Washington State Chapter of NIGP
Board of Directors Meeting MINUTES Wednesday, May 25, 2016 10:00a.m. to 11:00a.m. Conference Dial-in Number: (605) 475-4700 Host Access Code: 739702* / Participant Access Code: 739702# Board of Directors* Josh Klika, President
Present
Absent
Remarks
X
Rena Jackson, Vice President Susan Knotts, Treasurer X Jeff Peterson, Recording Secretary Theresa Teschlog, Membership Secretary Sue Ownby, Immediate Past President Mark Little, Education and Research X Jessica Smith, Public Relations, Marketing and Elections Special Committees Present X Craig Bush, Charity & Philanthropy Cynthia Lewis, Diversity X Sarah Yeckley, Reverse Trade Show X Heidi Bohl, News Letter Sue Ownby, Regional Conference Chapter of the Year Guests
X X
Provided report
X
Provided report
X X
Absent
Provided report
Remarks
X
X Vacant
None *Voting Members
1. President’s Report –Josh Klika
Going to the NIGP Forum in August. Anticipate scheduling a lunch for members attending soon.
2. Vice President’s Report – Rena Jackson
No report.
3. Treasurer’s Report – Susan Knotts
Treasurer Report April 2016.pdf
.
4. Recording Secretary’s Report – Jeff Peterson
Jeff asked the group about our Certificate of Insurance. Sue noted that NIGP automatically sends the certificate to the President. Josh found that we should receive the certificate in late June. Expiration is June 30, 2016. Continuing to provide the minutes to the group as quickly as possible following the meeting. o Appreciate the timely feedback. o Notes are being published about 10 days following the meeting if there are no objections.
5. Membership Secretary’s Report –Theresa Teschlog
Currently have 258 members. Vote to approve 2 new members: o Tom Carroll, Buyer City of Bellevue. o William Martin, Materials Manager WSDOT. Motion to approve members made by Josh seconded by Jeff all voted in favor, none opposed.
6. Past President’s Report – Sue Ownby
No report.
7. Guests: None 8. Standing Committee Reports:
Education and Research Committee – Mark Little o
Sourcing class has changed location to King County on July 11-13th. There have been cancellations. There was discussion if registration for class was going to be opened up again.
o
The Board discussed the possibility of bringing back Kenneth Sullivan from ASU. Jeff noted there is interest in hearing his presentation again and inviting new people to participate. Craig is looking into implementing some of their ideas, however found that those that have implemented suggest doing the entire program, not parts of it, and data pertaining to the implementation is proving hard to obtain. Josh mentioned that DES is doing some outreach and he gets notifications when they are in the area. Josh can pass this information along when received.
Public Relations, Marketing, and Elections Committee– Jessica Smith o
Posting announcements when received.
9. Special Committee Reports:
Reverse Trade Show Committee – Sarah Yeckley o
Submitted an article for the next newsletter with hopes of drawing more interest from the east side of the state.
o
Discussions continue as to who our partners will be (DES, KCDA).
o
Looking for input to make this event different and fresh. There are many similar shows in the area. We need to do something that will make ours stand out and draw people in. UW recently hosted a forum where the end users/project managers attended. This was well received and something for our group to consider.
Regional Conference – Sue Ownby o
No report.
Chapter of the Year Committee – Vacant o
No report.
Newsletter Committee – Heidi Bohl o Has three articles to publish in the next newsletter. o Seeking a “Member Spotlight” participant. Sarah Yeckley volunteered to be in this month’s newsletter. Thank you Sarah!
Diversity Committee - Cynthia Lewis o
No report.
Philanthropy/Charitable Events Committee – Craig Bush o
Look for another NW Harvest event soon.
o
A school supply drive is in the works for this summer.
10. New Business:
None.
10. Next Meeting(s): June 22, 2016 from 10:00a.m. to 11:00a.m. 11. Adjourn – 10:24 a.m. Published:
6/15/16
Present
Absent
Remarks
X
Rena Jackson, Vice President Susan Knotts, Treasurer X Jeff Peterson, Recording Secretary Theresa Teschlog, Membership Secretary Sue Ownby, Immediate Past President Mark Little, Education and Research X Jessica Smith, Public Relations, Marketing and Elections Special Committees Present X Craig Bush, Charity & Philanthropy Cynthia Lewis, Diversity X Sarah Yeckley, Reverse Trade Show X Heidi Bohl, News Letter Sue Ownby, Regional Conference Chapter of the Year Guests
X X
Provided report
X
Provided report
X X
Absent
Provided report
Remarks
X
X Vacant
None *Voting Members
1. President’s Report –Josh Klika
Going to the NIGP Forum in August. Anticipate scheduling a lunch for members attending soon.
2. Vice President’s Report – Rena Jackson
No report.
3. Treasurer’s Report – Susan Knotts
Treasurer Report April 2016.pdf
.
4. Recording Secretary’s Report – Jeff Peterson
Jeff asked the group about our Certificate of Insurance. Sue noted that NIGP automatically sends the certificate to the President. Josh found that we should receive the certificate in late June. Expiration is June 30, 2016. Continuing to provide the minutes to the group as quickly as possible following the meeting. o Appreciate the timely feedback. o Notes are being published about 10 days following the meeting if there are no objections.
5. Membership Secretary’s Report –Theresa Teschlog
Currently have 258 members. Vote to approve 2 new members: o Tom Carroll, Buyer City of Bellevue. o William Martin, Materials Manager WSDOT. Motion to approve members made by Josh seconded by Jeff all voted in favor, none opposed.
6. Past President’s Report – Sue Ownby
No report.
7. Guests: None 8. Standing Committee Reports:
Education and Research Committee – Mark Little o
Sourcing class has changed location to King County on July 11-13th. There have been cancellations. There was discussion if registration for class was going to be opened up again.
o
The Board discussed the possibility of bringing back Kenneth Sullivan from ASU. Jeff noted there is interest in hearing his presentation again and inviting new people to participate. Craig is looking into implementing some of their ideas, however found that those that have implemented suggest doing the entire program, not parts of it, and data pertaining to the implementation is proving hard to obtain. Josh mentioned that DES is doing some outreach and he gets notifications when they are in the area. Josh can pass this information along when received.
Public Relations, Marketing, and Elections Committee– Jessica Smith o
Posting announcements when received.
9. Special Committee Reports:
Reverse Trade Show Committee – Sarah Yeckley o
Submitted an article for the next newsletter with hopes of drawing more interest from the east side of the state.
o
Discussions continue as to who our partners will be (DES, KCDA).
o
Looking for input to make this event different and fresh. There are many similar shows in the area. We need to do something that will make ours stand out and draw people in. UW recently hosted a forum where the end users/project managers attended. This was well received and something for our group to consider.
Regional Conference – Sue Ownby o
No report.
Chapter of the Year Committee – Vacant o
No report.
Newsletter Committee – Heidi Bohl o Has three articles to publish in the next newsletter. o Seeking a “Member Spotlight” participant. Sarah Yeckley volunteered to be in this month’s newsletter. Thank you Sarah!
Diversity Committee - Cynthia Lewis o
No report.
Philanthropy/Charitable Events Committee – Craig Bush o
Look for another NW Harvest event soon.
o
A school supply drive is in the works for this summer.
10. New Business:
None.
10. Next Meeting(s): June 22, 2016 from 10:00a.m. to 11:00a.m. 11. Adjourn – 10:24 a.m. Published:
6/15/16
