TOWN OF MILLIKEN TOWN BOARD AGENDA MEMORANDUM To ...
TOWN OF MILLIKEN TOWN BOARD AGENDA MEMORANDUM
To:
Chairman Ekwall and Members of the Planning Commission
From: Steve House, Community Development Director
Meeting Date: Wednesday, November 19, 2008
Agenda Item #
Action: Discussion: x Agenda Title: Settler’s Village Fourth Filing – Minor Subdivision
Information:
Attachments: Excerpt from Town Board Meeting Minutes February 27, 2007 Excerpt from Planning Commission Meeting Minutes March 5, 2008 Excerpts from Covenants regarding Parking Landscaping Deficiencies Letter Façade Deficiencies Letter Maps
PURPOSE To review and make a recommendation(s) to the Town Board regarding the Settler’s Village Fourth Filing Minor Subdivision. BACKGROUND STAFF REPORT/BACKGROUND INFORMATION Location:
1740 Broad Street (southeast of Broad Street and Alice)
Applicants:
Reeves Development, LLC and Houma Dollar
Existing Land Use:
Commercial (Dollar General Store)
Proposed Land Use:
Commercial (Dollar General Store)
Surrounding Land Use:
North:
(Broad Street) Parking and commercial
South:
Undeveloped
East:
Commercial and Undeveloped
West:
(Alice Street) Parking and residential
Existing Zoning:
PUD (commercial)
Proposed Zoning:
Not Applicable
Land Use Plan Designation:
Mixed Use – Highway 60
The applicant has requested a minor subdivision of the Settler’s Village Subdivision to create a legal lot for the Dollar General Store located at Building Site C of the Approved Trader’s Junction Development. The Dollar General Store was previously approved through the Town of Milliken’s site plan approval process. However, the property did not go through the formal subdivision process prior to site plan approval and sale of the property. This application was before both the Planning Commission (February 20, 2008 and March 5, 2008) and Town Board (February 27, 2008) and was continued indefinitely by the Planning Commission until the applicant complied with conditions needed for approval. The conditions were: 1. The applicant address the issue of adequate parking for the Dollar General Store in the covenants for the entire Commercial Development known as Trader’s Junction. 2. Create a permanent access easement to the lot. The applicant has addressed both of the issues listed above, however staff recommends that as a condition of approval the amended covenants are recorded prior to the Final Plat being recorded. In addition, staff has determined that there are deficiencies in both the façade improvements and landscaping that were approved as part of the site plan process. The applicant was notified of the necessary corrections, façade notification was in May 2008 and landscaping notification was in February 2008, both of these letters are attached. Staff recommends that deficiencies in both the façade improvements and landscaping improvements be corrected as a condition of approval. BUDGET IMPLICATIONS There are no budget implications to this action. STAFF RECOMMENDATION Staff recommends that the Planning Commission recommend approval of the amended Settler’s Village Fourth Filing Minor Subdivision to the Town Board with the following conditions: Prior to the Final Plat being recorded: 1. The amended covenants regarding adequate parking are recorded with Weld County. 2. The landscaping deficiencies are corrected as stated in the Town’s letter to Reeves development, LLC dated February 13, 2008. 3. The façade deficiencies are corrected as stated in the Town’s letter to Reeves Development, LLC dated May 9, 2008. Prior to the Town Board public hearing on December 10, 2008:
1. All redlined technical comments regarding the Plat Maps are corrected. SUGGESTED MOTION “I move to recommend to the Town Board of Trustees approval of the Settler’s Village Fourth Filing Minor Subdivision with the following conditions: Prior to the Final Plat being recorded: 1. The amended covenants regarding adequate parking are recorded with Weld County. 2. The landscaping deficiencies are corrected as stated in the Town’s letter to Reeves development, LLC dated February 13, 2008. 3. The façade deficiencies are corrected as stated in the Town’s letter to Reeves Development, LLC dated May 9, 2008. Prior to the Town Board public hearing on December 10, 2008: 1. All redlined technical comments regarding the Plat Maps are corrected.”
Town Hall, 1101 Broad St. Milliken, CO 80543 (970) 587-4331 February 13, 2008 Mr. Ashton Jensen and Mr. Mike Reeves Reeves Development, LLC 825 Ryan Street, 2nd Floor Lake Charles, LA 70601 RE: Compliance with Dollar General Landscaping Plan Dear Mr. Jensen and Mr. Reeves: On February 6, 2008 we conducted a site inspection of the Dollar General landscaping. It appears that the landscaping has not been installed consistent with the landscape plan. Landscape Plan Requirement
Actual Installation
1. Note 5: All trees and shrubs to be drip irrigated. All landscaped areas to have a permanent underground irrigation system. Contractor to provide as-builts areas to the developer. (Cost estimate: $4,500 + labor)
No as-builts were submitted to the Town. The irrigation system does not function.
2. Four 1½” caliper Spring Snow Crabapples in grates on the front of the building. (Four tree grate frames: $500, two Spring Snow Crabapples approximately $400).
2 Spring Snow Crabapples were not installed on the northeast corner of the building. None were installed in the metal grates. Verify that the caliper is 1½ “ – trees appear very small.
3. Tree planting details : • Wrap trunk from ground level to second branch with 4” kraft type tree wrap. • Trees should have minimum 6’ long heavy duty t-bar with white t-post caps and 17 gauge galvanized steel wire guys secured to trees. (No cost estimate for guying.) • 4” wood chip mulch at edge. ($850) • Backfill mixture: soil amendment, topsoil, native soil and superphosphate amendment. (No cost estimate for soil amendments.) • Install a 5” high berm around trees to create a watering basin. Remove berm after two thorough watering in irrigated areas and mulch.
Trees are not wrapped nor are they guyed. Wood chip mulch is not evident (trees are surrounded by large river rock). Please provide evidence what kind of backfill mixture was used. There is no watering basin berm around the trees.
4. Two bike racks near the north store entrance.
No bike racks have been installed.
Mr. Ashton Jensen and Mr. Mike Reeves February 13, 2008 Page 2 5. 6 Pampas Grass, 17 Feather Reed Grass, 13 Calgary Carpet Junipers. Species may be substituted to reflect current plant material available. All substitutions must be approved by the landscape architect.
Many of the existing shrubs are not consistent with what was shown in the landscape plan. For example, tree in the northwest corner should have 3 Junipers and 3 Feather Reed Grasses, instead there are 6 Junipers there. Please provide evidence that the landscape architect approved all substitutions.
Please provide us a letter describing how you have rectified each of the above discrepancies from the landscape plan. Please feel free to contact us if you have any questions. Sincerely, TOWN OF MILLIKEN
Beatriz Rangel Building Permit Technician
Danna Ortiz Town Planner
1101 BROAD ST, MILLIKEN CO 80543 (970)587‐4331 COMMUNITY DEVELOPMENT
May 9, 2008 Mr. Aston Jensen Mr. Daryl Khoury Mr. Michael Matt Reeves Development, LLC 825 Ryan St. 2nd Floor Lake Charles, LA 70601 I have finished a site review of the Dollar General project and there are deficiencies on the site and the building as compared to the approved site plan documents. In regard to the landscaping deficiencies, I have asked Jim Doyle for his assessment, in writing, of the landscaping as to whether it meets the approved site plan in terms of the standards for installation‐tree wraps, soil preparation, a working irrigation system‐ and species of trees and shrubs. Also, it appears the Hushes Junipers and Heather Reed Grass was not installed at the northwest corner of the building. Front Elevation ‐ ‐The EIFS finish is not scored and colored as per the plan (“C, 3’‐0” x 1’‐4” Grid). ‐The number and type of light fixtures are not consistent with the plan. ‐There is no metal canopy with a standing seam roof ‐Handicapped signs (2) are not consistent with the plan Left Elevation‐ ‐The cultured stone is not applied at the rear corner ‐The EIFS finish is not scored and colored as per the plan (“C, 3’‐0” x 1’‐4” Grid). ‐The number and type of light fixtures are not consistent with the plan. Right Elevation‐ ‐The cultured stone is not applied at the rear corner. ‐The EIFS finish is not scored and colored as per the plan (“C, 3’‐0” x 1’‐4” Grid). ‐The number and type of light fixtures are not consistent with the plan. Rear Elevation‐ ‐There are no metal canopies (standing seam) over the exit doors ‐Trash enclosure doors are not painted as per the plan. ‐Trash enclosure walls do not have the “Cultured Stone‐Lake Erie Limestone”. ‐The EIFS finish is not scored and colored as per the plan (“C, 3’‐0” x 1’‐4” Grid). ‐The cultured stone is not applied at the corners. ‐The green metal canopy is not installed on the roof. ‐Parking spaces and loading area are not striped as per the plan.
These deficiencies need to be corrected before the Town can approve any additional improvements to the site or approve any actions such as a minor subdivision of the property. Sincerely, Steve House C: Jim Doyle, Tetra Tech Sheryl Trent, Town Administrator Beatriz Rangel, Building Permit Clerk Ken Kidd, Building Official
To:
Chairman Ekwall and Members of the Planning Commission
From: Steve House, Community Development Director
Meeting Date: Wednesday, November 19, 2008
Agenda Item #
Action: Discussion: x Agenda Title: Settler’s Village Fourth Filing – Minor Subdivision
Information:
Attachments: Excerpt from Town Board Meeting Minutes February 27, 2007 Excerpt from Planning Commission Meeting Minutes March 5, 2008 Excerpts from Covenants regarding Parking Landscaping Deficiencies Letter Façade Deficiencies Letter Maps
PURPOSE To review and make a recommendation(s) to the Town Board regarding the Settler’s Village Fourth Filing Minor Subdivision. BACKGROUND STAFF REPORT/BACKGROUND INFORMATION Location:
1740 Broad Street (southeast of Broad Street and Alice)
Applicants:
Reeves Development, LLC and Houma Dollar
Existing Land Use:
Commercial (Dollar General Store)
Proposed Land Use:
Commercial (Dollar General Store)
Surrounding Land Use:
North:
(Broad Street) Parking and commercial
South:
Undeveloped
East:
Commercial and Undeveloped
West:
(Alice Street) Parking and residential
Existing Zoning:
PUD (commercial)
Proposed Zoning:
Not Applicable
Land Use Plan Designation:
Mixed Use – Highway 60
The applicant has requested a minor subdivision of the Settler’s Village Subdivision to create a legal lot for the Dollar General Store located at Building Site C of the Approved Trader’s Junction Development. The Dollar General Store was previously approved through the Town of Milliken’s site plan approval process. However, the property did not go through the formal subdivision process prior to site plan approval and sale of the property. This application was before both the Planning Commission (February 20, 2008 and March 5, 2008) and Town Board (February 27, 2008) and was continued indefinitely by the Planning Commission until the applicant complied with conditions needed for approval. The conditions were: 1. The applicant address the issue of adequate parking for the Dollar General Store in the covenants for the entire Commercial Development known as Trader’s Junction. 2. Create a permanent access easement to the lot. The applicant has addressed both of the issues listed above, however staff recommends that as a condition of approval the amended covenants are recorded prior to the Final Plat being recorded. In addition, staff has determined that there are deficiencies in both the façade improvements and landscaping that were approved as part of the site plan process. The applicant was notified of the necessary corrections, façade notification was in May 2008 and landscaping notification was in February 2008, both of these letters are attached. Staff recommends that deficiencies in both the façade improvements and landscaping improvements be corrected as a condition of approval. BUDGET IMPLICATIONS There are no budget implications to this action. STAFF RECOMMENDATION Staff recommends that the Planning Commission recommend approval of the amended Settler’s Village Fourth Filing Minor Subdivision to the Town Board with the following conditions: Prior to the Final Plat being recorded: 1. The amended covenants regarding adequate parking are recorded with Weld County. 2. The landscaping deficiencies are corrected as stated in the Town’s letter to Reeves development, LLC dated February 13, 2008. 3. The façade deficiencies are corrected as stated in the Town’s letter to Reeves Development, LLC dated May 9, 2008. Prior to the Town Board public hearing on December 10, 2008:
1. All redlined technical comments regarding the Plat Maps are corrected. SUGGESTED MOTION “I move to recommend to the Town Board of Trustees approval of the Settler’s Village Fourth Filing Minor Subdivision with the following conditions: Prior to the Final Plat being recorded: 1. The amended covenants regarding adequate parking are recorded with Weld County. 2. The landscaping deficiencies are corrected as stated in the Town’s letter to Reeves development, LLC dated February 13, 2008. 3. The façade deficiencies are corrected as stated in the Town’s letter to Reeves Development, LLC dated May 9, 2008. Prior to the Town Board public hearing on December 10, 2008: 1. All redlined technical comments regarding the Plat Maps are corrected.”
Town Hall, 1101 Broad St. Milliken, CO 80543 (970) 587-4331 February 13, 2008 Mr. Ashton Jensen and Mr. Mike Reeves Reeves Development, LLC 825 Ryan Street, 2nd Floor Lake Charles, LA 70601 RE: Compliance with Dollar General Landscaping Plan Dear Mr. Jensen and Mr. Reeves: On February 6, 2008 we conducted a site inspection of the Dollar General landscaping. It appears that the landscaping has not been installed consistent with the landscape plan. Landscape Plan Requirement
Actual Installation
1. Note 5: All trees and shrubs to be drip irrigated. All landscaped areas to have a permanent underground irrigation system. Contractor to provide as-builts areas to the developer. (Cost estimate: $4,500 + labor)
No as-builts were submitted to the Town. The irrigation system does not function.
2. Four 1½” caliper Spring Snow Crabapples in grates on the front of the building. (Four tree grate frames: $500, two Spring Snow Crabapples approximately $400).
2 Spring Snow Crabapples were not installed on the northeast corner of the building. None were installed in the metal grates. Verify that the caliper is 1½ “ – trees appear very small.
3. Tree planting details : • Wrap trunk from ground level to second branch with 4” kraft type tree wrap. • Trees should have minimum 6’ long heavy duty t-bar with white t-post caps and 17 gauge galvanized steel wire guys secured to trees. (No cost estimate for guying.) • 4” wood chip mulch at edge. ($850) • Backfill mixture: soil amendment, topsoil, native soil and superphosphate amendment. (No cost estimate for soil amendments.) • Install a 5” high berm around trees to create a watering basin. Remove berm after two thorough watering in irrigated areas and mulch.
Trees are not wrapped nor are they guyed. Wood chip mulch is not evident (trees are surrounded by large river rock). Please provide evidence what kind of backfill mixture was used. There is no watering basin berm around the trees.
4. Two bike racks near the north store entrance.
No bike racks have been installed.
Mr. Ashton Jensen and Mr. Mike Reeves February 13, 2008 Page 2 5. 6 Pampas Grass, 17 Feather Reed Grass, 13 Calgary Carpet Junipers. Species may be substituted to reflect current plant material available. All substitutions must be approved by the landscape architect.
Many of the existing shrubs are not consistent with what was shown in the landscape plan. For example, tree in the northwest corner should have 3 Junipers and 3 Feather Reed Grasses, instead there are 6 Junipers there. Please provide evidence that the landscape architect approved all substitutions.
Please provide us a letter describing how you have rectified each of the above discrepancies from the landscape plan. Please feel free to contact us if you have any questions. Sincerely, TOWN OF MILLIKEN
Beatriz Rangel Building Permit Technician
Danna Ortiz Town Planner
1101 BROAD ST, MILLIKEN CO 80543 (970)587‐4331 COMMUNITY DEVELOPMENT
May 9, 2008 Mr. Aston Jensen Mr. Daryl Khoury Mr. Michael Matt Reeves Development, LLC 825 Ryan St. 2nd Floor Lake Charles, LA 70601 I have finished a site review of the Dollar General project and there are deficiencies on the site and the building as compared to the approved site plan documents. In regard to the landscaping deficiencies, I have asked Jim Doyle for his assessment, in writing, of the landscaping as to whether it meets the approved site plan in terms of the standards for installation‐tree wraps, soil preparation, a working irrigation system‐ and species of trees and shrubs. Also, it appears the Hushes Junipers and Heather Reed Grass was not installed at the northwest corner of the building. Front Elevation ‐ ‐The EIFS finish is not scored and colored as per the plan (“C, 3’‐0” x 1’‐4” Grid). ‐The number and type of light fixtures are not consistent with the plan. ‐There is no metal canopy with a standing seam roof ‐Handicapped signs (2) are not consistent with the plan Left Elevation‐ ‐The cultured stone is not applied at the rear corner ‐The EIFS finish is not scored and colored as per the plan (“C, 3’‐0” x 1’‐4” Grid). ‐The number and type of light fixtures are not consistent with the plan. Right Elevation‐ ‐The cultured stone is not applied at the rear corner. ‐The EIFS finish is not scored and colored as per the plan (“C, 3’‐0” x 1’‐4” Grid). ‐The number and type of light fixtures are not consistent with the plan. Rear Elevation‐ ‐There are no metal canopies (standing seam) over the exit doors ‐Trash enclosure doors are not painted as per the plan. ‐Trash enclosure walls do not have the “Cultured Stone‐Lake Erie Limestone”. ‐The EIFS finish is not scored and colored as per the plan (“C, 3’‐0” x 1’‐4” Grid). ‐The cultured stone is not applied at the corners. ‐The green metal canopy is not installed on the roof. ‐Parking spaces and loading area are not striped as per the plan.
These deficiencies need to be corrected before the Town can approve any additional improvements to the site or approve any actions such as a minor subdivision of the property. Sincerely, Steve House C: Jim Doyle, Tetra Tech Sheryl Trent, Town Administrator Beatriz Rangel, Building Permit Clerk Ken Kidd, Building Official
