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LITTLE AXE BOARD OF EDUCATION REGULAR MEETING MINUTES MARCH 5, 2016 The Little Axe Board of Education met in regular session, Saturday, March 5, 2016 in the Administration Building meeting room. Kay Bolles, Board Clerk, posted the agenda and meeting notices at 3:00 p.m., Wednesday, March 9, 2016. The President, Beverly Felton, called the meeting to order. Roll call was made with the following members present: Beverly Felton – President Al Heitkamper – Vice President Ron Palmer – Member Ann Jones – Member Amanda Blanchard – Member Let the minutes reflect there was a quorum FLAG SALUTE Mrs. Felton led the flag salute. APPROVAL OF MINUTES FROM THE FEBRUARY 10, 2016 SPECIAL MEETING AND THE FEBRUARY 13, 2016 REGULAR MEETING. On motion made by Mr. Heitkamper, and seconded by Mr. Palmer, the Board voted to approve the minutes from the February 10, 2016 special meeting. Mrs. Jones – abstain Mr. Palmer – aye Mrs. Felton – aye

Mr. Heitkamper – aye Mrs. Blanchard – abstain

On motion made by Mr. Heitkamper, and seconded by Mr. Palmer, the Board voted to approve the minutes from the February 13, 2016 regular meeting. Mrs. Jones – aye Mr. Palmer – aye Mrs. Felton – aye

Mr. Heitkamper – aye Mrs. Blanchard – abstain

RECOGNITION OF VISITORS AND READING OF CORRESPONDENCE Guests who have registered with the Board President prior to the meeting. No one signed in with the Board President prior to the meeting. Page 1 of 8

CONSENT DOCKET Consider a request to vote to approve or not approve the following items to be declared surplus and direct the Superintendent to dispose of said property according to Board Policy. a. b. c. d. e. f. g. h. i. j. k. l. m. n. o. p. q. r. s.

20 Green student desks 1 octagon table 6 Fredrick 220 volt air condition window units 1 VP ADP 3 wheel bike 1 Green walker 1 Mobile Scooter Red (GO-GO) 12 orange college student desks 20 Black student desks 3 Red chairs 2 Blue cushion benches 2 Green chairs 1 Hobart food warmer (#32565854) 2 Metal tray racks 1 Metro Flavor View warmer 1 Cres-cor food warmer 1 Rudd water heater (non-op) model GX90-715 4 Bench Tables (2ft) WX (28inches) HX(7ft)L 133 Blue student desks 2 OCE Imagistics Printers.

Consider a request to vote to approve the following items listed within the Activity fund Accounts: a. Open Middle School Baseball Account # 825 within the Activity Fund Account to raise funds by donations, sonic carhop, sale of caps, jackets, pullovers, t-shirts, hoodies, baseball camp clinics, summer league and tournament fees, car washes, discount cards, pancake breakfasts, advertisement billboards for wall, program advertisements, pizza sales, garage sales, collection from players for gear, bake sales, Indian tacos, decal stickers, dances, and collection from players for gear. Funds raised would be used for summer expenses, summer league and tournament fees, meals, equipment not budgeted for, team gear, uniforms, clothing, practice shirts, shorts, umpires, pitching machines, and extra practice baseballs. b. Consider a request to approve, affirm, or deny the following fundraisers for the 2015-2016 school year: i.

Sonic carhopping and raffle night by the Wrestling Account # 856 to raise funds to purchase equipment, clothing, USA cards, food, awards, and travel expenses.

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ii.

iii.

High School student/faculty basketball game by the girls’ basketball account # 805, to raise funds for equipment, awards, player gear, court gear, camps, trips, and uniforms. Arm Wrestling Tournament by the Spanish Club, Account # 852, to raise funds for field trip to go to Elevation (indoor trampoline) in Oklahoma City plus lunch

On motion made by Mr. Heitkamper, and seconded by Mrs. Jones, the Board voted to approve items VI 1, a through s, 2 a & b (i-iii) as listed above under the Consent Docket. Mrs. Jones – aye Mr. Palmer – aye Mrs. Felton – aye

Mr. Heitkamper – aye Mrs. Blanchard – aye

REQUESTS Consider a request to vote to approve the 2016-2017 school year to consist of not less than one thousand eighty (1080) hours of classroom instruction with not more than thirty (30) of these hours to be used for professional meetings with the addition of parent/teacher conferences to be held outside the school day and counted as classroom instruction for no more than six (6) hours per semester, for a total of twelve (12) hours per school year; in accordance with Board Policy 3100 “School Calendar/School Hours” and House Bill 1864 70 O.S. 1-109 [h][2], (2009 Accreditation Standards), effective April 24, 2009. On motion made by Mr. Heitkamper, and seconded by Mrs. Jones, the Board voted to approve the 2016-2017 school year to consist of not less than one thousand eighty (1080) hours of classroom instruction with not more than thirty (30) of these hours to be used for professional meetings with the addition of parent/teacher conferences to be held outside the school day and counted as classroom instruction for no more than six (6) hours per semester, for a total of twelve (12) hours per school year; in accordance with Board Policy 3100 “School Calendar/School Hours” and House Bill 1864 70 O.S. 1-109 [h][2], (2009 Accreditation Standards), effective April 24, 2009. Mrs. Jones – aye Mr. Palmer –aye Mrs. Felton – aye

Mr. Heitkamper – aye Mrs. Blanchard – aye

Consider a request to vote to approve or not approve changing from a five-day school week to a 4-day school week (Mondays through Thursdays) beginning with the 2016-2017 school year. On motion made by Mrs. Blanchard, and seconded by Mr. Palmer, the Board voted to change from a five-day school week to a 4-day school week (Mondays through Thursdays) beginning with the 20162017 school year. Page 3 of 8

Mrs. Jones – aye Mr. Palmer – aye Mrs. Felton – aye

Mr. Heitkamper – aye Mrs. Blanchard –aye

Consider a request to vote to approve or not approve the 2016-2017 school calendar. On motion made by Mr. Heitkamper, and seconded by Mrs. Blanchard, the Board voted to approve the 4-day per week school calendar for the 2015-2016 school year. Review and possible final approval of the safe rooms’ floor plans. On motion made by Mr. Heitkamper, and seconded by Mrs. Jones, the Board voted to approve the safe rooms’ floor plans. Mrs. Jones –aye Mr. Palmer – aye Mrs. Felton –aye

Mr. Heitkamper – aye Mrs. Blanchard – aye

Consider a request to vote to approve or not approve amendments to Wellness Policy (Child Nutrition and Physical Fitness Program) 2405 and Procedure 2405 Child Nutrition and Physical Fitness Program Regulations. On motion made by Mrs. Jones, and seconded by Mr. Heitkamper, the Board voted to approve amendments to Wellness Policy (Child Nutrition and Physical Fitness Program) 2405 and Procedure 2405 Child Nutrition and Physical Fitness Program Regulations. Mrs. Jones – aye Mr. Palmer – aye Mrs. Felton – aye

Mr. Heitkamper – aye Mrs. Blanchard – aye

REPORTS High School Principal, Barry Thomas, explained the upcoming “Grab and Go” breakfast program the high school will participate in next school year. This program is geared for all high school students to go select a nutritious snack before school begins each school day. Technology Director, Andy Mobley, reported that after spring break the high school will have more laptops and 2 carts. The YFI driver will be updated during spring break. Mr. Heitkamper suggested that Mr. Mobley check into the “Deep Freeze” program, when installed on the students’ laptops, will wipe out computer viruses when the next person uses the laptop.

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Elementary Principal, Brian Tupper, reported that “Muffins for Moms” turned out to be a nice event. The stomach bug has hit the elementary students and staff hard this month. The teachers will be administering the final round of the Alpha Plus testing next week. The talent show is coming up soon. Mr. Tupper also reported that they are turning the unused outside area into an outdoor classroom. The Little Axe Community Foundation is helping with the project. The elementary school is moving forward with the plans for installing the projector system in the elementary gym. Middle School Principal, Dalton Griffin, reported the Junior Honor Society induction recently took place. The “True Grit” rewards lunch was a success. A middle school student participated in the State Geography Meet. The Middle School students participated in the Intruder Drill and Evacuation Drill. The Middle School students are reviewing for testing. Mr. Heitkamper announced that on May 10th at 8:00 a.m. there will be a Workplace Violence-free training event at OCCC. Mr. Heitkamper also announced the monthly fish fry will take place tonight at the American Legion. Elementary Librarian, Patti Cejda, was present at the meeting and took the opportunity to address the Board regarding the elementary school library. DISCUSSION There were no items listed under Discussion. FINANCE 1. Discussion and vote to approve the financial encumbrances , the encumbrances for payment, and the warrant registers for the following appropriated funds: GENERAL FUND a. 2015-2016 General Fund Encumbrances for Approval Purchase Orders 372-393 b. 2015-2016 General Fund Warrants for Approval 02-01-2016 through 02-29-2016 (Report Date: 03-01-2016) BUILDING FUND a. 2015-2016 Building Fund Encumbrances for Approval Purchase Orders 44-45 b. 2015-2016 Building Fund Warrants for Approval 02-01-2016 through 02-29-2016 (Report Date: 03-02-2016)

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CHILD NUTRITION FUND a. 2015-2016 Child Nutrition Fund Warrants for Approval 02-01-2016 through 02-29-2016 (Report Date: 03-02-2016) BUILDING BOND FUND 33 a. Building Bond Fund 33 Encumbrances for approval Purchase Order 9 b. 2015-2016 Building Bond Fund Warrants for Approval 02-01-2016 through 02-29-2016 (Report Date: 03-02-2016) 2. Discussion and vote to approve expenditures for the following cash funds for the 2015-2016 school year as listed in the March 5, 2016 board meeting financial packet: a. Activity Fund On motion made by Mr. Heitkamper, and seconded by Mr. Palmer, the Board voted to approve the 2015-2016 General Fund Encumbrances for Approval Purchase Orders 372-393; 2015-2016 General Fund Warrants for Approval 02-01-2016 through 02-29-2016 (Report Date: 03-01-2016); 2015-2016 Building Fund Encumbrances for Approval Purchase Orders 44-45; 2015-2016 Building Fund Warrants for Approval 02-01-2016 through 02-29-2016 (Report Date: 03-02-2016); 2015-2016 Child Nutrition Fund Warrants for Approval 02-01-2016 through 02-29-2016 (Report Date: 03-02-2016); Building Bond Fund 33 Encumbrances for approval Purchase Order 9; 2015-2016 Building Bond Fund Warrants for Approval 02-01-2016 through 02-29-2016 (Report Date: 03-02-2016); and the Activity Fund cash funds for the 2015-2016 school year as listed in the March 5, 2016 board meeting financial packet. Mrs. Jones – aye Mr. Palmer – aye Mrs. Felton – aye

Mr. Heitkamper – aye Mrs. Blanchard – aye

NEW BUSINESS There were no items presented under New Business ANNOUNCEMENTS, COMMENTS, AND QUESTIONS Mrs. Jones announced the Oklahoma Youth Livestock Show is scheduled during spring break.

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PERSONNEL On motion made by Mr. Heitkamper, and seconded by Mrs. Blanchard, the Board voted to enter into executive session at 9:35 a.m. Mrs. Jones – aye Mr. Palmer – aye Mrs. Felton - aye

Mr. Heitkamper – aye Mrs. Blanchard – aye

Let the minutes reflect that the Board returned to open session at 10:54 a.m. Mrs. Felton announced that while in executive session the Board discussed items listed under Personnel with no votes taken while in executive session. Consider a request to vote to enter into executive session to discuss affirming the resignation from Faye Autry, Secondary School Special Education Teacher effective the end of the last day of school for the 2015-2016 school year, so the Board may return to open session and voted to affirm the resignation from Faye Autry, Secondary School Special Education effective the end of the last day of school for the 2015-2016 school year. 25 O.S. Section 307 (B) (1). On motion made by Mr. Heitkamper, and seconded by Mrs. Jones, the Board voted to affirm the resignation from Faye Autry, Secondary School Special Education effective the end of the last day of school for the 2015-2016 school year. Mrs. Jones – aye Mr. Palmer – aye Mrs. Felton – aye

Mr. Heitkamper – aye Mrs. Blanchard – aye

Consider a request to vote to enter into executive session to discuss employing Barry Thomas, High School Principal; Dalton Griffin, Middle School Principal; Brian Tupper, Elementary School Principal; Mike Bread, Secondary Assistant Principal; and Rennie Brewer, Elementary School Assistant Principal, all for the 2016-2017 school year, so the Board may return to open session and vote to employ Barry Thomas, High School Principal; Dalton Griffin, Middle School Principal; Brian Tupper, Elementary School Principal; Mike Bread, Secondary Principal; and Rennie Brewer, Elementary School Assistant Principal, all for the 2016-2017 school year. 25 O.S. Section 307 (B)(1). On motion made by Mr. Heitkamper, and seconded by Mr. Palmer, the Board voted to employ Barry Thomas, High School Principal; Dalton Griffin, Middle School Principal; Brian Tupper, Elementary School Principal; Mike Bread, Secondary Principal; and Rennie Brewer, Elementary School Assistant Principal, all for the 2016-2017 school year.

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Mrs. Jones – aye Mr. Palmer –aye Mrs. Felton – aye

Mr. Heitkamper – aye Mrs. Blanchard – aye

On motion made by Mrs. Blanchard, and seconded by Mr. Palmer, the Board voted to adjourn at 10:56 a.m. Mrs. Jones –aye Mr. Palmer – aye Mrs. Felton – aye

Mr. Heitkamper –aye Mrs. Blanchard – aye

Respectfully submitted,

Kay Bolles Board Clerk APPROVAL OF MINUTES

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