith, Wisconsin, Rusk County, do hereby certify that the foregoing resolution was duly adopted b y the electors of said school district at the annual meeting of said district held on the 18th day of October, 2017.
Chrysa Ostenso, Clerk
October 18, 2017
24
RESOLUTION C – REIMBURSEMENT OF BOARD MEMBERS’ EXPENSES BE IT RESOLVED THAT Board Members be reimbursed for mileage at $0.25 per mile for use of their personal vehicles for school business and for expenses for public transportation, food, and lodging while conducting Board of Education business at the IRS accepted reimbursement rates, and $50.00 per full day for attendance at meetings which cause Board Members to be absent from their jobs.
Motion by: ______________________________________ Seconded by:____________________________________
CERTIFICATE State of Wisconsin) ss. County of RUSK) I, Chrysa Ostenso, Clerk of School District of Ladysmith, Ladysmith, Wisconsin, Rusk County, do hereby certify that the foregoing resolution was duly adopted b y the electors of said school district at the annual meeting of said district held on the 18th day of October, 2017.
Chrysa Ostenso, Clerk
October 18, 2017
25
RESOLUTION D – ESTABLISH A DATE FOR THE ANNUAL MEETING FOR 2018 BE IT RESOLVED THAT the 2018 Budget Hearing, beginning at 6:30 pm, and 2018 Annual Meeting, beginning at 7:00 pm be held on Wednesday, October 24, 2018.
Motion by: ______________________________________ Seconded by:____________________________________
CERTIFICATE State of Wisconsin) ss. County of RUSK) I, Chrysa Ostenso, Clerk of School District of Ladysmith, Ladysmith, Wisconsin, Rusk County, do hereby certify that the foregoing resolution was duly adopted b y the electors of said school district at the annual meeting of said district held on the 18th day of October, 2017.
Chrysa Ostenso, Clerk
October 18, 2017
26
1
TABLE OF CONTENTS Board of Education.............................................................................................................................. 3 Administrative Team ........................................................................................................................... 3 Notice of Budget Hearing ................................................................................................................. 4 Budget Hearing Detailed Agenda ....................................................................................................... 5 Audit Report ..................................................................................................................................... 6-7 Budget Adoption Fund 10 Revenues .................................................................................................. 8 Budget Adoption Fund 10 Expenses .................................................................................................. 8 Budget Adoption Fund 27 Revenues and Expenses ....................................................................... 8-9 Budget Adoption Fund 38, 39 Revenues and Expenses .................................................................... 9 Budget Adoption Fund 46 Revenues ................................................................................................ 10 Budget Adoption Fund 50 Revenues and Expenses ........................................................................ 10 Budget Adoption Fund 80 Revenues and Expenses ........................................................................ 11 Explanation of the Budget ............................................................................................................ 12-15 Equalized Value ................................................................................................................................ 16 Tax Levy ............................................................................................................................................ 16 Property Tax Rates ........................................................................................................................... 17 Informational Summary ..................................................................................................................... 18 DPI Financial Revenue Limit Worksheet ..................................................................................... 19-20
Notice of Annual Meeting ............................................................................................................... 21 Annual Meeting Detailed Agenda ..................................................................................................... 22 Resolution A: Adoption of Tax Levy .......................................................................................... 23 Resolution B: Salaries of Board Members ................................................................................ 24 Resolution C: Reimbursement of Board Member’s Expenses .................................................. 25 Resolution D: Establishment of Date of Annual Meeting for 2018 ............................................ 26
The School District of Ladysmith is dedicated to the success of each unique individual through the active involvement and collaboration of students, staff, family and community. Together, we will strive to create and provide a quality education with the opportunity for all students to learn in a supportive, student-centered and safe atmosphere that will prepare them to be competent, productive, responsible and respective citizens of our ever changing global society.
October 18, 2017
2
2017-18 BOARD OF EDUCATION President: Alan D Mason – Term Expires 2019 Vice President: Todd Novakofski – Term Expires 2019 Treasurer: Brett Gerber – Term Expires 2018 Clerk: Chrysa Ostenso – Term Expires 2018 Deputy Clerk: Linda Detra – Term Expires 2020 Director: Gerard Schueller – Term Expires 2020 Director: Jeff Wallin – Term Expires 2020
2017-18 ADMINISTRATIVE STAFF
Paul Uhren District Administrator 1700 Edgewood Ave East, Room 131 Ladysmith WI 54848 715-532-5277 x240 Fax: 715-532-7445
Kelli Vetterkind Director of Special Education/School Psychologist 1700 Edgewood Ave East Room 140 Ladysmith WI 54848 715-532-5277 x230 715-532-5961
Dr. Robert Lecheler Ladysmith Middle and High School Principal 1700 Edgewood Ave East Room 100 Ladysmith WI 54848 715-532-5531 X 223 Fax: 715-532-5961
Andrew Grimm Ladysmith Elementary Principal 624 E. 6th St. S. Ladysmith WI 54848 715-532-5464 x280 Fax: 715-532-3475
Jim Scherzer Director of Informational Technology All District Buildings 1700 Edgewood Ave East Ladysmith WI 54848 715-532-5531 x235 Fax: 715-532-5961
Shelly Hayden Director of Food Service 1700 Edgewood Ave East Room 520 Ladysmith WI 54848 715-532-5531 x269 Fax: 715-532-7445
Brian Srp Director of Maintenance All District Buildings 1700 Edgewood Ave East Ladysmith, WI 54848 715-532-5277 x228
October 18, 2017
3
NOTICE OF BUDGET HEARING NOTICE OF ANNUAL MEETING AND BUDGET HEARING PER SECTION 120.08 (1) and 65.90(4) SCHOOL DISTRICT OF LADYSMITH NOTICE IS HEREBY GIVEN TO THE QUALIFIED ELECTORS OF THE SCHOOL DISTRICT OF LADYSMITH that the annual meeting and budget hearing of said district for the transaction of business will be held in the Ladysmith Middle and High School Library on Wednesday, October 18, 2017. Budget Hearing begins at 6:30 P.M. and the Annual Meeting begins at 7:00 P.M. Detailed copies of the budget are available for inspection in the District Administration Offices at 1700 Edgewood Avenue East, Room 131, Ladysmith, Wisconsin and on the School District of Ladysmith’s website, www.sdlwi.org.
Dated this 4th day of October, 2017. Chrysa Ostenso Board Clerk
October 18, 2017
4
Wednesday, October 18, 2017 2017-18 Budget Hearing Ladysmith Middle and High School Library 1. Budget Hearing Convene at 6:30 pm A. Call the Budget Meeting to Order 2. Treasurer's Report and Audit Summary A. April Anderson: CliftonLarsonAllen 3. Presentation of Budget A. 201718 Budget 4. Adjourn Budget Hearing A. Adjourn Budget Hearing
October 18, 2017
5
AUDIT REPORT TREASURER’S REPORT JUNE 30, 2017 SCHOOL DISTRICT OF LADYSMITH
Cash and Investment Balances at June 30, 2017 June 30, 2017 cash and investment balances were as follows: General Fund Special Revenue Trust Fund TEACH Fund Special Education Fund Debt Service Funds Long-Term Capital Improvements Fund Capital Projects Fund Food Service Fund Student Activity Fund Private Purpose Trust Funds Community Services Fund Total
$
3,048,022 29,048 1,982 15,889 214,023 51,259 4,676,901 250,656 87,371 662,692 99,887
$
9,137,730
October 18, 2017
6
AUDIT REPORT NOTATIONS For The Year Ended June 30, 2017
The audit for the year ending June 30, 2017 has been completed. Listed below is a summary of various aspects of the report: Cash and Investments, Receivables, Payables, and Fund Balances: Cash and Investments General Fund $ 3,048,022 Special Revenue Trust Fund 29,048 TEACH Fund 1,982 Special Education Fund 15,889 Debt Service Funds 214,023 Long-Term Capital Improvements Fund 51,259 Capital Projects Fund 4,676,901 Food Service Fund 250,656 Student Activity Fund 87,371 Private Purpose Trust Funds 662,692 Community Services Fund 99,887 Totals $ 9,137,730
Receivables $ 1,527,323 74,627 307,304 32,433 4,228 $ 1,945,915
Payables Fund Balance $ 2,520,673 $ 2,054,672 29,048 1,982 90,516 214,023 358,563 587,012 4,089,889 12,219 270,870 87,371 666,920 119 99,768 $ 3,297,910 $ 7,785,735
Taxes Receivable Taxing districts owed the District $1,324,425 at June 30, 2017 on the 2016 tax levy. This amount was received from Rusk County on August 20, 2017. Accounts and Payroll Items Payable At June 30, 2017, the District had vendor accounts payable of $20,659 and teachers’ summer payroll related items payable of $271,628. At June 30, 2017, the District also had a construction contract payable of $587,012. These amounts were paid during the normal course of business in July and August, 2017. Temporary Loans Payable The District had short-term notes payable of $1,900,000 at June 30, 2017. Said notes are due and payable by October 16, 2017. Long-Term Indebtedness Long-term debt of the District totaled $13,444,422 at June 30, 2017. Future maturities extend to April 1, 2037, at interest rates of 2.00 to 4.25 percent. Principal and interest payments on long-term debt during the year ended June 30, 2017 were $1,815,899 and $222,483, respectively. The District issued $4,675,000 in new debt during the year to finance building improvement projects. Other Long-Term Obligations The District is also obligated to employees for retirement benefits and other vested employee benefits. These balances are estimated to be $3,613,357 at June 30, 2017, but final balances are still being determined and will be disclosed in the final audit report.
October 18, 2017
7
BUDGETS Actual 2015-16, Actual 2016-17, and Proposed 2017-18 Fund 10 Balance Sheet Accounts Account Number
Description
2017-2018 Proposed
2015-2016
2016-2017
2,052,676.89
2,054,672.27
Amount
Amount
2,348,215.42
2,346,044.41
2,026,888.00
705,786.42
893,138.00
700,000
18,626.97
21,738.82
18,000
6,988,406.14
6,935,871.02
7,020,057.76
553,137.19
438,361.08
471,497.64
8,259.80
28,442.31
0.00
41,757.98
49,200.90
0.00
10,664,189.92
10,712,781.54
10,236,443.40
Amount
Amount
100000 Instruction
4,833,762.72
4,714,532.68
4,430,928.01
200000 Support Services
4,113,576.91
3,908,082.31
4,196,234.53
400000 Non-Program Transactions
1,673,568.13
2,088,171.17
1,697,577.58
10,620,907.76
10,710,786.16
10,324,740.12
Amount
Amount
900000 Fund Equity
1,966,375.55
Fund 10 Revenues Account Number
Description
200 Revenue From Local Sources 300 Inter-District Payments Within Wisconsin 500 Revenue From Intermediate Sources 600 Revenue From State Sources 700 Revenue From Federal Sources 800 Other Financing Sources 900 Other Revenue Total Revenue Accounts for Fund 10
Amount
Fund 10 Expenditures Account Number
Description
Total Expenditure Accounts for Fund 10
Amount
Fund 27 Revenues Account Number
Description
Amount
300 Inter-District Payments Within Wisconsin
38,504.42
32,501.58
47,000.00
500 Revenue From Intermediate Sources
22,039.00
31,405.00
12,975.62
600 Revenue From State Sources
384,316.00
377,011.00
387,125.19
700 Revenue From Federal Sources
280,248.77
242,433.34
268,590.00
0.00
3,525.70
0.00
411000 Operating Transfers From Another Fund
1,171,635.21
1,154,477.58
1,154,477.58
Total Revenue Accounts for Fund 27
1,896,743.40
1,841,354.20
1,870,168.39
900 Miscellaneous Revenue
October 18, 2017
8
Fund 27 Expenditures Account Number
Description
Amount
Amount
1,392,657.09
1,352,274.66
1,372,310.16
412,758.18
476,861.54
327,323.03
91,328.13
12,218.00
12,500.00
1,896,743.40
1,841,354.20
1,712,133.19
Amount
Amount
200 Revenue From Local Sources
172,275.00
197,016.48
1,246,633.00
800 Other Financing Sources
940,000.00
0.00
0.00
23,292.87
135,988.40
0.00
1,135,567.87
333,004.88
1,246,633.00
100000 Special Education Instruction 200000 Special Education Support Services 400000 Special Education Non-Program Transactions Total Expenditure Accounts for Fund 27
Amount
Fund 38 Revenues Account Number
Description
900 Other Revenue Total Revenue Accounts for Fund 38
Amount
Fund 38 Expenditures Account Number
Description
Amount
Amount
Amount
200000 Support Services - Debt Payments
1,112,273.36
262,032.35
314,031.31
Total Expenditure Accounts for Fund 38
1,112,273.36
262,032.35
314,031.31
Fund 39 Revenues Account Number
Description
200 Revenue From Local Sources 800 Other Financing Sources Total Revenue Accounts for Fund 39
Amount
Amount
Amount
1,418,127.95
1,387,500.00
2,612,650.00
0.00
106,481.37
0.00
1,418,127.95
1,493,981.37
2,612,650.00
Amount
Amount
10,187,423.42
1,843,191.75
1,470,300.00
119,037.11
0.00
0.00
10,306,460.53
1,843,191.75
1,470,300.00
Fund 39 Expenditures Account Number
Description
200000 Support Services - Debt Payments 400000 Non-Program Transactions - Adjustments and Refunds Total Expenditure Accounts for Fund 39
Amount
October 18, 2017
9
Fund 46 Balance Sheet Accounts Account Number
Description
2014-2015
2015-2016
2016-2017 Proposed
700000 Assets
51,000.00
358,563.36
359,063.36
900000 Fund Equity
51,000.00
358,563.36
359,063.36
Fund 46 Revenues Account Number
Description
200 Earnings – Investments
Amount
Amount
Amount
0.00
259.36
500.00
411000 Operating Transfers From Another Fund
51,000.00
307,304.00
0.00
Total Revenue Accounts for Fund 46
51,000.00
307,563.36
500.00
Fund 50 Balance Sheet Accounts Account Number
Description
900000 Fund Equity
2014-2015
2015-2016
2016-2017 Proposed
200,156.82
270,869.36
312,268.08
Amount
Amount
200 Revenue From Local Sources
137,560.99
130,632.02
123,450.00
600 Revenue From State Sources
13,517.89
14,394.94
12,500.00
376,184.08
391,750.08
371,000.00
0.00
0.00
0.00
527,262.96
536,777.04
506,950.00
Amount
Amount
200000 Support Services
483,152.31
466,063.93
465,451.28
Total Expenditure Accounts for Fund 50
483,152.31
466,063.93
465,451.28
Fund 50 Revenues Account Number
Description
700 Revenue From Federal Sources 800 Other Financing Sources Total Revenue Accounts for Fund 50
Amount
Fund 50 Expenditures Account Number
Description
Amount
October 18, 2017
10
Fund 80 Balance Sheet Accounts Account Number
Description
900000 Fund Equity
2014-2015 90,032.50
2015-2016
2016-2017 Proposed
99,768.40
121,442.93
Fund 80 Revenues Account Number
Description
200 Revenue From Local Sources 900 Miscellaneous Revenue including Flex Plan Forfeitures Total Revenue Accounts for Fund 80
Amount
Amount
Amount
105,025.97
104,773.40
104,000,00
0.00
486.53
0.00
105,025.97
105,259.93
104,000.00
Amount
Amount
Fund 80 Expenditures Account Number
Description
Amount
200000 Support Services
63,054.28
56,776.39
42,447.23
300000 Community Services
36,004.62
38,747.64
39,878.24
Total Expenditure Accounts for Fund 80
99,058.90
95,524.03
82,325.47
Fund 49 Balance Sheet Accounts Account Number 700000 Investments 800000 Liabilities 900000 Fund Equity Fund 49 Revenues
Account Number 200 Earnings – Investments 800 Long-Term Debt Proceeds – Bonds Total Revenue Account for Fund 49
Fund 49 Expenditures Account Number 255000 Personal Services Total Expenditures for Fund 49
Description
Amount 0.00 0.00 0.00
Amount 4,675,901.49 587,011.80 4,089,889.69
Amount
Description
Amount 0.00 0.00 0.00
Amount 1,901.49 4,675,000.00 4,676,901.49
Amount
Description
Amount 0.00 0.00
Amount 587,011.80 587,011.80
0.00 4,089,889.69 0.00
0.00 0.00 0.00
Amount 4,089,889.69 4,089,889.69
October 18, 2017
11
EXPLANATION OF Wisconsin Uniform Financial Accounting Requirements (WUFAR) The basic accounting document for Wisconsin’s public school systems is WUFAR. The purpose of this is to promote uniformity important for the facilitation of reporting, auditing, data processing, interdistrict comparisons, and financial accounting for cooperative programs. A uniform accounting system also eases the transition for personnel moving from one district to another. The need for uniformity in the application of WUFAR is balanced with the flexibility needed to suit local needs. The WUFAR is designed to be used in large, medium, or small districts; in rural , suburban, or urban settings; in common, unified, or first class city school districts; and in districts with different kinds of accounting equipment or procedures. REVENUE AND EXPENDITURE RECOGNITION REQUIREMENTS The following are requirements that should be reported in the district’s Budget and Annual reports. Account classification is made per the Wisconsin Uniform Financial Accounting Requirements (WUFAR). PROPERTY TAXES The entire district levy is recognized as revenue for the fiscal year levied. The levy is considered due to the district as of the January 1 following levy certification. An allocation of levy between fiscal years is not made. STATE AND FEDERAL AID Revenues for entitlement programs (programs that are computed on a formula basis, such as state general and categorical aid, and federal impact aid) are recognized in the fiscal year that the district is entitled to receive the aid. Currently reimbursable programs, (e.g. WUFAR source codes 630 and 730 claimed by filing DPI form PI-1086), are recognized as revenue when the reimbursable expenditures are made. Aid payments received prior to meeting revenue recognition requirements are recorded as deferred revenue. FUND DIMENSION SUMMARY A fund is an accounting entity consisting of a self-balancing set of asset, liability, and equity accounts used to account for the district's financial transactions in accordance with laws, regulations, or restrictions. The Department of Public Instruction requires reporting of various revenues and expenditures within specified funds. 10 20
30
40 50 60 70 80
GENERAL FUND SPECIAL PROJECT FUNDS 21 Special Revenue Trust Fund 27 Special Education Fund DEBT SERVICE FUND 38 Non-Referendum Debt Service Fund 39 Referendum Approved Debt Service Fund CAPITAL PROJECTS FUND 46 Long Term Capital Improvement Trust Fund FOOD SERVICE FUND AGENCY FUND TRUST FUNDS 72 Private Purpose Trust Fund COMMUNITY SERVICE FUND
October 18, 2017
12
Instructional Funds Instructional funds are funds where elementary and secondary instruction (i.e. K - 12) activities (100 000 function series) pupil support activities (210 000 function series) or instructional staff support (220 000 function series) are recorded. Fund 10 General Fund The general fund is used to account for all financial transactions relating to the district’s current operations, except for those required to be accounted for in other funds. Fund 21 Special Revenue Trust Fund This fund is used to account for trust funds that can be used for district operations. The source of such funds is gifts and donations. Cash and investments in this fund are expended pursuant to donor specifications. There may be a fund balance in this fund. Fund 27 Special Education Fund The fund is used to account for the excess cost of providing special education and related services for students with disabilities during the regular school year or extended school year. Also included are charges for services provided to other districts as a result of being a host district for a special education package or cooperative program. School Age Parent costs are also charged to this Fund. No fund balance or deficit can exist in this fund. Debt Service Funds These funds are used for recording transactions related to repayment of the following general obligation debt: promissory notes (issued per statute 67.12(12)), bonds, state trust fund loans, and TEACH loans. Also included in these fund are transactions pertaining to land contract payments and refinancing of debt issues and other district obligations as specified by the DPI. Debt tax levies must be recorded in these funds. TEACH loan payments are not recorded in a debt service fund unless the district has incurred the TEACH debt as general obligation debt. TEACH debt is usually incurred as a capital lease transaction. The resources in these funds may not be used for any other purpose as long as a related debt remains. For this reason separate checking and/or investment accounts for debt service funds is highly recommended. Subfunds may be established for various debt issues. If subfunds are established, funds 31 - 37, and/or 39 may be used for debt authorized prior to August 12, 1993 or approved by referendum. Fund 38 is required to be used to report transactions pertaining to non-referendum debt authorized after August 12, 1993. If the district is required to have a debt service tax levy as a result of participating in a consortium, the levy is recorded in the appropriate debt service fund with the appropriate principal and interest accounts charged when payment (usually to the consortium’s fiscal agent) occurs. Fund 38 Non-Referendum Debt Service Fund This fund is used to account for transactions for the repayment of debt issues that were either: not authorized by school board resolution before August 12, 1993, or incurred without referendum approval after that date. A fund balance may exist in this fund. Fund 39 Referendum Approved Debt Service Funds This fund is used to account for transactions for the repayment of debt issues that were either: authorized by school board resolution before August 12, 1993, or approved by referendum. The district may account for in such referendum approved debt service transactions in Funds 31, 32, 33, 34, 36, 37 (which are not presently assigned by DPI for reporting purposes) and/or Fund 39. If the district uses funds other than Fund 39, the district must combine and report these funds as Fund 39. A fund balance may exist in this fund.
October 18, 2017
13
Capital Projects Funds These funds are used to account for expenditures financed through the use of bonds, promissory notes issued per statute 67.12(12), state trust fund loans, land contracts, an expansion fund tax levy established per statute 120.10(10m) or projects funded with a TIF capital improvement levy (Kenosha School District only). As permitted a capital project fund may also be used to record capital lease transactions involving a “letter of credit” or where use of the lease proceeds extends beyond the fiscal year end. Capital projects funded through other sources of revenue such as gifts, grants, sale of capital objects, etc. may be accounted for in these funds depending on the circumstances. Proceeds from the sale of buildings, sites and equipment may be placed in this fund. Expenditures is financed through General Fund tax levy or balance are always recorded in the General Fund. Any balance remaining in a subfund established with borrowing proceeds must be transferred to the related debt service fund account upon project completion. The resources in capital projects funds may not be used for any purpose other than that for which the fund was established. For this reason a separate checking and/or investment account for these funds is highly recommended. Fund 46 Long Term Capital Improvement Trust Fund A school board with an approved long-term capital improvement plan (minimum of 10 years) may establish a “trust” that is funded with a transfer from the general fund. The contribution from Fund 10 to Fund 46 (Long-term Capital Improvement Trust Fund) is recorded as the expenditure for shared cost and equalization aid purposes. Future expenditures from Fund 46 are not part of shared costs. A school board is prohibited from removing money deposited into Fund 46 for a period of five years after the fund is created. After the initial five year wait period is over, funds may only be used for the purposes identified in the approved long-term capital improvement plan. Fund 46 assets may not be transferred to any other school district fund. Food and Community Service Funds These funds are used to account and report transactions of the district's food and community service activities. No K-12 instructional (100 000 series) or instructional support related functions are recorded in these funds. Fund 50 Food Service Fund All revenues and expenditures related to pupil and elderly food service activities are recorded in this fund. A fund balance in the Food Service Fund is permitted. There may be no deficit in the district’s Food Service Fund. Any food service fund deficit, resulting from student food services, must be eliminated by an operating transfer from the General Fund. Any food service fund deficit, resulting from elderly food services, must be eliminated by a transfer from the district’s Community Service Fund. The maximum that may be transferred if the district does not have a deficit in the Food Service Fund is limited to an amount necessary to cover a current year deficit in a particular food service program (National School Lunch, Breakfast, Ala Carte, etc.) Fund 80 Community Service Fund This fund is used to account for activities such as adult education, community recreation programs such as evening swimming pool operation and softball leagues, elderly food service programs, non-special education preschool, day care services, and other programs which are not elementary and secondary educational programs but have the primary function of serving the community. Actual, additional expenditures for these activities, includes salaries, benefits, travel, purchased services, etc. are to be included in this Fund to the extent feasible. The district may adopt a separate tax levy for this Fund.
October 18, 2017
14
Statute 120.13(19) permits a school board to establish and maintain community education, training, recreational, cultural or athletic programs and services, outside regular curricular and extracurricular programs for pupils, under such terms and conditions as the school board prescribes. The school board may establish and collect fees to cover all or part of the costs of such programs and services. The School Board must establish a Community Service Fund pursuant to s. 120.13(19). A budget for the Community Service Fund must be adopted as required by s. 65.90. Any tax necessary to operate the Community Service Fund is considered a "operation" levy subject to s. 120.10(8) and s. 120.12(3). Access to Community Service Fund activities cannot be limited to pupils enrolled in the district's K-12 educational programs. Other funds, such as the General Fund and the Special Projects Funds, carry out the day to day K-12 educational operations of the district. All activities associated with a well-rounded curriculum (curricular and extra-curricular activities) are to be accounted for in these funds and in pupil organization accounts contained in the Agency Fund (Fund 60). Excluded from a Community Service Fund are any academic subjects and extra-curricular activities available only to pupils enrolled in the district. Student activities such as inter-scholastic athletics and other extra-curricular activities, pupil clubs, dances, field trips, student seminars and symposiums also may not be funded through Community Service. A school board may, under s. 120.13(17), grant temporary use of school grounds, buildings, facilities or equipment, under conditions, including fees as determined by the school board. A Community Service Fund should not be established for providing access to district property for organizations such as youth, theater, and other groups not under the control of the school board unless the district is incurring additional direct cost that will not be recovered through fees, therefore requiring a tax levy subsidy. Trust Funds These funds are used to account for assets held by the district in a trustee capacity for individuals, private organizations, other governments and/or other funds. Fund 72 Private Purpose Trust Fund This fund is used to account for gifts and donations specified for the benefit of private individuals and organizations not under the control of the school board. Scholarships are recorded in this fund. Cash and investments in this fund are expended pursuant to donor specifications. There may be a fund balance in this fund. Gifts and donations for district operated instructional programs are recorded and accounted for in the Special Revenue Trust Fund (Fund 21). FUNCTION DEFINITIONS 100 000 200 000 300 000 400 000
INSTRUCTION – any expenses related to the direct instruction of students SUPPORT SERVICES – any expenses related to the running of the school and supporting its operation. COMMUNITY SERVICES – any expenses to support the education of the community NON PROGRAM TRANSACTIONS – any interfund transfers, i.e. Special Education transfer from Fund 10 to Fund 27
October 18, 2017
15
EQUALIZED VALUE Tax is assessed against the equalized value of property in the School District of Ladysmith. The following are the history and projections of those values. Certification Date October 2017 October 2016 October 2015 October 2014 October 2013 October 2012
Equalized Value $267,438,687 $270,709,638 $278,288,518 $275,392,007 $251,985,555 $250,254,896
% Change over Previous Year -1.20% -2.72% 1.05% 9.29% 0.69% -4.37%
TAX LEVY The levy consists of three components: Fund 10- General Fund Levy 30 – Debt Service Levy 80 – Community Service Levy TOTAL LEVY
Proposed 2017-18 1,507,877 2,154,150 100,000 3,762,027
Actual 2016-17 $2,126,205 $1,583,982 100,000 $3,810,187
+ or $ Amount -$618,328 $570,168 $0 -$48,160
REVENUE LIMIT AND STATE AID Year 2017 2016 2015 2014 2013 2012
Revenue Limit $8,378,856 $8,339,449 $8,510,129 $9,188,172 $8,975,768 $9,086,536
State Aid $6,484,979 $6,271,767 $6,351,711 $6,882,997 $7.120.159 $7,174,880
% Change in State Aid 3.40% -1.26% -7.72% -3.33% -0.76% -3.41%
LEVY HISTORY Year 2017-18 2016-17 2015-16 2014-15 2013-14 2012-13
Total Levy $3,762,027 $3,810,187 $3,773,419 $3,641,023 $3,205,205 $3,242,396
% Change in Total Levy -1.26% 0.97% 3.64% 13.60% -1.15% -1.24%
October 18, 2017
16
PROPERTY TAX RATES Mill Rate Calculations Equalized Valuation TID-out Total Levy Mill Rate
2017-18 $267,438,687 3,762,027 14.01
Mill Rate History Year 2017-18 2016-17 2015-16 2014-15 2013-14 2012-13 2011-12 2010-11 2009-10 2008-09
Mill Rate 14.009 14.131 13.559 13.221 12.826 13.956 12.546 14.713 10.954 11.105
% Change in Mill Rate -0.86% 4.22% 2.56% 3.08% -8.10% 11.24% -14.73% 34.32% -1.36% 3.60%
ESTIMATED TAXES ON HOME VALUATION (ASSESSED) This is only an estimate and only shows how the mill rate affects SCHOOL TAXES ONLY.
TAX YEAR 2017-18 2016-17 2015-16 2014-15 2013-14 2012-13 2011-12 2010-11 2009-10 2008-09
$50,000 $700 $706 $678 $661 $641 $648 $627 $736 $548 $555
HOME VALUATION (ASSESSED) $70,000 $90,000 $981 $1,261 $989 $1,272 $949 $1,220 $925 $1,190 $897 $1,153 $907 $1,166 $878 $1,129 $1,029 $1,323 $767 $986 $777 $999
$110,000 $1,541 $1,554 $1,492 $1,454 $1,411 $1,425 $1,380 $1,618 $1,205 $1,222
October 18, 2017
17
INFORMATIONAL SUMMARY Enrollment The District’s enrollment is the primary factor in the budget development process. Enrollment determins the revenue limit and the amount of staff needed to carryout the educational mission. The enrollment is projected (according to the WIS TAXPAYERS ALLIANCE) to decline in excess of 20% between now and 2040 in Rusk County, therefore making it imperative that all three districts in Rusk County work together to further each other’s educational mission. STUDENT ENROLLMENT HISTORY FTE 725 758 784 768 820 818 869 855 884 975
Year 2017-18 2016-17 2015-16 2014-15 2013-14 2012-13 2011-12 2010-11 2009-10 2008-09
Loss/Gain -33 -26 +16 -52 +2 -51 +14 -29 -91 +22
Open Enrollment The State of Wisconsin allows parents to enroll their children into any school in the State of Wisconsin. Funding is affected by the amount of students entering and leaving our district.
Open Enrollment, In Open Enrollment, Out NET
OPEN ENROLLMENT September 2017 119 67 +52
September 2016 127 67 +60
October 18, 2017
18
October 18, 2017
19
October 18, 2017
20
NOTICE OF ANNUAL MEETING NOTICE OF ANNUAL MEETING AND BUDGET HEARING PER SECTION 120.08 (1) and 65.90(4) SCHOOL DISTRICT OF LADYSMITH NOTICE IS HEREBY GIVEN TO THE QUALIFIED ELECTORS OF THE SCHOOL DISTRICT OF LADYSMITH that the annual meeting and budget hearing of said district for the transaction of business will be held in the Ladysmith Middle and High School Library on Wednesday October 18, 2017. Budget Hearing begins at 6:30 P.M. and the Annual Meeting begins at 7:00 P.M. Detailed copies of the budget are available for inspection in the District Administration Offices at 1700 Edgewood Avenue East, Room 131, Ladysmith, Wisconsin and on the School District of Ladysmith’s website, www.ladysmith.k12.wi.us.
Dated this 4th day of October, 2017. Chrysa Ostenso Board Clerk
October 18, 2017
21
Wednesday, October 18, 2017 Annual Meeting
Ladysmith Middle and High School Library 1. Annual Meeting Convene at 7:00 pm A. Call the Annual Meeting to Order 2. Election of Chairperson A. Election of Chairperson 3. Remarks A. Alan D. Manson Board of Education President 4. Minutes of 2016 Annual Meeting A. Read/Approve the 2016 Annual Meeting Minutes 5. Comments on the Budget A. Public Comment on Budget 6. Resolution A A. Adoption of Tax Levy 7. Resolution B A. Salaries of Board Members 8. Resolution C A. Reimbursement of Board Members' Expenses 9. Resolution D A. Establish a Date for the 2018 Budget Hearing and Annual Meeting 10. Adjournment
A. Adjourn Meeting
October 18, 2017
22
RESOLUTION A – ADOPTION OF TAX LEVY
BE IT RESOLVED THAT a levy of $3,746,711 be placed on the equalized valuation of the real property of the School District of Ladysmith: $1,492,561 for operations, $2,154,150 for debt retirement, $100,000 for community service, and $0 for levy chargeback.
Motion by: ______________________________________ Seconded by:____________________________________
CERTIFICATE State of Wisconsin) ss. County of RUSK) I, Chrysa Ostenso, Clerk of School District of Ladysmith, Ladysmith, Wisconsin, Rusk County, do hereby certify that the foregoing resolution was duly adopted b y the electors of said school district at the annual meeting of said district held on the 18th day of October, 2017.
Chrysa Ostenso, Clerk
October 18, 2017
23
RESOLUTION B – SALARIES OF BOARD MEMBERS The current salaries are $1,775 for the President and the Clerk and $1,575 for the rest of the Board members. BE IT RESOLVED THAT the compensation for the Board President and Clerk by set at $1,775 for the Board President and Board Clerk and $1,575 for all other Board of Education members for the 2017-18 school year.
Motion by: ______________________________________ Seconded by:____________________________________
CERTIFICATE State of Wisconsin) ss. County of RUSK) I, Chrysa Ostenso, Clerk of School District of Ladysmith, Ladysmith, Wisconsin, Rusk County, do hereby certify that the foregoing resolution was duly adopted b y the electors of said school district at the annual meeting of said district held on the 18th day of October, 2017.
Chrysa Ostenso, Clerk
October 18, 2017
24
RESOLUTION C – REIMBURSEMENT OF BOARD MEMBERS’ EXPENSES BE IT RESOLVED THAT Board Members be reimbursed for mileage at $0.25 per mile for use of their personal vehicles for school business and for expenses for public transportation, food, and lodging while conducting Board of Education business at the IRS accepted reimbursement rates, and $50.00 per full day for attendance at meetings which cause Board Members to be absent from their jobs.
Motion by: ______________________________________ Seconded by:____________________________________
CERTIFICATE State of Wisconsin) ss. County of RUSK) I, Chrysa Ostenso, Clerk of School District of Ladysmith, Ladysmith, Wisconsin, Rusk County, do hereby certify that the foregoing resolution was duly adopted b y the electors of said school district at the annual meeting of said district held on the 18th day of October, 2017.
Chrysa Ostenso, Clerk
October 18, 2017
25
RESOLUTION D – ESTABLISH A DATE FOR THE ANNUAL MEETING FOR 2018 BE IT RESOLVED THAT the 2018 Budget Hearing, beginning at 6:30 pm, and 2018 Annual Meeting, beginning at 7:00 pm be held on Wednesday, October 24, 2018.
Motion by: ______________________________________ Seconded by:____________________________________
CERTIFICATE State of Wisconsin) ss. County of RUSK) I, Chrysa Ostenso, Clerk of School District of Ladysmith, Ladysmith, Wisconsin, Rusk County, do hereby certify that the foregoing resolution was duly adopted b y the electors of said school district at the annual meeting of said district held on the 18th day of October, 2017.
Chrysa Ostenso, Clerk
October 18, 2017
26
