Player Information Packet
Combo Virginia Regional Championships Sept. 30 – Oct. 2, 2016 CONGRATULATIONS! You and your team are invited to participate in the 2016 Combo Virginia Regional Championships. The information below should answer any questions you may have regarding this event. Please also visit www.midatlantic.usta.com and look under the USTA League tab for Championship information. Best of luck to you and your team! Sincerely, Eva C. Crabbs – League Manager, VA/Tournament Director SCHEDULE As we get closer to the event, the tournament schedule will be posted on the Regional Championship page that can be found under the USTA Leagues Tab on the Mid-Atlantic Website and will be sent out to your local league coordinator. Ideally a draft schedule will be posted by 9/19. All schedules are tentative and subject to change. Please have your team prepared for the entire weekend; scheduling changes may need to be made that may alter match times. GENERAL INFORMATION USTA League Tennis Regulations (January 2016) apply to this event. Please refer to that document for additional information and rules concerning USTA League competition. PENN is the official ball. Players are expected to wear proper tennis attire appropriate to this event. HOST HOTELS Virginia Beach Hotel and Conference Center 2800 Shore Drive, Virginia Beach, Virginia 23451 Telephone (757) 481-9000 or 1-800-468-2722 REGISTRATION & CAPTAIN’S MEETING Captains, please complete the Pre-Registration Form prior to the event. This pre-registration includes Photo and Waiver forms as well as a Captain’s information sheet. This form must be completed by September 19. There will be a mandatory Captain’s webinar to complete the team registration. A captain or representative from your team is required to attend. Do not contact us to say you are unable to attend, please find someone to represent your team. VA Combo Regional Captains Webinar Tue, Sep 27, 2016 6:30 PM - 7:30 PM Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/75841974 You can also dial in using your phone. Phone: +1 (872) 240-3212 Access Code: 758-419-741 CAPTAIN’S GIFTS Due to not having an in person captain’s meeting, all captain’s gifts will be distributed at the tournament site. Please arrive 45 mins early for your first team match to receive captain’s gift and player gifts. Do not forget to collect your gift.
COURT FACILITIES Virginia Beach Tennis and Country Club 1950 Thomas Bishop Ln, Virginia Beach, VA 23454 There will be a tournament desk at all locations. Your schedule will indicate at which facility your match is located. Your lineup is due no later than 30 mins ahead of your scheduled match time to the tournament desk at your site. TOURNAMENT RULES OF PLAY 1. Match line-ups will be available on the Regional Championship page, and must be turned in to the Tournament Desk no less than 30 minutes prior to the scheduled start of the match. Failure to do so will result in an automatic $50.00 cash fine for each such occurrence, which must be paid before offending team may play. 2. Penalties for lateness apply, up to and including match forfeiture if your line-up is 15 minutes late or more. The Tournament Desk clock, at the match site, is the official timepiece. This tournament uses "followed by" scheduling. By rule, the Tournament Desk has the right to call matches up to 30 minutes before their scheduled start time, and will do so assuming courts are available. 3. Once submitted, line-ups cannot be changed without the approval of the Tournament Director and the Referee. 4. The order of play is #1, #2 and #3 Doubles in that order. Defaults must occur from the bottom up. No match may be put on the court out of order. 5. Players must be present and ready to play in order to claim a Default. Otherwise, a Double Default is declared. 6. A warm-up period not to exceed 5 minutes (including practice serves) shall be observed. 7. All matches shall be best of three sets (3rd set tie-break), with regular scoring, and the set tie-break shall be used at 6-all in each set. In the event of split sets, a match tie-break shall be played to determine the match winner, with no rest period or coaching allowed. The Coman tie-break shall be used. (Note: Tournament Director/Referee reserve the right to alter the order of play or to implement alternative scoring systems at any time if necessary in their judgment to complete the tournament within the prescribed time). Please note that for purposes of Rule 2.03C, a "third set tie-break" shall count as both one set lost and one game lost. 8. If needed, the USTA tie-break rules will be used to determine the champions. 9. At the conclusion of each individual match, all players must return to the Tournament Desk to report scores. Captains or their designees are required to sign the official scorecard at the conclusion of each team match. All reported scores are deemed final fifteen minutes after the conclusion of the last individual match. Thereafter, no changes will be accepted. 10. Roving umpires under the direction of the Referee will be on hand at all times to enforce proper conduct and observances of rules. 11. Teams departing prior to completion of all their matches without the written permission of the Tournament Director may be disqualified from League play for the following year. 12. YOU MUST BRING A FULL TEAM TO THIS CHAMPIONSHIP, or request a waiver prior to attending. 13. If you choose to compete on more than one team, no consideration will be given to scheduling. RAIN PLAN We do have a rain plan that includes indoor backup. In the event of rain, we reserve the right to alter the order of play or implement alternative scoring. It should be noted that this decision could include scoring be altered to 8 game pro sets or short sets. There is very little room in this schedule for flexibility. Thank you for understanding. Should you be on court when an official declares the courts unplayable due to weather, proceed to the tournament desk with the balls, for further instruction. Write down the score and who was serving. WINNERS AND FINALISTS First and second place teams will receive 10 USTA awards. You may order additional awards, at your expense. Please do not leave the site prior to receiving your awards. You and your team deserved to be recognized for your achievements!
COURT FACILITIES Virginia Beach Tennis and Country Club 1950 Thomas Bishop Ln, Virginia Beach, VA 23454 There will be a tournament desk at all locations. Your schedule will indicate at which facility your match is located. Your lineup is due no later than 30 mins ahead of your scheduled match time to the tournament desk at your site. TOURNAMENT RULES OF PLAY 1. Match line-ups will be available on the Regional Championship page, and must be turned in to the Tournament Desk no less than 30 minutes prior to the scheduled start of the match. Failure to do so will result in an automatic $50.00 cash fine for each such occurrence, which must be paid before offending team may play. 2. Penalties for lateness apply, up to and including match forfeiture if your line-up is 15 minutes late or more. The Tournament Desk clock, at the match site, is the official timepiece. This tournament uses "followed by" scheduling. By rule, the Tournament Desk has the right to call matches up to 30 minutes before their scheduled start time, and will do so assuming courts are available. 3. Once submitted, line-ups cannot be changed without the approval of the Tournament Director and the Referee. 4. The order of play is #1, #2 and #3 Doubles in that order. Defaults must occur from the bottom up. No match may be put on the court out of order. 5. Players must be present and ready to play in order to claim a Default. Otherwise, a Double Default is declared. 6. A warm-up period not to exceed 5 minutes (including practice serves) shall be observed. 7. All matches shall be best of three sets (3rd set tie-break), with regular scoring, and the set tie-break shall be used at 6-all in each set. In the event of split sets, a match tie-break shall be played to determine the match winner, with no rest period or coaching allowed. The Coman tie-break shall be used. (Note: Tournament Director/Referee reserve the right to alter the order of play or to implement alternative scoring systems at any time if necessary in their judgment to complete the tournament within the prescribed time). Please note that for purposes of Rule 2.03C, a "third set tie-break" shall count as both one set lost and one game lost. 8. If needed, the USTA tie-break rules will be used to determine the champions. 9. At the conclusion of each individual match, all players must return to the Tournament Desk to report scores. Captains or their designees are required to sign the official scorecard at the conclusion of each team match. All reported scores are deemed final fifteen minutes after the conclusion of the last individual match. Thereafter, no changes will be accepted. 10. Roving umpires under the direction of the Referee will be on hand at all times to enforce proper conduct and observances of rules. 11. Teams departing prior to completion of all their matches without the written permission of the Tournament Director may be disqualified from League play for the following year. 12. YOU MUST BRING A FULL TEAM TO THIS CHAMPIONSHIP, or request a waiver prior to attending. 13. If you choose to compete on more than one team, no consideration will be given to scheduling. RAIN PLAN We do have a rain plan that includes indoor backup. In the event of rain, we reserve the right to alter the order of play or implement alternative scoring. It should be noted that this decision could include scoring be altered to 8 game pro sets or short sets. There is very little room in this schedule for flexibility. Thank you for understanding. Should you be on court when an official declares the courts unplayable due to weather, proceed to the tournament desk with the balls, for further instruction. Write down the score and who was serving. WINNERS AND FINALISTS First and second place teams will receive 10 USTA awards. You may order additional awards, at your expense. Please do not leave the site prior to receiving your awards. You and your team deserved to be recognized for your achievements!
