Photovoltaic Systems EOI
EXPRESSION OF INTEREST
Expression of Interest number 1310 For Photovoltaic Systems Design and Installation on the City’s Buildings and Operations
The Council of the City of Sydney Town Hall House 456 Kent Street SYDNEY NSW 2000
© Copyright 2006 The Council of the City of Sydney All rights reserved. No part of this work shall be reproduced, translated, modified, reduced, transmitted or stored in any form or by any means without prior permission of the Council of the City of Sydney.
Page (1)
VOLUME 1 SECTION 1 INTRODUCTION The City of Sydney is seeking expressions of interest from suitably qualified and experienced companies and/or consortia to design, supply, install and commission photovoltaic systems, plant, equipment and infrastructure on the City’s buildings and operations. Respondents must submit Expressions of Interest in the manner required by this document.
1 BACKGROUND The City of Sydney covers approximately 26.15 square kilometres, has a population of approximately 170,000 and is a major commercial hub which contributes 8% of Australia’s GDP. Sustainable Sydney 2030 is the City’s vision to make Sydney green, global and connected by 2030 - reflecting our residents’ aspiration for our local government area. Following the most comprehensive consultation on the future of our city, Sustainable Sydney 2030 outlines how the City can significantly reduce greenhouse gas emissions and take a holistic approach to planning Sydney's future. The vision includes a target to achieve a 70% reduction in greenhouse gas emissions from 2006 levels by 2030. Around 80% of the city’s emissions are from the stationary energy sector, and this is where much of the cost-effective emissions reduction potential lies. Early action is crucial if the City is to realise this target as the City must forward plan investment in critical infrastructure. The key to achieving this ambitious target is a co-ordinated effort to promote energy and water efficiency, peak energy demand management, renewable energy and the development of a green infrastructure system will deliver electricity, heating and cooling or trigeneration, non potable/recycled water network and automated waste collection more cleanly, efficiently, and with lower emissions intensity. This approach will achieve: • • • • • • • • •
Lower greenhouse gas emissions. Reduced waste of energy. Reduced peak energy demand. More renewable energy Improve energy security and ‘climate proof’ energy infrastructure, without compromising regulated service quality and security of supply requirements. Reduced waste of potable water. Reduced emissions from waste Setting in place a green infrastructure that can utilise natural gas today and renewable gases in the future. Lower future energy costs for households and businesses
The City is leading the way with the development of a Green Infrastructure Plan and the implementation of a series of ‘show by doing’ projects for the City’s own buildings and operations. This expression of interest is for the photovoltaic systems, plant, equipment and infrastructure on the City’s buildings and operations.
Page (2)
Trigeneration and building energy and water efficiency retrofit are the subject of other tenders and no cogeneration, trigeneration or building energy or water efficiency retrofit shall be included in this tender.
2 PROJECT REQUIREMENTS General The following section outlines the City’s anticipated project requirements. As part of the vision to facilitate a 70% reduction in greenhouse gas emissions by 2030 the City is seeking to implement photovoltaic systems, plant, equipment and infrastructure on its own buildings and operations as a ‘show by doing’ project based on an output performance specification, whereby the Contractor shall implement and guarantee their own photovoltaic system proposals submitted at tender stage to generate renewable electricity and to reduce grid energy consumption and emissions on the City’s buildings and operations. In particular these facilities include: 1. Ian Thorpe Aquatic Centre 2. Redfern Oval Grandstand 3. Victoria Park Pool 4. Capital Theatre 5. Erskineville Town Hall 6. Town Hall House 7. Bourke Street Depot 8. Cook & Philip Park Aquatic Centre 9. Paddington Town Hall 10. Prince Alfred Park Pool* 11. Alexandria Town Hall 12. King George V Recreation Centre 13. Railway Square Bus Interchange 14. PACT Youth Theatre 15. Abraham Mott Gymnasium 16. Glebe Town Hall 17. Alexandria Child Care Centre 18. Redfern Town Hall 19. Waterloo Library 20. Sydney Park Pavilion 21. Sydney Park CARES Facility 22. Sydney Park Toilets 23. Andrew Boy Charlton Pool 24. Alexandria Park Changing Rooms & Toilets 25. Ultimo Community Centre 26. Haymarket Library 27. Sydney Town Hall – Phase 2 28. Redfern Community Centre – Phase 2 29. Pine Street Creative Arts Centre 30. and potentially other sites The above projects will be developed over a 5 year $12.276M programme (with $4.276M available for the first year) as a framework agreement which may also incorporate additional projects not particularly specified above. The first year’s programme includes $276,000 funding from the Regional and Local Community Infrastructure Programme. Contractors shall have a demonstrated capability in the: •
design of photovoltaic installations Page (3)
• •
installation of photovoltaic installations commissioning of the systems
Tenderers may wish to form consortia in order to deliver these requirements. *Prince Alfred Park The Prince Alfred Park photovoltaic project will need to be implemented as part of the new Prince Alfred Park construction project. The new construction is anticipated to start on site in August 2010 and details of the photovoltaic system will need to be provided to the main contractor by early 2011. The Prince Alfred Park photovoltaic system shall be a nominated sub contract to the main contract to ensure proper coordination with the new construction project. The design and installation of the Prince Alfred Park photovoltaic system shall form part of this Photovoltaic Systems project and due allowance shall be made by the tenderer for any redesign or design/installation modifications as required by the tenderer.
3 PURPOSE OF EOI The purpose of this Expression of Interest is to select suitable organisations with the capability and experience to undertake photovoltaic systems on the City’s own buildings and operations. This will shortlist the companies that will be invited to respond to the Request for Tender (RFT).
4
PROGRAM
For guidance purposes only the anticipated key milestones/durations are: • • • • • •
5
Expressions of Interest (EOI) Short listing respondents Announcement of shortlisted respondents RFT release RFT close Contract Award
Close – 1 October 2010 October 2010 October 2010 November 2010 February 2011 April 2011
CONFIDENTIALITY
All documents and proposals are to be treated as confidential. No respondent to this EOI may issue any document or divulge any information gained from or prepared for the commission to the media, or any person not nominated as being directly associated with the work, without the consent of the City.
Page (4)
VOLUME 1 SECTION 2 KEY CONDITIONS OF EXPRESSIONS OF INTEREST Name of Expression of Interest
Photovoltaic Systems Design and Installation on the City’s Buildings and Operations
Expression of Interest Number
1310
Closing Date
1st October 2010
Closing Time
11:00am
Contact Person
All enquiries relating to this tender should be directed by e-mail to the Council’s Tendering Officer as follows: Paul Brown Tel: 02 9265 9364 Fax: 02 9265 9697 Email: [email protected]
Lodging an Expression of Interest
Tenders must be lodged with Council by the closing date and time and in accordance with the standard conditions of tender at the following address or fax (refer to volume 1, section 3, condition 5): Tender Box Town Hall House Level 2 456 Kent Street SYDNEY NSW 2000 Fax: 02 9265 9697 The Tender box is accessible between the hours of 8am and 6pm, Monday to Friday.
Number of Copies
Submit, as hard copies, one original and three copies of the tender and attachments, signed as required. The front page of each copy (including all supporting information) must be endorsed by the tenderer as a true copy.
Expression of Interest Documents
The documents that comprise the request for tender include: 1. Expression of Interest Conditions & Forms 2. Specifications
General Conditions of Contract
The general conditions of contract for this tender will consist of To be provided at Tender stage
Page (5)
VOLUME 1 SECTION 3 STANDARD CONDITIONS OF EXPRESSION OF INTEREST 1.
EXPRESSION OF INTEREST By submitting an EOI, the respondent acknowledges that:
2.
•
Council at its absolute discretion reserves the right to accept or reject any EOI, to decide the tender list regardless of any EOI and to issue or not issue a request for tender.
•
Any costs incurred by respondents in any way associated with the preparation and submission of this EOI, will be entirely borne by the respondent.
•
No legal or other obligations will arise between a respondent and Council unless or until formal documentation has been signed.
LODGEMENT OF EXPRESSION OF INTEREST The EOI must be endorsed with the EOI number and must be placed in the tender box no later than the closing time on the closing date. Faxed EOI’s will be accepted provided that: •
the EOI is received in full on fax number (02) 9265 9697 before the closing time on the closing date; and
•
the original of the EOI is received by Council within three (3) business days.
If the above conditions are not met, the EOI may not be considered a “conforming expression of interest”. 3.
ASSESSMENT CRITERIA Expressions of interest will be examined and evaluated according to the following criteria:
a)
Demonstrated experience and capability of photovoltaic systems of buildings and operations/references: •
Design, installation and commissioning
•
Business cases
•
Output performance specification criteria
•
Solar Energy Performance Contract Guarantees
b)
Environmental management systems
c)
Organisation structure & capabilities
d)
Project personnel & company resources
e)
Quality assurance & project planning
1
f)
Community liaison/communications
g)
Occupational Health & safety
h)
Insurances
The above criteria are not in order of priority or in equal weight in evaluation.
2
VOLUME 1 SECTION 4 EXPRESSION OF INTEREST FORMS The following forms must be completed as part of this Expression of Interest: Part 1
Registration of Interest
Part 2
Company Profile
Part 3
Statutory Declaration
Part 4
Relevant Project Experience
Part 5
Capabilities
Part 6
Environmental Management
Part 7
Proposed Tender Methodology and Programme
Part 8
Proposed Contract Methodology and Programme
Part 9
Quality Assurance
Part 10
Equipment Details
Part 11
Insurance and Disability Details
Part 12
Occupational Health and Safety
3
PART 1 REGISTRATION OF INTEREST I/We having read, understood and fully informed myself/ourselves of the contents, requirements and obligations of the expression of interest, submit this expression of interest for the performance by myself/ourselves of the Photovoltaic Systems Design and Installation on the City’s Own Buildings and Operations for the Council of the City of Sydney.
Name of Respondent
Subsidiary Company (if applicable)
Address of Respondent
Postal Address
Refer enquiries to: (name, telephone number and e-mail address)
Phone Number
Fax Number
Legal Entity
ABN
Signature and Date
Official Position Held
Signature of Witness
Address of Witness
Page (4)
PART 2 STATUTORY DECLARATION ................................................................................................ of ……………………….. do solemnly and sincerely declare, in respect of the Contract for [insert the name of the services] that: 1.
I hold the position of …………….…………………… and am duly authorised by ................................................ ("the Bidder") to make this declaration on its behalf and do so to the best of my knowledge, information and belief as to the accuracy of the material contained herein and after due enquires in relation to such material.
2.
(a)
Neither the Bidder nor any of its servants or agents has entered into any contract, agreement or understanding to pay any money to any trade association in respect of the Contract; or
(b)
The Bidder has entered into a contract, arrangement or understanding to pay ......................................... the sum of $................................. in the event of the Bidder being awarded the Contract referred to above. (Delete whichever alternative is not relevant)
3.
Neither the Bidder nor any of its servants or agents had any knowledge of the price of any other Bidder prior to submitting its Bid nor did the Bidder disclose to any rival Bidder the Bidder's tendered price prior to closing of Expressions of Interest.
4.
Neither the Bidder nor any of its servants or agents has entered into a contract, arrangement or understanding having the result that on being awarded it would pay to any unsuccessful Bidder any moneys in respect of or in relation to the Expression of Interest or any contact resulting there from.
5.
The Bidder is not aware of any fact, matter or thing which would materially affect the decision of Council in accepting the Expression of Interest, except as disclosed in the Expression of Interest.
6.
The contents of the Bid are true and correct.
7.
At the time of submitting its Bid, the Bidder has made reasonable enquiries and: (a)
is not aware of any undisclosed actual or potential conflict of interest that exists or may arise in the performance of the Contract should the Bidder be successful as a result of this EOI process;
OR [strike out whichever is inapplicable] (b) discloses the following actual or potential conflict of interest that exists or may arise in the performance of the Contract should the Bidder be successful as a result of this EOI process:
Page (5)
Description of Conflict
8. And I make this solemn declaration conscientiously believing the same to be true and by virtue of the provisions of the Oaths Act, 1900. Subscribed and Declared at This day of before me:
) 20xx ) ) Signature of Declarant
Signature of Justice of the Peace / Solicitor
Page (6)
PART 3 COMPANY PROFILE Respondents must provide the following information: •
Details of the size of your organisation/consortia
•
Details of your corporate structure
•
Brief history of your organisation/consortia
Page (7)
PART 4 RELEVANT PROJECT EXPERIENCE Provide details of a minimum three and a maximum of five projects that demonstrate expertise applicable to building energy and water efficiency retrofit projects. The following information is to be provided for each project separately: •
Client and address
•
Name and location of project
•
Name and telephone number of principal contact
•
Description of works undertaken
•
Type of solar energy performance contract or guarantee delivered, if any
•
Delivered solar electricity generation and reductions in greenhouse gas emissions
•
Business cases delivered
•
Contract value range
•
Contract period
Page (8)
PART 5 CAPABILITIES Please complete the following: Photovoltaic systems design and construct experience and capability? Current capability – Yes (required ) Future capability – Yes (required ) Comments:
Photovoltaic systems business case experience and capability? Current capability – Yes/No Future capability – Yes/No Comments:
Photovoltaic systems output performance specification criteria experience and capability? Current capability – Yes/No Future capability – Yes/No Comments:
Photovoltaic systems performance guarantees experience and capability? Current capability – Yes/No Future capability – Yes/No Comments:
Other Comments:
Page (9)
PART 6 ENVIRONMENTAL MANAGEMENT •
Respondents must provide details of their environmental systems, accreditations and/or procedures.
Page (10)
PART 7 PROPOSED TENDER METHODOLOGY AND PROGRAMME Respondents must set out their proposed methodology and program for the carrying out of the tender, particularly the proposed method of undertaking the surveys of the buildings during the tender period and the time required in order to submit their tender.
Page (11)
PART 8 PROPOSED CONTRACT METHODOLOGY AND PROGRAMME Respondents must set out their proposed methodology, sequence of works, programme and contract period required to perform the works under the Contract.
Page (12)
PART 9 QUALITY ASSURANCE •
Outline details of your organisations quality assurance systems and/or procedures
Page (13)
PART 10 EQUIPMENT DETAILS If your organisation is aligned to supply particular supplier’s equipment, please provide general details of the supplier’s product range, emissions details, efficiencies and compatibilities.
Page (14)
PART 11 INSURANCE AND DISABILITY DETAILS Provide details of insurance currently held by you and any proposed 1.
Provide details of insurance currently held by you and any proposed subcontractor which would be extended to provide cover for work under the Contract.
Insurance Type
Policy No.
Extent of Cover Per Aggregate Incident $A
Expiry Date
Name of Insurer
Workers Compensation/ Accident Insurance Public Liability Professional Indemnity Other Copies of all insurance certificates are required to be submitted as part of the response.
2.
Provide details of current registration with long service and superannuation bodies.
3.
Provide details of any disability action plan or disability specific policies and procedures (excluding standard EEO documentation).
Page (15)
PART 12 OCCUPATIONAL HEALTH & SAFETY Describe your organisations commitment to Occupational Health & Safety and Rehabilitation. Information provided must address the following criteria: •
Provide a copy of your organisations OHS&R Policy Statement describing your firm’s OHS&R Management System and responsibilities for its implementation and management.
•
Give a brief outline of any OHS&R issues that have arisen with other contracts and how they were addressed.
•
Please provide a copy of any independent accreditation (i.e. Safety Map, AS4801, NSW Government OHS Management System Guidelines Accreditation etc) of the organisations OHS&R Management System.
•
Provide details of and claims associated with OHS&R infringements recorded against your firm in the last 2 years by the Authority.
•
Please outline your policy for professional development of staff in relation to OHS&R.
Page (16)
Expression of Interest number 1310 For Photovoltaic Systems Design and Installation on the City’s Buildings and Operations
The Council of the City of Sydney Town Hall House 456 Kent Street SYDNEY NSW 2000
© Copyright 2006 The Council of the City of Sydney All rights reserved. No part of this work shall be reproduced, translated, modified, reduced, transmitted or stored in any form or by any means without prior permission of the Council of the City of Sydney.
Page (1)
VOLUME 1 SECTION 1 INTRODUCTION The City of Sydney is seeking expressions of interest from suitably qualified and experienced companies and/or consortia to design, supply, install and commission photovoltaic systems, plant, equipment and infrastructure on the City’s buildings and operations. Respondents must submit Expressions of Interest in the manner required by this document.
1 BACKGROUND The City of Sydney covers approximately 26.15 square kilometres, has a population of approximately 170,000 and is a major commercial hub which contributes 8% of Australia’s GDP. Sustainable Sydney 2030 is the City’s vision to make Sydney green, global and connected by 2030 - reflecting our residents’ aspiration for our local government area. Following the most comprehensive consultation on the future of our city, Sustainable Sydney 2030 outlines how the City can significantly reduce greenhouse gas emissions and take a holistic approach to planning Sydney's future. The vision includes a target to achieve a 70% reduction in greenhouse gas emissions from 2006 levels by 2030. Around 80% of the city’s emissions are from the stationary energy sector, and this is where much of the cost-effective emissions reduction potential lies. Early action is crucial if the City is to realise this target as the City must forward plan investment in critical infrastructure. The key to achieving this ambitious target is a co-ordinated effort to promote energy and water efficiency, peak energy demand management, renewable energy and the development of a green infrastructure system will deliver electricity, heating and cooling or trigeneration, non potable/recycled water network and automated waste collection more cleanly, efficiently, and with lower emissions intensity. This approach will achieve: • • • • • • • • •
Lower greenhouse gas emissions. Reduced waste of energy. Reduced peak energy demand. More renewable energy Improve energy security and ‘climate proof’ energy infrastructure, without compromising regulated service quality and security of supply requirements. Reduced waste of potable water. Reduced emissions from waste Setting in place a green infrastructure that can utilise natural gas today and renewable gases in the future. Lower future energy costs for households and businesses
The City is leading the way with the development of a Green Infrastructure Plan and the implementation of a series of ‘show by doing’ projects for the City’s own buildings and operations. This expression of interest is for the photovoltaic systems, plant, equipment and infrastructure on the City’s buildings and operations.
Page (2)
Trigeneration and building energy and water efficiency retrofit are the subject of other tenders and no cogeneration, trigeneration or building energy or water efficiency retrofit shall be included in this tender.
2 PROJECT REQUIREMENTS General The following section outlines the City’s anticipated project requirements. As part of the vision to facilitate a 70% reduction in greenhouse gas emissions by 2030 the City is seeking to implement photovoltaic systems, plant, equipment and infrastructure on its own buildings and operations as a ‘show by doing’ project based on an output performance specification, whereby the Contractor shall implement and guarantee their own photovoltaic system proposals submitted at tender stage to generate renewable electricity and to reduce grid energy consumption and emissions on the City’s buildings and operations. In particular these facilities include: 1. Ian Thorpe Aquatic Centre 2. Redfern Oval Grandstand 3. Victoria Park Pool 4. Capital Theatre 5. Erskineville Town Hall 6. Town Hall House 7. Bourke Street Depot 8. Cook & Philip Park Aquatic Centre 9. Paddington Town Hall 10. Prince Alfred Park Pool* 11. Alexandria Town Hall 12. King George V Recreation Centre 13. Railway Square Bus Interchange 14. PACT Youth Theatre 15. Abraham Mott Gymnasium 16. Glebe Town Hall 17. Alexandria Child Care Centre 18. Redfern Town Hall 19. Waterloo Library 20. Sydney Park Pavilion 21. Sydney Park CARES Facility 22. Sydney Park Toilets 23. Andrew Boy Charlton Pool 24. Alexandria Park Changing Rooms & Toilets 25. Ultimo Community Centre 26. Haymarket Library 27. Sydney Town Hall – Phase 2 28. Redfern Community Centre – Phase 2 29. Pine Street Creative Arts Centre 30. and potentially other sites The above projects will be developed over a 5 year $12.276M programme (with $4.276M available for the first year) as a framework agreement which may also incorporate additional projects not particularly specified above. The first year’s programme includes $276,000 funding from the Regional and Local Community Infrastructure Programme. Contractors shall have a demonstrated capability in the: •
design of photovoltaic installations Page (3)
• •
installation of photovoltaic installations commissioning of the systems
Tenderers may wish to form consortia in order to deliver these requirements. *Prince Alfred Park The Prince Alfred Park photovoltaic project will need to be implemented as part of the new Prince Alfred Park construction project. The new construction is anticipated to start on site in August 2010 and details of the photovoltaic system will need to be provided to the main contractor by early 2011. The Prince Alfred Park photovoltaic system shall be a nominated sub contract to the main contract to ensure proper coordination with the new construction project. The design and installation of the Prince Alfred Park photovoltaic system shall form part of this Photovoltaic Systems project and due allowance shall be made by the tenderer for any redesign or design/installation modifications as required by the tenderer.
3 PURPOSE OF EOI The purpose of this Expression of Interest is to select suitable organisations with the capability and experience to undertake photovoltaic systems on the City’s own buildings and operations. This will shortlist the companies that will be invited to respond to the Request for Tender (RFT).
4
PROGRAM
For guidance purposes only the anticipated key milestones/durations are: • • • • • •
5
Expressions of Interest (EOI) Short listing respondents Announcement of shortlisted respondents RFT release RFT close Contract Award
Close – 1 October 2010 October 2010 October 2010 November 2010 February 2011 April 2011
CONFIDENTIALITY
All documents and proposals are to be treated as confidential. No respondent to this EOI may issue any document or divulge any information gained from or prepared for the commission to the media, or any person not nominated as being directly associated with the work, without the consent of the City.
Page (4)
VOLUME 1 SECTION 2 KEY CONDITIONS OF EXPRESSIONS OF INTEREST Name of Expression of Interest
Photovoltaic Systems Design and Installation on the City’s Buildings and Operations
Expression of Interest Number
1310
Closing Date
1st October 2010
Closing Time
11:00am
Contact Person
All enquiries relating to this tender should be directed by e-mail to the Council’s Tendering Officer as follows: Paul Brown Tel: 02 9265 9364 Fax: 02 9265 9697 Email: [email protected]
Lodging an Expression of Interest
Tenders must be lodged with Council by the closing date and time and in accordance with the standard conditions of tender at the following address or fax (refer to volume 1, section 3, condition 5): Tender Box Town Hall House Level 2 456 Kent Street SYDNEY NSW 2000 Fax: 02 9265 9697 The Tender box is accessible between the hours of 8am and 6pm, Monday to Friday.
Number of Copies
Submit, as hard copies, one original and three copies of the tender and attachments, signed as required. The front page of each copy (including all supporting information) must be endorsed by the tenderer as a true copy.
Expression of Interest Documents
The documents that comprise the request for tender include: 1. Expression of Interest Conditions & Forms 2. Specifications
General Conditions of Contract
The general conditions of contract for this tender will consist of To be provided at Tender stage
Page (5)
VOLUME 1 SECTION 3 STANDARD CONDITIONS OF EXPRESSION OF INTEREST 1.
EXPRESSION OF INTEREST By submitting an EOI, the respondent acknowledges that:
2.
•
Council at its absolute discretion reserves the right to accept or reject any EOI, to decide the tender list regardless of any EOI and to issue or not issue a request for tender.
•
Any costs incurred by respondents in any way associated with the preparation and submission of this EOI, will be entirely borne by the respondent.
•
No legal or other obligations will arise between a respondent and Council unless or until formal documentation has been signed.
LODGEMENT OF EXPRESSION OF INTEREST The EOI must be endorsed with the EOI number and must be placed in the tender box no later than the closing time on the closing date. Faxed EOI’s will be accepted provided that: •
the EOI is received in full on fax number (02) 9265 9697 before the closing time on the closing date; and
•
the original of the EOI is received by Council within three (3) business days.
If the above conditions are not met, the EOI may not be considered a “conforming expression of interest”. 3.
ASSESSMENT CRITERIA Expressions of interest will be examined and evaluated according to the following criteria:
a)
Demonstrated experience and capability of photovoltaic systems of buildings and operations/references: •
Design, installation and commissioning
•
Business cases
•
Output performance specification criteria
•
Solar Energy Performance Contract Guarantees
b)
Environmental management systems
c)
Organisation structure & capabilities
d)
Project personnel & company resources
e)
Quality assurance & project planning
1
f)
Community liaison/communications
g)
Occupational Health & safety
h)
Insurances
The above criteria are not in order of priority or in equal weight in evaluation.
2
VOLUME 1 SECTION 4 EXPRESSION OF INTEREST FORMS The following forms must be completed as part of this Expression of Interest: Part 1
Registration of Interest
Part 2
Company Profile
Part 3
Statutory Declaration
Part 4
Relevant Project Experience
Part 5
Capabilities
Part 6
Environmental Management
Part 7
Proposed Tender Methodology and Programme
Part 8
Proposed Contract Methodology and Programme
Part 9
Quality Assurance
Part 10
Equipment Details
Part 11
Insurance and Disability Details
Part 12
Occupational Health and Safety
3
PART 1 REGISTRATION OF INTEREST I/We having read, understood and fully informed myself/ourselves of the contents, requirements and obligations of the expression of interest, submit this expression of interest for the performance by myself/ourselves of the Photovoltaic Systems Design and Installation on the City’s Own Buildings and Operations for the Council of the City of Sydney.
Name of Respondent
Subsidiary Company (if applicable)
Address of Respondent
Postal Address
Refer enquiries to: (name, telephone number and e-mail address)
Phone Number
Fax Number
Legal Entity
ABN
Signature and Date
Official Position Held
Signature of Witness
Address of Witness
Page (4)
PART 2 STATUTORY DECLARATION ................................................................................................ of ……………………….. do solemnly and sincerely declare, in respect of the Contract for [insert the name of the services] that: 1.
I hold the position of …………….…………………… and am duly authorised by ................................................ ("the Bidder") to make this declaration on its behalf and do so to the best of my knowledge, information and belief as to the accuracy of the material contained herein and after due enquires in relation to such material.
2.
(a)
Neither the Bidder nor any of its servants or agents has entered into any contract, agreement or understanding to pay any money to any trade association in respect of the Contract; or
(b)
The Bidder has entered into a contract, arrangement or understanding to pay ......................................... the sum of $................................. in the event of the Bidder being awarded the Contract referred to above. (Delete whichever alternative is not relevant)
3.
Neither the Bidder nor any of its servants or agents had any knowledge of the price of any other Bidder prior to submitting its Bid nor did the Bidder disclose to any rival Bidder the Bidder's tendered price prior to closing of Expressions of Interest.
4.
Neither the Bidder nor any of its servants or agents has entered into a contract, arrangement or understanding having the result that on being awarded it would pay to any unsuccessful Bidder any moneys in respect of or in relation to the Expression of Interest or any contact resulting there from.
5.
The Bidder is not aware of any fact, matter or thing which would materially affect the decision of Council in accepting the Expression of Interest, except as disclosed in the Expression of Interest.
6.
The contents of the Bid are true and correct.
7.
At the time of submitting its Bid, the Bidder has made reasonable enquiries and: (a)
is not aware of any undisclosed actual or potential conflict of interest that exists or may arise in the performance of the Contract should the Bidder be successful as a result of this EOI process;
OR [strike out whichever is inapplicable] (b) discloses the following actual or potential conflict of interest that exists or may arise in the performance of the Contract should the Bidder be successful as a result of this EOI process:
Page (5)
Description of Conflict
8. And I make this solemn declaration conscientiously believing the same to be true and by virtue of the provisions of the Oaths Act, 1900. Subscribed and Declared at This day of before me:
) 20xx ) ) Signature of Declarant
Signature of Justice of the Peace / Solicitor
Page (6)
PART 3 COMPANY PROFILE Respondents must provide the following information: •
Details of the size of your organisation/consortia
•
Details of your corporate structure
•
Brief history of your organisation/consortia
Page (7)
PART 4 RELEVANT PROJECT EXPERIENCE Provide details of a minimum three and a maximum of five projects that demonstrate expertise applicable to building energy and water efficiency retrofit projects. The following information is to be provided for each project separately: •
Client and address
•
Name and location of project
•
Name and telephone number of principal contact
•
Description of works undertaken
•
Type of solar energy performance contract or guarantee delivered, if any
•
Delivered solar electricity generation and reductions in greenhouse gas emissions
•
Business cases delivered
•
Contract value range
•
Contract period
Page (8)
PART 5 CAPABILITIES Please complete the following: Photovoltaic systems design and construct experience and capability? Current capability – Yes (required ) Future capability – Yes (required ) Comments:
Photovoltaic systems business case experience and capability? Current capability – Yes/No Future capability – Yes/No Comments:
Photovoltaic systems output performance specification criteria experience and capability? Current capability – Yes/No Future capability – Yes/No Comments:
Photovoltaic systems performance guarantees experience and capability? Current capability – Yes/No Future capability – Yes/No Comments:
Other Comments:
Page (9)
PART 6 ENVIRONMENTAL MANAGEMENT •
Respondents must provide details of their environmental systems, accreditations and/or procedures.
Page (10)
PART 7 PROPOSED TENDER METHODOLOGY AND PROGRAMME Respondents must set out their proposed methodology and program for the carrying out of the tender, particularly the proposed method of undertaking the surveys of the buildings during the tender period and the time required in order to submit their tender.
Page (11)
PART 8 PROPOSED CONTRACT METHODOLOGY AND PROGRAMME Respondents must set out their proposed methodology, sequence of works, programme and contract period required to perform the works under the Contract.
Page (12)
PART 9 QUALITY ASSURANCE •
Outline details of your organisations quality assurance systems and/or procedures
Page (13)
PART 10 EQUIPMENT DETAILS If your organisation is aligned to supply particular supplier’s equipment, please provide general details of the supplier’s product range, emissions details, efficiencies and compatibilities.
Page (14)
PART 11 INSURANCE AND DISABILITY DETAILS Provide details of insurance currently held by you and any proposed 1.
Provide details of insurance currently held by you and any proposed subcontractor which would be extended to provide cover for work under the Contract.
Insurance Type
Policy No.
Extent of Cover Per Aggregate Incident $A
Expiry Date
Name of Insurer
Workers Compensation/ Accident Insurance Public Liability Professional Indemnity Other Copies of all insurance certificates are required to be submitted as part of the response.
2.
Provide details of current registration with long service and superannuation bodies.
3.
Provide details of any disability action plan or disability specific policies and procedures (excluding standard EEO documentation).
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PART 12 OCCUPATIONAL HEALTH & SAFETY Describe your organisations commitment to Occupational Health & Safety and Rehabilitation. Information provided must address the following criteria: •
Provide a copy of your organisations OHS&R Policy Statement describing your firm’s OHS&R Management System and responsibilities for its implementation and management.
•
Give a brief outline of any OHS&R issues that have arisen with other contracts and how they were addressed.
•
Please provide a copy of any independent accreditation (i.e. Safety Map, AS4801, NSW Government OHS Management System Guidelines Accreditation etc) of the organisations OHS&R Management System.
•
Provide details of and claims associated with OHS&R infringements recorded against your firm in the last 2 years by the Authority.
•
Please outline your policy for professional development of staff in relation to OHS&R.
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