Purchase Orders
PURCHASE ORDERS
Table of Contents Purchase Orders ....................................................................................................................................... 3 Purchase Orders (Without Inventory)......................................................................................... 4 Purchase Orders (With Inventory) - The List View..................................................................... 7 Create a Purchase Order - Ship to Local - your warehouse .................................................... 8 Create a Purchase Order - Ship direct to Manufacturer (Without Inventory) .....................14 Create a Purchase Order - Ship direct to Manufacturer (With Inventory) ...........................18 Purchase Orders - Booking In Received Goods (Inventory Users) ........................................23 Close a Purchase Orders when the balance is cancelled .......................................................26
Purchase Orders
Purchase Orders
Page 3
Purchase Orders (Without Inventory) The Purchase Orders module is used to manage the Purchase Orders to the Suppliers who supply the Raw Materials (components) that are used in the product. The module opens in a list view. you can add a new Purchase Order, edit existing records or print . You can filter by searching for Supplier, Raw Material, active or inactive or using partial words.
The Purchase list view is where you manage the purchase orders.
To start a new Purchase Order, click the "Add New Purchase Order" button.
Purchase Orders
Page 4
To modify an existing Purchase Order, click on the "P.O.Num" column.
To Print the Purchase Order, press PRINT OPTION > then PRINT or PRINT+IMAGES
PRINT
Purchase Orders
Page 5
PRINT+IMAGES
Purchase Orders
Page 6
Purchase Orders (With Inventory) - The List View The Purchase Orders module is used to manage the Purchase Orders to the Suppliers who supply the Raw Materials (components) that are used in the product. The module opens in a list view. you can add a new Purchase Order or Book In Goods Received against your PO. You can edit existing records or print . You can filter by searching for Supplier, Ship To, Raw Material, Dates, etc.
The Purchase list view is where you manage the purchase orders.
Purchase Orders
Page 7
Create a Purchase Order - Ship to Local your warehouse N.B. When you BOOK IN a PURCHASE ORDER that is being delivered to LOCAL (you) this updates LOCAL RAW MATERIAL INVENTORY.
From the Home Page, click on PURCHASE ORDERS and ADD NEW PURCHASE ORDER
Select the Supplier from the Drop Down Menu. Select LOCAL and click "CREATE"
Purchase Orders
Page 8
Enter the relevant information
You can change the currency of the PO if required
The Purchase Order template appears with a summary of the Quantity Needed
Purchase Orders
Page 9
To understand how Zedonk has calculated the Quantity Needed, click on the red number and you will get a breakdown
To see each line in more detail, click on it
You can also see the total unallocated quantity at your Manufacturers
Purchase Orders
Page 10
To see a breakdown of these figures - click on the number
This telling me that Star Fashions needs 243 buckles for thier production orders and Designer Plus need 50 buckles for thier production orders. If the figures are positive this would indicate they were holding surplus
Enter your purchase order quantities for this manufacturer. Materials Memo Cards shown on the right.
You can adjust the actual cost i.e. if you are able to buy at bulk price
SAVE & CLOSE - If you need to add VAT to the Purchase Order please tick the box first
Purchase Orders
Page 11
Purchase Order appears in List View
PRINT OPTIONS > PRINT or PRINT+IMAGES
PRINT
Purchase Orders
Page 12
PRINT+IMAGES
When you know the Raw Material has been delivered, you must BOOK IN (Inventory Only) For more information on how to BOOK IN , read this
Purchase Orders
Page 13
Create a Purchase Order - Ship direct to Manufacturer (Without Inventory) From the Home Page, click on PURCHASE ORDERS and ADD NEW PURCHASE ORDER
Select the "Supplier" and select ship to "Manufacturer" and click Create
Enter the relevant information
Purchase Orders
Page 14
You can change the currency of the PO if required
The Purchase Order template appears with a summary of the Quantity Needed
Enter your purchase order quantities for this manufacturer. Memo card for each material shown on the right.
You can adjust the actual cost i.e. if you are able to buy at bulk price
N.B. If you need to add or remove VAT from the Purchase Order, tick or untick the APPLY VAT button
Purchase Orders
Page 15
Click on SAVE AND CLOSE
Purchase Order appears in List View
PRINT OPTIONS > PRINT or PRINT+IMAGES
Purchase Orders
Page 16
PRINT
PRINT+IMAGES
Purchase Orders
Page 17
Create a Purchase Order - Ship direct to Manufacturer (With Inventory) N.B. When you BOOK IN a PURCHASE ORDER that is being delivered direct to a Manufacturer this automatically creates a DISPATCH NOTE and is updated to your RAW MATERIALS INVENTORY Fore more information on RAW MATERIALS INVENTORY - read this
From the Home Page, click on PURCHASE ORDERS and ADD NEW PURCHASE ORDER
Select the "Supplier" and select ship to "Manufacturer" and click Create
Purchase Orders
Page 18
Enter the relevant information
You can change the currency of the PO if required
The Purchase Order template appears with a summary of the Raw Material Inventory
1. Sold Quantity This is the quantity of raw material required to produce the products made by this manufacturer on sales orders for the season. This figure takes into consideration any closing stock of product containing this raw material. 2. Production Quantity This is the quantity of the raw material required to produce the products on this manufacturers production orders for the season. 3. Combined Quantity This is the quantity of the raw material required to produce the products needed for the higher of the sales and production quantities.
Purchase Orders
Page 19
This figure also takes into consideration any raw material stock held ( opening stock and transfer/adjust ) 4. Dispatched Quantities This is the total quantity of raw material that has been actually been delivered to the manufacturer this season i.e across all dispatch notes ( dispatch notes from Local Inventory and purchase order direct delivery ) 5. Unallocated Quantity This is the difference between the [Dispatched Quantity] and the [Production Quantity]. In this example the manufacturer has not yet received ANY of this raw material so the -50.4 indicates that this is the MINIMUM you need to order
Enter your purchase order quantities for this manufacturer. Memo Card from the material page is displayed on the right. Hover over it to see the full memo.
Amend the ACTUAL COST if any surcharges are applied or if it is any different from the one you recorded originally for this material.
Select/Deselect APPLY VAT accordingly and click SAVE AND CLOSE
Purchase Orders
Page 20
Purchase Order appears in List View
PRINT OPTIONS > PRINT or PRINT+IMAGES
PRINT
Purchase Orders
Page 21
PRINT+IMAGES
When you know the Raw Material has been delivered, you must BOOK IN For more information on how to BOOK IN , read this
Purchase Orders
Page 22
Purchase Orders - Booking In Received Goods (Inventory Users) You MUST book in your deliveries of raw materials to keep your RAW MATERIAL INVENTORY up to date. N.B.You need to book in ALL deliveries; deliveries to your warehouse and direct to your manufacturer
From the LIST VIEW of the Purchase Orders, locate the Purchase Order and click on Pending or Partial under BOOK IN.
You are taken to a new screen - Click ADD BOOK IN
ON ORDER QTY = amount on Purchase Order OTHER BOOK IN QTY = amount previously delivered
Purchase Orders
Page 23
PENDING = amount still to be delivered FORCE COMPLETE = if your order is not fully delivered but you are NOT getting any more deliveries, tick force complete to CLOSE the order
Enter quantity received in the BOOK IN QTY - quantity a nd any "reference" then click on Save and Close.
You now have an Overview and a "List View" of the book in documents - from PRINT you can print the book in note.
Purchase Orders
Page 24
Click on the black bar to return to Purchase Orders.
You can now see the overview of the purchase order status.
Purchase Orders
Page 25
Close a Purchase Orders when the balance is cancelled (Inventory Users) Record in Zedonk when the balance pending on a Purchase Order will no longer be sent by your supplier.
Find the Purchase Order and click on PARTIAL in the book in column
Purchase Orders
Page 26
You can see a recap of the purchase order and the quantity pending.
Tick FORCE CLOSE and SAVE
You can now see the CLOSED quantity in the recap tab...
Purchase Orders
Page 27
...and in the PO list view
The PROJECTED stock in your inventory will change accordingly, and Zedonk might now be showing again a requirement for this material.
Purchase Orders
Page 28
Table of Contents Purchase Orders ....................................................................................................................................... 3 Purchase Orders (Without Inventory)......................................................................................... 4 Purchase Orders (With Inventory) - The List View..................................................................... 7 Create a Purchase Order - Ship to Local - your warehouse .................................................... 8 Create a Purchase Order - Ship direct to Manufacturer (Without Inventory) .....................14 Create a Purchase Order - Ship direct to Manufacturer (With Inventory) ...........................18 Purchase Orders - Booking In Received Goods (Inventory Users) ........................................23 Close a Purchase Orders when the balance is cancelled .......................................................26
Purchase Orders
Purchase Orders
Page 3
Purchase Orders (Without Inventory) The Purchase Orders module is used to manage the Purchase Orders to the Suppliers who supply the Raw Materials (components) that are used in the product. The module opens in a list view. you can add a new Purchase Order, edit existing records or print . You can filter by searching for Supplier, Raw Material, active or inactive or using partial words.
The Purchase list view is where you manage the purchase orders.
To start a new Purchase Order, click the "Add New Purchase Order" button.
Purchase Orders
Page 4
To modify an existing Purchase Order, click on the "P.O.Num" column.
To Print the Purchase Order, press PRINT OPTION > then PRINT or PRINT+IMAGES
Purchase Orders
Page 5
PRINT+IMAGES
Purchase Orders
Page 6
Purchase Orders (With Inventory) - The List View The Purchase Orders module is used to manage the Purchase Orders to the Suppliers who supply the Raw Materials (components) that are used in the product. The module opens in a list view. you can add a new Purchase Order or Book In Goods Received against your PO. You can edit existing records or print . You can filter by searching for Supplier, Ship To, Raw Material, Dates, etc.
The Purchase list view is where you manage the purchase orders.
Purchase Orders
Page 7
Create a Purchase Order - Ship to Local your warehouse N.B. When you BOOK IN a PURCHASE ORDER that is being delivered to LOCAL (you) this updates LOCAL RAW MATERIAL INVENTORY.
From the Home Page, click on PURCHASE ORDERS and ADD NEW PURCHASE ORDER
Select the Supplier from the Drop Down Menu. Select LOCAL and click "CREATE"
Purchase Orders
Page 8
Enter the relevant information
You can change the currency of the PO if required
The Purchase Order template appears with a summary of the Quantity Needed
Purchase Orders
Page 9
To understand how Zedonk has calculated the Quantity Needed, click on the red number and you will get a breakdown
To see each line in more detail, click on it
You can also see the total unallocated quantity at your Manufacturers
Purchase Orders
Page 10
To see a breakdown of these figures - click on the number
This telling me that Star Fashions needs 243 buckles for thier production orders and Designer Plus need 50 buckles for thier production orders. If the figures are positive this would indicate they were holding surplus
Enter your purchase order quantities for this manufacturer. Materials Memo Cards shown on the right.
You can adjust the actual cost i.e. if you are able to buy at bulk price
SAVE & CLOSE - If you need to add VAT to the Purchase Order please tick the box first
Purchase Orders
Page 11
Purchase Order appears in List View
PRINT OPTIONS > PRINT or PRINT+IMAGES
Purchase Orders
Page 12
PRINT+IMAGES
When you know the Raw Material has been delivered, you must BOOK IN (Inventory Only) For more information on how to BOOK IN , read this
Purchase Orders
Page 13
Create a Purchase Order - Ship direct to Manufacturer (Without Inventory) From the Home Page, click on PURCHASE ORDERS and ADD NEW PURCHASE ORDER
Select the "Supplier" and select ship to "Manufacturer" and click Create
Enter the relevant information
Purchase Orders
Page 14
You can change the currency of the PO if required
The Purchase Order template appears with a summary of the Quantity Needed
Enter your purchase order quantities for this manufacturer. Memo card for each material shown on the right.
You can adjust the actual cost i.e. if you are able to buy at bulk price
N.B. If you need to add or remove VAT from the Purchase Order, tick or untick the APPLY VAT button
Purchase Orders
Page 15
Click on SAVE AND CLOSE
Purchase Order appears in List View
PRINT OPTIONS > PRINT or PRINT+IMAGES
Purchase Orders
Page 16
PRINT+IMAGES
Purchase Orders
Page 17
Create a Purchase Order - Ship direct to Manufacturer (With Inventory) N.B. When you BOOK IN a PURCHASE ORDER that is being delivered direct to a Manufacturer this automatically creates a DISPATCH NOTE and is updated to your RAW MATERIALS INVENTORY Fore more information on RAW MATERIALS INVENTORY - read this
From the Home Page, click on PURCHASE ORDERS and ADD NEW PURCHASE ORDER
Select the "Supplier" and select ship to "Manufacturer" and click Create
Purchase Orders
Page 18
Enter the relevant information
You can change the currency of the PO if required
The Purchase Order template appears with a summary of the Raw Material Inventory
1. Sold Quantity This is the quantity of raw material required to produce the products made by this manufacturer on sales orders for the season. This figure takes into consideration any closing stock of product containing this raw material. 2. Production Quantity This is the quantity of the raw material required to produce the products on this manufacturers production orders for the season. 3. Combined Quantity This is the quantity of the raw material required to produce the products needed for the higher of the sales and production quantities.
Purchase Orders
Page 19
This figure also takes into consideration any raw material stock held ( opening stock and transfer/adjust ) 4. Dispatched Quantities This is the total quantity of raw material that has been actually been delivered to the manufacturer this season i.e across all dispatch notes ( dispatch notes from Local Inventory and purchase order direct delivery ) 5. Unallocated Quantity This is the difference between the [Dispatched Quantity] and the [Production Quantity]. In this example the manufacturer has not yet received ANY of this raw material so the -50.4 indicates that this is the MINIMUM you need to order
Enter your purchase order quantities for this manufacturer. Memo Card from the material page is displayed on the right. Hover over it to see the full memo.
Amend the ACTUAL COST if any surcharges are applied or if it is any different from the one you recorded originally for this material.
Select/Deselect APPLY VAT accordingly and click SAVE AND CLOSE
Purchase Orders
Page 20
Purchase Order appears in List View
PRINT OPTIONS > PRINT or PRINT+IMAGES
Purchase Orders
Page 21
PRINT+IMAGES
When you know the Raw Material has been delivered, you must BOOK IN For more information on how to BOOK IN , read this
Purchase Orders
Page 22
Purchase Orders - Booking In Received Goods (Inventory Users) You MUST book in your deliveries of raw materials to keep your RAW MATERIAL INVENTORY up to date. N.B.You need to book in ALL deliveries; deliveries to your warehouse and direct to your manufacturer
From the LIST VIEW of the Purchase Orders, locate the Purchase Order and click on Pending or Partial under BOOK IN.
You are taken to a new screen - Click ADD BOOK IN
ON ORDER QTY = amount on Purchase Order OTHER BOOK IN QTY = amount previously delivered
Purchase Orders
Page 23
PENDING = amount still to be delivered FORCE COMPLETE = if your order is not fully delivered but you are NOT getting any more deliveries, tick force complete to CLOSE the order
Enter quantity received in the BOOK IN QTY - quantity a nd any "reference" then click on Save and Close.
You now have an Overview and a "List View" of the book in documents - from PRINT you can print the book in note.
Purchase Orders
Page 24
Click on the black bar to return to Purchase Orders.
You can now see the overview of the purchase order status.
Purchase Orders
Page 25
Close a Purchase Orders when the balance is cancelled (Inventory Users) Record in Zedonk when the balance pending on a Purchase Order will no longer be sent by your supplier.
Find the Purchase Order and click on PARTIAL in the book in column
Purchase Orders
Page 26
You can see a recap of the purchase order and the quantity pending.
Tick FORCE CLOSE and SAVE
You can now see the CLOSED quantity in the recap tab...
Purchase Orders
Page 27
...and in the PO list view
The PROJECTED stock in your inventory will change accordingly, and Zedonk might now be showing again a requirement for this material.
Purchase Orders
Page 28
