Shared Services Roundtable
Shared Services Roundtable Moderator: Stephen Chassee, Dir./Business Development, ARCON Associates, Inc. Speaker(s): David N. Engelbrecht, Asst. Superintendent, Marengo CHSD 154 David S. Schuh, Dir./Operations, Crystal Lake CSD 47 Kevin Weisenberger, Facilities Manager, McHenry CHSD 156 Keith McLean, Facilities Manager Rich Twp. HS Dist. 227
64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
Things that worked well for the District: • Equipment Sharing – Other Schools & Municipalities – Large equipment ex: • Boom Truck, Portable Compressor, Skid Loader & Attachments, Roller, Trailer, Dump Truck, End Loader, Street Sweeper
– Midsize equipment ex: • Landscaping such as Mowers, Sod cutters, Aerators, Seeders
– Small equipment ex: • Handheld Radios, Traffic Vests, Flashlights, Projector for presentations
•
Facilities – – – – –
Classrooms for trainings, Auditorium or Gym for public events, Garage for seasonal storage Pool Athletic Fields
64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
Things that worked well for the District: • Supplies / Materials – Gravel • Material • Trucking
– Bulk Road Salt • Material • Trucking
– Fuel • • • •
•
Diesel Gasoline Propane Torch & Workshop Fuels – Oxygen, Acetyline
Staff / Manpower – Specialty such as IT, Welders – Licensed - Electricians, Plumbers – Draftsman – Engineers
64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
Things that help the process • Step # 1 Forge Relationships – Municipalities • Equipment & Specialty Resource Sharing – Horses for traffic control
• Man power for events (Joint Ventures) – Christmas Parade – Help with Setting up traffic patterns – Help with School Parades » Homecoming
• Step # 2 Maintain Relationships 64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
Shared Services • Other School Districts • HOW ABOUT YOU? • What are some things you do in coordination with your village or local municipality to reduce costs?
64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
Things that did not always work in our favor: Athletic Usage: – Football • Use of our natural turf sports fields by youth football leagues. – We did not have a field exclusively for football…
• Wear and tear – Frequency of use & scheduling » Many times played 5 games on a Sunday » Conflict of schedules – Agreements regarding weather but the person making the decision must be willing to stand his/her ground – Man hours
– Soccer – Don’t assume reciprocal sharing – Swimming Pool – Does anyone have a pool that helps or hinders their operations?
64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
Things that did not always work in our favor: Facility Rental: – Fees • Detailed structure • Reduced Fees • Added Fees – Dumpster, Security
– Insurance – Usage Agreements • Time Schedule • Set up / Clean up Schedules
64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
FISCAL AND PROCURMENT OPPORTUNITIES • Illinois State Board of Education launched the Illinois School Purchasing Network Program offers savings opportunities to school districts
• Illinois School Purchasing Network – The network offers all school districts in Illinois access to high-quality products at some of the best available government prices. – Helps local districts leverage group buying power.
– Go to ISBE homepage 64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
FISCAL AND PROCURMENT OPPORTUNITIES • U.S. Communities: • There are no costs to participate. • All contracts have been competitively bid to aggregate the purchasing power of all public agencies across the country and drive efficiencies. • All contracts are non exclusive and non binding. • All suppliers on contract guarantee their best overall value is through the U.S. Communities contract. • Third party audits are performed. • Benchmarking analysis is provided. • Oversight is provided by public purchasing professionals. • All contracts bid by the Advisory Board are public information and posted on the U.S. Communities website. 64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
Anything Else ? • Shared Services are a great way to save money and get things done. • In some cases, they create the need for you or your staff to work with the community… Community partnerships are listed in many Board Initiatives and school strategic plans.
64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
REMEMBER • Good relations with your community and neighboring school districts will undoubtedly help you somewhere along the way.
64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
Shared Services Roundtable Thanks For Attending Moderator: Stephen Chassee, Dir./Business Development, ARCON Associates, Inc. Speaker(s): David N. Engelbrecht, Asst. Superintendent, Marengo CHSD 154 David S. Schuh, Dir./Operations, Crystal Lake CSD 47 Kevin Weisenberger, Facilities Manager, McHenry CHSD 156 Keith McLean, Facilities Manager Rich Twp. HS Dist. 227
64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
Things that worked well for the District: • Equipment Sharing – Other Schools & Municipalities – Large equipment ex: • Boom Truck, Portable Compressor, Skid Loader & Attachments, Roller, Trailer, Dump Truck, End Loader, Street Sweeper
– Midsize equipment ex: • Landscaping such as Mowers, Sod cutters, Aerators, Seeders
– Small equipment ex: • Handheld Radios, Traffic Vests, Flashlights, Projector for presentations
•
Facilities – – – – –
Classrooms for trainings, Auditorium or Gym for public events, Garage for seasonal storage Pool Athletic Fields
64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
Things that worked well for the District: • Supplies / Materials – Gravel • Material • Trucking
– Bulk Road Salt • Material • Trucking
– Fuel • • • •
•
Diesel Gasoline Propane Torch & Workshop Fuels – Oxygen, Acetyline
Staff / Manpower – Specialty such as IT, Welders – Licensed - Electricians, Plumbers – Draftsman – Engineers
64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
Things that help the process • Step # 1 Forge Relationships – Municipalities • Equipment & Specialty Resource Sharing – Horses for traffic control
• Man power for events (Joint Ventures) – Christmas Parade – Help with Setting up traffic patterns – Help with School Parades » Homecoming
• Step # 2 Maintain Relationships 64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
Shared Services • Other School Districts • HOW ABOUT YOU? • What are some things you do in coordination with your village or local municipality to reduce costs?
64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
Things that did not always work in our favor: Athletic Usage: – Football • Use of our natural turf sports fields by youth football leagues. – We did not have a field exclusively for football…
• Wear and tear – Frequency of use & scheduling » Many times played 5 games on a Sunday » Conflict of schedules – Agreements regarding weather but the person making the decision must be willing to stand his/her ground – Man hours
– Soccer – Don’t assume reciprocal sharing – Swimming Pool – Does anyone have a pool that helps or hinders their operations?
64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
Things that did not always work in our favor: Facility Rental: – Fees • Detailed structure • Reduced Fees • Added Fees – Dumpster, Security
– Insurance – Usage Agreements • Time Schedule • Set up / Clean up Schedules
64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
FISCAL AND PROCURMENT OPPORTUNITIES • Illinois State Board of Education launched the Illinois School Purchasing Network Program offers savings opportunities to school districts
• Illinois School Purchasing Network – The network offers all school districts in Illinois access to high-quality products at some of the best available government prices. – Helps local districts leverage group buying power.
– Go to ISBE homepage 64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
FISCAL AND PROCURMENT OPPORTUNITIES • U.S. Communities: • There are no costs to participate. • All contracts have been competitively bid to aggregate the purchasing power of all public agencies across the country and drive efficiencies. • All contracts are non exclusive and non binding. • All suppliers on contract guarantee their best overall value is through the U.S. Communities contract. • Third party audits are performed. • Benchmarking analysis is provided. • Oversight is provided by public purchasing professionals. • All contracts bid by the Advisory Board are public information and posted on the U.S. Communities website. 64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
Anything Else ? • Shared Services are a great way to save money and get things done. • In some cases, they create the need for you or your staff to work with the community… Community partnerships are listed in many Board Initiatives and school strategic plans.
64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
REMEMBER • Good relations with your community and neighboring school districts will undoubtedly help you somewhere along the way.
64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
Shared Services Roundtable Thanks For Attending Moderator: Stephen Chassee, Dir./Business Development, ARCON Associates, Inc. Speaker(s): David N. Engelbrecht, Asst. Superintendent, Marengo CHSD 154 David S. Schuh, Dir./Operations, Crystal Lake CSD 47 Kevin Weisenberger, Facilities Manager, McHenry CHSD 156 Keith McLean, Facilities Manager Rich Twp. HS Dist. 227
64th ILLINOIS ASBO CONFERENCE AND EXHIBITIONS APRIL 29 – MAY 1, 2015 @IllinoisASBO #iasboAC15
