RUGBY ONTARIO OPERATIONS MANUAL (ROOM

RUGBY ONTARIO OPERATIONS MANUAL (ROOM) BRIDGING DOCUMENT (February 2018) This document is designed to assist members by highlighting the main changes from the 2017 version to the 2018 version of the Rugby Ontario Operations Manual (ROOM). However, members are still advised to read the revised ROOM in its entirety to familiarize themselves with all the content and their rights and responsibilities. AREA Purpose & Administration

ROOM 2017 NUMBER DESCRIPTION 1.3 Defines junior and minor players

NUMBER 2.3.4

Registration

2.3.10

Registration categories

2.3.10

Changes in titles for registration categories

Tour Sanctioning

2.5

2..5

Sanctioning now undertaken through an online process

Sanctioning Insurance Coverage & Claims

3.5.6

Sanctioning undertaken through a paper form process All events required to be sanctioned

3.5.7 3.5,8

Provides for automatic sanctioning of exhibition matches & trainings where all participants are Rugby Canada registrants

Harassment

3.13.4

Policy includes incidents 3.13.4 outside Rugby Ontario business

ROOM 2018 DESCRIPTION Minor now Under 11, Junior Under 12 to Under 19

Outside incidents removed from policy

COMMENTS To align with the introduction of Rugby Canada’s Age Grade Variations. Updated to match amendments in Rugby Canada Registration categories Rugby Canada has move to an online sanctioning process To reduce administrative requirements for Clubs, Rugby Ontario and Rugby Canada. Outside incidents should be addressed through relevant

Match Confirmation

5.1.13

Responsibility sat with the home team.

5.1.13

Information now available through the Sport Lomo Competition Management system Policy removed

Rescheduling

5.1.14

5.1.14

Jerseys

5.1.18

Policy for rescheduling of certain matches under specific conditions As per 2017 with addition

5.1.17

Additions to allow letters as well as numbers on jerseys.

Game Sheet Administration

5.1.19

Policy involved hand written completion of game sheets

5.1.18

Player Substitution and Replacement Score Reporting

5.1.21

Substitutions at the agreement of two captains

5.1.20

5.1.28

Winning teams responsibility to report the score

4.2.12

Game sheets now completed electronically through the Sport Lomo Competition Management system In age grade competitions, substitutions are made in accordance with Rugby Canada Age Grade variations Removed as covered in 5.1.24

authorities, not Rugby Ontario. Amended to reflect movement to the online competition management system Full competition schedule makes rescheduling extremely difficult To allow for teams who use lettered jerseys, especially in 7s. Policy amended to reflect movement to the online competition management system To align with the introduction of Rugby Canada’s Age Grade Variations. Score reporting will be completed through the online competition management system

Minor Festivals 5.1.47

Policy only permitted Members to participate

5.1.42

Policy now allows for non Members to participate (e.g. community groups) upon written application

Added to allow organizations such as elementary schools, community and indigenous groups to participate.

Law Variations for Junior Rugby

5.1.52 5.1.53

Determined by Rugby Ontario

5.1.48

Now also includes following Rugby Canada Age Grade Variations

To align with the introduction of Rugby Canada’s Age Grade Variations.

Jurisdiction of Discipline Matters

7.1.6(ii)

Incidents resulting in other written complaints

7.1.6(ii)

Incidents resulting in other written complaints, including complaints relating to internal club matters, which a club fails to investigate, or which a party is not satisfied with the process or result of an internal club investigation.

Added to clarify that complaints can be referred to Rugby Ontario in such situations

Discipline Actions

7.3.11

Identifies procedures handled by the DAI Committee

7.3.11(iii) Added that Harassment and Child Protection matters not handled by the DAI Committee

To clarify that these matters are handled through the CEO

Player Send Offs

7.4.2

Report submitted through manual form

7.4.2

Report submitted through the online competition management system

Amended to reflect movement to the online competition management system

Ground Managers

7.5.2

Clubs identify Ground Manager through the game sheet

7.5.2

Ground manager must identify themselves to the Match Official prior to the match

Misconduct

7.6.1

Any person may submit a complaint about the conduct of any individual, club or team

7.6.1

Any person may submit a complaint about the conduct of any Member, individual, or team which involves a breach of Rugby Ontario policy

To clarify that a complaint may only be made where it involves a breach of RO policy

Misconduct

7.6.2

10 day timeline to submit a complaint

7.6.4

14 day timeline to submit a complaint

To ensure any complainant has adequate time to submit

Misconduct

N/A

7.6.2 7.6.3

Provides timelines with regard Added to compliment it internal discipline matters 7.1.6

Handling Harassment Complaints

N/A

7.8.6

Added a time frame for submission of further documentation.

To keep the process moving in a timely manner.

Determination of Sanctions

8.5.15

Season start date is the first Monday in May.

8.5.15

Season start date is the first league match of the team for which the offender normally plays.

To allow for the fact that different leagues start on different dates.

Committees

10.1

Operational Committees included names of each Committee

10.1

Non-Board Committees – As determined by the CEO.

Amended to reflect changes in the RO Governance Manual