Washington State Chapter of NIGP
Board of Directors Meeting MINUTES Wednesday, June 22, 2016 10:00a.m. to 11:00a.m. Conference Dial-in Number: (605) 475-4700 Host Access Code: 739702* / Participant Access Code: 739702# Board of Directors* Josh Klika, President
Present
Absent
Remarks
X
Rena Jackson, Vice President X Susan Knotts, Treasurer X Jeff Peterson, Recording Secretary X Theresa Teschlog, Membership Secretary Sue Ownby, Immediate Past President Mark Little, Education and Research X Jessica Smith, Public Relations, Marketing and Elections Special Committees Present X Craig Bush, Charity & Philanthropy Cynthia Lewis, Diversity Sarah Yeckley, Reverse Trade Show X Heidi Bohl, News Letter Sue Ownby, Regional Conference Chapter of the Year Guests
X
X X
Absent X
Remarks Provided notes
X X Vacant
Dave Davis *Voting Members
1. President’s Report –Josh Klika
Having discussions with ISM regarding their fall conference that is scheduled for October 17-19 in Bellevue. o ISM has asked for instructors/speakers and people to participate in breakout sessions. o Mark or Theresa may be candidates for instructors/speakers. o NIGP members could get ISM rates if we participate. o Sandy Lee from Sound Transit is organizing this event for ISM. Josh made reservations for the NIGP conference. Anticipates submitting for reimbursement following the conference.
2. Vice President’s Report – Rena Jackson
No report.
3. Treasurer’s Report – Susan Knotts
Report not yet complete. Overview provided: o $61,682 beginning balance o $61,982 ending balance o There have been 6 deposits. o No items of concern.
4. Recording Secretary’s Report – Jeff Peterson
Continuing to provide the notes to the group as quickly as possible following the meeting. o Appreciate the timely feedback. o Notes are being published about 10 days following the meeting if there are no objections.
5. Membership Secretary’s Report –Theresa Teschlog
Trying to get the membership committee together this summer. Thinking of a new member event or all member event that would feature the new members. o Suggested events that were discussed included: Minor League Baseball (Tacoma Rainiers, Everett?, East of the mountains?) Will need to consider how to cover the region. Mariners can be more expensive, but also more of an experience and centrally located. Jessica volunteered to look into the baseball event idea, Josh has a potential contact. Currently have 264members. Vote to approve 5 new members: o Katren Mesko, Contracts Specialist, Sound Transit. o Petra Payne, Contracts Specialist, Sound Transit. o Samol Hefley, Purchasing, Payables, and HUB, City of Tacoma o Eci Ameh, Chief Contracts Officer, Department of Commerce. o Victoria Bristol, Senior Contract Administrator, Port of Seattle. Josh made the motion to approve the new members. Jeff seconded the motion. All were in favor, none opposed. Motion carried.
6. Past President’s Report – Sue Ownby
No report.
7. Guests: Dave Davis
Talked with Josh about the ISM conference coming up.
8. Standing Committee Reports:
Education and Research Committee – Mark Little o
Josh for Mark – The class in Yakima has been rescheduled, though now in the Seattle area. Registration has been opened up to membership once more.
Public Relations, Marketing, and Elections Committee– Jessica Smith
o Nothing new to report on. 9. Special Committee Reports:
Reverse Trade Show Committee – Sarah Yeckley o
Josh mentioned the nice article that was in the WANIGP newsletter pertaining to the Reverse Trade Show.
Regional Conference – Sue Ownby
o
Josh for Sue – The Regional Conference is still in the works. This year it will be in Oregon.
Chapter of the Year Committee – Vacant o
No report, tabled for this year.
Newsletter Committee – Heidi Bohl o Looking for a Member Spotlight for the August newsletter. Would like start a list for future editions, recommendations welcomed. o All attending the NIGP Conference needs to send pictures! o Josh will provide an article and some photos of the NIGP Conference.
Diversity Committee - Cynthia Lewis
o
The Diversity Committee welcomed guest speaker Rex Brown, DSHS Supplier Diversity Manager.
o
Purpose for the invite was Supplier Diversity 101, and have Rex tell us how the program was started and what contributes to its’ success. A long range goal of the DC is to provide useful information, tools & resources to NIGP membership relating to supplier diversity.
o
The round robin discussion was compelling and informative!
o
Diversity Committee submitted cultural centric events to newsletter posting (Heidi). These are ways to connect with minority communities & publications.
o
DC received new member & volunteer Eci Ameh.
Philanthropy/Charitable Events Committee – Craig Bush o
Reaching out to NW Harvest to establish a date in the September/October time period. There are not many opportunities over the summer months.
10. New Business:
None.
10. Next Meeting(s): July 27th @ 10:00 a.m. 11. Adjourn – 10:25a.m. Published:
July 6, 2016
Present
Absent
Remarks
X
Rena Jackson, Vice President X Susan Knotts, Treasurer X Jeff Peterson, Recording Secretary X Theresa Teschlog, Membership Secretary Sue Ownby, Immediate Past President Mark Little, Education and Research X Jessica Smith, Public Relations, Marketing and Elections Special Committees Present X Craig Bush, Charity & Philanthropy Cynthia Lewis, Diversity Sarah Yeckley, Reverse Trade Show X Heidi Bohl, News Letter Sue Ownby, Regional Conference Chapter of the Year Guests
X
X X
Absent X
Remarks Provided notes
X X Vacant
Dave Davis *Voting Members
1. President’s Report –Josh Klika
Having discussions with ISM regarding their fall conference that is scheduled for October 17-19 in Bellevue. o ISM has asked for instructors/speakers and people to participate in breakout sessions. o Mark or Theresa may be candidates for instructors/speakers. o NIGP members could get ISM rates if we participate. o Sandy Lee from Sound Transit is organizing this event for ISM. Josh made reservations for the NIGP conference. Anticipates submitting for reimbursement following the conference.
2. Vice President’s Report – Rena Jackson
No report.
3. Treasurer’s Report – Susan Knotts
Report not yet complete. Overview provided: o $61,682 beginning balance o $61,982 ending balance o There have been 6 deposits. o No items of concern.
4. Recording Secretary’s Report – Jeff Peterson
Continuing to provide the notes to the group as quickly as possible following the meeting. o Appreciate the timely feedback. o Notes are being published about 10 days following the meeting if there are no objections.
5. Membership Secretary’s Report –Theresa Teschlog
Trying to get the membership committee together this summer. Thinking of a new member event or all member event that would feature the new members. o Suggested events that were discussed included: Minor League Baseball (Tacoma Rainiers, Everett?, East of the mountains?) Will need to consider how to cover the region. Mariners can be more expensive, but also more of an experience and centrally located. Jessica volunteered to look into the baseball event idea, Josh has a potential contact. Currently have 264members. Vote to approve 5 new members: o Katren Mesko, Contracts Specialist, Sound Transit. o Petra Payne, Contracts Specialist, Sound Transit. o Samol Hefley, Purchasing, Payables, and HUB, City of Tacoma o Eci Ameh, Chief Contracts Officer, Department of Commerce. o Victoria Bristol, Senior Contract Administrator, Port of Seattle. Josh made the motion to approve the new members. Jeff seconded the motion. All were in favor, none opposed. Motion carried.
6. Past President’s Report – Sue Ownby
No report.
7. Guests: Dave Davis
Talked with Josh about the ISM conference coming up.
8. Standing Committee Reports:
Education and Research Committee – Mark Little o
Josh for Mark – The class in Yakima has been rescheduled, though now in the Seattle area. Registration has been opened up to membership once more.
Public Relations, Marketing, and Elections Committee– Jessica Smith
o Nothing new to report on. 9. Special Committee Reports:
Reverse Trade Show Committee – Sarah Yeckley o
Josh mentioned the nice article that was in the WANIGP newsletter pertaining to the Reverse Trade Show.
Regional Conference – Sue Ownby
o
Josh for Sue – The Regional Conference is still in the works. This year it will be in Oregon.
Chapter of the Year Committee – Vacant o
No report, tabled for this year.
Newsletter Committee – Heidi Bohl o Looking for a Member Spotlight for the August newsletter. Would like start a list for future editions, recommendations welcomed. o All attending the NIGP Conference needs to send pictures! o Josh will provide an article and some photos of the NIGP Conference.
Diversity Committee - Cynthia Lewis
o
The Diversity Committee welcomed guest speaker Rex Brown, DSHS Supplier Diversity Manager.
o
Purpose for the invite was Supplier Diversity 101, and have Rex tell us how the program was started and what contributes to its’ success. A long range goal of the DC is to provide useful information, tools & resources to NIGP membership relating to supplier diversity.
o
The round robin discussion was compelling and informative!
o
Diversity Committee submitted cultural centric events to newsletter posting (Heidi). These are ways to connect with minority communities & publications.
o
DC received new member & volunteer Eci Ameh.
Philanthropy/Charitable Events Committee – Craig Bush o
Reaching out to NW Harvest to establish a date in the September/October time period. There are not many opportunities over the summer months.
10. New Business:
None.
10. Next Meeting(s): July 27th @ 10:00 a.m. 11. Adjourn – 10:25a.m. Published:
July 6, 2016
