Posting to the Database - TownLife
The How and Why
Posting to the database updates an item’s status from Overdue to Lost. If you don’t post, items never become lost! You’ll never know they’re missing and patrons won’t get notification!
The default time frame before an item is considered lost is when it has been overdue for more than 35 days. •The first notice is sent out at 7 days overdue. •The second notice is sent out at 21 days overdue. •At 35 days it should be considered lost. This status is only achieved when you post to the database! Otherwise the item is endlessly overdue with no further notices sent to the patron.
So what? Well, it affects stats, ILLs, holds to name a few. An item won’t show up in your lost report unless you post to the database. How then will you know that you need to replace the item?
AND, it’s not that difficult to do! In Polaris, go to Utilities > Reports & Notices > Notices
Any of these three!
After choosing your library from the list, a box like this should appear. Click YES!
How often? You should be posting at LEAST once a week. It takes less than 5 minutes and can easily be worked it into your weekly routine.
Remember, you can change the parameters in Polaris for: •Number of days between overdue notices •Number of days before an item is considered lost •Lost item recovery fees Send in a HelpDesk ticket if you wish to make changes to any of these in your libraries default settings.
Posting to the database updates an item’s status from Overdue to Lost. If you don’t post, items never become lost! You’ll never know they’re missing and patrons won’t get notification!
The default time frame before an item is considered lost is when it has been overdue for more than 35 days. •The first notice is sent out at 7 days overdue. •The second notice is sent out at 21 days overdue. •At 35 days it should be considered lost. This status is only achieved when you post to the database! Otherwise the item is endlessly overdue with no further notices sent to the patron.
So what? Well, it affects stats, ILLs, holds to name a few. An item won’t show up in your lost report unless you post to the database. How then will you know that you need to replace the item?
AND, it’s not that difficult to do! In Polaris, go to Utilities > Reports & Notices > Notices
Any of these three!
After choosing your library from the list, a box like this should appear. Click YES!
How often? You should be posting at LEAST once a week. It takes less than 5 minutes and can easily be worked it into your weekly routine.
Remember, you can change the parameters in Polaris for: •Number of days between overdue notices •Number of days before an item is considered lost •Lost item recovery fees Send in a HelpDesk ticket if you wish to make changes to any of these in your libraries default settings.
