Retention, Promotion and Tenure Faculty Personnel Actions
Retention, Promotion and Tenure Faculty Personnel Actions Al Liddicoat AVP Academic Personnel October 23, 2012
Academic Personnel
Outline
Background Criteria – Teaching – Professional Development and Creative Activities – Service – Other
Procedures – Candidates – Faculty Peer Review Committee Members – Department Heads/Chairs
Other General Provisions Academic Personnel
Faculty Unit
Unit 3: Faculty Collective Bargaining Unit - CFA – Instructional faculty probationary/tenure-track tenured lecturers
– Librarians – Counselors in Health and Counseling Services – Coaches
Academic Personnel
Faculty Evaluations
Performance Evaluation – Retention – Promotion – Tenure
Periodic Evaluation – Often 1st Year Faculty – Multiple Year Appointments – Post Tenure Review – Lecturer Evaluations
Academic Personnel
Common Acronyms
RPT: Retention, Promotion, and Tenure CBA: Collective Bargaining Agreement (also MOU) CFA: California Faculty Association CAP: Campus Administrative Policy PDP: Professional Development Plan PAF: Personnel Action File WPAF: Working Personnel Action File PRC: Peer Review Committee (dept. or college) AP 109: Faculty Evaluation Form Academic Personnel
Personnel Documents
University Faculty Personnel Actions approved September 1, 2009 (Editorial Rev Sept 29, 2011) College Personnel Policies Departmental Personnel Policies
RPT Documents and Personnel Policies available online at: http://academic-personnel.calpoly.edu/content/policies/criteria
Academic Personnel
University Criteria
Teaching Performance Professional Growth and Achievement Service to University and Community Other Factors: – Collegiality - ability to relate with colleagues – Initiative – Cooperation – Dependability
Academic Personnel
Working Personnel Action File
Index of Materials
Faculty C.V. or Resume – Background – Teaching Related Activities – Professional Growth & Development – Certification or Licensing – Related Professional Experience – Other
Academic Personnel
Teaching Performance
Competence in discipline Effective communication Teaching techniques Assessment of Student Learning (exams, HW…) Organization of course Course learning objectives Student Evaluations
Academic Personnel
WPAF Guidelines for Teaching Performance
Statement of teaching philosophy and approach Summary of student evaluations during period of review List of courses and laboratories taught New course preparation Major revisions and innovations in existing courses Curriculum development Senior projects or student research supervised Student advising Current instruction related projects Other Academic Personnel
Professional Growth and Achievement
Scholarly and creative achievements Professional organizations Grants and Contracts Current projects and activities Fellowships Honors Other activities related to research, scholarship, creative activities and professional development
Academic Personnel
WPAF Guidelines for Professional Growth and Achievement
Professional Development Plan (PDP) – Short and long term goals to be considered for tenure and/or promotion
Scholarly Activities Completed (external validation) – – – – – – – – – – – – –
Journal Article Professional publication Creative/Artistic Achievement Book, Textbook, or Software Chapter(s) in a book or Technical report Published book review Patents Commissions Consulting Collaborations (public and private sector) Editorships Invited and competitively accepted papers/presentations Other examples Academic Personnel
WPAF Guidelines for Professional Growth and Achievement
Participation in Professional Associations and Organizations – – – – – – –
Leadership position, officer Article in non-peer-reviewed conference proceeding Speaker at professional conference Panel member at professional conference Poster presentation at professional conference Guest lecturer or speaker in regional/local venue Participation in workshops, conferences, or professional meetings – Other Academic Personnel
WPAF Guidelines for Professional Growth and Achievement
Grants and Contracts (for collaborative projects, describe your specific role in the accomplishment) – Receipt of competitive grants – Funded grants and/or contracts – Submitted and pending approval
Current Projects and Activities – – – –
Manuscripts in preparation Grant proposals in preparation Learning and pedagogical research Discipline based research
Fellowships
Honors Academic Personnel
Service to the University and Community
Committee assignments and service – – – – –
Students Department College University CSU
Service to Professional Societies Community service related to teaching and professional expertise Academic advisement Co-curricular activities Inclusive Excellence and diversity related activities Academic Personnel
Procedures for Candidates
Review appropriate Checklists Review “University Faculty Personnel Action Procedures and Criteria” (9-01-09) Review Department and College personnel documents and criteria Review and Sign Personnel Action File (PAF) Prepare Working Personnel Action File (WPAF)
Academic Personnel
Professional Development Plan
During 1st probationary year work with Department Chair and faculty mentor to formulate plan
As a Teacher/Scholar describe goals and objectives to be obtained by time of tenure consideration – Keep teaching current and dynamic – Maintain currency in field – Substantive contributions to discipline – External validation and peer review
Plan can be refined during probationary period Academic Personnel
Working Personnel Action File
Check with College and/or department for WPAF guidelines and format requirements
Index (submit extra copy for PAF)
C.V. or Resume (submit extra copy for PAF)
Professional Development Plan (PDP)
Student Evaluation Summary
Supporting Evidence and Documentation Academic Personnel
WPAF Deadlines for Candidates * Verify dates with Department (some colleges have varying schedules)
January 18th : 1st Year Periodic Review October 15th : 2nd Year (or 1st work day after) November 1st : 3rd - 6th Year (or 1st work day after)
Academic Personnel
Peer Review Committees
Elected by Probationary and Tenured Faculty Tenured full-time faculty are eligible to serve on PRC Tenured faculty being considered for promotion are ineligible to serve on PRC for Promotion and Tenure evaluations. Evaluator must be of higher rank than candidate for promotion evaluations Faculty can only serve on one level of review for a candidate Academic Personnel
PRC Procedures
Evaluators review PAF and WPAF and sign Logs Classroom Visitation (5 day prior notice and follow up consultation) Provide written evaluation to candidate Candidate has 10 days to submit a rebuttal statement/response or to request a meeting PRC considers rebuttal statement or response and may modify recommendation Completed recommendation and rebuttal is sent to next level of review Academic Personnel
PRC Recommendation
Majority Report Minority Report Individual Recommendations Combination
Academic Personnel
Department Chair/Head
Must be tenured to evaluate candidates Review PAF and WPAF and sign Logs Review PRC evaluation and rebuttal statements Use Form AP 109: Faculty Evaluation Comment on student evaluations in section I May attend PRC meetings upon invitation May give 5 day notice and visit classroom followed by consultation Academic Personnel
Candidates Action to Department Head/Chair Evaluation
After receiving recommendation candidate has 10 days before it will be sent to next level Options: – Rebuttal Statement
Copies will be provided to prior levels of review
– Request Meeting – Both – Take no action
Candidate must sign AP 109 to indicate you have received evaluation Academic Personnel
College Peer Review Committee
Must be tenured to evaluate candidates and of higher rank to evaluate promotion request Review PAF and WPAF and sign Logs Review PRC and Dept Head/Chair evaluation and rebuttal statements Rank all candidates for promotions in college Candidate has 10 day rebuttal period
Academic Personnel
Dean’s Evaluation
Review PAF and WPAF and sign Logs Review PRC, Chair/Head and College PRC evaluation and rebuttal statements if submitted If Dean consults with others they will list names Dean makes a separate recommendation Periodic Evaluations stop at the Dean’s Level 10 Day rebuttal period before files are sent to Provost for final level of review for RPT decisions
Academic Personnel
Retention, Tenure and Promotion Decisions Provost
makes decisions
Notification – Retention to 2nd and 3rd year – February 15th – Retention 3rd-6th year, Tenure and Promotion June 1st
Academic Personnel
General Provisions for Tenure
6 year probationary period
Rated in top two performance categories
Retention is not a guarantee of Tenure
Tenure is not a guarantee of Promotion
Tenure candidates must have potential for Promotion to Associate and Full Professor
Academic Personnel
General Provisions for Tenure and Promotion
Those eligible for promotion or requesting early promotion or tenure need to notify the Dean in writing prior to October 12th. Normally Tenure and Promotion to Associate Professor is concurrent. In exceptional cases, early promotion to Associate Professor is permissible while in probationary status. Tenure is required for promotion to Full Professor PRC, DC/DH, College PRC, and Dean must rank all promotion requests. Academic Personnel
Early Promotion
Granted only in exceptional cases
Review College and Department’s criteria for early promotion.
Circumstances and record of performance must be fully documented
Academic Personnel
Early Tenure
Must be rated outstanding in all areas of review
Review College and Department’s criteria for early tenure.
More rigorous review than normal tenure
Academic Personnel
Contact Information
Al Liddicoat Associate Vice Provost, Academic Personnel – 756-5217 – [email protected] – Academic Personnel, Building 1, Room 312 – www.academic-personnel.calpoly.edu
We want you to SUCCEED!
Academic Personnel
Academic Personnel
Outline
Background Criteria – Teaching – Professional Development and Creative Activities – Service – Other
Procedures – Candidates – Faculty Peer Review Committee Members – Department Heads/Chairs
Other General Provisions Academic Personnel
Faculty Unit
Unit 3: Faculty Collective Bargaining Unit - CFA – Instructional faculty probationary/tenure-track tenured lecturers
– Librarians – Counselors in Health and Counseling Services – Coaches
Academic Personnel
Faculty Evaluations
Performance Evaluation – Retention – Promotion – Tenure
Periodic Evaluation – Often 1st Year Faculty – Multiple Year Appointments – Post Tenure Review – Lecturer Evaluations
Academic Personnel
Common Acronyms
RPT: Retention, Promotion, and Tenure CBA: Collective Bargaining Agreement (also MOU) CFA: California Faculty Association CAP: Campus Administrative Policy PDP: Professional Development Plan PAF: Personnel Action File WPAF: Working Personnel Action File PRC: Peer Review Committee (dept. or college) AP 109: Faculty Evaluation Form Academic Personnel
Personnel Documents
University Faculty Personnel Actions approved September 1, 2009 (Editorial Rev Sept 29, 2011) College Personnel Policies Departmental Personnel Policies
RPT Documents and Personnel Policies available online at: http://academic-personnel.calpoly.edu/content/policies/criteria
Academic Personnel
University Criteria
Teaching Performance Professional Growth and Achievement Service to University and Community Other Factors: – Collegiality - ability to relate with colleagues – Initiative – Cooperation – Dependability
Academic Personnel
Working Personnel Action File
Index of Materials
Faculty C.V. or Resume – Background – Teaching Related Activities – Professional Growth & Development – Certification or Licensing – Related Professional Experience – Other
Academic Personnel
Teaching Performance
Competence in discipline Effective communication Teaching techniques Assessment of Student Learning (exams, HW…) Organization of course Course learning objectives Student Evaluations
Academic Personnel
WPAF Guidelines for Teaching Performance
Statement of teaching philosophy and approach Summary of student evaluations during period of review List of courses and laboratories taught New course preparation Major revisions and innovations in existing courses Curriculum development Senior projects or student research supervised Student advising Current instruction related projects Other Academic Personnel
Professional Growth and Achievement
Scholarly and creative achievements Professional organizations Grants and Contracts Current projects and activities Fellowships Honors Other activities related to research, scholarship, creative activities and professional development
Academic Personnel
WPAF Guidelines for Professional Growth and Achievement
Professional Development Plan (PDP) – Short and long term goals to be considered for tenure and/or promotion
Scholarly Activities Completed (external validation) – – – – – – – – – – – – –
Journal Article Professional publication Creative/Artistic Achievement Book, Textbook, or Software Chapter(s) in a book or Technical report Published book review Patents Commissions Consulting Collaborations (public and private sector) Editorships Invited and competitively accepted papers/presentations Other examples Academic Personnel
WPAF Guidelines for Professional Growth and Achievement
Participation in Professional Associations and Organizations – – – – – – –
Leadership position, officer Article in non-peer-reviewed conference proceeding Speaker at professional conference Panel member at professional conference Poster presentation at professional conference Guest lecturer or speaker in regional/local venue Participation in workshops, conferences, or professional meetings – Other Academic Personnel
WPAF Guidelines for Professional Growth and Achievement
Grants and Contracts (for collaborative projects, describe your specific role in the accomplishment) – Receipt of competitive grants – Funded grants and/or contracts – Submitted and pending approval
Current Projects and Activities – – – –
Manuscripts in preparation Grant proposals in preparation Learning and pedagogical research Discipline based research
Fellowships
Honors Academic Personnel
Service to the University and Community
Committee assignments and service – – – – –
Students Department College University CSU
Service to Professional Societies Community service related to teaching and professional expertise Academic advisement Co-curricular activities Inclusive Excellence and diversity related activities Academic Personnel
Procedures for Candidates
Review appropriate Checklists Review “University Faculty Personnel Action Procedures and Criteria” (9-01-09) Review Department and College personnel documents and criteria Review and Sign Personnel Action File (PAF) Prepare Working Personnel Action File (WPAF)
Academic Personnel
Professional Development Plan
During 1st probationary year work with Department Chair and faculty mentor to formulate plan
As a Teacher/Scholar describe goals and objectives to be obtained by time of tenure consideration – Keep teaching current and dynamic – Maintain currency in field – Substantive contributions to discipline – External validation and peer review
Plan can be refined during probationary period Academic Personnel
Working Personnel Action File
Check with College and/or department for WPAF guidelines and format requirements
Index (submit extra copy for PAF)
C.V. or Resume (submit extra copy for PAF)
Professional Development Plan (PDP)
Student Evaluation Summary
Supporting Evidence and Documentation Academic Personnel
WPAF Deadlines for Candidates * Verify dates with Department (some colleges have varying schedules)
January 18th : 1st Year Periodic Review October 15th : 2nd Year (or 1st work day after) November 1st : 3rd - 6th Year (or 1st work day after)
Academic Personnel
Peer Review Committees
Elected by Probationary and Tenured Faculty Tenured full-time faculty are eligible to serve on PRC Tenured faculty being considered for promotion are ineligible to serve on PRC for Promotion and Tenure evaluations. Evaluator must be of higher rank than candidate for promotion evaluations Faculty can only serve on one level of review for a candidate Academic Personnel
PRC Procedures
Evaluators review PAF and WPAF and sign Logs Classroom Visitation (5 day prior notice and follow up consultation) Provide written evaluation to candidate Candidate has 10 days to submit a rebuttal statement/response or to request a meeting PRC considers rebuttal statement or response and may modify recommendation Completed recommendation and rebuttal is sent to next level of review Academic Personnel
PRC Recommendation
Majority Report Minority Report Individual Recommendations Combination
Academic Personnel
Department Chair/Head
Must be tenured to evaluate candidates Review PAF and WPAF and sign Logs Review PRC evaluation and rebuttal statements Use Form AP 109: Faculty Evaluation Comment on student evaluations in section I May attend PRC meetings upon invitation May give 5 day notice and visit classroom followed by consultation Academic Personnel
Candidates Action to Department Head/Chair Evaluation
After receiving recommendation candidate has 10 days before it will be sent to next level Options: – Rebuttal Statement
Copies will be provided to prior levels of review
– Request Meeting – Both – Take no action
Candidate must sign AP 109 to indicate you have received evaluation Academic Personnel
College Peer Review Committee
Must be tenured to evaluate candidates and of higher rank to evaluate promotion request Review PAF and WPAF and sign Logs Review PRC and Dept Head/Chair evaluation and rebuttal statements Rank all candidates for promotions in college Candidate has 10 day rebuttal period
Academic Personnel
Dean’s Evaluation
Review PAF and WPAF and sign Logs Review PRC, Chair/Head and College PRC evaluation and rebuttal statements if submitted If Dean consults with others they will list names Dean makes a separate recommendation Periodic Evaluations stop at the Dean’s Level 10 Day rebuttal period before files are sent to Provost for final level of review for RPT decisions
Academic Personnel
Retention, Tenure and Promotion Decisions Provost
makes decisions
Notification – Retention to 2nd and 3rd year – February 15th – Retention 3rd-6th year, Tenure and Promotion June 1st
Academic Personnel
General Provisions for Tenure
6 year probationary period
Rated in top two performance categories
Retention is not a guarantee of Tenure
Tenure is not a guarantee of Promotion
Tenure candidates must have potential for Promotion to Associate and Full Professor
Academic Personnel
General Provisions for Tenure and Promotion
Those eligible for promotion or requesting early promotion or tenure need to notify the Dean in writing prior to October 12th. Normally Tenure and Promotion to Associate Professor is concurrent. In exceptional cases, early promotion to Associate Professor is permissible while in probationary status. Tenure is required for promotion to Full Professor PRC, DC/DH, College PRC, and Dean must rank all promotion requests. Academic Personnel
Early Promotion
Granted only in exceptional cases
Review College and Department’s criteria for early promotion.
Circumstances and record of performance must be fully documented
Academic Personnel
Early Tenure
Must be rated outstanding in all areas of review
Review College and Department’s criteria for early tenure.
More rigorous review than normal tenure
Academic Personnel
Contact Information
Al Liddicoat Associate Vice Provost, Academic Personnel – 756-5217 – [email protected] – Academic Personnel, Building 1, Room 312 – www.academic-personnel.calpoly.edu
We want you to SUCCEED!
Academic Personnel
