THE SOCIETY'S 2018 NATIONAL CONFERENCE EXHIBIT HALL
THE SOCIETY’S 2018 NATIONAL CONFERENCE EXHIBIT HALL GENERAL INFORMATION Booth Fees: The exhibitor fee is $6000 per standard booth or $7000 per premium booth. See floorplan for location of premium and standard booths. All booths are 10’x10’. The fee includes the booth space, pipe and drape, one 6’ table with skirt and drape, two chairs, one electrical outlet, one wastebasket and one 7” x 44” identification sign. As part of the booth package the company will also receive a pre-conference registrant list (name, company, mailing/street address and email if attendee permits) approximately two weeks before the event at no additional charge. Exhibitors will also receive a final post conference attendee list approximately two weeks after the event. Exhibit Staff Registration Fees: There is a fee for each company representative who will work in the booth space. All booth staff must be registered at the estimated fees of $1495 (if received by May 25) or $1695 (if received after May 25). Online registration, agenda, hotel information, registration brochure and other conference details are available at www.societycorpgov.org. Each exhibitor must complete the registration form and submit fee required. Exhibitors who are bringing a spouse/guest should register him/her to ensure his/her access to conference activities, including receptions, luncheons, dinners, guest programs and tours. The spouse rate is $375. There is no charge for children age 18 and younger. Exhibitors and registered guests are invited and encouraged to attend all business sessions. They are also invited to attend “open” conference programs and events, including the Opening Reception, Annual Conference Luncheon with speaker J.D. Vance, Friday’s closing event and Saturday’s Lunch. Contract and Booth Assignment: Exhibit space will be assigned on a first-come, first-served basis, according to the preference expressed after completing the Space Application and Contract and payment of exhibit space. The Space Application and Contract will be available beginning April 3, 2018 at 12:15 pm Eastern time. Booth assignment will begin on or before April 17 once contracts and payments have been received. If you plan to exhibit with us, submit the Space Application and Contract in its entirety as soon as possible once the application is posted on April 3. Location and Hours: The exhibit booths will be located in the Renaissance Ballroom. Exhibit Hall hours are as follows: Wednesday, June 20 Thursday, June 21 Friday, June 22
6:00 pm – 7:45 pm (Opening Reception) 7:30 am - 12:45 pm and 2:45 pm – 5:30 pm 7:30 am - 4:00 pm
The Exhibit Hall will serve as the location of the conference’s continental breakfast and breaks on Thursday and Friday. On Friday, there will be an exhibitor sponsored buffet luncheon in the exhibit hall and surrounding area. These events are ideal times to meet the attendees and schedule demonstrations in your booth.
Cash incentive prizes will be raffled to increase floor traffic and will be awarded in the Exhibit Hall at the afternoon break on Friday. Booth Description: All booths are 10’x10’ and will include pipe and drape, one 6’ table with skirt and drape, two chairs, one electrical outlet, one wastebasket and one 7” x 44” identification sign. The floor of the ballroom is carpeted. Security will be provided during all exhibit hours and on Wednesday and Thursday evenings when the exhibit hall is closed. If you require additional electrical services, you may order from your exhibitor kit from GES, the designated drayage company. Requests for dedicated internet lines must be submitted to the Renaissance DC Downtown. Additional signage or equipment rental can be arranged through GES who will set up a dedicated portal for orders. Rules & Regulations Please see separate document on Exhibitor Space Rules & Regulations. Exhibit Set-up and Dismantling: The exhibit set-up period is Wednesday, June 20, 2018 beginning at approximately 12:00 pm and must be completed later that day by 4:00 p.m. The general service contractor will be on hand Wednesday during the set-up time to assist with any problems that may arise. Dismantling and move-out may take place on Friday, June 30 between 5:00 – 7:00 p.m. These times will be strictly enforced. Products and Services Guide: A guide to exhibitor services for the conference will be included in the conference program book and website. Please submit a logo and descriptive paragraph of approximately 100 words or less on the products/services you intend to demonstrate at your booth. Be sure to include the company address, telephone number and website for use by conference attendees. Submit this information via e-mail to [email protected]. Deadline to submit is May 3. Private Parties: Please note the separate document on the Society’s policy on holding private parties during the conference. Questions? Contact Ophelia King at [email protected]. Exhibit Hall Bingo Exhibiting companies are invited to participate in Exhibit Hall "Bingo" where eligible attendees can visit exhibit booths to collect stamps for bingo cards so they may participate in the prize raffle. Participation in bingo is not required by exhibitors. Bingo stamps will be provided by the Society. Game rules and instructions are currently being revamped. If you have ideas or input on the new version of Bingo, email [email protected]. Hotel and Travel Information The Society has reserved a block of rooms at the Renaissance Washington DC Downtown beginning at the rate of $275 per night for single or double occupancy. For reservations call 888-468-3571 or 202-898-9000 and mention the Society for Corporate Governance in order to receive the conference rate. Click here for to make hotel reservations online.
(as of March 27, 2018)
6:00 pm – 7:45 pm (Opening Reception) 7:30 am - 12:45 pm and 2:45 pm – 5:30 pm 7:30 am - 4:00 pm
The Exhibit Hall will serve as the location of the conference’s continental breakfast and breaks on Thursday and Friday. On Friday, there will be an exhibitor sponsored buffet luncheon in the exhibit hall and surrounding area. These events are ideal times to meet the attendees and schedule demonstrations in your booth.
Cash incentive prizes will be raffled to increase floor traffic and will be awarded in the Exhibit Hall at the afternoon break on Friday. Booth Description: All booths are 10’x10’ and will include pipe and drape, one 6’ table with skirt and drape, two chairs, one electrical outlet, one wastebasket and one 7” x 44” identification sign. The floor of the ballroom is carpeted. Security will be provided during all exhibit hours and on Wednesday and Thursday evenings when the exhibit hall is closed. If you require additional electrical services, you may order from your exhibitor kit from GES, the designated drayage company. Requests for dedicated internet lines must be submitted to the Renaissance DC Downtown. Additional signage or equipment rental can be arranged through GES who will set up a dedicated portal for orders. Rules & Regulations Please see separate document on Exhibitor Space Rules & Regulations. Exhibit Set-up and Dismantling: The exhibit set-up period is Wednesday, June 20, 2018 beginning at approximately 12:00 pm and must be completed later that day by 4:00 p.m. The general service contractor will be on hand Wednesday during the set-up time to assist with any problems that may arise. Dismantling and move-out may take place on Friday, June 30 between 5:00 – 7:00 p.m. These times will be strictly enforced. Products and Services Guide: A guide to exhibitor services for the conference will be included in the conference program book and website. Please submit a logo and descriptive paragraph of approximately 100 words or less on the products/services you intend to demonstrate at your booth. Be sure to include the company address, telephone number and website for use by conference attendees. Submit this information via e-mail to [email protected]. Deadline to submit is May 3. Private Parties: Please note the separate document on the Society’s policy on holding private parties during the conference. Questions? Contact Ophelia King at [email protected]. Exhibit Hall Bingo Exhibiting companies are invited to participate in Exhibit Hall "Bingo" where eligible attendees can visit exhibit booths to collect stamps for bingo cards so they may participate in the prize raffle. Participation in bingo is not required by exhibitors. Bingo stamps will be provided by the Society. Game rules and instructions are currently being revamped. If you have ideas or input on the new version of Bingo, email [email protected]. Hotel and Travel Information The Society has reserved a block of rooms at the Renaissance Washington DC Downtown beginning at the rate of $275 per night for single or double occupancy. For reservations call 888-468-3571 or 202-898-9000 and mention the Society for Corporate Governance in order to receive the conference rate. Click here for to make hotel reservations online.
(as of March 27, 2018)
