rules education seminar
Wednesday, April 6, 2016
Ask Before You Act!
RULES EDUCATION SEMINAR April 2016
1
Wednesday, April 6, 2016
Ask Before You Act!
Agenda Hocus Focus Financial Aid Monthly Reminders Spring Sports Reminders Year-End Rules Education Team Meetings Recent NCAA Educational Columns, Interpretations and Infractions Cases NLI Regular Signing Period Rules Education ACS Tip of the Month How can we help you? Other Business
2
Wednesday, April 6, 2016
Hocus Focus Chair arm is missing Candlestick holder is different Lamp is lower Range hood is missing Dress neckline is different Dish lid is different
Ask Before You Act!
3
Wednesday, April 6, 2016
Ask Before You Act!
FINANCIAL AID Katie Elliott
4
The Financial Aid Process for UAB Student-Athletes Katie Elliott Assistant Director | Scholarships & Financial Aid [email protected]
Overview of Presentation 1. 2. 3. 4. 5. 6.
Applying for Financial Aid Updates on Financial Aid UAB Academic Scholarships Notification and Disbursement Timeline Frequently Asked Questions Questions?
1. Applying for Financial Aid
• Complete the FAFSA – the Free Application for Federal Student Aid online at www.fafsa.gov
1. Applying for Financial Aid FAFSA • Takes less than 30 minutes to complete online at www.fafsa.gov • Real-time help is available via phone at 1-800-4FED-AID, or via online chat • UAB priority date for submitting the 2016-17 FAFSA: March 1 • If UAB requests additional documentation, please send ASAP! •
No aid can be awarded until we receive all requested documentation.
• Filing electronically allows use of IRS Data Retrieval Tool
The FAFSA results determine your eligibility for need-based aid!
1. Applying for Financial Aid What Information Do I Need for the FAFSA? • • • • • • • • • • •
Driver’s License Number (for student only) Dates of Birth Social Security Numbers 2015 IRS Tax Return 2015 W-2 Forms Asset Information—including bank statements, business records, mortgage information, etc… Free & Reduced Lunch, Food Stamp, and Welfare information Social Security and Disability Benefits Veteran’s Benefits Additional Income or Benefit Information Documentation of U.S. Permanent Resident or other Eligible Noncitizen information
1. Applying for Financial Aid What About Parent Information? • Students must provide information about their biological or adoptive parents. • If their parents are divorced, provide information for the parent with whom the student lived more during the past 12 months. • If their biological parent is remarried, the student must include the step-parent’s information, even if he/she does not provide any support to the student. • If their biological parents are unmarried, but living in the same household, the student must list both on the FAFSA. • It does not matter who claimed the student on their taxes. The rule is to provide the information for the parent(s) with whom the student lived the most or provided more than 50% of the financial support
1. Applying for Financial Aid Independent or Dependent Student?
• Generally, unless a student is 24 years old, married, is a veteran, or has dependents that he or she provides more than half the support, the student cannot be considered independent
1. Applying for Financial Aid I’ve Submitted My FAFSA – Now What? • Approximately 2 weeks after you submit the FAFSA, Student Aid Reports (SARs) will arrive via email or paper mail. o Review what you reported on the FAFSA and make sure everything is correct. o Supply any supplemental info requested by the UAB Financial Aid Office. (check your UAB email address)
o Sending supplemental information quickly will help avoid delays in determining eligibility for financial aid!
• Official Financial Aid awards will be made by UAB beginning April 1st or within a few days after the FAFSA and any additional requested documentation is received.
1. Applying for Financial Aid Why Does UAB Need More Information? • About 1/3 of applications are selected for a process called “verification” • Students will be asked to provide forms, tax documents and possibly other documents to the school • The school must have this information to determine how much aid the student can receive *Using the IRS Data Retrieval will reduce the chance of being selected for verification
1. Applying for Financial Aid What Types of Aid Can I Qualify For? There are two types of federal financial aid:
• Student-Athletes cannot exceed their cost of attendance
2. Updates on Financial Aid • 2017-18 FAFSA Changes: Prior-Prior Year or Early FAFSA • The change will allow students to report tax information from two years ago • 2015 tax information is used for the 17-18 FAFSA • 2016 information will be used for the 18-19 FAFSA
• This will also allow students and their families to fill out the FAFSA earlier in hopes to have their financial aid packages sooner • 17-18 FAFSA will become available October 1, 2016, rather than January 1, 2017
• How Early FAFSA processing will be implemented at UAB is still TBD but the priority date will likely move to December, rather than March
3. UAB Academic Scholarships •
ACT/GPA Scholarships – Alabama Residents
•
Admission Application Deadline – December 1st
In-State Scholarships for 2016-2017
Presidential Recognition* Collegiate Honors
Annual Amount
Required Test Score
Tuition and fees
30-36 ACT
$5,500
27-29 ACT
UAB Breakthrough
$3,000
24-26 ACT
UAB Academic Achievement
$2,000
20-23 ACT
Collegiate Honors
$5,500
30-36 ACT
UAB Academic Achievement
$2,000
24-29 ACT
Required GPA
3.5 GPA or higher
3.0-3.49 GPA
3. UAB Academic Scholarships •
ACT/GPA Scholarships – Non-Residents
•
Admission Application Deadline – May 1st
Out-of-State Scholarships for 2016-2017
Annual Amount
Required Test Score
Blazer Elite
$15,000
30-36 ACT or 1330-1600 SAT
Blazer Gold
$12,000
26-29 ACT or 1170-1320 SAT
Blazer Pride
$10,000
24-25 ACT or 1090-1160 SAT
Blazer Distinction
$7,500
20-23 ACT or 940-1080 SAT
Blazer Pride
$10,000
26-36 ACT or 1170-1600 SAT
Blazer Distinction
$7,500
24-25 ACT or 1090-1160 SAT
Required GPA
3.5 GPA or higher
3.0-3.49 GPA
3. UAB Academic Scholarships Important Facts • The December ACT (November SAT) test score from senior year is the last score used for scholarship consideration • The GPA used for scholarship consideration is the student’s GPA at the end of the junior year of high school • If a student receives an outside scholarship, the funds will post to the student’s account once our office receives the scholarship check and it has been approved by Compliance
4. Notification and Disbursement Timeline • Packaging for 16-17 FAFSAs began mid-March so students are currently being notified of their award package • Room & Board Disbursement for 2016-17: Tentative Dates July 11 (PRE)
January 9 (classes begin)
August 29 (classes begin)
January 24
September 23
February 23
October 25
March 24
November 18
• Please encourage your student-athletes to set up their direct deposit as soon as possible via BlazerNet
Frequently Asked Questions • How is cost of attendance (COA) calculated at UAB? • COA is made up of several components including: Tuition & Fees, Room & Board, Books & Supplies, Miscellaneous, Personal, and Transportation • The amounts are based on costs within the area as well as comparisons to other institutions of similar size with urban campuses
• How frequently is COA adjusted? • COA is reviewed each year and is typically increased every 2-3 years when a cost-analysis can justify the increase(s)
Frequently Asked Questions • Why is our COA gap so high? • COA gap may appear high because the COA used for all students includes the Personal and Transportation components. Some institutions include the Personal expenses with the Room & Board component, creating a skewed number for comparison
• How will a scholarship that includes the COA gap be distributed to the student-athlete? • A COA Gap Scholarship could either be awarded as a lump sum at the beginning of the semester or in monthly installments, like the OffCampus Room & Board award
QUESTIONS?
Wednesday, April 6, 2016
Ask Before You Act!
Monthly Reminders Head Coach Responsibility Documentation Non-Athletics Office Contact Prohibition Contact and Evaluation Logs in ACS Official and Unofficial Visit Forms Initial Eligibility and Transfer Review Forms CARA (Practice) Logs Institutional Request List (IRL) Updates Declaration of Coaches Form Updates Recruiting and Scouting Services Approval Tryout Approval Camps and Clinics Forms Squad Change Forms Recruiting Calendar Compliance Office on Twitter @BlazerBylaws
5
Wednesday, April 6, 2016
Ask Before You Act!
Spring Sports Reminders Medical Hardship Waiver Candidates Physician letter Contemporaneous medical documentation Student-athlete statement Participation records Team competition schedule
Team Awards Submit team award requests via ACS Must be approved prior to ordering the awards Policies and procedures document online
6
Wednesday, April 6, 2016
Ask Before You Act!
Year-End Rules Education Team Meetings Schedule a date and time Fall and Winter Sports – before spring term classes end Spring Sports – before your student-athletes leave campus at the conclusion of your season
Approximately 30-45 minutes Covers key topics related to protecting student-athlete eligibility over the summer
7
Wednesday, April 6, 2016
Ask Before You Act!
Recent NCAA Educational Columns, Interpretations and Infractions Cases Expenses Related to Mandatory Medical Examination and Sickle Cell Solubility Test Replacement Due to Extenuating Circumstances on Limited Basis NCAA Division I Proposal No. 2015-54 Q & A Document
8
Wednesday, April 6, 2016
Ask Before You Act!
NLI Regular Signing Period UAB NLI Regular Signing Period Rules Education Document Quick Reference Guide to the NLI
9
Wednesday, April 6, 2016
Ask Before You Act!
CAMPS AND CLINICS Rules Education
10
Wednesday, April 6, 2016
Ask Before You Act!
11
Camps and Clinics Bylaw 13.12.1.1 Definition An institution's sports camp or instructional clinic shall be any camp or clinic that is owned or operated by a member institution or an employee of the member institution's athletics department, either on or off its campus, and in which prospective student-athletes participate.
Bylaw 13.12.1.1.2 Purposes of Camps and Clinics: An institution's sports camp or clinic shall be one that: Places special emphasis on a particular sport or sports and provides specialized instruction or practice and may include competition; Involves activities designed to improve overall skills and general knowledge in the sport; or Offers a diversified experience without emphasis on instruction, practice or competition in any particular sport.
Bylaw 13.12.1.3 Attendance Restriction A member institution's sports camp or clinic shall be open to any and all entrants (limited only by number, age, grade level and/or gender).
Wednesday, April 6, 2016
Ask Before You Act!
12
Camps and Clinics Bylaw 13.12.1.5 Recruiting Calendar Exceptions The interaction during sports camps and clinics between prospective student-athletes and those coaches employed by the camp or clinic is not subject to the recruiting calendar restrictions. However, an institutional staff member employed at any camp or clinic (e.g., counselor, director) is prohibited from recruiting any prospective student-athlete during the time period that the camp or clinic is conducted (from the time the prospective student-athlete reports to the camp or clinic until the conclusion of all camp activities). The prohibition against recruiting includes extending verbal or written offers of financial aid to any prospective student-athlete during his or her attendance at the UAB camp or clinic (see Bylaw 13.9.2.2), but does not include recruiting conversations between UAB coaches and PSAs. Other coaches wishing to attend the camp as observers must comply with appropriate recruiting contact and evaluation periods. In addition, institutional camps or clinics may not be conducted during a dead period.
Wednesday, April 6, 2016
Ask Before You Act!
13
Camps and Clinics Bylaw 13.12.1.7 Employment of PSAs/No Free or Reduced Admission Privileges An institution, members of its staff or representatives of its athletics interests shall not employ or give free or reduced admission privileges to a prospective student-athlete who is an athletics award winner or any individual being recruited by the institution per Bylaw 13.02.12.1. An institution may offer discounted admission to its camps and clinics based on objective criteria unrelated to athletics abilities (e.g., registration prior to a specific date, online registration, attendance at multiple sessions, group discounts), provided such discounts are published and available on an equal basis to all who qualify.
Wednesday, April 6, 2016
Ask Before You Act!
14
Camps and Clinics Bylaw 13.12.1.7.1.1 Exception – Employment after Commitment An institution may employ a prospective student-athlete in a camp or clinic, provided he or she has signed a National Letter of Intent or the institution's written offer of admission and/or financial aid or after the institution has received his or her financial deposit in response to its offer of admission. Compensation may be paid only for work actually performed and at a rate commensurate with the going rate in the locality for similar services. Such compensation may not include any remuneration for the value or utility that the student-athlete may have for the employer because of the publicity, reputation, fame or personal following that he or she has obtained because of athletics ability. A prospective student-athlete who only lectures or demonstrates at a camp/clinic may not receive compensation for his or her appearance at the camp/clinic.
Wednesday, April 6, 2016
Ask Before You Act!
15
Camps and Clinics Bylaw 13.12.2.1 Student-Athlete Camp/Clinic Employment A student-athlete may be employed in any sports camp or clinic provided compensation is provided pursuant to the criteria of Bylaw 12.4.1. A student-athlete who only lectures or demonstrates at a camp/clinic may not receive compensation for his or her appearance at the camp/clinic.
Wednesday, April 6, 2016
Ask Before You Act!
16
Camps and Clinics Bylaw 13.12.2.2 High School, Preparatory-School, TwoYear College Coaches or Other Individuals Involved with PSAs A member institution (or employees of its athletics department) may employ a high school, preparatory school or two-year-college coach or any other individual responsible for teaching or directing an activity in which a prospective student-athlete is involved at its camp or clinic, provided: The individual receives compensation that is commensurate with the going rate for camp counselors of like teaching ability and camp experience (can’t be paid based on the number of campers the individual sends/brings to the camp); and The individual is not paid on the basis of the value he or she may have for the employer because of his or her reputation or contact with prospective student-athletes.
Wednesday, April 6, 2016
Ask Before You Act!
STUDENT-ATHLETE EMPLOYMENT Rules Education
17
Wednesday, April 6, 2016
Ask Before You Act!
18
Summer Student-Athlete Employment Bylaw 12.4.1 Criteria Governing Compensation to Student-Athletes Compensation may be paid to a student-athlete: Only for work actually performed; and At a rate commensurate with the going rate in that locality for similar services.
Bylaw 12.4.1.1 Athletics Reputation Such compensation may not include any remuneration for value or utility that the student-athlete may have for the employer because of the publicity, reputation, fame or personal following that he or she has obtained because of athletics ability.
Wednesday, April 6, 2016
Ask Before You Act!
19
Summer Student-Athlete Employment Bylaw 12.4.2.1 Fee-for-Lesson Instruction A student-athlete may receive compensation for teaching or coaching sport skills or techniques in his or her sport on a fee-forlesson basis, provided: Institutional facilities are not used; Playing lessons shall not be permitted; The institution obtains and keeps on file documentation of the recipient of the lesson(s) and the fee for the lesson(s) provided during any time of the year; The compensation is paid by the lesson recipient (or the recipient's family) and not another individual or entity; Instruction to each individual is comparable to the instruction that would be provided during a private lesson when the instruction involves more than one individual at a time; and The student-athlete does not use his or her name, picture or appearance to promote or advertise the availability of fee-for-lesson sessions.
Wednesday, April 6, 2016
Ask Before You Act!
Summer Student-Athlete Employment Bylaw 12.4.4 Self-Employment A student-athlete may establish his or her own business, provided the student-athlete's name, photograph, appearance or athletics reputation are not used to promote the business.
Complete the Appropriate Form Student-Athlete Employment Form Student-Athlete Fee-for-Lesson Form
20
Wednesday, April 6, 2016
Ask Before You Act!
SUMMER ATHLETICS RELATED FINANCIAL AID Rules Education
21
Wednesday, April 6, 2016
Ask Before You Act!
22
Summer Athletics Related Financial Aid Bylaw 15.2.8 Summer Financial Aid Summer financial aid may be awarded only to attend the awarding institution's summer term, summer school or summer-orientation program, provided the following conditions are met: The student has been in residence a minimum of one term during the regular academic year; The student is attending a summer term, summer school or summerorientation program and financial aid is administered pursuant to Bylaw 15.2.8.1.2, 15.2.8.1.3 or 15.2.8.1.4; or The student is a two-year or a four-year college transfer student and is receiving aid to attend the awarding institution's summer-orientation program.
Wednesday, April 6, 2016
Ask Before You Act!
23
Summer Athletics Related Financial Aid Bylaw 15.2.8.1 General Stipulations A student-athlete who is eligible for institutional financial aid during the summer is not required to be enrolled in a minimum full-time program of studies. However, the student-athlete may not receive financial aid that exceeds the cost of attendance in that summer term. A student-athlete may receive institutional financial aid based on athletics ability (per Bylaws 15.02.4.1 and 15.02.4.2) and educational expenses awarded (per Bylaw 15.2.6.4) up to the value of a full grant-in-aid, plus any other financial aid up to the cost of attendance. (See Bylaws 15.01.6.1, 16.3, 16.4 and 16.12.)
Wednesday, April 6, 2016
Ask Before You Act!
24
Summer Athletics Related Financial Aid Bylaw 15.2.8.1.1 Exception for Pell Grant A student-athlete who receives a Pell Grant may receive financial aid equivalent to the limitation set forth in Bylaw 15.2.8.1 or the value of a full grant-in-aid plus the Pell Grant, whichever is greater.
Bylaw 15.2.8.1.2 Enrolled Student-Athlete After initial full-time enrollment during a regular academic year, a student-athlete shall not receive athletically related financial aid to attend the certifying institution's summer term or summer school unless the student-athlete received such athletically related aid from the certifying institution during the student-athlete's previous academic year at that institution. Further, such aid may be awarded only in proportion to the amount of athletically related financial aid received by the student-athlete during the student-athlete's previous academic year at the certifying institution. The proportionality restriction shall not apply to a student-athlete who has exhausted his or her eligibility and is enrolled in course work acceptable toward his or her degree requirements.
Wednesday, April 6, 2016
Ask Before You Act!
25
Summer Athletics Related Financial Aid Bylaw 15.2.8.1.2.5 Exception for First-Time Recipient in the Next Academic Year A student-athlete who has not received athletically related aid from the certifying institution during a previous academic year may receive athletically related financial aid to attend the institution's summer term or summer school under the following conditions: The student-athlete has been awarded athletically related financial aid for the following academic year; and The aid is awarded only in proportion to the amount of athletically related financial aid the student will receive for the following academic year.
Wednesday, April 6, 2016
Ask Before You Act!
26
Summer Athletics Related Financial Aid Bylaw 15.2.8.1.4 Prior to Initial, Full-Time Enrollment at the Certifying Institution – Athletics Aid The following conditions apply to the awarding of athletically related financial aid to a PSA (including a PSA not certified by the NCAA Eligibility Center as a qualifier) to attend an institution in the summer prior to the PSA’s initial, full-time enrollment at the certifying institution:
Wednesday, April 6, 2016
Ask Before You Act!
27
Summer Athletics Related Financial Aid Bylaw 15.2.8.1.4 (cont.) The recipient shall be admitted to the awarding member institution in accordance with regular, published entrance requirements; The recipient is enrolled in a minimum of six hours of academic course work (other than physical education activity courses) that is acceptable degree credit toward any of the institution's degree programs. Remedial, tutorial and noncredit courses may be used to satisfy the minimum six-hour requirement, provided the courses are considered by the institution to be prerequisites for specific courses acceptable for any degree program and are given the same academic weight as other courses offered by the institution; The recipient, if recruited (per Bylaw 15.02.8), is subject to NCAA transfer provisions pursuant to Bylaw 14.5.2-(h), unless admission to the institution as a full-time student is denied; During the summer term or orientation period, the recipient shall not engage in any countable athletically related activities except for those activities specifically permitted in Bylaws 13 and 17 (see Bylaws 13.11.3.9, 17.1.1 and 17.1.1.1); and Summer coursework is not used for the purpose of completing initial-eligibility or continuing-eligibility (transfer eligibility, progress-toward-degree) requirements. However, the hours earned during the summer prior to initial full-time enrollment at the certifying institution may be used to satisfy the applicable progress-toward-degree requirements in following years (see Bylaw 14.4.3).
Wednesday, April 6, 2016
Ask Before You Act!
28
Summer Athletics Related Financial Aid Bylaw 15.3.3.2.1 Summer Term as Additional Award It is necessary to make an additional award for a summer term; however, an institution is not required to provide the recipient with a written statement of the amount, duration, conditions or terms of the award.
Wednesday, April 6, 2016
Ask Before You Act!
29
ACS Tip of the Month Evaluations - Desktop Go to the Recruits Tab and then Compliance Activities. Click New Evaluation. Enter the requested information, including date, time, and type of evaluation. If the evaluation occurred outside of the PSA’s academic year (i.e., summer), make sure to check the box at the bottom. When you are finished click Next. You will be directed to a new page. If there was a host school for the evaluation, you can select the school on this page. If not, click “No Host School, Continue to Next Step.” Selecting a school will automatically add all PSAs connected to that school in ACS to the evaluation. If you selected Visited an Educational Institution in Step 3, you will be required to select a school. You will again be directed to a new page. Here you can select any other schools or teams that participated in the activity. Again, this will automatically add all PSAs connected with that school/team in ACS to the evaluation. When you are finished click “Continue to Next Step.” You are not required to select additional schools/teams. (This step will be eliminated if you selected Visited an Educational Institution in Step 3).
Thursday, April 3, 2014
Ask Before You Act!
ACS Tip of the Month Evaluations - Desktop (continued) On the next page, you can select individual PSAs whom you evaluated. (This step will be eliminated if you selected Visited an Educational Institution in Step 3). You can do this one of 3 ways: Select PSAs already in your ACS recruiting database Create a new athlete profile directly from this page and automatically add him/her to the evaluation Upload a spreadsheet with all PSAs evaluated. The spreadsheet must contain at minimum first name, last name and grad year for high school PSA, but it may contain additional information, as well. For 2-year college PSAs, you should also include class (2-Year College) and subclass (1st Year, Qualifier; 1st Year Non-Qualifier, or Beyond 1st Year). Using this option will automatically create ACS profiles for any athletes not already in ACS and will map the evaluation to existing athlete profiles if enough data points are the same.
When you have selected all athletes, click “Continue to Next Step.” You will be directed to the final screen. Here you will enter the additional requested information, such as assigned staff members. When you are finished, click “Save & Return.”
30
Thursday, April 3, 2014
Ask Before You Act!
31
ACS Tip of the Month Evaluations – Schools and Team - ACS Coach+ App Tap the Menu icon. Tap School & Teams Tap All School & Teams or Saved Searches. Search for the school or team. Select the school or team by tapping the school or team name. Tap Log Evaluation (at bottom of screen). Enter all requested information, including changing the date, start time, and end time, if necessary. The Activity Location field replaces the Evaluation Type field on the desktop. The Location, City, and State fields will default to the school/team, so you may need to change that information. Please note, you cannot enter multi-day events (e.g., tournaments) using the app. When you are finished, tap Save. If you are evaluating multiple teams or schools, you will need to enter each one separately.
Thursday, April 3, 2014
Ask Before You Act!
ACS Tip of the Month Evaluations – Individuals – ACS Coach+ App Tap the Menu ion. Tap Recruits. Tap either My Recruits, All Recruits, or Recent Recruits. Search for the PSA. Select the PSA’s profile by tapping the PSA’s name. Tap the button that looks like a box with an arrow (just to the right of the pencil). Tap Evaluation. Enter all required information, including changing the date, start time, and end time, if necessary. Please note, you cannot enter multi-day events (e.g., tournaments) using the app. In addition, you cannot specify the evaluation type. When you are finished, tap Save. If you are evaluating multiple individuals, you will need to enter each one separately.
32
Thursday, April 3, 2014
Ask Before You Act!
ACS Tip of the Month Contacts - Desktop Go to the Recruits Tab and then Compliance Activities Select New Contact Search for and select the PSA A new screen will appear. Enter the requested information. Click Save & Return
33
April 11, 2016
Ask Before You Act!
34
ACS Tip of the Month Contacts – Coach+ App Tap the Menu button Tap Recruits Tap either My Recruits, All Recruits, or Recent Recruits Search for the PSA Select the PSA’s profile by tapping the PSA’s name Tap the button that looks like a box with an arrow (just to the right of the pencil) Tap Contact Enter all requested information, including changing the date, start time, and end time Tap Save in the top right-hand corner
Wednesday, April 6, 2016
Ask Before You Act!
HOW CAN WE HELP YOU?
35
Wednesday, April 6, 2016
Ask Before You Act!
OTHER BUSINESS & QUESTIONS? NCAA BYLAW 19.01.5 EXEMPLARY CONDUCT Individuals employed by or associated with member institutions for the administration, the conduct or the coaching of intercollegiate athletics are, in the final analysis, teachers of young people. Their responsibility is an affirmative one, and they must do more than avoid improper conduct or questionable acts. Their own moral values must be so certain and positive that those younger and more pliable will be influenced by a fine example. Much more is expected of them than of the less critically placed citizen.
36
Ask Before You Act!
RULES EDUCATION SEMINAR April 2016
1
Wednesday, April 6, 2016
Ask Before You Act!
Agenda Hocus Focus Financial Aid Monthly Reminders Spring Sports Reminders Year-End Rules Education Team Meetings Recent NCAA Educational Columns, Interpretations and Infractions Cases NLI Regular Signing Period Rules Education ACS Tip of the Month How can we help you? Other Business
2
Wednesday, April 6, 2016
Hocus Focus Chair arm is missing Candlestick holder is different Lamp is lower Range hood is missing Dress neckline is different Dish lid is different
Ask Before You Act!
3
Wednesday, April 6, 2016
Ask Before You Act!
FINANCIAL AID Katie Elliott
4
The Financial Aid Process for UAB Student-Athletes Katie Elliott Assistant Director | Scholarships & Financial Aid [email protected]
Overview of Presentation 1. 2. 3. 4. 5. 6.
Applying for Financial Aid Updates on Financial Aid UAB Academic Scholarships Notification and Disbursement Timeline Frequently Asked Questions Questions?
1. Applying for Financial Aid
• Complete the FAFSA – the Free Application for Federal Student Aid online at www.fafsa.gov
1. Applying for Financial Aid FAFSA • Takes less than 30 minutes to complete online at www.fafsa.gov • Real-time help is available via phone at 1-800-4FED-AID, or via online chat • UAB priority date for submitting the 2016-17 FAFSA: March 1 • If UAB requests additional documentation, please send ASAP! •
No aid can be awarded until we receive all requested documentation.
• Filing electronically allows use of IRS Data Retrieval Tool
The FAFSA results determine your eligibility for need-based aid!
1. Applying for Financial Aid What Information Do I Need for the FAFSA? • • • • • • • • • • •
Driver’s License Number (for student only) Dates of Birth Social Security Numbers 2015 IRS Tax Return 2015 W-2 Forms Asset Information—including bank statements, business records, mortgage information, etc… Free & Reduced Lunch, Food Stamp, and Welfare information Social Security and Disability Benefits Veteran’s Benefits Additional Income or Benefit Information Documentation of U.S. Permanent Resident or other Eligible Noncitizen information
1. Applying for Financial Aid What About Parent Information? • Students must provide information about their biological or adoptive parents. • If their parents are divorced, provide information for the parent with whom the student lived more during the past 12 months. • If their biological parent is remarried, the student must include the step-parent’s information, even if he/she does not provide any support to the student. • If their biological parents are unmarried, but living in the same household, the student must list both on the FAFSA. • It does not matter who claimed the student on their taxes. The rule is to provide the information for the parent(s) with whom the student lived the most or provided more than 50% of the financial support
1. Applying for Financial Aid Independent or Dependent Student?
• Generally, unless a student is 24 years old, married, is a veteran, or has dependents that he or she provides more than half the support, the student cannot be considered independent
1. Applying for Financial Aid I’ve Submitted My FAFSA – Now What? • Approximately 2 weeks after you submit the FAFSA, Student Aid Reports (SARs) will arrive via email or paper mail. o Review what you reported on the FAFSA and make sure everything is correct. o Supply any supplemental info requested by the UAB Financial Aid Office. (check your UAB email address)
o Sending supplemental information quickly will help avoid delays in determining eligibility for financial aid!
• Official Financial Aid awards will be made by UAB beginning April 1st or within a few days after the FAFSA and any additional requested documentation is received.
1. Applying for Financial Aid Why Does UAB Need More Information? • About 1/3 of applications are selected for a process called “verification” • Students will be asked to provide forms, tax documents and possibly other documents to the school • The school must have this information to determine how much aid the student can receive *Using the IRS Data Retrieval will reduce the chance of being selected for verification
1. Applying for Financial Aid What Types of Aid Can I Qualify For? There are two types of federal financial aid:
• Student-Athletes cannot exceed their cost of attendance
2. Updates on Financial Aid • 2017-18 FAFSA Changes: Prior-Prior Year or Early FAFSA • The change will allow students to report tax information from two years ago • 2015 tax information is used for the 17-18 FAFSA • 2016 information will be used for the 18-19 FAFSA
• This will also allow students and their families to fill out the FAFSA earlier in hopes to have their financial aid packages sooner • 17-18 FAFSA will become available October 1, 2016, rather than January 1, 2017
• How Early FAFSA processing will be implemented at UAB is still TBD but the priority date will likely move to December, rather than March
3. UAB Academic Scholarships •
ACT/GPA Scholarships – Alabama Residents
•
Admission Application Deadline – December 1st
In-State Scholarships for 2016-2017
Presidential Recognition* Collegiate Honors
Annual Amount
Required Test Score
Tuition and fees
30-36 ACT
$5,500
27-29 ACT
UAB Breakthrough
$3,000
24-26 ACT
UAB Academic Achievement
$2,000
20-23 ACT
Collegiate Honors
$5,500
30-36 ACT
UAB Academic Achievement
$2,000
24-29 ACT
Required GPA
3.5 GPA or higher
3.0-3.49 GPA
3. UAB Academic Scholarships •
ACT/GPA Scholarships – Non-Residents
•
Admission Application Deadline – May 1st
Out-of-State Scholarships for 2016-2017
Annual Amount
Required Test Score
Blazer Elite
$15,000
30-36 ACT or 1330-1600 SAT
Blazer Gold
$12,000
26-29 ACT or 1170-1320 SAT
Blazer Pride
$10,000
24-25 ACT or 1090-1160 SAT
Blazer Distinction
$7,500
20-23 ACT or 940-1080 SAT
Blazer Pride
$10,000
26-36 ACT or 1170-1600 SAT
Blazer Distinction
$7,500
24-25 ACT or 1090-1160 SAT
Required GPA
3.5 GPA or higher
3.0-3.49 GPA
3. UAB Academic Scholarships Important Facts • The December ACT (November SAT) test score from senior year is the last score used for scholarship consideration • The GPA used for scholarship consideration is the student’s GPA at the end of the junior year of high school • If a student receives an outside scholarship, the funds will post to the student’s account once our office receives the scholarship check and it has been approved by Compliance
4. Notification and Disbursement Timeline • Packaging for 16-17 FAFSAs began mid-March so students are currently being notified of their award package • Room & Board Disbursement for 2016-17: Tentative Dates July 11 (PRE)
January 9 (classes begin)
August 29 (classes begin)
January 24
September 23
February 23
October 25
March 24
November 18
• Please encourage your student-athletes to set up their direct deposit as soon as possible via BlazerNet
Frequently Asked Questions • How is cost of attendance (COA) calculated at UAB? • COA is made up of several components including: Tuition & Fees, Room & Board, Books & Supplies, Miscellaneous, Personal, and Transportation • The amounts are based on costs within the area as well as comparisons to other institutions of similar size with urban campuses
• How frequently is COA adjusted? • COA is reviewed each year and is typically increased every 2-3 years when a cost-analysis can justify the increase(s)
Frequently Asked Questions • Why is our COA gap so high? • COA gap may appear high because the COA used for all students includes the Personal and Transportation components. Some institutions include the Personal expenses with the Room & Board component, creating a skewed number for comparison
• How will a scholarship that includes the COA gap be distributed to the student-athlete? • A COA Gap Scholarship could either be awarded as a lump sum at the beginning of the semester or in monthly installments, like the OffCampus Room & Board award
QUESTIONS?
Wednesday, April 6, 2016
Ask Before You Act!
Monthly Reminders Head Coach Responsibility Documentation Non-Athletics Office Contact Prohibition Contact and Evaluation Logs in ACS Official and Unofficial Visit Forms Initial Eligibility and Transfer Review Forms CARA (Practice) Logs Institutional Request List (IRL) Updates Declaration of Coaches Form Updates Recruiting and Scouting Services Approval Tryout Approval Camps and Clinics Forms Squad Change Forms Recruiting Calendar Compliance Office on Twitter @BlazerBylaws
5
Wednesday, April 6, 2016
Ask Before You Act!
Spring Sports Reminders Medical Hardship Waiver Candidates Physician letter Contemporaneous medical documentation Student-athlete statement Participation records Team competition schedule
Team Awards Submit team award requests via ACS Must be approved prior to ordering the awards Policies and procedures document online
6
Wednesday, April 6, 2016
Ask Before You Act!
Year-End Rules Education Team Meetings Schedule a date and time Fall and Winter Sports – before spring term classes end Spring Sports – before your student-athletes leave campus at the conclusion of your season
Approximately 30-45 minutes Covers key topics related to protecting student-athlete eligibility over the summer
7
Wednesday, April 6, 2016
Ask Before You Act!
Recent NCAA Educational Columns, Interpretations and Infractions Cases Expenses Related to Mandatory Medical Examination and Sickle Cell Solubility Test Replacement Due to Extenuating Circumstances on Limited Basis NCAA Division I Proposal No. 2015-54 Q & A Document
8
Wednesday, April 6, 2016
Ask Before You Act!
NLI Regular Signing Period UAB NLI Regular Signing Period Rules Education Document Quick Reference Guide to the NLI
9
Wednesday, April 6, 2016
Ask Before You Act!
CAMPS AND CLINICS Rules Education
10
Wednesday, April 6, 2016
Ask Before You Act!
11
Camps and Clinics Bylaw 13.12.1.1 Definition An institution's sports camp or instructional clinic shall be any camp or clinic that is owned or operated by a member institution or an employee of the member institution's athletics department, either on or off its campus, and in which prospective student-athletes participate.
Bylaw 13.12.1.1.2 Purposes of Camps and Clinics: An institution's sports camp or clinic shall be one that: Places special emphasis on a particular sport or sports and provides specialized instruction or practice and may include competition; Involves activities designed to improve overall skills and general knowledge in the sport; or Offers a diversified experience without emphasis on instruction, practice or competition in any particular sport.
Bylaw 13.12.1.3 Attendance Restriction A member institution's sports camp or clinic shall be open to any and all entrants (limited only by number, age, grade level and/or gender).
Wednesday, April 6, 2016
Ask Before You Act!
12
Camps and Clinics Bylaw 13.12.1.5 Recruiting Calendar Exceptions The interaction during sports camps and clinics between prospective student-athletes and those coaches employed by the camp or clinic is not subject to the recruiting calendar restrictions. However, an institutional staff member employed at any camp or clinic (e.g., counselor, director) is prohibited from recruiting any prospective student-athlete during the time period that the camp or clinic is conducted (from the time the prospective student-athlete reports to the camp or clinic until the conclusion of all camp activities). The prohibition against recruiting includes extending verbal or written offers of financial aid to any prospective student-athlete during his or her attendance at the UAB camp or clinic (see Bylaw 13.9.2.2), but does not include recruiting conversations between UAB coaches and PSAs. Other coaches wishing to attend the camp as observers must comply with appropriate recruiting contact and evaluation periods. In addition, institutional camps or clinics may not be conducted during a dead period.
Wednesday, April 6, 2016
Ask Before You Act!
13
Camps and Clinics Bylaw 13.12.1.7 Employment of PSAs/No Free or Reduced Admission Privileges An institution, members of its staff or representatives of its athletics interests shall not employ or give free or reduced admission privileges to a prospective student-athlete who is an athletics award winner or any individual being recruited by the institution per Bylaw 13.02.12.1. An institution may offer discounted admission to its camps and clinics based on objective criteria unrelated to athletics abilities (e.g., registration prior to a specific date, online registration, attendance at multiple sessions, group discounts), provided such discounts are published and available on an equal basis to all who qualify.
Wednesday, April 6, 2016
Ask Before You Act!
14
Camps and Clinics Bylaw 13.12.1.7.1.1 Exception – Employment after Commitment An institution may employ a prospective student-athlete in a camp or clinic, provided he or she has signed a National Letter of Intent or the institution's written offer of admission and/or financial aid or after the institution has received his or her financial deposit in response to its offer of admission. Compensation may be paid only for work actually performed and at a rate commensurate with the going rate in the locality for similar services. Such compensation may not include any remuneration for the value or utility that the student-athlete may have for the employer because of the publicity, reputation, fame or personal following that he or she has obtained because of athletics ability. A prospective student-athlete who only lectures or demonstrates at a camp/clinic may not receive compensation for his or her appearance at the camp/clinic.
Wednesday, April 6, 2016
Ask Before You Act!
15
Camps and Clinics Bylaw 13.12.2.1 Student-Athlete Camp/Clinic Employment A student-athlete may be employed in any sports camp or clinic provided compensation is provided pursuant to the criteria of Bylaw 12.4.1. A student-athlete who only lectures or demonstrates at a camp/clinic may not receive compensation for his or her appearance at the camp/clinic.
Wednesday, April 6, 2016
Ask Before You Act!
16
Camps and Clinics Bylaw 13.12.2.2 High School, Preparatory-School, TwoYear College Coaches or Other Individuals Involved with PSAs A member institution (or employees of its athletics department) may employ a high school, preparatory school or two-year-college coach or any other individual responsible for teaching or directing an activity in which a prospective student-athlete is involved at its camp or clinic, provided: The individual receives compensation that is commensurate with the going rate for camp counselors of like teaching ability and camp experience (can’t be paid based on the number of campers the individual sends/brings to the camp); and The individual is not paid on the basis of the value he or she may have for the employer because of his or her reputation or contact with prospective student-athletes.
Wednesday, April 6, 2016
Ask Before You Act!
STUDENT-ATHLETE EMPLOYMENT Rules Education
17
Wednesday, April 6, 2016
Ask Before You Act!
18
Summer Student-Athlete Employment Bylaw 12.4.1 Criteria Governing Compensation to Student-Athletes Compensation may be paid to a student-athlete: Only for work actually performed; and At a rate commensurate with the going rate in that locality for similar services.
Bylaw 12.4.1.1 Athletics Reputation Such compensation may not include any remuneration for value or utility that the student-athlete may have for the employer because of the publicity, reputation, fame or personal following that he or she has obtained because of athletics ability.
Wednesday, April 6, 2016
Ask Before You Act!
19
Summer Student-Athlete Employment Bylaw 12.4.2.1 Fee-for-Lesson Instruction A student-athlete may receive compensation for teaching or coaching sport skills or techniques in his or her sport on a fee-forlesson basis, provided: Institutional facilities are not used; Playing lessons shall not be permitted; The institution obtains and keeps on file documentation of the recipient of the lesson(s) and the fee for the lesson(s) provided during any time of the year; The compensation is paid by the lesson recipient (or the recipient's family) and not another individual or entity; Instruction to each individual is comparable to the instruction that would be provided during a private lesson when the instruction involves more than one individual at a time; and The student-athlete does not use his or her name, picture or appearance to promote or advertise the availability of fee-for-lesson sessions.
Wednesday, April 6, 2016
Ask Before You Act!
Summer Student-Athlete Employment Bylaw 12.4.4 Self-Employment A student-athlete may establish his or her own business, provided the student-athlete's name, photograph, appearance or athletics reputation are not used to promote the business.
Complete the Appropriate Form Student-Athlete Employment Form Student-Athlete Fee-for-Lesson Form
20
Wednesday, April 6, 2016
Ask Before You Act!
SUMMER ATHLETICS RELATED FINANCIAL AID Rules Education
21
Wednesday, April 6, 2016
Ask Before You Act!
22
Summer Athletics Related Financial Aid Bylaw 15.2.8 Summer Financial Aid Summer financial aid may be awarded only to attend the awarding institution's summer term, summer school or summer-orientation program, provided the following conditions are met: The student has been in residence a minimum of one term during the regular academic year; The student is attending a summer term, summer school or summerorientation program and financial aid is administered pursuant to Bylaw 15.2.8.1.2, 15.2.8.1.3 or 15.2.8.1.4; or The student is a two-year or a four-year college transfer student and is receiving aid to attend the awarding institution's summer-orientation program.
Wednesday, April 6, 2016
Ask Before You Act!
23
Summer Athletics Related Financial Aid Bylaw 15.2.8.1 General Stipulations A student-athlete who is eligible for institutional financial aid during the summer is not required to be enrolled in a minimum full-time program of studies. However, the student-athlete may not receive financial aid that exceeds the cost of attendance in that summer term. A student-athlete may receive institutional financial aid based on athletics ability (per Bylaws 15.02.4.1 and 15.02.4.2) and educational expenses awarded (per Bylaw 15.2.6.4) up to the value of a full grant-in-aid, plus any other financial aid up to the cost of attendance. (See Bylaws 15.01.6.1, 16.3, 16.4 and 16.12.)
Wednesday, April 6, 2016
Ask Before You Act!
24
Summer Athletics Related Financial Aid Bylaw 15.2.8.1.1 Exception for Pell Grant A student-athlete who receives a Pell Grant may receive financial aid equivalent to the limitation set forth in Bylaw 15.2.8.1 or the value of a full grant-in-aid plus the Pell Grant, whichever is greater.
Bylaw 15.2.8.1.2 Enrolled Student-Athlete After initial full-time enrollment during a regular academic year, a student-athlete shall not receive athletically related financial aid to attend the certifying institution's summer term or summer school unless the student-athlete received such athletically related aid from the certifying institution during the student-athlete's previous academic year at that institution. Further, such aid may be awarded only in proportion to the amount of athletically related financial aid received by the student-athlete during the student-athlete's previous academic year at the certifying institution. The proportionality restriction shall not apply to a student-athlete who has exhausted his or her eligibility and is enrolled in course work acceptable toward his or her degree requirements.
Wednesday, April 6, 2016
Ask Before You Act!
25
Summer Athletics Related Financial Aid Bylaw 15.2.8.1.2.5 Exception for First-Time Recipient in the Next Academic Year A student-athlete who has not received athletically related aid from the certifying institution during a previous academic year may receive athletically related financial aid to attend the institution's summer term or summer school under the following conditions: The student-athlete has been awarded athletically related financial aid for the following academic year; and The aid is awarded only in proportion to the amount of athletically related financial aid the student will receive for the following academic year.
Wednesday, April 6, 2016
Ask Before You Act!
26
Summer Athletics Related Financial Aid Bylaw 15.2.8.1.4 Prior to Initial, Full-Time Enrollment at the Certifying Institution – Athletics Aid The following conditions apply to the awarding of athletically related financial aid to a PSA (including a PSA not certified by the NCAA Eligibility Center as a qualifier) to attend an institution in the summer prior to the PSA’s initial, full-time enrollment at the certifying institution:
Wednesday, April 6, 2016
Ask Before You Act!
27
Summer Athletics Related Financial Aid Bylaw 15.2.8.1.4 (cont.) The recipient shall be admitted to the awarding member institution in accordance with regular, published entrance requirements; The recipient is enrolled in a minimum of six hours of academic course work (other than physical education activity courses) that is acceptable degree credit toward any of the institution's degree programs. Remedial, tutorial and noncredit courses may be used to satisfy the minimum six-hour requirement, provided the courses are considered by the institution to be prerequisites for specific courses acceptable for any degree program and are given the same academic weight as other courses offered by the institution; The recipient, if recruited (per Bylaw 15.02.8), is subject to NCAA transfer provisions pursuant to Bylaw 14.5.2-(h), unless admission to the institution as a full-time student is denied; During the summer term or orientation period, the recipient shall not engage in any countable athletically related activities except for those activities specifically permitted in Bylaws 13 and 17 (see Bylaws 13.11.3.9, 17.1.1 and 17.1.1.1); and Summer coursework is not used for the purpose of completing initial-eligibility or continuing-eligibility (transfer eligibility, progress-toward-degree) requirements. However, the hours earned during the summer prior to initial full-time enrollment at the certifying institution may be used to satisfy the applicable progress-toward-degree requirements in following years (see Bylaw 14.4.3).
Wednesday, April 6, 2016
Ask Before You Act!
28
Summer Athletics Related Financial Aid Bylaw 15.3.3.2.1 Summer Term as Additional Award It is necessary to make an additional award for a summer term; however, an institution is not required to provide the recipient with a written statement of the amount, duration, conditions or terms of the award.
Wednesday, April 6, 2016
Ask Before You Act!
29
ACS Tip of the Month Evaluations - Desktop Go to the Recruits Tab and then Compliance Activities. Click New Evaluation. Enter the requested information, including date, time, and type of evaluation. If the evaluation occurred outside of the PSA’s academic year (i.e., summer), make sure to check the box at the bottom. When you are finished click Next. You will be directed to a new page. If there was a host school for the evaluation, you can select the school on this page. If not, click “No Host School, Continue to Next Step.” Selecting a school will automatically add all PSAs connected to that school in ACS to the evaluation. If you selected Visited an Educational Institution in Step 3, you will be required to select a school. You will again be directed to a new page. Here you can select any other schools or teams that participated in the activity. Again, this will automatically add all PSAs connected with that school/team in ACS to the evaluation. When you are finished click “Continue to Next Step.” You are not required to select additional schools/teams. (This step will be eliminated if you selected Visited an Educational Institution in Step 3).
Thursday, April 3, 2014
Ask Before You Act!
ACS Tip of the Month Evaluations - Desktop (continued) On the next page, you can select individual PSAs whom you evaluated. (This step will be eliminated if you selected Visited an Educational Institution in Step 3). You can do this one of 3 ways: Select PSAs already in your ACS recruiting database Create a new athlete profile directly from this page and automatically add him/her to the evaluation Upload a spreadsheet with all PSAs evaluated. The spreadsheet must contain at minimum first name, last name and grad year for high school PSA, but it may contain additional information, as well. For 2-year college PSAs, you should also include class (2-Year College) and subclass (1st Year, Qualifier; 1st Year Non-Qualifier, or Beyond 1st Year). Using this option will automatically create ACS profiles for any athletes not already in ACS and will map the evaluation to existing athlete profiles if enough data points are the same.
When you have selected all athletes, click “Continue to Next Step.” You will be directed to the final screen. Here you will enter the additional requested information, such as assigned staff members. When you are finished, click “Save & Return.”
30
Thursday, April 3, 2014
Ask Before You Act!
31
ACS Tip of the Month Evaluations – Schools and Team - ACS Coach+ App Tap the Menu icon. Tap School & Teams Tap All School & Teams or Saved Searches. Search for the school or team. Select the school or team by tapping the school or team name. Tap Log Evaluation (at bottom of screen). Enter all requested information, including changing the date, start time, and end time, if necessary. The Activity Location field replaces the Evaluation Type field on the desktop. The Location, City, and State fields will default to the school/team, so you may need to change that information. Please note, you cannot enter multi-day events (e.g., tournaments) using the app. When you are finished, tap Save. If you are evaluating multiple teams or schools, you will need to enter each one separately.
Thursday, April 3, 2014
Ask Before You Act!
ACS Tip of the Month Evaluations – Individuals – ACS Coach+ App Tap the Menu ion. Tap Recruits. Tap either My Recruits, All Recruits, or Recent Recruits. Search for the PSA. Select the PSA’s profile by tapping the PSA’s name. Tap the button that looks like a box with an arrow (just to the right of the pencil). Tap Evaluation. Enter all required information, including changing the date, start time, and end time, if necessary. Please note, you cannot enter multi-day events (e.g., tournaments) using the app. In addition, you cannot specify the evaluation type. When you are finished, tap Save. If you are evaluating multiple individuals, you will need to enter each one separately.
32
Thursday, April 3, 2014
Ask Before You Act!
ACS Tip of the Month Contacts - Desktop Go to the Recruits Tab and then Compliance Activities Select New Contact Search for and select the PSA A new screen will appear. Enter the requested information. Click Save & Return
33
April 11, 2016
Ask Before You Act!
34
ACS Tip of the Month Contacts – Coach+ App Tap the Menu button Tap Recruits Tap either My Recruits, All Recruits, or Recent Recruits Search for the PSA Select the PSA’s profile by tapping the PSA’s name Tap the button that looks like a box with an arrow (just to the right of the pencil) Tap Contact Enter all requested information, including changing the date, start time, and end time Tap Save in the top right-hand corner
Wednesday, April 6, 2016
Ask Before You Act!
HOW CAN WE HELP YOU?
35
Wednesday, April 6, 2016
Ask Before You Act!
OTHER BUSINESS & QUESTIONS? NCAA BYLAW 19.01.5 EXEMPLARY CONDUCT Individuals employed by or associated with member institutions for the administration, the conduct or the coaching of intercollegiate athletics are, in the final analysis, teachers of young people. Their responsibility is an affirmative one, and they must do more than avoid improper conduct or questionable acts. Their own moral values must be so certain and positive that those younger and more pliable will be influenced by a fine example. Much more is expected of them than of the less critically placed citizen.
36
