Scott Canada Understanding Procurement Processes

Never Ask A Contractor to Complain Minimum Criteria

Scoring & Selection Criteria

Cost Evaluation

Process & Submittals

Building RFPs Identify the Product

Write the RFP

Develop Evaluation

Suggest Changing the Order Focus on Dominate Information Limit the number of differentiators in evaluation

#1 Minimum Criteria Hard Filters Communicates Need Saves Money for All Smaller Bid List

#1 Minimum Criteria Cost Timing Location Resume Finances Others?

#2 Scoring Criteria

Communicates what’s important Bidders are bad at guessing.

#2 Scoring Criteria

#2 Scoring Criteria - Concerns  Removes freedom  Bidders will tailor bid to win  Low probability bidders will

propose.  Others?

#3 Communicate the Cost Evaluation FCDS TIME OF DAY PRICE MULTIPLIERS Summer Summer Summer On-Pk Semi-Pk Off-Pk

2.501

1.342

0.801

Winter On-Pk

Winter Semi-Pk

Winter Off-Pk

1.089

0.947

0.679

Communicates what’s important Allows for optimization by smart bidders

Past

Value Opportunities

Future

100%

$6

$3

TOD / Client Value

Best Combination of Cost & Production

$0 2004

75% $75.00

2012

For 5 Yrs: Value improvements driven by System Cost Reductions

LCOE

$100.00

Next 5 Yrs: Finding the Optimal Value

Design Optimization

Accurate modeling + Accurate Budgets Find the Best LCOE and Time of Delivery Designs

#4 Process / Submittals  Excel Cost and Performance Data  Timing – Provide 6+ weeks for

responses Ask for only needed info  Consider 2 step process

Recap Provide clear minimums Share scoring method to

communicate importance & simplify responses. Provide value guidance Streamline submittals