Riverview School Board Meeting January 14, 2016 Riverview High ...
Riverview School Board Meeting January 14, 2016 Riverview High School Library/Admin Building 7:00 p.m.
Members Present: JoAnn Coyle, Robyn Roach, Jeremy Ramsey, Scotty Andrews, Josh Havener, Keith Baker, Shane Sellers Members Absent: None Others Present: Jamie Williams, Sandra Menser, Bruce Menser, Cierra Menser, Stuart Hill, Justin Luttrell, Donn Mixon, Mark Rush, Officer Lynn Smith, David Rutledge, Judy Ballard, Sandra Knight Stuart Hill opened the meeting with prayer. The meeting was called to order by Scotty Andrews at 7:00 pm. Scotty Andrews turned the meeting over to Mr. Rutledge who turned the meeting over to our attorney, Donn Mixon in regards to the student hearings. Student Hearings Mr. Mixon requested that the student hearings for student #1 with ID #4649 and student #2 with ID #4650 be closed hearings since the parents and the students did not attend the meeting. At 7:02 pm, the board went into executive session. At 7:17 pm, the board came out of executive session where student hearings were conducted. Scotty Andrews turned the meeting over to Mr. Rutledge. Mr. Rutledge recommended to the board regarding student #1 – ID #4649 be expelled the spring semester of the 2015-2016 school year and the fall semester of the 2016-2017 school year. Student ID #4649 will be eligible to return to school in January 2017. At 7:17, motion was made by Shane Sellers to expel student ID #4649 for the spring semester of the 2015-2016 school year and the fall semester of the school year 20162017, second by JoAnn Coyle. Motion carried, 7-0. Mr. Rutledge recommended to the board regarding student #2 – ID #4650 be expelled for the spring semester of the 2015-2016 school year. Student ID #4650 will be eligible to return to school in August 2016. At 7:18 pm, motion was made by Jeremy Ramsey to expel student ID #4650 for the spring semester of the 2015-2016 school year, second by Keith Baker. Motion carried, 7-0. The parents of student #3- ID #6018 requested a public student hearing. Following all testimonies, at 7:50 pm, the board went into executive session. At 8:02 pm, the board came out of executive session where student issues were discussed. Mr. Rutledge recommended to the board regarding student #3- ID #6018 be expel for the spring semester of the 2015-2016 school year; provided, however, the expulsion was directed to be suspended and the student to be permitted to continue in school so long as the student and the parent agree to and complete certain conditions. If the student fails to meet any of the conditions set forth, then the suspension of the expulsion shall terminate and the student shall be considered expelled for the remainder of the spring semester of the 2015-2016 school year. The decision as to whether the suspension of expulsion should
Riverview Board Meeting January 14, 2016 Page 2 terminate shall be made by the superintendent who shall notify the school board of same for the purpose of entry into school board minutes. At 8:03 pm, motion was made by Jeremy Ramsey to expel student #3 – ID #6018 for the spring semester of the 2015-2016 school year; provided, however, the expulsion was directed to be suspended and the student to be permitted to continue in school so long as the student and the parent agree to and complete certain conditions. If the student fails to meet any of the conditions set forth, then the suspension of the expulsion shall terminate and the student shall be considered expelled for the remainder of the spring semester of the 2015-2016 school year. The decision as to whether the suspension of expulsion should terminate shall be made by the superintendent who shall notify the school board of same for the purpose of entry into school board minutes. Second was made by Keith Baker. Motion carried, 7-0. At 8:06 pm, the meeting broke for a brief recess where the meeting was moved to the Administration building. At 8:13, Scotty Andrews called the meeting back in session. The minutes of the December 10, 2015, regular board meeting were presented. At 8:14 pm, motion was made by Jeremy Ramsey to approve the minutes of the December 10, 2015, regular board meeting as presented with no additions or amendments. Second by Keith Baker. Motion carried, 7-0. Financial Report The December 2015 financial report was given by Sandra Knight. At 8:17 pm, JoAnn Coyle made the motion to accept the December 2015 financial report as presented, second by Shane Sellers. Motion carried, 7-0. Item 1- Consider Increasing ½ Day (4 hour) Substitute Teacher Pay to SubTeach USA from $30.00 Per ½ Day to $32.00 Mr. Rutledge recommended to the board to increase the ½ day (4 hour) substitute teacher pay to SubTeach USA to $32.00 from $30.00 to meet the increase in the minimum wage of $8.00 per hour. At 8:18, motion was made by Joshua Havener to increase the ½ day (4 hour) substitute teacher pay to SubTeach USA to $32.00 from $30.00, second by Jeremy Ramsey. Motion carried, 4-0. Item 2- Consider Changes to the Individuals Allowed to Authorize Electronic Funds Transfers (EFTs) For the Riverview School District to Reflect a New Disbursing Officer and Superintendent Mr. Rutledge presented to the board the attached authorization of Electronic Transfer of Funds to make changes to the individuals allowed to authorize Electronic Funds Transfers (EFTs) for the Riverview School District that will reflect a new disbursing officer and superintendent. The state wants the school to establish those individuals who may authorize the EFTs each year as the board’s disbursing officer changes when we reorganize the board each year. At 8:19, motion was made by Robyn Roach to accept the attached authorization of Electronic Transfer of Funds as presented, second by Shane Sellers. Motion carried, 7-0.
Item 3-Consider Renewal of the School Board Legal Liability Insurance Mr. Rutledge recommended to the board to approve the attached renewal of the School Board Legal Liability and Employment Practices Liability and General Liability Coverage policy with ACE American Insurance Company. The new premium for the policy is $7,711.00. At 8:32 pm, motion was made by Keith Baker to accept the renewal of the School Board Legal Liability and Employment Practices Liability and General Liability Coverage policy with ACE American Insurance Company as presented, second by Scotty Andrews. Motion carried, 7-0.
Riverview Board Meeting January 14, 2016 Page 3 Item 5- Consider Renewal of the 5 Year Lease of Classrooms on the Riverview Kensett campus to CAPCA Head Start Mr. Rutledge presented the attached 5 year lease agreement with CAPCA in Conway, Arkansas from January 1, 2016 through December 31, 2020 regarding the classrooms on the Riverview Kensett campus. At 8:28 pm, motion to accept the 5 year lease agreement with CAPCA in Conway, Arkansas as presented was made by Keith Baker, second by Jeremy Ramsey. Motion carried, 7-0. Superintendent’s Report A. January-School Board Appreciation Month Each board member was presented with a certificate to show our appreciation for their service B. Finance Disclosures Mr. Rutledge stated that the board members should have received their Statement of Financial Interest forms from the White County Clerk in the mail. He reminded them that the forms are due January 31, 2016 at the clerk’s office. We will send the financial forms to those that did not received them in the mail. C. Update on Construction Projects - Riverview Judsonia Safe Room: rebar drop is schedule for Tuesday, 01/19/16, Delk is to begin digging footing tomorrow 01/15/16, precast is due to be on 02/15/16 - Riverview Fine Arts Center: bi-weekly meetings with the architect, John McMoran, is scheduled to begin the week of 01/18/16. The architect is to have a list of schools for the board to visit their fine arts facilities. We should know by the end of March or by first of April if we will receive state funding for the fine arts center project. At 8:36 pm, the board went into executive session. At 9:52 pm, the board came out of executive session where personnel matters were discussed. Personnel There were no resignations or no new hires at this time. Mr. Rutledge presented the recommendation to the board to renew and extend Judy Ballard, Assistant Superintendent, contract from a one year contract to a three year contract. This would renew Mrs. Ballard’s contract for the 2016-2017 school year and extend her contract to the 2017-2018 and 2018-2019 school year. At 9:53 pm, motion was made by Keith Baker to renew Mrs. Ballard’s contract for the 2016-2017 school year and extend her contract to the 2017-2018 and 2018-2019 school year. Second was made by JoAnn Coyle. Motion carried, 7-0. Scotty Andrews presented the recommendation to the board to extend David Rutledge, Superintendent, contract for a two year extension. Mr. Rutledge currently has a contract through the 2016-2017 school year. A two year extension would extend his contract through the 2017-2018 and 2018-2019 school year. At 9:54 pm, motion was made by Shane Sellers to extend Mr. Rutledge contract through the 2017-2018 and 20182019 school year. Second was made by Jeremy Ramsey. Motion carried, 7-0. Board President, Scotty Andrews, declared the meeting adjourned at 9:55 pm. ______________________________________ Scotty Andrews, Board President Date__________________________________
________________________________________ Shane Sellers, Board Secretary
Members Present: JoAnn Coyle, Robyn Roach, Jeremy Ramsey, Scotty Andrews, Josh Havener, Keith Baker, Shane Sellers Members Absent: None Others Present: Jamie Williams, Sandra Menser, Bruce Menser, Cierra Menser, Stuart Hill, Justin Luttrell, Donn Mixon, Mark Rush, Officer Lynn Smith, David Rutledge, Judy Ballard, Sandra Knight Stuart Hill opened the meeting with prayer. The meeting was called to order by Scotty Andrews at 7:00 pm. Scotty Andrews turned the meeting over to Mr. Rutledge who turned the meeting over to our attorney, Donn Mixon in regards to the student hearings. Student Hearings Mr. Mixon requested that the student hearings for student #1 with ID #4649 and student #2 with ID #4650 be closed hearings since the parents and the students did not attend the meeting. At 7:02 pm, the board went into executive session. At 7:17 pm, the board came out of executive session where student hearings were conducted. Scotty Andrews turned the meeting over to Mr. Rutledge. Mr. Rutledge recommended to the board regarding student #1 – ID #4649 be expelled the spring semester of the 2015-2016 school year and the fall semester of the 2016-2017 school year. Student ID #4649 will be eligible to return to school in January 2017. At 7:17, motion was made by Shane Sellers to expel student ID #4649 for the spring semester of the 2015-2016 school year and the fall semester of the school year 20162017, second by JoAnn Coyle. Motion carried, 7-0. Mr. Rutledge recommended to the board regarding student #2 – ID #4650 be expelled for the spring semester of the 2015-2016 school year. Student ID #4650 will be eligible to return to school in August 2016. At 7:18 pm, motion was made by Jeremy Ramsey to expel student ID #4650 for the spring semester of the 2015-2016 school year, second by Keith Baker. Motion carried, 7-0. The parents of student #3- ID #6018 requested a public student hearing. Following all testimonies, at 7:50 pm, the board went into executive session. At 8:02 pm, the board came out of executive session where student issues were discussed. Mr. Rutledge recommended to the board regarding student #3- ID #6018 be expel for the spring semester of the 2015-2016 school year; provided, however, the expulsion was directed to be suspended and the student to be permitted to continue in school so long as the student and the parent agree to and complete certain conditions. If the student fails to meet any of the conditions set forth, then the suspension of the expulsion shall terminate and the student shall be considered expelled for the remainder of the spring semester of the 2015-2016 school year. The decision as to whether the suspension of expulsion should
Riverview Board Meeting January 14, 2016 Page 2 terminate shall be made by the superintendent who shall notify the school board of same for the purpose of entry into school board minutes. At 8:03 pm, motion was made by Jeremy Ramsey to expel student #3 – ID #6018 for the spring semester of the 2015-2016 school year; provided, however, the expulsion was directed to be suspended and the student to be permitted to continue in school so long as the student and the parent agree to and complete certain conditions. If the student fails to meet any of the conditions set forth, then the suspension of the expulsion shall terminate and the student shall be considered expelled for the remainder of the spring semester of the 2015-2016 school year. The decision as to whether the suspension of expulsion should terminate shall be made by the superintendent who shall notify the school board of same for the purpose of entry into school board minutes. Second was made by Keith Baker. Motion carried, 7-0. At 8:06 pm, the meeting broke for a brief recess where the meeting was moved to the Administration building. At 8:13, Scotty Andrews called the meeting back in session. The minutes of the December 10, 2015, regular board meeting were presented. At 8:14 pm, motion was made by Jeremy Ramsey to approve the minutes of the December 10, 2015, regular board meeting as presented with no additions or amendments. Second by Keith Baker. Motion carried, 7-0. Financial Report The December 2015 financial report was given by Sandra Knight. At 8:17 pm, JoAnn Coyle made the motion to accept the December 2015 financial report as presented, second by Shane Sellers. Motion carried, 7-0. Item 1- Consider Increasing ½ Day (4 hour) Substitute Teacher Pay to SubTeach USA from $30.00 Per ½ Day to $32.00 Mr. Rutledge recommended to the board to increase the ½ day (4 hour) substitute teacher pay to SubTeach USA to $32.00 from $30.00 to meet the increase in the minimum wage of $8.00 per hour. At 8:18, motion was made by Joshua Havener to increase the ½ day (4 hour) substitute teacher pay to SubTeach USA to $32.00 from $30.00, second by Jeremy Ramsey. Motion carried, 4-0. Item 2- Consider Changes to the Individuals Allowed to Authorize Electronic Funds Transfers (EFTs) For the Riverview School District to Reflect a New Disbursing Officer and Superintendent Mr. Rutledge presented to the board the attached authorization of Electronic Transfer of Funds to make changes to the individuals allowed to authorize Electronic Funds Transfers (EFTs) for the Riverview School District that will reflect a new disbursing officer and superintendent. The state wants the school to establish those individuals who may authorize the EFTs each year as the board’s disbursing officer changes when we reorganize the board each year. At 8:19, motion was made by Robyn Roach to accept the attached authorization of Electronic Transfer of Funds as presented, second by Shane Sellers. Motion carried, 7-0.
Item 3-Consider Renewal of the School Board Legal Liability Insurance Mr. Rutledge recommended to the board to approve the attached renewal of the School Board Legal Liability and Employment Practices Liability and General Liability Coverage policy with ACE American Insurance Company. The new premium for the policy is $7,711.00. At 8:32 pm, motion was made by Keith Baker to accept the renewal of the School Board Legal Liability and Employment Practices Liability and General Liability Coverage policy with ACE American Insurance Company as presented, second by Scotty Andrews. Motion carried, 7-0.
Riverview Board Meeting January 14, 2016 Page 3 Item 5- Consider Renewal of the 5 Year Lease of Classrooms on the Riverview Kensett campus to CAPCA Head Start Mr. Rutledge presented the attached 5 year lease agreement with CAPCA in Conway, Arkansas from January 1, 2016 through December 31, 2020 regarding the classrooms on the Riverview Kensett campus. At 8:28 pm, motion to accept the 5 year lease agreement with CAPCA in Conway, Arkansas as presented was made by Keith Baker, second by Jeremy Ramsey. Motion carried, 7-0. Superintendent’s Report A. January-School Board Appreciation Month Each board member was presented with a certificate to show our appreciation for their service B. Finance Disclosures Mr. Rutledge stated that the board members should have received their Statement of Financial Interest forms from the White County Clerk in the mail. He reminded them that the forms are due January 31, 2016 at the clerk’s office. We will send the financial forms to those that did not received them in the mail. C. Update on Construction Projects - Riverview Judsonia Safe Room: rebar drop is schedule for Tuesday, 01/19/16, Delk is to begin digging footing tomorrow 01/15/16, precast is due to be on 02/15/16 - Riverview Fine Arts Center: bi-weekly meetings with the architect, John McMoran, is scheduled to begin the week of 01/18/16. The architect is to have a list of schools for the board to visit their fine arts facilities. We should know by the end of March or by first of April if we will receive state funding for the fine arts center project. At 8:36 pm, the board went into executive session. At 9:52 pm, the board came out of executive session where personnel matters were discussed. Personnel There were no resignations or no new hires at this time. Mr. Rutledge presented the recommendation to the board to renew and extend Judy Ballard, Assistant Superintendent, contract from a one year contract to a three year contract. This would renew Mrs. Ballard’s contract for the 2016-2017 school year and extend her contract to the 2017-2018 and 2018-2019 school year. At 9:53 pm, motion was made by Keith Baker to renew Mrs. Ballard’s contract for the 2016-2017 school year and extend her contract to the 2017-2018 and 2018-2019 school year. Second was made by JoAnn Coyle. Motion carried, 7-0. Scotty Andrews presented the recommendation to the board to extend David Rutledge, Superintendent, contract for a two year extension. Mr. Rutledge currently has a contract through the 2016-2017 school year. A two year extension would extend his contract through the 2017-2018 and 2018-2019 school year. At 9:54 pm, motion was made by Shane Sellers to extend Mr. Rutledge contract through the 2017-2018 and 20182019 school year. Second was made by Jeremy Ramsey. Motion carried, 7-0. Board President, Scotty Andrews, declared the meeting adjourned at 9:55 pm. ______________________________________ Scotty Andrews, Board President Date__________________________________
________________________________________ Shane Sellers, Board Secretary
