Riverview School Board Meeting August 20, 2015 Riverview Admin ...
Riverview School Board Meeting August 20, 2015 Riverview Admin Building 7:00 p.m.
Members Present: JoAnn Coyle, Scotty Andrews, Keith Baker, Robyn Roach, Brandon Cain, Jeremy Ramsey Members Absent: Shane Sellers Others Present: Jamie Williams, Jeff Meeds, Wes Rowland, Steve Lucas, Christie Bremer, Stuart Hill, Judy Ballard, David Rutledge, Sandra Knight. Stuart Hill opened the meeting with prayer. The meeting was called to order by JoAnn Coyle at 7:00. The minutes of the regular meeting of July 09, 2015, and the special meeting of July 30, 2015, were presented. At 7:03, motion was made by Robyn Roach to approve the minutes of the July 09, 2015, regular meeting, and July 30, 2015, special meeting as presented with no additions or amendments. Second by Jeremy Ramsey. Motion carried, 6-0. JoAnn Coyle turned the meeting over to Mr. Rutledge. Old Business Item 1-Consider To Remove Language Regarding Pay Dates in Policy 8.1 of the Classified Personnel Policy Handbook Mr. Rutledge presented to the board that there were some discrepancies between our policy and practice on when employees would be paid. The proposal to remove the language in Policy 8.1, “The monthly payroll will be made on the Friday after the 20th of each month with the final payment made after the completion of the employee’s contracted duties”, was presented to the classified staff and the proposal passed to remove this language. We will make it our administrative practice to pay on the 20th of each month. If the 20th falls on a weekend, we will pay the Friday before the 20th. If the 20th falls on a holiday, we will pay on the Friday before the 20th. At 7:05, motion to remove the language in Policy 8.1 was made by Scotty Andrews, second by Keith Baker. Motion carried, 6-0. New Business Item 2- Building Principal’s Report on Start of The School Year Each building principal gave a report on the start of the school year in each of their building. New Business Item 3-Report on Riverview Judsonia Elementary safe Room Project and Football/Track Drainage Project Mr. Rutledge gave a report on the Judsonia Safe Room Project. The bids of 07/30/2015 came in between $200,000-$250,000 higher than anticipated. We are working with the construction manager and the architect to provide Value Engineering Options to help reduce the costs of the project. Mr. Rutledge has decided to post-pone presenting the list of Value Engineering Options and the Guaranteed Maximum Price until after the millage extension vote. We feel we can make better informed financial decisions about which Value Engineering Options to accept or decline after the school election. Our construction manager, Mr. Delk, has assured Mr. Rutledge that all the existing bids would still be good if we waited to act until after the millage election. Spurlock, Inc. has requested payment of $28,385.33 but Mr. Rutledge is withholding this payment until the repair of the track is completed. A portion of the tract was removed in two places in order to put the drain junctions in.
Riverview Board Meeting August 20, 2015 Page 2 New Business Item 4-Consider Increasing the Price of an Adult Lunch to $3.50 Due to Increased Food Costs Mr. Rutledge recommended to the board to increase the adult lunch prices only from $3.30 to $3.50. Our reimbursement rate is $3.09 and the cost of commodities is $.2375 per meal for a total of $3.3275. This increase in adult lunch will help to cover the food cost. At 7:38, motion to increase the adult lunch to $3.50 was made by Keith Baker, second by Robyn Roach. Motion carried, 6-0. New Business Item 5-Consider Proposal to Sell Three Surplus/Outdated Buses from Bus Fleet Mr. Rutledge presented to the board a list of three buses to be declared as surplus. 95-International Amtran 01-Bluebird 91-International Carpenter Mr. Rutledge recommended to declare the above three buses as surplus and to advertise that we would take sealed bids for these three buses with a reserve of $900.00 on each bus. This reserve amount is the amount we would get if we took the bus to scrap. At 7:45, motion to declare the three buses, as per attached list, as surplus was made by Jeremy Ramsey, second by JoAnn Coyle. Motion carried, 6-0. New Business Item 6-Consider Approval of Student Transfers Mr. Rutledge presented to the board a list of students for legal transfers. There were 14 students leaving Riverview and 8 students to transfer to Riverview. At 7:48, motion to approve the student legal transfers as per the attached list was made by Robyn Roach, second by Scott Andrews. Motion carried, 6-0. Mr. Rutledge recommended to the board to add the Riverview Supplemental Instruction Program (SIP) to the agenda as New Business action #7. At 7:52, motion was made by JoAnn Coyle to add the Riverview SIP Program to the agenda, second by Robyn Roach. Motion carried, 6-0. New Business Item 7- Consider to Accept the SIP Program Mr. Rutledge presented to the board the attached Riverview Supplemental Instruction Program (SIP) along with the rules and regulations from the Arkansas Activities Association for student participation in competitive interscholastic activities. This program is for students who fall below the required 2.0 GPA to have the opportunity to continue participating in competitive interscholastic activities. At 7:53, motion to accept the Riverview SIP Program as presented was made by Keith Baker, second by Scotty Andrews. Motion carried, 6-0. Superintendent’s Update Enrollment as of 8/20/15 was 1,379 Legal Balance at the end of June 30, 2015 was $3,190,000.00 after the transfer of $54,316.00 was made to the Building Fund Dyslexia Intervention Program has been set. We are using the Susan Barton Program. Mrs. Holcomb is trained in this program. Panic Button system has been purchased by the state for all schools in Arkansas. This system is a “push notification” system where alerts will be sent to cell phones. We are implementing this system for all staff. The July financials were presented to the board by Sandra Knight. Mr. Rutledge read “Thank You” cards from Jo Steward and the Hopkins family. At 8:03 the board went into executive session.
Riverview Board Meeting August 20, 2015 Page 3 At 9:05 the board came out of executive session where personnel matters were discussed. Resignations There were no resignations at this time. Personnel Issues Mr. Rutledge presented recommendations to the board to do one-time stipend payments to be paid at the end of the volleyball season to Lindsay VanWinkle the $2,000.00 stipend as head volleyball coach and to Lee Crisp the $1,000.00 stipend as assistant volleyball coach. At 9:06, motion was made by Robyn Roach to pay Lindsay VanWinkle the $2,000.00 volleyball head coach stipend and to pay Lee Crisp the $1,000.00 assistant volleyball coach stipend, second by Keith Baker. Motion carried, 6-0. Meeting was adjourned at 9:06 by Board President, JoAnn Coyle.
_______________________________________ JoAnn Coyle, Board President ________________________________________ Keith Baker, Board Secretary _______________________________________ Date
Members Present: JoAnn Coyle, Scotty Andrews, Keith Baker, Robyn Roach, Brandon Cain, Jeremy Ramsey Members Absent: Shane Sellers Others Present: Jamie Williams, Jeff Meeds, Wes Rowland, Steve Lucas, Christie Bremer, Stuart Hill, Judy Ballard, David Rutledge, Sandra Knight. Stuart Hill opened the meeting with prayer. The meeting was called to order by JoAnn Coyle at 7:00. The minutes of the regular meeting of July 09, 2015, and the special meeting of July 30, 2015, were presented. At 7:03, motion was made by Robyn Roach to approve the minutes of the July 09, 2015, regular meeting, and July 30, 2015, special meeting as presented with no additions or amendments. Second by Jeremy Ramsey. Motion carried, 6-0. JoAnn Coyle turned the meeting over to Mr. Rutledge. Old Business Item 1-Consider To Remove Language Regarding Pay Dates in Policy 8.1 of the Classified Personnel Policy Handbook Mr. Rutledge presented to the board that there were some discrepancies between our policy and practice on when employees would be paid. The proposal to remove the language in Policy 8.1, “The monthly payroll will be made on the Friday after the 20th of each month with the final payment made after the completion of the employee’s contracted duties”, was presented to the classified staff and the proposal passed to remove this language. We will make it our administrative practice to pay on the 20th of each month. If the 20th falls on a weekend, we will pay the Friday before the 20th. If the 20th falls on a holiday, we will pay on the Friday before the 20th. At 7:05, motion to remove the language in Policy 8.1 was made by Scotty Andrews, second by Keith Baker. Motion carried, 6-0. New Business Item 2- Building Principal’s Report on Start of The School Year Each building principal gave a report on the start of the school year in each of their building. New Business Item 3-Report on Riverview Judsonia Elementary safe Room Project and Football/Track Drainage Project Mr. Rutledge gave a report on the Judsonia Safe Room Project. The bids of 07/30/2015 came in between $200,000-$250,000 higher than anticipated. We are working with the construction manager and the architect to provide Value Engineering Options to help reduce the costs of the project. Mr. Rutledge has decided to post-pone presenting the list of Value Engineering Options and the Guaranteed Maximum Price until after the millage extension vote. We feel we can make better informed financial decisions about which Value Engineering Options to accept or decline after the school election. Our construction manager, Mr. Delk, has assured Mr. Rutledge that all the existing bids would still be good if we waited to act until after the millage election. Spurlock, Inc. has requested payment of $28,385.33 but Mr. Rutledge is withholding this payment until the repair of the track is completed. A portion of the tract was removed in two places in order to put the drain junctions in.
Riverview Board Meeting August 20, 2015 Page 2 New Business Item 4-Consider Increasing the Price of an Adult Lunch to $3.50 Due to Increased Food Costs Mr. Rutledge recommended to the board to increase the adult lunch prices only from $3.30 to $3.50. Our reimbursement rate is $3.09 and the cost of commodities is $.2375 per meal for a total of $3.3275. This increase in adult lunch will help to cover the food cost. At 7:38, motion to increase the adult lunch to $3.50 was made by Keith Baker, second by Robyn Roach. Motion carried, 6-0. New Business Item 5-Consider Proposal to Sell Three Surplus/Outdated Buses from Bus Fleet Mr. Rutledge presented to the board a list of three buses to be declared as surplus. 95-International Amtran 01-Bluebird 91-International Carpenter Mr. Rutledge recommended to declare the above three buses as surplus and to advertise that we would take sealed bids for these three buses with a reserve of $900.00 on each bus. This reserve amount is the amount we would get if we took the bus to scrap. At 7:45, motion to declare the three buses, as per attached list, as surplus was made by Jeremy Ramsey, second by JoAnn Coyle. Motion carried, 6-0. New Business Item 6-Consider Approval of Student Transfers Mr. Rutledge presented to the board a list of students for legal transfers. There were 14 students leaving Riverview and 8 students to transfer to Riverview. At 7:48, motion to approve the student legal transfers as per the attached list was made by Robyn Roach, second by Scott Andrews. Motion carried, 6-0. Mr. Rutledge recommended to the board to add the Riverview Supplemental Instruction Program (SIP) to the agenda as New Business action #7. At 7:52, motion was made by JoAnn Coyle to add the Riverview SIP Program to the agenda, second by Robyn Roach. Motion carried, 6-0. New Business Item 7- Consider to Accept the SIP Program Mr. Rutledge presented to the board the attached Riverview Supplemental Instruction Program (SIP) along with the rules and regulations from the Arkansas Activities Association for student participation in competitive interscholastic activities. This program is for students who fall below the required 2.0 GPA to have the opportunity to continue participating in competitive interscholastic activities. At 7:53, motion to accept the Riverview SIP Program as presented was made by Keith Baker, second by Scotty Andrews. Motion carried, 6-0. Superintendent’s Update Enrollment as of 8/20/15 was 1,379 Legal Balance at the end of June 30, 2015 was $3,190,000.00 after the transfer of $54,316.00 was made to the Building Fund Dyslexia Intervention Program has been set. We are using the Susan Barton Program. Mrs. Holcomb is trained in this program. Panic Button system has been purchased by the state for all schools in Arkansas. This system is a “push notification” system where alerts will be sent to cell phones. We are implementing this system for all staff. The July financials were presented to the board by Sandra Knight. Mr. Rutledge read “Thank You” cards from Jo Steward and the Hopkins family. At 8:03 the board went into executive session.
Riverview Board Meeting August 20, 2015 Page 3 At 9:05 the board came out of executive session where personnel matters were discussed. Resignations There were no resignations at this time. Personnel Issues Mr. Rutledge presented recommendations to the board to do one-time stipend payments to be paid at the end of the volleyball season to Lindsay VanWinkle the $2,000.00 stipend as head volleyball coach and to Lee Crisp the $1,000.00 stipend as assistant volleyball coach. At 9:06, motion was made by Robyn Roach to pay Lindsay VanWinkle the $2,000.00 volleyball head coach stipend and to pay Lee Crisp the $1,000.00 assistant volleyball coach stipend, second by Keith Baker. Motion carried, 6-0. Meeting was adjourned at 9:06 by Board President, JoAnn Coyle.
_______________________________________ JoAnn Coyle, Board President ________________________________________ Keith Baker, Board Secretary _______________________________________ Date
