REACHING BEYOND EXPECTATIONS
MEMBERSHIP MEETING MINUTES INTERNATIONAL ASSOCIATION OF ADMINISTRATIVE PROFESSIONALS DESOTO CHAPTER January 9, 2014 5:30 PM Networking / 6:00 PM Dinner Smith & Nephew, Building H 1450 Brooks Rd. Memphis, TN 38116 ATTENDANCE Members: Faye Broughton, CAP-OM Barbara Chambers, CAP-OM Chris Demastus Pat Dhority, CAP Rachel Dhority Lorri Donald Cheryl Eppenger, CAP Lonnie Gaines, CAP-OM Tina Garrett, CAP-OM Margaret Haney, CAP-OM Barbara Hardison, CAP Natalie Henderson Bonnie Hickle Ardella Jeffries, CAP Flora Jenkins Michael Kirksey Lisa Laurent, CAP-OM Belinda Loyd Donna Malendowski Donna Mallory Gale Peden, CAP Sheila Pino, CAP-OM Margie Rhodes, CAP Becky Schrader Melissa Webb
Guests: No Guests
January 9, 2014 Monthly Membership Meeting - Page 1 (Final)
WELCOME Pat Dhority, CAP, Chapter President welcomed the members and guests. PLEDGE OF ALLEGIANCE there was no flag. INVOCATION
Margaret Haney, CAP-OM was supposed to lead us but
Cheryl Eppenger, CAP
DINNER PROGRAM The chair recognized Rachel Dhority for introduction of our speaker. Tina Garrett, CAP-OM Creating a Step-by-Step Guide Using Screen Shots BUSINESS MEETING CALL TO ORDER The January 9, 2014, meeting of the DeSoto Chapter of International Association of Administrative Professionals is called to order at 7:31 p.m. Pat Dhority, CAP, introduced the officers at the head table as follows: Treasurer Donna Mallory; Vice President and Membership chair Margie Rhodes, CAP; Director Melissa Webb; Director Faye Broughton, CAP-OM; Corresponding Secretary Ardella Jeffries. To her far right was Recording Secretary Barbie Hardison, CAP; TN Division Secretary Lisa Laurent, CAPOM; President-elect Becky Schrader; Parliamentary Advisor Barbara Chambers, CAP-OM MINUTES –– Barbie Hardison, CAP - The minutes were distributed by e-mail. The membership minutes for December 12, 2013, were approved as distributed. FINANCIAL REPORT – Donna Mallory – The December Treasurer’s report will be filed for audit as distributed. CORRESPONDENCE – Ardella Jeffries, CAP read a thank you letter from Heartland Hands thanking us for the donations at Christmas. COMMITTEE REPORTS: ADVISORY DIVISION – Board Contact: Becky Schrader Bylaws & Standing Rules – Becky Schrader – The committee will be meeting next week to begin the major revision of our bylaws, standing rules, and procedures as a new chapter. If you have any suggested changes, please email Becky at [email protected]. Gale Peden, CAP & Barbara Chambers, CAP-OM have agreed to be part of committee.
January 9, 2014 Monthly Membership Meeting - Page 2 (Final)
Ways & Means – Tina Garrett, CAP-OM – o Kroger Cards: All members were encouraged to update the Kroger cards to have funds contributed to the chapter. o We sold a total of 232 calendars receiving a profit of $671 from the sale of ChickFil-A calendars. Becky sold 26 and Melissa sold 31. Melissa won the challenge presented by Becky. Donna Mallory was the big winner though! She sold 47 calendars and received a $25 gift card for her efforts. COMMUNICATIONS DIVISION – Board Contact: Ardella Jeffries, CAP Newsletter – Barbie Hardison, CAP – The January newsletter was distributed via email. Sunshine – Margaret Haney, CAP-OM - Happy birthday to those with January birthdays. Also, if you know of members with family deaths or illness, please contact Margaret Haney, CAP-OM with the information. EDUCATION AND CERTIFICATION DIVISION – Board Contact: Faye Broughton, CAP-OM Seminar – Barbara Chambers CAP-OM, Bonnie Hickle, Donna Malendowski – Donna gave a seminar update. Registration forms were provided to each attendee. The deadline for registering is February 24, 2014. Headquarters has approved four recertification points for our seminar. . Speakers Bureau – Barbara Chambers, CAP-OM - No report MEMBERSHIP DIVISION – Board Contact: Margie Rhodes, CAP Membership/ID Tags – Margie Rhodes, CAP – The membership tags have been received and they were distributed. Membership report: December 2013 Meeting 17 Members 2 Guests Total December 30 Membership - 0 New Members 2 Drops
39 Total December 30
PROGRAM DIVISION – Board Contact: Barbie Hardison, CAP Programs – Rachel Dhority –This meeting is our membership drive. There were no guests to recognize. We will have to schedule another membership drive to meet COE requirements. February, March, and April programs will also be sent to headquarters for approval of recertification points. You will be updated on those programs as we receive approval. PUBLIC RELATIONS DIVISION – Board Contact: Donna Mallory Community Affairs – Faye Broughton, CAP OM – Box tops were collected tonight and will be taken up again in February. Per Faye, the winner for the most Box Tops for Education for January was Rachel Dhority with a total of 179 Box Tops. January 9, 2014 Monthly Membership Meeting - Page 3 (Final)
Publicity -- Faye Broughton, CAP OM – Faye has sent the seminar information to both Olive Branch and Southaven Chambers and to DeSoto Appeal and Times Tribune newspapers. Everyone was encouraged to advertise our seminar to friends and co-workers so that we can have a great crowd. PROFESSIONAL WEEK DIVISION – Board Contact: The Board Administrative Professionals Week Luncheon – Barbara Chambers, CAP-OM will chair this committee with the assistance of several members who have already signed on to help. There is still plenty of room for additional assistance. Members were encouraged to see Barbara if they would be willing to help. OTHER Committee on Nominations – Sheila Pino, CAP-OM – Sheila Pino, CAP-OM will be chairing the Nominations Committee this year. All members were encouraged to begin thinking about running for board member positions for the next fiscal year. Any member interested in running for a position on the board will need to let other members know so that they can be nominated. Comment cards – No comments. Ardella Jeffries, CAP was recently notified she did pass her CAP exam. Gale Peden, CAP was recognized for her article in the OfficePro Magazine. Lisa Laurent, CAP-OM, TN Division Secretary, was recognized as our chapter contact. Her e-mail address is [email protected]. June 6-8 is the Tennessee Division Meeting in Knoxville. Becky Schrader recognized Donna Mallory for her assistance with the Chick-Fil-A calendar fund raiser. Door Prize: Winner: Ardella Jeffries, CAP Since there was no other business, the business meeting was adjourned at 7:58 pm. DATES TO REMEMBER: February 6 February 13 February 28
Board meeting; 5:30 p.m.; M. R. Davis Library Membership Meeting -- Networking 5:30 p.m.; Business meeting 6:00 p.m; Smith & Nephew, Building H Professional Development Seminar, Bank Plus Training Center; 8 a.m.,
January 9, 2014 Monthly Membership Meeting - Page 4 (Final)
Submitted by:
___________________________________ Barbara C. Hardison, CAP Recording Secretary
_________________________________ Pat Dhority, CAP President
January 9, 2014 Monthly Membership Meeting - Page 5 (Final)
Guests: No Guests
January 9, 2014 Monthly Membership Meeting - Page 1 (Final)
WELCOME Pat Dhority, CAP, Chapter President welcomed the members and guests. PLEDGE OF ALLEGIANCE there was no flag. INVOCATION
Margaret Haney, CAP-OM was supposed to lead us but
Cheryl Eppenger, CAP
DINNER PROGRAM The chair recognized Rachel Dhority for introduction of our speaker. Tina Garrett, CAP-OM Creating a Step-by-Step Guide Using Screen Shots BUSINESS MEETING CALL TO ORDER The January 9, 2014, meeting of the DeSoto Chapter of International Association of Administrative Professionals is called to order at 7:31 p.m. Pat Dhority, CAP, introduced the officers at the head table as follows: Treasurer Donna Mallory; Vice President and Membership chair Margie Rhodes, CAP; Director Melissa Webb; Director Faye Broughton, CAP-OM; Corresponding Secretary Ardella Jeffries. To her far right was Recording Secretary Barbie Hardison, CAP; TN Division Secretary Lisa Laurent, CAPOM; President-elect Becky Schrader; Parliamentary Advisor Barbara Chambers, CAP-OM MINUTES –– Barbie Hardison, CAP - The minutes were distributed by e-mail. The membership minutes for December 12, 2013, were approved as distributed. FINANCIAL REPORT – Donna Mallory – The December Treasurer’s report will be filed for audit as distributed. CORRESPONDENCE – Ardella Jeffries, CAP read a thank you letter from Heartland Hands thanking us for the donations at Christmas. COMMITTEE REPORTS: ADVISORY DIVISION – Board Contact: Becky Schrader Bylaws & Standing Rules – Becky Schrader – The committee will be meeting next week to begin the major revision of our bylaws, standing rules, and procedures as a new chapter. If you have any suggested changes, please email Becky at [email protected]. Gale Peden, CAP & Barbara Chambers, CAP-OM have agreed to be part of committee.
January 9, 2014 Monthly Membership Meeting - Page 2 (Final)
Ways & Means – Tina Garrett, CAP-OM – o Kroger Cards: All members were encouraged to update the Kroger cards to have funds contributed to the chapter. o We sold a total of 232 calendars receiving a profit of $671 from the sale of ChickFil-A calendars. Becky sold 26 and Melissa sold 31. Melissa won the challenge presented by Becky. Donna Mallory was the big winner though! She sold 47 calendars and received a $25 gift card for her efforts. COMMUNICATIONS DIVISION – Board Contact: Ardella Jeffries, CAP Newsletter – Barbie Hardison, CAP – The January newsletter was distributed via email. Sunshine – Margaret Haney, CAP-OM - Happy birthday to those with January birthdays. Also, if you know of members with family deaths or illness, please contact Margaret Haney, CAP-OM with the information. EDUCATION AND CERTIFICATION DIVISION – Board Contact: Faye Broughton, CAP-OM Seminar – Barbara Chambers CAP-OM, Bonnie Hickle, Donna Malendowski – Donna gave a seminar update. Registration forms were provided to each attendee. The deadline for registering is February 24, 2014. Headquarters has approved four recertification points for our seminar. . Speakers Bureau – Barbara Chambers, CAP-OM - No report MEMBERSHIP DIVISION – Board Contact: Margie Rhodes, CAP Membership/ID Tags – Margie Rhodes, CAP – The membership tags have been received and they were distributed. Membership report: December 2013 Meeting 17 Members 2 Guests Total December 30 Membership - 0 New Members 2 Drops
39 Total December 30
PROGRAM DIVISION – Board Contact: Barbie Hardison, CAP Programs – Rachel Dhority –This meeting is our membership drive. There were no guests to recognize. We will have to schedule another membership drive to meet COE requirements. February, March, and April programs will also be sent to headquarters for approval of recertification points. You will be updated on those programs as we receive approval. PUBLIC RELATIONS DIVISION – Board Contact: Donna Mallory Community Affairs – Faye Broughton, CAP OM – Box tops were collected tonight and will be taken up again in February. Per Faye, the winner for the most Box Tops for Education for January was Rachel Dhority with a total of 179 Box Tops. January 9, 2014 Monthly Membership Meeting - Page 3 (Final)
Publicity -- Faye Broughton, CAP OM – Faye has sent the seminar information to both Olive Branch and Southaven Chambers and to DeSoto Appeal and Times Tribune newspapers. Everyone was encouraged to advertise our seminar to friends and co-workers so that we can have a great crowd. PROFESSIONAL WEEK DIVISION – Board Contact: The Board Administrative Professionals Week Luncheon – Barbara Chambers, CAP-OM will chair this committee with the assistance of several members who have already signed on to help. There is still plenty of room for additional assistance. Members were encouraged to see Barbara if they would be willing to help. OTHER Committee on Nominations – Sheila Pino, CAP-OM – Sheila Pino, CAP-OM will be chairing the Nominations Committee this year. All members were encouraged to begin thinking about running for board member positions for the next fiscal year. Any member interested in running for a position on the board will need to let other members know so that they can be nominated. Comment cards – No comments. Ardella Jeffries, CAP was recently notified she did pass her CAP exam. Gale Peden, CAP was recognized for her article in the OfficePro Magazine. Lisa Laurent, CAP-OM, TN Division Secretary, was recognized as our chapter contact. Her e-mail address is [email protected]. June 6-8 is the Tennessee Division Meeting in Knoxville. Becky Schrader recognized Donna Mallory for her assistance with the Chick-Fil-A calendar fund raiser. Door Prize: Winner: Ardella Jeffries, CAP Since there was no other business, the business meeting was adjourned at 7:58 pm. DATES TO REMEMBER: February 6 February 13 February 28
Board meeting; 5:30 p.m.; M. R. Davis Library Membership Meeting -- Networking 5:30 p.m.; Business meeting 6:00 p.m; Smith & Nephew, Building H Professional Development Seminar, Bank Plus Training Center; 8 a.m.,
January 9, 2014 Monthly Membership Meeting - Page 4 (Final)
Submitted by:
___________________________________ Barbara C. Hardison, CAP Recording Secretary
_________________________________ Pat Dhority, CAP President
January 9, 2014 Monthly Membership Meeting - Page 5 (Final)
