Riverview School Board Meeting March 10, 2016 Riverview ...
Riverview School Board Meeting March 10, 2016 Riverview Administration Building 7:00 p.m.
Members Present: JoAnn Coyle, Robyn Roach, Jeremy Ramsey, Scotty Andrews, Josh Havener, Keith Baker, Shane Sellers Members Absent: None Others Present: Jamie Williams, David Rutledge, Judy Ballard, Sandra Knight, Justin Luttrell, Wes Rowland, Stuart Hill, Jessica Hoofman, Christy Bremer, Steve Lucas Josh Havener opened the meeting with prayer. The meeting was called to order by Scotty Andrews at 7:00 pm. President, Scotty Andrews, turned the meeting over to Mr. Rutledge. Student Hearing Student hearing for ID #1407 was an opening hearing due to the fact that neither the student nor the parent was present. Mr. Rutledge recommended expulsion for the remaining of the 2016 spring semester for student ID #1407. The reason for the expulsion was due to student being in possession of a controlled substance without a prescription, drugs on campus. At 7:08 pm, motion to expel student ID #1407 for the remaining 2016 spring semester as presented was made by Robyn Roach, second by Keith Baker. Motion carried, 7-0 Approval of February Meeting Minutes The minutes of the February 11, 2016, regular board meeting were presented. At 7:10 pm, motion was made by Jeremy Ramsey to approve the minutes of the February 11, 2016, regular board meeting as presented with no additions or amendments. Second by Shane Sellers. Motion carried, 7-0. Financial Report The February 2016 financial report was given by Sandra Knight. At 7:12 pm, Josh Havener made the motion to accept the February 2016 financial report as presented, second by JoAnn Coyle. Motion carried, 7-0. Item 1- Action Item: Consider Proposal to Amend the Riverview School District Facilities Use Policy in Reference to the Rental and Use of the Riverview-Kensett and Riverview-Judsonia Gyms Mr. Rutledge presented to the board the attached amendment to change the Riverview School District Facilities Use Agreement regarding the general rate to rent the gym on either Riverview Judsonia or Riverview Kensett campus for non-school affiliated teams to practice. The current rate is $200.00 per day for a four-hour block of time with increased rates on the weekends. In order to promote the use of our facilities by Riverview students, this proposal seeks to encourage non-school affiliated teams to have Riverview students on their roster by extending discounts to teams based on the number of Riverview students they have on their roster. A “Riverview Student” is defined as a student currently enrolled in the Riverview School District. A base rental rate of $100.00 is set for all teams; however, discounts will be extended to the teams based on the number of Riverview students on their roster compared to the total number of players on their roster. The rate per practice based on the team’s roster will be determined at the beginning of the season and will be subject to review at any time during the rental period. All other rules, restrictions, and rates regarding the use of the Riverview School District facilities remain in effect.
Riverview Board Meeting March 10, 2016 Page 2 The discount rental rate per practice is as follows: 0-Riverview Players, 10- Non-Riverview Players, 1-Riverview Players, 9- Non-Riverview Players, 2-Riverview Players, 8 -Non-Riverview Players, 3-Riverview Players, 7- Non-Riverview Players, 4- Riverview Players, 6- Non-Riverview Players, 5- Riverview Players 5 – Non-Riverview Players, 6-Riverview Players, 4 – Non-Riverview Players, 7- Riverview Players, 3 – Non-Riverview Players, 8- Riverview Players, 2 – Non-Riverview Players, 9 – Riverview Players, 1 – Non-Riverview Players, 10- Riverview Players, 0- Non-Riverview Players,
rate is $100.00. rate is $90.00 rate is $80.00 rate is $70.00 rate is $60.00 rate is $50.00 rate is $40.00 rate is $30.00 rate is $20.00 rate is $10.00 rate is $0.00
At 7:24 pm, motion was made by Jeremy Ramsey to approve the attached amendment to the Riverview School District Facilities Use Policy in reference to the rental and use of the Riverview-Judsonia and Riverview-Kensett gyms as presented, second by Josh Havener. Motion carried, 7-0. Item 2- Action Item: Present the 2015 Riverview Legislative Audit for Approval Mr. Rutledge presented to the board the final audit results for the 2015 Riverview Legislative Audit. We only had one finding. There were fourteen Twenty-First Century Community Learning Center program employees that were paid a salary rate not approved by the District’s board and not in agreement with the program’s budget. Additionally, one of these employees received a salary increase exceeding five percent that was primarily a result of a position in this program, but the increase was not approved by board resolution as required by Ark. Code Ann. §6-13-635 and Commissioner’s Memo FIN-14-048. At 7:26, pm, motion made by Shane Sellers to accept the 2015 Riverview Legislative Audit as presented, second by Keith Baker. Motion carried, 7-0. Item 3 – Action Item: Consider Approval of Lease/Purchase Agreement with Apple Inc to Purchase Student Devices Mr. Rutledge presented to the board the attached Apple Inc. lease/purchase agreements for the purchase of student devices for the 1:1 Technology Initiative. The Apple Inc. lease/purchase agreement #PUB15615 is for $593,696.96 for four years and Apple Inc. lease/purchase agreement #PUB15596 is for $420,338.92 for four years. At 7:27 pm, Keith Baker made the motion to accept and to approve the Apple Inc. Lease/Purchase agreements as presented, second by Robyn Roach. Motion carried, 7-0. Item 4- Action Item: Consider Approval to Purchase Student Laptop Cases from Brenthaven Mr. Rutledge presented to the board the attached quote from Brenthaven in the amount of $10,998.00 for 600 cases for Apple laptops. At 7:28 pm, motion was made by Scotty Andrews to purchase 600 laptop cases from Brenthaven in the amount of $10,998.00. Second was made by Robyn Roach. Motion carried, 7-0. Item 5 – Action Item: Consider Approval to Contract With the Wilbur D. Mills Cooperative to Provide the Services of Dr. Linda Griffith, Math Specialist Mr. Rutledge recommended to the board to contract with the Wilbur D. Mills Cooperative for the purchase services of Linda Griffith, math specialist. The cooperative is offering her services as a math consultant to us for 30 days at the cost of $21,000.00. At 7:53 pm, Robyn Roach made the motion to accept the recommendation to contract with the Wilbur D. Mills Cooperative for the purchase services of Linda Griffith as a math consultant. Second was made by JoAnn Coyle. Motion carried, 7-0.
Riverview Board Meeting March 10, 2016 Page 3 Item 6 – Action Item: Consider Approval of the Proposed 2016-2017 Riverview School District Calendar Mr. Rutledge presented to the board for approval the attached 2016-2017 Riverview School District Calendar as per the Classified and Licensed Personnel Policy Committees. At 7:58 pm, motion was made by Keith Baker to approve the 2016-2017 Riverview School District Calendar as presented, second by Shane Sellers. Motion carried, 7-0. Superintendent’s Report 1. Update on Construction Projects A. Riverview Judsonia Safe Room Mr. Rutledge gave the report regarding savings to the Riverview Judsonia Safe Room. There has been about $18,000 saving allowance for sidesite work and $11,359 saving allowance for architect fee. There will be an estimated $29,359.00 savings that could be put back into the project. With this amount of savings, the Vestibule work could be added back into the safe room project. At 8:07 pm, JoAnn Coyle made the motion to add Riverview Judsonia Safe Room Vestibule addition as Action Item #7, second by Robyn Roach. Motion carried, 7-0. Item 7 – Action Item: Consider Approval to Return the Vestibule Addition Back Into the Riverview Judsonia Safe Room Project Mr. Rutledge recommended to the board that due to savings of around $29,359.00 that the Vestibule could be returned back into the Riverview Judsonia Safe Room project. At 8:09 pm, motion was made by Shane Sellers to return the Vestibule back into the Riverview Judsonia Safe Room project as a result of savings as presented, second by Keith Baker. Motion carried, 7-0. B. Riverview Fine Arts Center The architect met with teachers and gathered their ideas for the project. It will be the end of April before we know if we will received state funding for the project. The survey and soil samples have been conducted and the architect is still working on the drawings. C. Enrollment – as of 03/09/16, our enrollment was 1343 D. EZ –School Pay- the parents are using the service. We have received $1324.20 in deposits through February 2016 (see attached printout) At 8:11 pm, the board went into executive session. At 9:30 pm, the board came out of executive session where personnel matters were discussed. Personnel A. Contract Renewals Mr. Rutledge recommended to the board to renew the contracts for the Licensed staff for the 2016-2017 school year as per the attached list. At 9:31 pm, motion was made by Keith Baker to renew the contracts for the Licensed staff as per the attached list for the 2016-2017 school year, second by JoAnn Coyle. Motion carried, 7-0. B. Resignations Mr. Rutledge recommended to the board to accept the following resignations effective June 30, 2016: Judy Garretson, Stephanie Hardy, Becky Williams, Kay Sterling, and Elizabeth Meeks At 9:31 pm, motion was made by Jeremy Ramsey to accept the following resignations, effective June 30, 2016, from Judy Garretson, Stephanie Hardy, Becky Williams, Kay Sterling, and Elizabeth Meeks. Second was made by Robyn Roach. Motion carried, 7-0.
Riverview Board Meeting March 10, 2016 Page 4
At 9:32 pm, Board President, Scotty Andrews, declared the meeting to be adjourned.
______________________________________ Scotty Andrews, Board President
______________________________________ Shane Sellers, Board Secretary
Date__________________________________
Members Present: JoAnn Coyle, Robyn Roach, Jeremy Ramsey, Scotty Andrews, Josh Havener, Keith Baker, Shane Sellers Members Absent: None Others Present: Jamie Williams, David Rutledge, Judy Ballard, Sandra Knight, Justin Luttrell, Wes Rowland, Stuart Hill, Jessica Hoofman, Christy Bremer, Steve Lucas Josh Havener opened the meeting with prayer. The meeting was called to order by Scotty Andrews at 7:00 pm. President, Scotty Andrews, turned the meeting over to Mr. Rutledge. Student Hearing Student hearing for ID #1407 was an opening hearing due to the fact that neither the student nor the parent was present. Mr. Rutledge recommended expulsion for the remaining of the 2016 spring semester for student ID #1407. The reason for the expulsion was due to student being in possession of a controlled substance without a prescription, drugs on campus. At 7:08 pm, motion to expel student ID #1407 for the remaining 2016 spring semester as presented was made by Robyn Roach, second by Keith Baker. Motion carried, 7-0 Approval of February Meeting Minutes The minutes of the February 11, 2016, regular board meeting were presented. At 7:10 pm, motion was made by Jeremy Ramsey to approve the minutes of the February 11, 2016, regular board meeting as presented with no additions or amendments. Second by Shane Sellers. Motion carried, 7-0. Financial Report The February 2016 financial report was given by Sandra Knight. At 7:12 pm, Josh Havener made the motion to accept the February 2016 financial report as presented, second by JoAnn Coyle. Motion carried, 7-0. Item 1- Action Item: Consider Proposal to Amend the Riverview School District Facilities Use Policy in Reference to the Rental and Use of the Riverview-Kensett and Riverview-Judsonia Gyms Mr. Rutledge presented to the board the attached amendment to change the Riverview School District Facilities Use Agreement regarding the general rate to rent the gym on either Riverview Judsonia or Riverview Kensett campus for non-school affiliated teams to practice. The current rate is $200.00 per day for a four-hour block of time with increased rates on the weekends. In order to promote the use of our facilities by Riverview students, this proposal seeks to encourage non-school affiliated teams to have Riverview students on their roster by extending discounts to teams based on the number of Riverview students they have on their roster. A “Riverview Student” is defined as a student currently enrolled in the Riverview School District. A base rental rate of $100.00 is set for all teams; however, discounts will be extended to the teams based on the number of Riverview students on their roster compared to the total number of players on their roster. The rate per practice based on the team’s roster will be determined at the beginning of the season and will be subject to review at any time during the rental period. All other rules, restrictions, and rates regarding the use of the Riverview School District facilities remain in effect.
Riverview Board Meeting March 10, 2016 Page 2 The discount rental rate per practice is as follows: 0-Riverview Players, 10- Non-Riverview Players, 1-Riverview Players, 9- Non-Riverview Players, 2-Riverview Players, 8 -Non-Riverview Players, 3-Riverview Players, 7- Non-Riverview Players, 4- Riverview Players, 6- Non-Riverview Players, 5- Riverview Players 5 – Non-Riverview Players, 6-Riverview Players, 4 – Non-Riverview Players, 7- Riverview Players, 3 – Non-Riverview Players, 8- Riverview Players, 2 – Non-Riverview Players, 9 – Riverview Players, 1 – Non-Riverview Players, 10- Riverview Players, 0- Non-Riverview Players,
rate is $100.00. rate is $90.00 rate is $80.00 rate is $70.00 rate is $60.00 rate is $50.00 rate is $40.00 rate is $30.00 rate is $20.00 rate is $10.00 rate is $0.00
At 7:24 pm, motion was made by Jeremy Ramsey to approve the attached amendment to the Riverview School District Facilities Use Policy in reference to the rental and use of the Riverview-Judsonia and Riverview-Kensett gyms as presented, second by Josh Havener. Motion carried, 7-0. Item 2- Action Item: Present the 2015 Riverview Legislative Audit for Approval Mr. Rutledge presented to the board the final audit results for the 2015 Riverview Legislative Audit. We only had one finding. There were fourteen Twenty-First Century Community Learning Center program employees that were paid a salary rate not approved by the District’s board and not in agreement with the program’s budget. Additionally, one of these employees received a salary increase exceeding five percent that was primarily a result of a position in this program, but the increase was not approved by board resolution as required by Ark. Code Ann. §6-13-635 and Commissioner’s Memo FIN-14-048. At 7:26, pm, motion made by Shane Sellers to accept the 2015 Riverview Legislative Audit as presented, second by Keith Baker. Motion carried, 7-0. Item 3 – Action Item: Consider Approval of Lease/Purchase Agreement with Apple Inc to Purchase Student Devices Mr. Rutledge presented to the board the attached Apple Inc. lease/purchase agreements for the purchase of student devices for the 1:1 Technology Initiative. The Apple Inc. lease/purchase agreement #PUB15615 is for $593,696.96 for four years and Apple Inc. lease/purchase agreement #PUB15596 is for $420,338.92 for four years. At 7:27 pm, Keith Baker made the motion to accept and to approve the Apple Inc. Lease/Purchase agreements as presented, second by Robyn Roach. Motion carried, 7-0. Item 4- Action Item: Consider Approval to Purchase Student Laptop Cases from Brenthaven Mr. Rutledge presented to the board the attached quote from Brenthaven in the amount of $10,998.00 for 600 cases for Apple laptops. At 7:28 pm, motion was made by Scotty Andrews to purchase 600 laptop cases from Brenthaven in the amount of $10,998.00. Second was made by Robyn Roach. Motion carried, 7-0. Item 5 – Action Item: Consider Approval to Contract With the Wilbur D. Mills Cooperative to Provide the Services of Dr. Linda Griffith, Math Specialist Mr. Rutledge recommended to the board to contract with the Wilbur D. Mills Cooperative for the purchase services of Linda Griffith, math specialist. The cooperative is offering her services as a math consultant to us for 30 days at the cost of $21,000.00. At 7:53 pm, Robyn Roach made the motion to accept the recommendation to contract with the Wilbur D. Mills Cooperative for the purchase services of Linda Griffith as a math consultant. Second was made by JoAnn Coyle. Motion carried, 7-0.
Riverview Board Meeting March 10, 2016 Page 3 Item 6 – Action Item: Consider Approval of the Proposed 2016-2017 Riverview School District Calendar Mr. Rutledge presented to the board for approval the attached 2016-2017 Riverview School District Calendar as per the Classified and Licensed Personnel Policy Committees. At 7:58 pm, motion was made by Keith Baker to approve the 2016-2017 Riverview School District Calendar as presented, second by Shane Sellers. Motion carried, 7-0. Superintendent’s Report 1. Update on Construction Projects A. Riverview Judsonia Safe Room Mr. Rutledge gave the report regarding savings to the Riverview Judsonia Safe Room. There has been about $18,000 saving allowance for sidesite work and $11,359 saving allowance for architect fee. There will be an estimated $29,359.00 savings that could be put back into the project. With this amount of savings, the Vestibule work could be added back into the safe room project. At 8:07 pm, JoAnn Coyle made the motion to add Riverview Judsonia Safe Room Vestibule addition as Action Item #7, second by Robyn Roach. Motion carried, 7-0. Item 7 – Action Item: Consider Approval to Return the Vestibule Addition Back Into the Riverview Judsonia Safe Room Project Mr. Rutledge recommended to the board that due to savings of around $29,359.00 that the Vestibule could be returned back into the Riverview Judsonia Safe Room project. At 8:09 pm, motion was made by Shane Sellers to return the Vestibule back into the Riverview Judsonia Safe Room project as a result of savings as presented, second by Keith Baker. Motion carried, 7-0. B. Riverview Fine Arts Center The architect met with teachers and gathered their ideas for the project. It will be the end of April before we know if we will received state funding for the project. The survey and soil samples have been conducted and the architect is still working on the drawings. C. Enrollment – as of 03/09/16, our enrollment was 1343 D. EZ –School Pay- the parents are using the service. We have received $1324.20 in deposits through February 2016 (see attached printout) At 8:11 pm, the board went into executive session. At 9:30 pm, the board came out of executive session where personnel matters were discussed. Personnel A. Contract Renewals Mr. Rutledge recommended to the board to renew the contracts for the Licensed staff for the 2016-2017 school year as per the attached list. At 9:31 pm, motion was made by Keith Baker to renew the contracts for the Licensed staff as per the attached list for the 2016-2017 school year, second by JoAnn Coyle. Motion carried, 7-0. B. Resignations Mr. Rutledge recommended to the board to accept the following resignations effective June 30, 2016: Judy Garretson, Stephanie Hardy, Becky Williams, Kay Sterling, and Elizabeth Meeks At 9:31 pm, motion was made by Jeremy Ramsey to accept the following resignations, effective June 30, 2016, from Judy Garretson, Stephanie Hardy, Becky Williams, Kay Sterling, and Elizabeth Meeks. Second was made by Robyn Roach. Motion carried, 7-0.
Riverview Board Meeting March 10, 2016 Page 4
At 9:32 pm, Board President, Scotty Andrews, declared the meeting to be adjourned.
______________________________________ Scotty Andrews, Board President
______________________________________ Shane Sellers, Board Secretary
Date__________________________________
