of 13 LITTLE AXE BOARD OF EDUCATION REGULAR MEETING ...
LITTLE AXE BOARD OF EDUCATION REGULAR MEETING MINUTES JUNE 11, 2016 The Little Axe Board of Education met in regular session, Saturday, June 11, 2016 in the Administration Building meeting room. Kay Bolles, Board Clerk, posted the agenda and meeting notices at 6:00 p.m., Wednesday, June 8, 2016. The President, Beverly Felton, called the meeting to order. Roll call was made with the following members present: Beverly Felton – President Ron Palmer- Member
Al Heitkamper – Vice President Amanda Blanchard – Member
Let the minutes reflect that Tessa Proffitt, Member, was not present at the meeting. Let the minutes reflect there was a quorum FLAG SALUTE Mrs. Felton led the flag salute. APPROVAL OF MINUTES FROM THE MAY 14, 2016 REGULAR MEETING, THE MAY 6, 2016 SPECIAL HEARING MEETING, AND THE MAY 23, 2016 EMERGENCY MEETING. On motion made by Mr. Heitkamper, and seconded by Mr. Palmer, the Board voted to approve the minutes from the May 14, 2016 regular meeting, the May 6, 2016 special hearing meeting, and the May 23, 2016 emergency meeting as amended. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard – aye Mrs. Felton – aye RECOGNITION OF VISITORS AND READING OF CORRESPONDENCE Guests who have signed in with the Board President prior to the meeting No one signed in with the Board President prior to the meeting.
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CONSENT DOCKET 1. Consider a request to vote to appoint the Superintendent as designated, authorized representative for the following state and federal programs for the 2016-2017 fiscal year: Title I, Carl Perkins (Technology Engineering, Business and Information Tech, and Family and Consumer Science), Alternative Education, Staff Development, Title VIII-874 Impact Aid, Title II, Child Nutrition, IDEA-B Flow Through and Flow Through Preschool, Reading Sufficiency, Gifted and Talented, Title VII, Summer Academy Reading Program, GEAR UP, Career Tech, Reading Proficiency, Suicide Prevention Grant, ACE Technology, RLIS, Job Training, Flex Benefits, National Board Certification, Textbooks, ACE Remediation, Career Tech Lottery Grant, and any other state or federal grant the district would receive. 2. Consider a request to vote to approve the following items listed within the Activity fund Accounts: a. Outstanding payments for the fiscal school years 2008 through 2014 totaling $1606.33 be closed and transferred to the Superintendent’s activity account 917. b. Transfer remaining balance of $398.41 from Account #867 Class of 2016 into Account # 834 Class of 2017. c. Close Account 905 GEAR UP and transfer remaining balance of $1.66 to the High School Principal Account #847. d. Close Elementary Projector Account # 928. e. Establish Account # 837 Class of 2020. f. Consider a request to affirm the following fundraiser for the 2015-2016 school year: i.
Elementary School Track Meet Admission and concession by the Track and Cross Country Teams Account # 914/877 to raise funds for summer training expenses, meals, shirts, and uniforms.
g. Consider a request to approve the following fundraiser for the 2016-2017 school year: i.
Running concession stand at the University of Oklahoma during 6 home football games by the High School Account # 847, BPA Account #899, NHS Account # 813, STUCO Account #811, FCCLA Account # 822, Choir and Show Choir Accounts # 807 & 849, Junior Class Account # 835, and the Academic Team Account # 863 to raise funds for each organization’s expenses that occur during the 2016-2017 school year.
On motion made by Mr. Heitkamper, and seconded by Mrs. Blanchard, the Board voted to approve the following items as listed under the Consent Docket: Appoint the Superintendent as designated, authorized representative for the following state and federal programs for the 2016-2017 fiscal year: Title I, Carl Perkins (Technology Engineering, Business and Information Tech, and Family and Consumer Science), Alternative Education, Staff Development, Title VIII-874 Impact Aid, Title II, Child Nutrition, IDEA-B Flow Through and Flow Through Preschool, Reading Sufficiency, Gifted and Talented, Title VII, Page 2 of 13
Summer Academy Reading Program, GEAR UP, Career Tech, Reading Proficiency, Suicide Prevention Grant, ACE Technology, RLIS, Job Training, Flex Benefits, National Board Certification, Textbooks, ACE Remediation, Career Tech Lottery Grant, and any other state or federal grant the district would receive; approved the following items listed within the Activity fund Accounts: (a)Outstanding payments for the fiscal school years 2008 through 2014 totaling $1606.33 be closed and transferred to the Superintendent’s activity account 917, (b)Transfer remaining balance of $398.41 from Account #867 Class of 2016 into Account # 834 Class of 2017, (c)Close Account 905 GEAR UP and transfer remaining balance of $1.66 to the High School Principal Account #847, (d)Close Elementary Projector Account # 928, (e) Establish Account # 837 Class of 2020, (f) affirm the following fundraiser for the 2015-2016 school year: (i) Elementary School Track Meet Admission and concession by the Track and Cross Country Teams Account # 914/877 to raise funds for summer training expenses, meals, shirts, and uniforms, and (g) approve the following fundraiser for the 2016-2017 school year: (i) Running concession stand at the University of Oklahoma during 6 home football games by the High School Account # 847, BPA Account #899, NHS Account # 813, STUCO Account #811, FCCLA Account # 822, Choir and Show Choir Accounts # 807 & 849, Junior Class Account # 835, and the Academic Team Account # 863 to raise funds for each organization’s expenses that occur during the 2016-2017 school year. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard – aye Mrs. Felton – aye REQUESTS Presentation by TAP Architecture representative and possible action regarding awarding and entering into a contract agreement between the Little Axe Public School District and selected general contractor to oversee, conduct and complete the construction of the elementary and high school safe rooms construction project and to authorize the Superintendent to sign said contract. Chris Teehee from TAP Architecture addressed the Board regarding the recent bid opening for the elementary school/high school safe rooms building project. He explained that the lowest bidder was AC Owen. He also explained that TAP Architects conducted an extensive background check on A C Owen Construction and found they have excellent references. Mr. Teehee also explained that they are having an issue with the City of Norman who are not responsive right now. We will push forward for a permit. Architect John Ward was very pleased with the comments we received regarding AC Owen. TAP is very excited to work with them for the first time. Mrs. Felton asked if AC Owen is a local company. Mr. Teehee said yes, out of Edmond; they have been in the business for a long time. They do aggressive projects. Mrs. Felton asked if AC Owen has worked for the City of Norman before. Mr. Teehee said no but it is good we started the project a little early.
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Mr. Thomas said that Glencoe Schools are using AC Owen for their building project. The Glencoe Superintendent felt that the project was not going as planned shortly after the building project started. AC Owen listened and made changes that made everyone happy. Mr. Heitkamper asked why we sign-off on alternate # 2. Superintendent Thomas explained that we are required to do a peer review. The contractor is aware of the extra expense and the price was a wash. The contractor can get the job done cheaper. Mr. Heitkamper also asked about the polished floor. Does that mean they will not charge us? Mr. Teehee said that is correct. The contractor will do it. There is an $866,000.00 savings over the original budget. Mr. Thomas said we are doing some soil testing. The high school gym has been hot due to no A/C which had to be removed for construction. The elementary is ready to go. On motion by Mr. Heitkamper, and seconded by Mr. Palmer, the Board voted to award a contract agreement between the Little Axe Public School District and AC Owen as General Contractor to oversee, conduct and complete the construction of the elementary and high school safe rooms construction project and to authorize the Superintendent to sign said contract. Mr. Heitkamper – aye Mr. Palmer –aye Mrs. Blanchard – aye Mrs. Felton - aye Consider a request to approve or not approve the signature page to BancFirst regarding the Cleveland County Educational Facilities Authority Educational Facilities Lease Revenue Bonds series 2016 (Little Axe Public Schools Project) All Accounts. On motion made by Mrs. Blanchard, and seconded by Mr. Heitkamper, the Board voted to approve the signature page to BancFirst regarding the Cleveland County Educational Facilities Authority Educational Facilities Lease Revenue Bonds series 2016 (Little Axe Public Schools Project) All Accounts. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard – aye Mrs. Felton – aye Consider a request to vote to approve the proposed liability insurance program with the Oklahoma Schools Insurance Group (OSIG) for the 2016-2017 fiscal year.
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On motion made by Mr. Palmer, and second by Mr. Heitkamper, the Board voted to approve the proposed liability insurance program with the Oklahoma Schools Insurance Group (OSIG) for the 20162017 fiscal year. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard –aye Mrs. Felton – aye Consider a request to vote to approve or not approve the proposed Alternative Education hours from 1:30 – 5:30 p.m. beginning the 2016-2017 school year. Principal Barry Thomas explained that if we continue to have Alternative Education after school hours, kids would not get home until after 9:00 p.m. By changing the hours of operation will allow alternative education students to ride the bus home. At the north end of the building there is a gate we can use to sequester them from the other students. This will also allow the kids to maintain jobs if they have them. Our alternative education program is a good program. We had 9 students graduate this year. We try to keep the enrollment between 20-22 students since we have 20 computers. On motion made by Mr. Heitkamper, and seconded by Mrs. Blanchard, the Board voted to approve the proposed Alternative Education hours from 1:30 – 5:30 p.m. beginning the 2016-2017 school year. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard – aye Mrs. Felton – aye Consider a request to vote to approve or not approve entering into contract agreements between the Little Axe Board of Education and the following for the 2016-2017 fiscal/school year: a. b. c. d. e. f. g. h. i.
Tammy Thele, Little Axe School District Treasurer. The Center for Education Law. Oklahoma State School Board Association. Oklahoma Public Schools Unemployment Compensation Account (OPSUCA) Maggie Mullenix, Speech Pathologist. Kelly Curry Registered Physical Therapist. Diane Burke, Speech Pathologist. Janet Harp, Speech Pathologist. Select Physical Therapy Services.
On motion made by Mr. Heitkamper, and seconded by Mrs. Blanchard, the Board voted to approve entering into contract agreements with the following for the 2016-2017 fiscal/school year: (a)Tammy Thele, Little Axe School District Treasurer, (b)The Center for Education Law, (c) Oklahoma State School Board Association, (d) Oklahoma Public Schools Unemployment Compensation Account (OPSUCA), (e) Maggie Mullenix, Speech Pathologist, (f) Kelly Curry, Registered Physical Therapist, (g) Diane Burke,
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Speech Pathologist, (h) Janet Harp, Speech Pathologist and (i) Select Physical Therapy Services for the 2016-2017 fiscal/school year. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard – aye Mrs. Felton – aye Consider a request to vote to approve or not approve entering into a Memorandum of Understanding (cooperative agreement) between the Little Axe Board of Education and Focus Mental Health Services LLC and CREOKS Behavioral Health to provide counseling services by qualified counselors who have successfully passed required drug testing, background checks and have presented qualified licenses to counsel Little Axe students during the school day, on school property, with written parental/guardian permission, for the 2016-2017 school year. On motion made by Mrs. Blanchard, and seconded by Mr. Palmer, the Board voted to enter into a Memorandum of Understanding (cooperative agreement) between the Little Axe Board of Education and Focus Mental Health Services LLC and CREOKS Behavioral Health to provide counseling services by qualified counselors who have successfully passed required drug testing, background checks and have presented qualified licenses to counsel Little Axe students during the school day, on school property, with written parental/guardian permission, for the 2016-2017 school year. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard – aye Mrs. Felton – aye REPORTS Report by Superintendent Thomas and principals regarding the 2014-2015 State Report Card. Superintendent Thomas reminded the Board that this report is from the 2014-15 school year. The report goes home at the end of the year to each student’s parent/guardian. Middle School Principal Griffin gave a report comparing the 2014-2015 School Report Card to this school year’s progress made by the students. Elementary Principal Tupper said the elementary has growth each year He is more interested in the community profile. He first looks at the number of students who are on the free and reduced lunch program. 76% of Little Axe students are on free or reduced meals. The elementary student scores are up 2% above what we did last year. High School Principal Thomas said they look at the students EOIs and cares more about the ACT test scores which are still low. One thing we will look out is parental participation and will be doing more to bring parents in. The rules change every year with some subjects and we need to get ACT scores up. The staff recognizes it. U.S. History switched everything out. Nothing related to the last 5 years. This Page 6 of 13
year Mr. Bounds began the year by teaching from present day and then went backwards through history. Report by Superintendent Thomas regarding the S&P Global Ratings for the Little Axe School District. Superintendent Thomas gave a report regarding the S&P Global Ratings for the Little Axe School District and said as we go through the revenue in place, the district’s growth is examined. He participated in a conference call with several organizations. They asked several questions. One questing was regarding the financial standards of the school. We received an A- rating. Superintendent Thomas complemented the Board as to how they have managed the school and also other administration. The community was also complemented. The underwriter knew a lot about our community. DISCUSSION Superintendent Thomas reported on the upcoming roof project. As it turns out, we will not be able to replace the roofs with the plastic that we discussed earlier. Eagle Roofing came in with a lower bid which we thought we might be able to protest. The district will receive $86,000.00 less the $15,000.00 deductible. We will have a 12 year warranty. We will look at how much money is left over after the building project. Superintendent Thomas announced there will soon be a Robotics Class for kids at the Little Axe Community Center. Elementary Principal Tupper announced that a few volunteers showed up recently to clean the teachers’ lounge and bathrooms. FINANCE Discussion and vote to approve the financial encumbrances, the encumbrances for payment, and the warrant registers for the following appropriated funds: GENERAL FUND a. 2015-2016 General Fund Encumbrances for Approval Purchase Order 446-458 b. 2015-2016 General Fund Warrants for Approval (Report Date: 06-08-2016) BUILDING FUND a. 2015-2016 Building Fund Encumbrances for Approval Purchase Orders 50-51 b. 2015-2016 Building Fund Warrants for Approval (Report Date: 06-08-2016)
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CHILD NUTRITION FUND a. 2015-2016 Building Fund Encumbrances for Approval Purchase Orders 41-43 b. 2015-2016 Building Fund Warrants for Approval (Report Date: 06-08-2016) BUILDING BOND FUND 33 a. 2015-2016 Building Bond Fund 33 Warrants for Approval (Report Date: 06-08-2016) BUILDING BOND FUND 35 a. 2015-2016 Building Bond fund 35 Warrants for Approval (Report Date: 06-08-2016) 2. Discussion and vote to approve expenditures for the following cash funds for the 2015-2016 school year as listed in the June 11, 2016 board meeting financial packet. a. Activity Fund On motion made by Mr. Heitkamper and seconded by Mrs. Blanchard, the Board voted to approve items listed under General Fund a & b, Building Fund a & b, Child Nutrition Fund a & b, Building Bond Fund 33 a, Building Bond Fund 35 a, and 2 a Activity Fund. Mr. Heitkamper –aye Mrs. Blanchard – aye
Mr. Palmer – aye Mrs. Felton – aye
NEW BUSINESS There were no New Business items presented. ANNOUNCEMENTS, COMMENTS, AND QUESTIONS Middle School Principal Griffin announced that the middle school and high school will be utilizing some of the same teachers for next school year. There will be an advocacy program meeting in July. We will be required to build new schedules to line up with the new Oklahoma Academic Standards schedule. Elementary Principal Tupper announced that summer school at the elementary is going well. Mr. Tupper also announced that Ms. Kuykendall recently resigned. High School Principal Thomas announced that the high school will offer a Physical Science class for summer school. Principal Thomas also announced that he will be meeting with the leadership team on Monday to finish scheduling for next school year.
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Mrs. Felton asked if Mid America Tech Center wants to go on a 4-day school week. PERSONNEL Discussion and vote on a motion to convene in executive session to discuss the following items listed under Personnel. 25 O.S. Section 307 (B)(1) and (B)(2). On motion made by Mr. Heitkamper, and seconded by Mrs. Blanchard, the Board voted to enter into executive session at 10:30 a.m. to discuss the following items listed under Personnel: Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard – aye Mrs. Felton – aye 1. Resignations for the following personnel: a. Patrice Miller, Elementary Teacher, due to retirement, effective the end of the 20152016 school year. b. Donnita Walkup, Bus Driver, effective June 2, 2016. c. Lora Hosler, Cook, effective the end of the 2015-2016 school year. d. Barbara Kuykendall, Elementary Teacher, effective immediately. 2. Employment of Support Personnel for the 2016-2017 fiscal/school year. (Attachment A). 3. Appoint Kay Bolles as Board Clerk/Minutes Clerk; Cathey Miller as Activity Fund Custodian/Assistant Board Clerk; Redena Miller as Payroll Clerk/Personnel; and Tammy Smith as Encumbrance Clerk/Federal Programs Custodian for the 2016-2017 fiscal year. 4. Employment of Shyla Price as Elementary Teacher for the 2016-2017 school year, subject to assignment. 5. Employment of the following teachers for the 2016-2017 school year, subject to assignment, pending results from background checks and drug testing. a. Misty Vawter, Middle School Science Teacher. b. Dolores Gunter, High School Special Education Math/Science Teacher. c. Tierney Shawnee, High School Science Teacher. 6. Approve the list of lay coaches as follows for the 2016-2017 school year: a. Brittany Doiron – High School Assistant Softball b. Willy McDoulett – Head MS/HS Wrestling Page 9 of 13
c. Wyatt Murphy – Assistant High School Boys Basketball, Head 9th Grade Boys Basketball, 7/8 Grade Boys Basketball d. Brandon Smith – Head Middle School Cross Country, Head High School Track, Assistant Middle School Track e. Todd Stingley – Assistant High School Football, Middle School Assistant Baseball 7. Negotiations with the Little Axe Teacher’s Association for the 2016-2017 school year. Acknowledge Board’s return to open session. The Board returned to open session at 11:36 a.m. Executive session minutes compliance announcement. Those present in executive session were: Beverly Felton, President; Al Heitkamper, Vice President; Ron Palmer, Member; Amanda Blanchard, Member; Jay Thomas, Superintendent; and Kay Bolles, Board Clerk. Mrs. Felton announced that while in executive session the Board discussed items listed under Personnel with no votes taken while in executive session. Discussion and consider a vote to affirm the resignations from (a) Patrice Miller, Elementary Teacher, due to retirement, effective the end of the 2015-2016 school year, (b) Donnita Walkup, Bus Driver, effective June 2, 2016, (c) Lora Hosler, Cook, effective the end of the 2015-2016 school year, and (d) Barbara Kuykendall, Elementary Teacher, effective immediately. On motion made by Mr. Heitkamper, and seconded by Mr. Palmer, the Board voted to affirm the resignations from (a) Patrice Miller, Elementary Teacher, due to retirement, effective the end of the 2015-2016 school year, (b) Donnita Walkup, Bus Driver, effective June 2, 2016, (c) Lora Hosler, Cook, effective the end of the 2015-2016 school year, and (d) Barbara Kuykendall, Elementary Teacher, effective immediately. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard – aye Mrs. Felton – aye Discussion and consider a request to vote to employ or not employ Support Personnel for the 2016-2017 Fiscal/school year. (Attachment A). On motion made by Mr. Heitkamper, and seconded by Mrs. Blanchard, the Board voted to employ Support Personnel for the 2016-2017 Fiscal/school year. (Attachment A).
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Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard –aye Mrs. Felton – aye Discussion and consider a request to vote to appoint or not appoint Kay Bolles as Board Clerk/Minutes Clerk; Cathey Miller as Activity Fund Custodian/Assistant Board Clerk; Redena Miller as Payroll Clerk/Personnel; and Tammy Smith as Encumbrance Clerk/Federal Programs Custodian for the 20162017 fiscal year. On motion made by Mr. Heitkamper, and seconded by Mrs. Blanchard, the Board voted to appoint Kay Bolles as Board Clerk/Minutes Clerk; Cathey Miller as Activity Fund Custodian/Assistant Board Clerk; Redena Miller as Payroll Clerk/Personnel; and Tammy Smith as Encumbrance Clerk/Federal Programs Custodian for the 2016-2017 fiscal year. Mr. Heitkamper –aye Mrs. Blanchard – aye
Mr. Palmer – aye Mrs. Felton –aye
Discussion and consider a request to vote to employ or not employ Shyla Price as Elementary Teacher for the 2016-2017 school year, subject to assignment. On motion made by Mr. Palmer, and seconded by Mrs. Blanchard, the Board voted to employ Shyla Price as Elementary Teacher for the 2016-2017 school year, subject to assignment. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard –aye Mrs. Felton – aye Discussion and consider a request to vote to employ or not employ (a) Misty Vawter, Middle School Science Teacher (b) Dolores Gunter, High School Special Education Math/Science Teacher, and Tierney Shawnee, High School Science Teacher, for the 2016-2017 school year, subject to assignment, for the 2016-2017 school year. On motion made by Mr. Heitkamper, and seconded by Mrs. Blanchard, the Board voted to employ (a) Misty Vawter, Middle School Science Teacher (b) Dolores Gunter, High School Special Education Math/Science Teacher, and Tierney Shawnee, High School Science Teacher, for the 2016-2017 school year, subject to assignment, for the 2016-2017 school year. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard –aye Mrs. Felton – aye
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Discussion and consider a request to vote to approve the list of Lay Coaches as follows for the 20162017 school year: (a) Brittany Doiron – High School Assistant Softball, (b) Willy McDoulett – Head MS/HS Wrestling, (c) Wyatt Murphy – Assistant High School Boys Basketball, Head 9th Grade Boys Basketball, 7/8 Grade Boys Basketball, (d) Brandon Smith-Head MS/HS Cross Country, Head High School Track, Assistant Middle School Track, (e) Todd Stingley – Assistant High School Football, Middle School Assistant Baseball. On motion made by Mr. Heitkamper, and seconded by Mr. Palmer, the Board voted to employ the list of Lay Coaches as follows for the 2016-2017 school year: (a) Brittany Doiron – High School Assistant Softball, (b) Willy McDoulett – Head MS/HS Wrestling, (c) Wyatt Murphy – Assistant High School Boys Basketball, Head 9th Grade Boys Basketball, 7/8 Grade Boys Basketball, (d) Brandon Smith-Head MS/HS Cross Country, Head High School Track, Assistant Middle School Track, (e) Todd Stingley – Assistant High School Football, Middle School Assistant Baseball, pending results from background checks and drug testing and pending receipt of completed applications. Mr. Heitkamper –aye Mrs. Blanchard –aye
Mr. Palmer –aye Mrs. Felton – aye
Discussion regarding negotiations between the Little Axe Board of Education and the Little Axe Teachers’ Association with no votes during or after the Board returns to open session. Mrs. Felton announced that while in executive session the Board discussed negotiations between the Little Axe Board of Education and the Little Axe Teachers’ Association with no votes during or after the Board returns to open session. On motion made by Mrs. Blanchard, and seconded by Mr. Palmer, the Board voted to adjourn at 12:00 noon. Mr. Heitkamper –aye Mrs. Blanchard – aye
Mr. Palmer – aye Mrs. Felton – aye
Respectfully submitted,
Kay Bolles Board Clerk
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APPROVAL OF MINUTES
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________________________________________ ________________________________________
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Al Heitkamper – Vice President Amanda Blanchard – Member
Let the minutes reflect that Tessa Proffitt, Member, was not present at the meeting. Let the minutes reflect there was a quorum FLAG SALUTE Mrs. Felton led the flag salute. APPROVAL OF MINUTES FROM THE MAY 14, 2016 REGULAR MEETING, THE MAY 6, 2016 SPECIAL HEARING MEETING, AND THE MAY 23, 2016 EMERGENCY MEETING. On motion made by Mr. Heitkamper, and seconded by Mr. Palmer, the Board voted to approve the minutes from the May 14, 2016 regular meeting, the May 6, 2016 special hearing meeting, and the May 23, 2016 emergency meeting as amended. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard – aye Mrs. Felton – aye RECOGNITION OF VISITORS AND READING OF CORRESPONDENCE Guests who have signed in with the Board President prior to the meeting No one signed in with the Board President prior to the meeting.
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CONSENT DOCKET 1. Consider a request to vote to appoint the Superintendent as designated, authorized representative for the following state and federal programs for the 2016-2017 fiscal year: Title I, Carl Perkins (Technology Engineering, Business and Information Tech, and Family and Consumer Science), Alternative Education, Staff Development, Title VIII-874 Impact Aid, Title II, Child Nutrition, IDEA-B Flow Through and Flow Through Preschool, Reading Sufficiency, Gifted and Talented, Title VII, Summer Academy Reading Program, GEAR UP, Career Tech, Reading Proficiency, Suicide Prevention Grant, ACE Technology, RLIS, Job Training, Flex Benefits, National Board Certification, Textbooks, ACE Remediation, Career Tech Lottery Grant, and any other state or federal grant the district would receive. 2. Consider a request to vote to approve the following items listed within the Activity fund Accounts: a. Outstanding payments for the fiscal school years 2008 through 2014 totaling $1606.33 be closed and transferred to the Superintendent’s activity account 917. b. Transfer remaining balance of $398.41 from Account #867 Class of 2016 into Account # 834 Class of 2017. c. Close Account 905 GEAR UP and transfer remaining balance of $1.66 to the High School Principal Account #847. d. Close Elementary Projector Account # 928. e. Establish Account # 837 Class of 2020. f. Consider a request to affirm the following fundraiser for the 2015-2016 school year: i.
Elementary School Track Meet Admission and concession by the Track and Cross Country Teams Account # 914/877 to raise funds for summer training expenses, meals, shirts, and uniforms.
g. Consider a request to approve the following fundraiser for the 2016-2017 school year: i.
Running concession stand at the University of Oklahoma during 6 home football games by the High School Account # 847, BPA Account #899, NHS Account # 813, STUCO Account #811, FCCLA Account # 822, Choir and Show Choir Accounts # 807 & 849, Junior Class Account # 835, and the Academic Team Account # 863 to raise funds for each organization’s expenses that occur during the 2016-2017 school year.
On motion made by Mr. Heitkamper, and seconded by Mrs. Blanchard, the Board voted to approve the following items as listed under the Consent Docket: Appoint the Superintendent as designated, authorized representative for the following state and federal programs for the 2016-2017 fiscal year: Title I, Carl Perkins (Technology Engineering, Business and Information Tech, and Family and Consumer Science), Alternative Education, Staff Development, Title VIII-874 Impact Aid, Title II, Child Nutrition, IDEA-B Flow Through and Flow Through Preschool, Reading Sufficiency, Gifted and Talented, Title VII, Page 2 of 13
Summer Academy Reading Program, GEAR UP, Career Tech, Reading Proficiency, Suicide Prevention Grant, ACE Technology, RLIS, Job Training, Flex Benefits, National Board Certification, Textbooks, ACE Remediation, Career Tech Lottery Grant, and any other state or federal grant the district would receive; approved the following items listed within the Activity fund Accounts: (a)Outstanding payments for the fiscal school years 2008 through 2014 totaling $1606.33 be closed and transferred to the Superintendent’s activity account 917, (b)Transfer remaining balance of $398.41 from Account #867 Class of 2016 into Account # 834 Class of 2017, (c)Close Account 905 GEAR UP and transfer remaining balance of $1.66 to the High School Principal Account #847, (d)Close Elementary Projector Account # 928, (e) Establish Account # 837 Class of 2020, (f) affirm the following fundraiser for the 2015-2016 school year: (i) Elementary School Track Meet Admission and concession by the Track and Cross Country Teams Account # 914/877 to raise funds for summer training expenses, meals, shirts, and uniforms, and (g) approve the following fundraiser for the 2016-2017 school year: (i) Running concession stand at the University of Oklahoma during 6 home football games by the High School Account # 847, BPA Account #899, NHS Account # 813, STUCO Account #811, FCCLA Account # 822, Choir and Show Choir Accounts # 807 & 849, Junior Class Account # 835, and the Academic Team Account # 863 to raise funds for each organization’s expenses that occur during the 2016-2017 school year. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard – aye Mrs. Felton – aye REQUESTS Presentation by TAP Architecture representative and possible action regarding awarding and entering into a contract agreement between the Little Axe Public School District and selected general contractor to oversee, conduct and complete the construction of the elementary and high school safe rooms construction project and to authorize the Superintendent to sign said contract. Chris Teehee from TAP Architecture addressed the Board regarding the recent bid opening for the elementary school/high school safe rooms building project. He explained that the lowest bidder was AC Owen. He also explained that TAP Architects conducted an extensive background check on A C Owen Construction and found they have excellent references. Mr. Teehee also explained that they are having an issue with the City of Norman who are not responsive right now. We will push forward for a permit. Architect John Ward was very pleased with the comments we received regarding AC Owen. TAP is very excited to work with them for the first time. Mrs. Felton asked if AC Owen is a local company. Mr. Teehee said yes, out of Edmond; they have been in the business for a long time. They do aggressive projects. Mrs. Felton asked if AC Owen has worked for the City of Norman before. Mr. Teehee said no but it is good we started the project a little early.
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Mr. Thomas said that Glencoe Schools are using AC Owen for their building project. The Glencoe Superintendent felt that the project was not going as planned shortly after the building project started. AC Owen listened and made changes that made everyone happy. Mr. Heitkamper asked why we sign-off on alternate # 2. Superintendent Thomas explained that we are required to do a peer review. The contractor is aware of the extra expense and the price was a wash. The contractor can get the job done cheaper. Mr. Heitkamper also asked about the polished floor. Does that mean they will not charge us? Mr. Teehee said that is correct. The contractor will do it. There is an $866,000.00 savings over the original budget. Mr. Thomas said we are doing some soil testing. The high school gym has been hot due to no A/C which had to be removed for construction. The elementary is ready to go. On motion by Mr. Heitkamper, and seconded by Mr. Palmer, the Board voted to award a contract agreement between the Little Axe Public School District and AC Owen as General Contractor to oversee, conduct and complete the construction of the elementary and high school safe rooms construction project and to authorize the Superintendent to sign said contract. Mr. Heitkamper – aye Mr. Palmer –aye Mrs. Blanchard – aye Mrs. Felton - aye Consider a request to approve or not approve the signature page to BancFirst regarding the Cleveland County Educational Facilities Authority Educational Facilities Lease Revenue Bonds series 2016 (Little Axe Public Schools Project) All Accounts. On motion made by Mrs. Blanchard, and seconded by Mr. Heitkamper, the Board voted to approve the signature page to BancFirst regarding the Cleveland County Educational Facilities Authority Educational Facilities Lease Revenue Bonds series 2016 (Little Axe Public Schools Project) All Accounts. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard – aye Mrs. Felton – aye Consider a request to vote to approve the proposed liability insurance program with the Oklahoma Schools Insurance Group (OSIG) for the 2016-2017 fiscal year.
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On motion made by Mr. Palmer, and second by Mr. Heitkamper, the Board voted to approve the proposed liability insurance program with the Oklahoma Schools Insurance Group (OSIG) for the 20162017 fiscal year. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard –aye Mrs. Felton – aye Consider a request to vote to approve or not approve the proposed Alternative Education hours from 1:30 – 5:30 p.m. beginning the 2016-2017 school year. Principal Barry Thomas explained that if we continue to have Alternative Education after school hours, kids would not get home until after 9:00 p.m. By changing the hours of operation will allow alternative education students to ride the bus home. At the north end of the building there is a gate we can use to sequester them from the other students. This will also allow the kids to maintain jobs if they have them. Our alternative education program is a good program. We had 9 students graduate this year. We try to keep the enrollment between 20-22 students since we have 20 computers. On motion made by Mr. Heitkamper, and seconded by Mrs. Blanchard, the Board voted to approve the proposed Alternative Education hours from 1:30 – 5:30 p.m. beginning the 2016-2017 school year. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard – aye Mrs. Felton – aye Consider a request to vote to approve or not approve entering into contract agreements between the Little Axe Board of Education and the following for the 2016-2017 fiscal/school year: a. b. c. d. e. f. g. h. i.
Tammy Thele, Little Axe School District Treasurer. The Center for Education Law. Oklahoma State School Board Association. Oklahoma Public Schools Unemployment Compensation Account (OPSUCA) Maggie Mullenix, Speech Pathologist. Kelly Curry Registered Physical Therapist. Diane Burke, Speech Pathologist. Janet Harp, Speech Pathologist. Select Physical Therapy Services.
On motion made by Mr. Heitkamper, and seconded by Mrs. Blanchard, the Board voted to approve entering into contract agreements with the following for the 2016-2017 fiscal/school year: (a)Tammy Thele, Little Axe School District Treasurer, (b)The Center for Education Law, (c) Oklahoma State School Board Association, (d) Oklahoma Public Schools Unemployment Compensation Account (OPSUCA), (e) Maggie Mullenix, Speech Pathologist, (f) Kelly Curry, Registered Physical Therapist, (g) Diane Burke,
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Speech Pathologist, (h) Janet Harp, Speech Pathologist and (i) Select Physical Therapy Services for the 2016-2017 fiscal/school year. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard – aye Mrs. Felton – aye Consider a request to vote to approve or not approve entering into a Memorandum of Understanding (cooperative agreement) between the Little Axe Board of Education and Focus Mental Health Services LLC and CREOKS Behavioral Health to provide counseling services by qualified counselors who have successfully passed required drug testing, background checks and have presented qualified licenses to counsel Little Axe students during the school day, on school property, with written parental/guardian permission, for the 2016-2017 school year. On motion made by Mrs. Blanchard, and seconded by Mr. Palmer, the Board voted to enter into a Memorandum of Understanding (cooperative agreement) between the Little Axe Board of Education and Focus Mental Health Services LLC and CREOKS Behavioral Health to provide counseling services by qualified counselors who have successfully passed required drug testing, background checks and have presented qualified licenses to counsel Little Axe students during the school day, on school property, with written parental/guardian permission, for the 2016-2017 school year. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard – aye Mrs. Felton – aye REPORTS Report by Superintendent Thomas and principals regarding the 2014-2015 State Report Card. Superintendent Thomas reminded the Board that this report is from the 2014-15 school year. The report goes home at the end of the year to each student’s parent/guardian. Middle School Principal Griffin gave a report comparing the 2014-2015 School Report Card to this school year’s progress made by the students. Elementary Principal Tupper said the elementary has growth each year He is more interested in the community profile. He first looks at the number of students who are on the free and reduced lunch program. 76% of Little Axe students are on free or reduced meals. The elementary student scores are up 2% above what we did last year. High School Principal Thomas said they look at the students EOIs and cares more about the ACT test scores which are still low. One thing we will look out is parental participation and will be doing more to bring parents in. The rules change every year with some subjects and we need to get ACT scores up. The staff recognizes it. U.S. History switched everything out. Nothing related to the last 5 years. This Page 6 of 13
year Mr. Bounds began the year by teaching from present day and then went backwards through history. Report by Superintendent Thomas regarding the S&P Global Ratings for the Little Axe School District. Superintendent Thomas gave a report regarding the S&P Global Ratings for the Little Axe School District and said as we go through the revenue in place, the district’s growth is examined. He participated in a conference call with several organizations. They asked several questions. One questing was regarding the financial standards of the school. We received an A- rating. Superintendent Thomas complemented the Board as to how they have managed the school and also other administration. The community was also complemented. The underwriter knew a lot about our community. DISCUSSION Superintendent Thomas reported on the upcoming roof project. As it turns out, we will not be able to replace the roofs with the plastic that we discussed earlier. Eagle Roofing came in with a lower bid which we thought we might be able to protest. The district will receive $86,000.00 less the $15,000.00 deductible. We will have a 12 year warranty. We will look at how much money is left over after the building project. Superintendent Thomas announced there will soon be a Robotics Class for kids at the Little Axe Community Center. Elementary Principal Tupper announced that a few volunteers showed up recently to clean the teachers’ lounge and bathrooms. FINANCE Discussion and vote to approve the financial encumbrances, the encumbrances for payment, and the warrant registers for the following appropriated funds: GENERAL FUND a. 2015-2016 General Fund Encumbrances for Approval Purchase Order 446-458 b. 2015-2016 General Fund Warrants for Approval (Report Date: 06-08-2016) BUILDING FUND a. 2015-2016 Building Fund Encumbrances for Approval Purchase Orders 50-51 b. 2015-2016 Building Fund Warrants for Approval (Report Date: 06-08-2016)
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CHILD NUTRITION FUND a. 2015-2016 Building Fund Encumbrances for Approval Purchase Orders 41-43 b. 2015-2016 Building Fund Warrants for Approval (Report Date: 06-08-2016) BUILDING BOND FUND 33 a. 2015-2016 Building Bond Fund 33 Warrants for Approval (Report Date: 06-08-2016) BUILDING BOND FUND 35 a. 2015-2016 Building Bond fund 35 Warrants for Approval (Report Date: 06-08-2016) 2. Discussion and vote to approve expenditures for the following cash funds for the 2015-2016 school year as listed in the June 11, 2016 board meeting financial packet. a. Activity Fund On motion made by Mr. Heitkamper and seconded by Mrs. Blanchard, the Board voted to approve items listed under General Fund a & b, Building Fund a & b, Child Nutrition Fund a & b, Building Bond Fund 33 a, Building Bond Fund 35 a, and 2 a Activity Fund. Mr. Heitkamper –aye Mrs. Blanchard – aye
Mr. Palmer – aye Mrs. Felton – aye
NEW BUSINESS There were no New Business items presented. ANNOUNCEMENTS, COMMENTS, AND QUESTIONS Middle School Principal Griffin announced that the middle school and high school will be utilizing some of the same teachers for next school year. There will be an advocacy program meeting in July. We will be required to build new schedules to line up with the new Oklahoma Academic Standards schedule. Elementary Principal Tupper announced that summer school at the elementary is going well. Mr. Tupper also announced that Ms. Kuykendall recently resigned. High School Principal Thomas announced that the high school will offer a Physical Science class for summer school. Principal Thomas also announced that he will be meeting with the leadership team on Monday to finish scheduling for next school year.
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Mrs. Felton asked if Mid America Tech Center wants to go on a 4-day school week. PERSONNEL Discussion and vote on a motion to convene in executive session to discuss the following items listed under Personnel. 25 O.S. Section 307 (B)(1) and (B)(2). On motion made by Mr. Heitkamper, and seconded by Mrs. Blanchard, the Board voted to enter into executive session at 10:30 a.m. to discuss the following items listed under Personnel: Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard – aye Mrs. Felton – aye 1. Resignations for the following personnel: a. Patrice Miller, Elementary Teacher, due to retirement, effective the end of the 20152016 school year. b. Donnita Walkup, Bus Driver, effective June 2, 2016. c. Lora Hosler, Cook, effective the end of the 2015-2016 school year. d. Barbara Kuykendall, Elementary Teacher, effective immediately. 2. Employment of Support Personnel for the 2016-2017 fiscal/school year. (Attachment A). 3. Appoint Kay Bolles as Board Clerk/Minutes Clerk; Cathey Miller as Activity Fund Custodian/Assistant Board Clerk; Redena Miller as Payroll Clerk/Personnel; and Tammy Smith as Encumbrance Clerk/Federal Programs Custodian for the 2016-2017 fiscal year. 4. Employment of Shyla Price as Elementary Teacher for the 2016-2017 school year, subject to assignment. 5. Employment of the following teachers for the 2016-2017 school year, subject to assignment, pending results from background checks and drug testing. a. Misty Vawter, Middle School Science Teacher. b. Dolores Gunter, High School Special Education Math/Science Teacher. c. Tierney Shawnee, High School Science Teacher. 6. Approve the list of lay coaches as follows for the 2016-2017 school year: a. Brittany Doiron – High School Assistant Softball b. Willy McDoulett – Head MS/HS Wrestling Page 9 of 13
c. Wyatt Murphy – Assistant High School Boys Basketball, Head 9th Grade Boys Basketball, 7/8 Grade Boys Basketball d. Brandon Smith – Head Middle School Cross Country, Head High School Track, Assistant Middle School Track e. Todd Stingley – Assistant High School Football, Middle School Assistant Baseball 7. Negotiations with the Little Axe Teacher’s Association for the 2016-2017 school year. Acknowledge Board’s return to open session. The Board returned to open session at 11:36 a.m. Executive session minutes compliance announcement. Those present in executive session were: Beverly Felton, President; Al Heitkamper, Vice President; Ron Palmer, Member; Amanda Blanchard, Member; Jay Thomas, Superintendent; and Kay Bolles, Board Clerk. Mrs. Felton announced that while in executive session the Board discussed items listed under Personnel with no votes taken while in executive session. Discussion and consider a vote to affirm the resignations from (a) Patrice Miller, Elementary Teacher, due to retirement, effective the end of the 2015-2016 school year, (b) Donnita Walkup, Bus Driver, effective June 2, 2016, (c) Lora Hosler, Cook, effective the end of the 2015-2016 school year, and (d) Barbara Kuykendall, Elementary Teacher, effective immediately. On motion made by Mr. Heitkamper, and seconded by Mr. Palmer, the Board voted to affirm the resignations from (a) Patrice Miller, Elementary Teacher, due to retirement, effective the end of the 2015-2016 school year, (b) Donnita Walkup, Bus Driver, effective June 2, 2016, (c) Lora Hosler, Cook, effective the end of the 2015-2016 school year, and (d) Barbara Kuykendall, Elementary Teacher, effective immediately. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard – aye Mrs. Felton – aye Discussion and consider a request to vote to employ or not employ Support Personnel for the 2016-2017 Fiscal/school year. (Attachment A). On motion made by Mr. Heitkamper, and seconded by Mrs. Blanchard, the Board voted to employ Support Personnel for the 2016-2017 Fiscal/school year. (Attachment A).
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Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard –aye Mrs. Felton – aye Discussion and consider a request to vote to appoint or not appoint Kay Bolles as Board Clerk/Minutes Clerk; Cathey Miller as Activity Fund Custodian/Assistant Board Clerk; Redena Miller as Payroll Clerk/Personnel; and Tammy Smith as Encumbrance Clerk/Federal Programs Custodian for the 20162017 fiscal year. On motion made by Mr. Heitkamper, and seconded by Mrs. Blanchard, the Board voted to appoint Kay Bolles as Board Clerk/Minutes Clerk; Cathey Miller as Activity Fund Custodian/Assistant Board Clerk; Redena Miller as Payroll Clerk/Personnel; and Tammy Smith as Encumbrance Clerk/Federal Programs Custodian for the 2016-2017 fiscal year. Mr. Heitkamper –aye Mrs. Blanchard – aye
Mr. Palmer – aye Mrs. Felton –aye
Discussion and consider a request to vote to employ or not employ Shyla Price as Elementary Teacher for the 2016-2017 school year, subject to assignment. On motion made by Mr. Palmer, and seconded by Mrs. Blanchard, the Board voted to employ Shyla Price as Elementary Teacher for the 2016-2017 school year, subject to assignment. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard –aye Mrs. Felton – aye Discussion and consider a request to vote to employ or not employ (a) Misty Vawter, Middle School Science Teacher (b) Dolores Gunter, High School Special Education Math/Science Teacher, and Tierney Shawnee, High School Science Teacher, for the 2016-2017 school year, subject to assignment, for the 2016-2017 school year. On motion made by Mr. Heitkamper, and seconded by Mrs. Blanchard, the Board voted to employ (a) Misty Vawter, Middle School Science Teacher (b) Dolores Gunter, High School Special Education Math/Science Teacher, and Tierney Shawnee, High School Science Teacher, for the 2016-2017 school year, subject to assignment, for the 2016-2017 school year. Mr. Heitkamper – aye Mr. Palmer – aye Mrs. Blanchard –aye Mrs. Felton – aye
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Discussion and consider a request to vote to approve the list of Lay Coaches as follows for the 20162017 school year: (a) Brittany Doiron – High School Assistant Softball, (b) Willy McDoulett – Head MS/HS Wrestling, (c) Wyatt Murphy – Assistant High School Boys Basketball, Head 9th Grade Boys Basketball, 7/8 Grade Boys Basketball, (d) Brandon Smith-Head MS/HS Cross Country, Head High School Track, Assistant Middle School Track, (e) Todd Stingley – Assistant High School Football, Middle School Assistant Baseball. On motion made by Mr. Heitkamper, and seconded by Mr. Palmer, the Board voted to employ the list of Lay Coaches as follows for the 2016-2017 school year: (a) Brittany Doiron – High School Assistant Softball, (b) Willy McDoulett – Head MS/HS Wrestling, (c) Wyatt Murphy – Assistant High School Boys Basketball, Head 9th Grade Boys Basketball, 7/8 Grade Boys Basketball, (d) Brandon Smith-Head MS/HS Cross Country, Head High School Track, Assistant Middle School Track, (e) Todd Stingley – Assistant High School Football, Middle School Assistant Baseball, pending results from background checks and drug testing and pending receipt of completed applications. Mr. Heitkamper –aye Mrs. Blanchard –aye
Mr. Palmer –aye Mrs. Felton – aye
Discussion regarding negotiations between the Little Axe Board of Education and the Little Axe Teachers’ Association with no votes during or after the Board returns to open session. Mrs. Felton announced that while in executive session the Board discussed negotiations between the Little Axe Board of Education and the Little Axe Teachers’ Association with no votes during or after the Board returns to open session. On motion made by Mrs. Blanchard, and seconded by Mr. Palmer, the Board voted to adjourn at 12:00 noon. Mr. Heitkamper –aye Mrs. Blanchard – aye
Mr. Palmer – aye Mrs. Felton – aye
Respectfully submitted,
Kay Bolles Board Clerk
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APPROVAL OF MINUTES
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