Riverview School Board Meeting October 13, 2015 Riverview High ...
Riverview School Board Meeting October 13, 2015 Riverview High School Library 7:00 p.m.
Members Present: JoAnn Coyle, Keith Baker, Robyn Roach, Jeremy Ramsey, Shane Sellers, Scotty Andrews Members Absent: None Others Present: Jamie Williams, Jeff Meeds, Steve Lucas, Justin Luttrell, Judy Ballard, David Rutledge, Shamani Bassham, Ron Edwards, Stuart Hill, Christy Bremer, Marshall Hughes, Wes Rowland, Josh Havener, Sandra Knight. Keith Baker opened the meeting with prayer. The meeting was called to order by JoAnn Coyle at 7:00 p.m. JoAnn Coyle turned the meeting over to Mr. Rutledge to present the Annual Report to the Public. Annual Report to the Public Mr. Rutledge presented the attached information in the Annual Report to the Public: Demographic Information District Budget Information Federal and State Categorical Programs School and District Accreditation Status Student Achievement Facilities and Facilities Planning Riverview Judsonia Elementary Saferoom Project Riverview Fine Arts Center Project (Mr. Rutledge did ask for comments, questions, or concerns from the attendees regarding the facilities and facilities planning) Use of Coke Funds Board Training Report Teacher Licensure Status The Annual Report to the Public ended at 7:25 p.m. The meeting was called back to order at 7:33 p.m. by JoAnn Coyle. The minutes of the regular meeting of September 17, 2015, and the minutes of the special board meeting of September 28, 2015, were presented. At 7:35 p.m., motion was made by Shane Sellers to approve the minutes of the September 17, 2015, regular meeting and the minutes of the special board meeting of September 28, 2015, as presented with no additions or amendments. Second by Robyn Roach. Motion carried, 6.0. At 7:36 p.m., Mr. Rutledge requested to add item #9 Action –Bank Use of Raider Head Logo. Robyn Roach thanked JoAnn Coyle for her service as the Board President. JoAnn Coyle thanked everyone for their support while serving as the School Board President.
Riverview Board Meeting October 13, 2015 Page 2 Item 1- Reorganization of School Board JoAnn Coyle turned the meeting over to Superintendent Rutledge for Reorganization of the Board. The officers for 2015-2016 were presented as follows: President: Scotty Andrews Vice President: Keith Baker Secretary: Shane Sellers Mr. Rutledge turned the meeting over to Scotty Andrews. Item #2 – Appoint Interim School Board Member for Zone 7 Due to Brandon Cain’s resignation from the board and last month’s declaration of a vacancy for zone 7, the board made recommendation to appoint Josh Havener as board member for zone 7. At 7:41 p.m. motion was made by Robyn Roach to appoint Josh Havener as board member for zone 7, second by JoAnn Coyle. Motion carried, 6-0. Item #3-Approve the Riverview School District Parental Involvement Plan Mr. Rutledge presented to the board the attached Title I District Parental Involvement Policy to demonstrate how the Riverview School District plans to communicate with and include parents in the education of their children. At 7:43 p.m., motion to approve the Riverview School District Parental Involvement Plan as presented was made by Keith Baker, second by JoAnn Coyle. Motion carried, 7-0. Item #4 – Report from Marshall Hughes with Beardsley Regarding Bond Sale Mr. Rutledge presented to the board Mr. Marshall Hughes with report on the bond sale. The bond sale is set for November 04, 2015, at 11:00 am. He also reported the following interest rates and our possible payment amounts: $7.1 million – 3.75% - for 30 years, payment would be $465,000.00 per year $6.7 million – 4.00%- for 30 years, payment would be $476,000.00 per year $6.6 million – 4.25%-for 30 years, payment would be $492,000.00 per year Mr. Hughes hopes to have sale close by week of November 24, 2015. Item #5-Approve the Hire of Lewis Architects and Engineers for the Riverview Fine Arts Center Project Mr. Rutledge recommended to the board to hire Lewis Architects and Engineers for the Riverview Fine Arts Center project. At 7:53 p.m., motion to hire Lewis Architects and Engineers for the Riverview Fine Arts Center project was made by Shane Sellers, second by Scotty Andrews. Motion carried, 7-0. Item #6 – Award the Bid to Repair/Replace the Tile Flooring in the Riverview Gym Lobby Mr. Rutledge presented to the board the bids for tile flooring in the Riverview Gym Lobby: White River Flooring - $28,100.00 Double S Carpet & Supply - $19,360.10 Mr. Rutledge recommended to accept the bid from Double S Carpet & Supply. At 7:59 p.m., Robyn Roach made the motion to accept the bid of $19,360.10 from Double S Carpet & Supply to repair/replace the tile flooring in the Riverview Gym Lobby. Second was made by Keith Baker. Motion carried, 7-0. Item #7 – Request to Change Item #7 as a “Report” Item, not Action Item on Bid to Update Lighting throughout the Riverview school District to LED Lighting Mr. Rutledge recommended to the board change item #7 to a “Report” item from an Action item. We have three companies doing lighting audits on all our buildings. The project to change all T-12 bulbs to LED lights has incentives from Entergy for savings between $100,000 to $110,000.00. These incentives have a deadline of December 01, 2015. The cost of this project is around $475,000.00.
Riverview Board Meeting October 13, 2015 Page 3 Item #8 – Approve to Hire Riverview School District Teachers to Serve as Tutors for the Title I Arkansas Baptist Children (ABC) Receiving Home Mr. Rutledge presented Mrs. Ballard to the board to recommend the hiring of teachers to serve as tutors for the children who are at the ABC receiving home in Judsonia. Per Mrs. Ballard, each year we receive Title I funds to provide tutors for the ABC home in Judsonia. Also, per Mrs. Ballard, we have six (6) teachers who are interested in tutoring. They will tutor two days a week for 1-2 hours a day. At 8:19 p.m., JoAnn Coyle made motion to approve to hire Riverview School District teachers to serve as tutors for the ABC home, second by Scotty Andrews. Motion carried, 7-0. Item #8-Bank Use of Raider Logo Since our Raider head logo is copyrighted, Mr. Rutledge presented to the board the request from First Security Bank to use our Raider head logo for their bank debit cards. Mr. Rutledge recommended to the board to allow all local banks to use our Raider head logo for their bank debit cards. At 8:23 p.m., motion to allow all local banks the use of our Raider head logo for bank debit cards as presented was made by Jeremy Ramsey, second by Keith Baker. Motion carried, 7-0. Superintendent’s Update Disclosure Statements regarding to A.C.A. §6-24-101 for all board members, administrators, and employees to require full open disclosure in relationships with vendors where they have more than 5% interest before a school district board member, administrator or employee may enter into contracts or other transactions with the school district where he/she serves or employed were presented Riverview-Judsonia Saferoom Project update was given with demolition on project site may begin next week Sandra Knight presented the September financials to the board. At 8:32 p.m. the board went into executive session. At 9:00 p.m. the board came out of executive session where personnel matters were discussed. At 9:02 p.m., motion to adjourn was made by Robyn Roach, second by Jeremy Ramsey. Motion carried, 7-0.
_______________________________________ Scotty Andrews, Board President ________________________________________ Shane Sellers, Board Secretary _______________________________________ Date
Members Present: JoAnn Coyle, Keith Baker, Robyn Roach, Jeremy Ramsey, Shane Sellers, Scotty Andrews Members Absent: None Others Present: Jamie Williams, Jeff Meeds, Steve Lucas, Justin Luttrell, Judy Ballard, David Rutledge, Shamani Bassham, Ron Edwards, Stuart Hill, Christy Bremer, Marshall Hughes, Wes Rowland, Josh Havener, Sandra Knight. Keith Baker opened the meeting with prayer. The meeting was called to order by JoAnn Coyle at 7:00 p.m. JoAnn Coyle turned the meeting over to Mr. Rutledge to present the Annual Report to the Public. Annual Report to the Public Mr. Rutledge presented the attached information in the Annual Report to the Public: Demographic Information District Budget Information Federal and State Categorical Programs School and District Accreditation Status Student Achievement Facilities and Facilities Planning Riverview Judsonia Elementary Saferoom Project Riverview Fine Arts Center Project (Mr. Rutledge did ask for comments, questions, or concerns from the attendees regarding the facilities and facilities planning) Use of Coke Funds Board Training Report Teacher Licensure Status The Annual Report to the Public ended at 7:25 p.m. The meeting was called back to order at 7:33 p.m. by JoAnn Coyle. The minutes of the regular meeting of September 17, 2015, and the minutes of the special board meeting of September 28, 2015, were presented. At 7:35 p.m., motion was made by Shane Sellers to approve the minutes of the September 17, 2015, regular meeting and the minutes of the special board meeting of September 28, 2015, as presented with no additions or amendments. Second by Robyn Roach. Motion carried, 6.0. At 7:36 p.m., Mr. Rutledge requested to add item #9 Action –Bank Use of Raider Head Logo. Robyn Roach thanked JoAnn Coyle for her service as the Board President. JoAnn Coyle thanked everyone for their support while serving as the School Board President.
Riverview Board Meeting October 13, 2015 Page 2 Item 1- Reorganization of School Board JoAnn Coyle turned the meeting over to Superintendent Rutledge for Reorganization of the Board. The officers for 2015-2016 were presented as follows: President: Scotty Andrews Vice President: Keith Baker Secretary: Shane Sellers Mr. Rutledge turned the meeting over to Scotty Andrews. Item #2 – Appoint Interim School Board Member for Zone 7 Due to Brandon Cain’s resignation from the board and last month’s declaration of a vacancy for zone 7, the board made recommendation to appoint Josh Havener as board member for zone 7. At 7:41 p.m. motion was made by Robyn Roach to appoint Josh Havener as board member for zone 7, second by JoAnn Coyle. Motion carried, 6-0. Item #3-Approve the Riverview School District Parental Involvement Plan Mr. Rutledge presented to the board the attached Title I District Parental Involvement Policy to demonstrate how the Riverview School District plans to communicate with and include parents in the education of their children. At 7:43 p.m., motion to approve the Riverview School District Parental Involvement Plan as presented was made by Keith Baker, second by JoAnn Coyle. Motion carried, 7-0. Item #4 – Report from Marshall Hughes with Beardsley Regarding Bond Sale Mr. Rutledge presented to the board Mr. Marshall Hughes with report on the bond sale. The bond sale is set for November 04, 2015, at 11:00 am. He also reported the following interest rates and our possible payment amounts: $7.1 million – 3.75% - for 30 years, payment would be $465,000.00 per year $6.7 million – 4.00%- for 30 years, payment would be $476,000.00 per year $6.6 million – 4.25%-for 30 years, payment would be $492,000.00 per year Mr. Hughes hopes to have sale close by week of November 24, 2015. Item #5-Approve the Hire of Lewis Architects and Engineers for the Riverview Fine Arts Center Project Mr. Rutledge recommended to the board to hire Lewis Architects and Engineers for the Riverview Fine Arts Center project. At 7:53 p.m., motion to hire Lewis Architects and Engineers for the Riverview Fine Arts Center project was made by Shane Sellers, second by Scotty Andrews. Motion carried, 7-0. Item #6 – Award the Bid to Repair/Replace the Tile Flooring in the Riverview Gym Lobby Mr. Rutledge presented to the board the bids for tile flooring in the Riverview Gym Lobby: White River Flooring - $28,100.00 Double S Carpet & Supply - $19,360.10 Mr. Rutledge recommended to accept the bid from Double S Carpet & Supply. At 7:59 p.m., Robyn Roach made the motion to accept the bid of $19,360.10 from Double S Carpet & Supply to repair/replace the tile flooring in the Riverview Gym Lobby. Second was made by Keith Baker. Motion carried, 7-0. Item #7 – Request to Change Item #7 as a “Report” Item, not Action Item on Bid to Update Lighting throughout the Riverview school District to LED Lighting Mr. Rutledge recommended to the board change item #7 to a “Report” item from an Action item. We have three companies doing lighting audits on all our buildings. The project to change all T-12 bulbs to LED lights has incentives from Entergy for savings between $100,000 to $110,000.00. These incentives have a deadline of December 01, 2015. The cost of this project is around $475,000.00.
Riverview Board Meeting October 13, 2015 Page 3 Item #8 – Approve to Hire Riverview School District Teachers to Serve as Tutors for the Title I Arkansas Baptist Children (ABC) Receiving Home Mr. Rutledge presented Mrs. Ballard to the board to recommend the hiring of teachers to serve as tutors for the children who are at the ABC receiving home in Judsonia. Per Mrs. Ballard, each year we receive Title I funds to provide tutors for the ABC home in Judsonia. Also, per Mrs. Ballard, we have six (6) teachers who are interested in tutoring. They will tutor two days a week for 1-2 hours a day. At 8:19 p.m., JoAnn Coyle made motion to approve to hire Riverview School District teachers to serve as tutors for the ABC home, second by Scotty Andrews. Motion carried, 7-0. Item #8-Bank Use of Raider Logo Since our Raider head logo is copyrighted, Mr. Rutledge presented to the board the request from First Security Bank to use our Raider head logo for their bank debit cards. Mr. Rutledge recommended to the board to allow all local banks to use our Raider head logo for their bank debit cards. At 8:23 p.m., motion to allow all local banks the use of our Raider head logo for bank debit cards as presented was made by Jeremy Ramsey, second by Keith Baker. Motion carried, 7-0. Superintendent’s Update Disclosure Statements regarding to A.C.A. §6-24-101 for all board members, administrators, and employees to require full open disclosure in relationships with vendors where they have more than 5% interest before a school district board member, administrator or employee may enter into contracts or other transactions with the school district where he/she serves or employed were presented Riverview-Judsonia Saferoom Project update was given with demolition on project site may begin next week Sandra Knight presented the September financials to the board. At 8:32 p.m. the board went into executive session. At 9:00 p.m. the board came out of executive session where personnel matters were discussed. At 9:02 p.m., motion to adjourn was made by Robyn Roach, second by Jeremy Ramsey. Motion carried, 7-0.
_______________________________________ Scotty Andrews, Board President ________________________________________ Shane Sellers, Board Secretary _______________________________________ Date
