Purchasing and Receiving Assistant
Job Description
Purchasing and Receiving Assistant Reports to: FLSA status: Hours per week: Campus:
Director of Purchasing & Receiving Non-Exempt (Hourly) 40 hours, Full-time Melbourne
This position supports the purchasing and receiving areas with the goal of constantly developing new connections with vendors and co-ops in order to access greater savings. We want to raise awareness on how to be the best stewards of God’s money. Win: Disciple: Send:
Provide each department at CCM with tools to carry out their primary function (keeping the main thing the main thing) while making the dollars stretch. Engage with volunteers, delivery personnel, and reps both churched and unchurched with a biblical attitude and mission. Being a helping hand to our Missions departments through mailing packages, purchasing provisions at a discounted price, and helping them seek out and obtain needed supplies for their mission.
Job Requirements: Purchasing Department Order from purchase requisitions (after cost research). Luke 14:28 For which of you, desiring to build a tower, does not first sit down and count the cost
Input data from purchase requisitions creating purchase orders Proficiently navigate internet searching for discounted or contract pricing with co-ops, reps, suppliers and online vendors Solicit competitive bid proposals Navigate online purchase system in Shelby Monitor office supply list and order supplies Monitor warehouse club list, ordering and picking up supplies when director is out Prepare reports on potential areas and means of cost production (specific projects given by director on occasion) Reconcile and coordinate credit card statement with accounts payable (when requested) Be available to pick up merchandise Photocopy, process and file daily paperwork Maintain and inventory a ready stock of common supplies Pick up mail in admin offices daily Filing
Receiving Department Inventory incoming items Manage distribution of goods to ministries once received Maintain receiving log Interact with UPS, Fed Ex and USPS noting damaged packages Ability to lift 40 lbs. Page 1 of 3
Shipping Weigh, measure and prepare packages and forms (obtaining best pricing) for shipping if requested Keep records of items shipped and process paperwork to accounting Skills:
Effective written and verbal communication skills Knowledge of proper grammar and punctuation Ability to thrive in a fast-paced environment with strict deadlines Good organizational skills Investigative reporting for CCA-always looking for something new and relevant Computer skills o Effectively use Microsoft Office Suite Software including: Word, Excel and PowerPoint. o Know and effectively use Microsoft Outlook for email, calendars, tasks and contacts Type 45 wpm
Other Qualifications: Calvary Chapel must be your home church and consider Pastor Mark your senior pastor Ability to maintain confidential information Demonstrate a personal relationship with Jesus through spiritual and moral integrity (If you declare with your mouth, “Jesus is Lord,” and believe in your heart that God raised him from the dead, you will be saved. For it is with your heart that you believe and are justified, and it is with your mouth that you profess your faith and are saved. Romans 10:9-10) Fruit of the Spirit is consistently displayed in your life (But the fruit of the Spirit is love, joy, peace, forbearance, kindness, goodness, faithfulness, gentleness and self-control. Against such things there is no law. Galatians 5:22-23) Be a reflection of God’s love to colleagues and visitors (A new command I give you: Love one another. As I have loved you, so you must love one another. By this everyone will know that you are my disciples, if you love one another. John 13:34-35) Participation in our church body for at least one year Mature, ongoing relationship with Christ and regularly attend church service Servant-heart and optimistic attitude (Do nothing out of selfish ambition or vain conceit. Rather, in humility value others above yourselves… Philippians 2:3) A dependable team player who understands unity and works well with people (Make every effort to keep the unity of the Spirit through the bond of peace. Ephesians 4:3) Ability to maintain confidentiality of information Organized, ongoing learner Self-starting – can work with little supervision or direction I have read the above job description. I understand that I am responsible for the requirements as outlined above and that the job description in no way implies that the duties listed here are the only ones that I will be required to perform. I will be expected to perform other tasks, duties and training as determined by my supervisors.
________________________________________
__________________ Page 2 of 3
Employee Name
Date
________________________________________ Employee Signature
Authorized by:
________________________________________ Administrator
Page 3 of 3
Purchasing and Receiving Assistant Reports to: FLSA status: Hours per week: Campus:
Director of Purchasing & Receiving Non-Exempt (Hourly) 40 hours, Full-time Melbourne
This position supports the purchasing and receiving areas with the goal of constantly developing new connections with vendors and co-ops in order to access greater savings. We want to raise awareness on how to be the best stewards of God’s money. Win: Disciple: Send:
Provide each department at CCM with tools to carry out their primary function (keeping the main thing the main thing) while making the dollars stretch. Engage with volunteers, delivery personnel, and reps both churched and unchurched with a biblical attitude and mission. Being a helping hand to our Missions departments through mailing packages, purchasing provisions at a discounted price, and helping them seek out and obtain needed supplies for their mission.
Job Requirements: Purchasing Department Order from purchase requisitions (after cost research). Luke 14:28 For which of you, desiring to build a tower, does not first sit down and count the cost
Input data from purchase requisitions creating purchase orders Proficiently navigate internet searching for discounted or contract pricing with co-ops, reps, suppliers and online vendors Solicit competitive bid proposals Navigate online purchase system in Shelby Monitor office supply list and order supplies Monitor warehouse club list, ordering and picking up supplies when director is out Prepare reports on potential areas and means of cost production (specific projects given by director on occasion) Reconcile and coordinate credit card statement with accounts payable (when requested) Be available to pick up merchandise Photocopy, process and file daily paperwork Maintain and inventory a ready stock of common supplies Pick up mail in admin offices daily Filing
Receiving Department Inventory incoming items Manage distribution of goods to ministries once received Maintain receiving log Interact with UPS, Fed Ex and USPS noting damaged packages Ability to lift 40 lbs. Page 1 of 3
Shipping Weigh, measure and prepare packages and forms (obtaining best pricing) for shipping if requested Keep records of items shipped and process paperwork to accounting Skills:
Effective written and verbal communication skills Knowledge of proper grammar and punctuation Ability to thrive in a fast-paced environment with strict deadlines Good organizational skills Investigative reporting for CCA-always looking for something new and relevant Computer skills o Effectively use Microsoft Office Suite Software including: Word, Excel and PowerPoint. o Know and effectively use Microsoft Outlook for email, calendars, tasks and contacts Type 45 wpm
Other Qualifications: Calvary Chapel must be your home church and consider Pastor Mark your senior pastor Ability to maintain confidential information Demonstrate a personal relationship with Jesus through spiritual and moral integrity (If you declare with your mouth, “Jesus is Lord,” and believe in your heart that God raised him from the dead, you will be saved. For it is with your heart that you believe and are justified, and it is with your mouth that you profess your faith and are saved. Romans 10:9-10) Fruit of the Spirit is consistently displayed in your life (But the fruit of the Spirit is love, joy, peace, forbearance, kindness, goodness, faithfulness, gentleness and self-control. Against such things there is no law. Galatians 5:22-23) Be a reflection of God’s love to colleagues and visitors (A new command I give you: Love one another. As I have loved you, so you must love one another. By this everyone will know that you are my disciples, if you love one another. John 13:34-35) Participation in our church body for at least one year Mature, ongoing relationship with Christ and regularly attend church service Servant-heart and optimistic attitude (Do nothing out of selfish ambition or vain conceit. Rather, in humility value others above yourselves… Philippians 2:3) A dependable team player who understands unity and works well with people (Make every effort to keep the unity of the Spirit through the bond of peace. Ephesians 4:3) Ability to maintain confidentiality of information Organized, ongoing learner Self-starting – can work with little supervision or direction I have read the above job description. I understand that I am responsible for the requirements as outlined above and that the job description in no way implies that the duties listed here are the only ones that I will be required to perform. I will be expected to perform other tasks, duties and training as determined by my supervisors.
________________________________________
__________________ Page 2 of 3
Employee Name
Date
________________________________________ Employee Signature
Authorized by:
________________________________________ Administrator
Page 3 of 3
