What is An Extra Benefit?
What is An Extra Benefit? The NCAA defines an “extra benefit” as any special arrangement by an institutional employee or athletic representative to provide a currently enrolled student-athlete or prospect, or their parents, relatives or friends a benefit that is not generally available to other Paine College students and their relatives and/or friends. Therefore, please be aware of the following:
A student-athlete cannot use an Athletic Department copy or fax machine or make long distance phone calls using departmental equipment.
A student-athlete cannot accept anything from an employee of Paine College or representative of the Athletic Department (ex., use of car, haircuts, clothing, gifts, money, tickets or any kind of entertainment, payment of long distance telephone calls, etc.)
A student-athlete cannot accept free or reduced cost room and/or board from any Paine College employee or representative of the Paine College athletic programs. This includes on and off campus, in the student-athlete’s home city or any other location. This would preclude a studentathlete from “house sitting” without paying rental costs at a comparable rate for similar housing in that locale.
A student-athlete may not accept free or reduced cost storage room for personal belongings for the summer months from a Paine College employee or representative of the Paine College athletic programs. A student-athlete cannot eat at a restaurant as the guest of a representative of athletic interests or an employee of Paine College.
On infrequent, special occasions (e.g., a birthday, Thanksgiving, etc.), a studentathlete may accept an invitation to the home of an employee of Paine College or athletic representative for a meal. (Must be preapproved.)
Members of the Athletic Department staff and athletic representatives are not permitted to type reports, papers, letters, etc. for a student-athlete.
A student-athlete cannot receive a special discount, payment arrangement or credit on a purchase (ex., airline tickets, clothing, etc.), or service (ex., laundry, dry cleaning, etc.), or from an employee of Paine College or an athletic representative.
A Paine College employee or donor/booster cannot provide a student-athlete with a loan of money, a guarantee of bond, the use of an automobile, the signing or co-signing of a note to arrange a loan, or pay or provide other compensation for work performed or not performed at unreasonable levels.
Two scenarios to assist you: As a member of the College’s Alumni Association, you have volunteered to contact admitted students and encourage them to attend PC. You have been asked to contact recently admitted student-athletes. May you do so? NO. Do not make contact as a “representative” of the College via phone or by a written letter, regardless of if you consider yourself an athletics or admissions representative. You are at a social gathering and you happen to see a PC student-athlete. You strike up a conversation about “after graduation” plans. After some conversation, you want to offer him/her a job to be filled after graduation in your business. Is this OK? NO. A promise to provide anything of value to a studentathlete is not permitted. You may, however, contact the Athletic Director for further direction.
NCAA Rules for Alumni, Boosters, and other Friends of Lion Athletics at Paine College OFFICE OF ATHLETIC COMPLIANCE 1235 Fifteenth Street | Augusta, GA 30901
Revised
11/2013
WHO IS A REPRESENTATIVE OF ATHLETIC INTERESTS? National Collegiate Athletic Association (NCAA) rules indicate that all alumni, friends, and employees of the College are categorized as representatives of athletic interests. The NCAA stipulates that once an individual has been identified as a representative or booster/donor of the college’s athletic program he/she retains this status forever, even if the individual is no longer associated with the athletic program. Furthermore, the NCAA states that it is possible to be a representative of athletic interests at more than one university or college at the same time. A representative of athletic interests is anyone who has ever: Made any type of contribution to the Athletic Department or to a team. Been a PARENT of a Paine College studentathlete. Provided benefits to enrolled studentathletes or their families. Assisted in any manner in the recruitment of prospective student-athletes. Promoted the institution’s athletic program in any manner. Been an employee of Paine College. Been involved with the Paine College athletic program in any capacity. Been the spouse of a Paine College Athletic Department employee. Scenario # Three: A staff member of the Athletics Department has been asked to speak at a function in your hometown and you know that prospective student-athletes will be in attendance. Is there anything special you should do? YES. Contact the coach or the person who has been invited to speak to make them aware of prospective student-athletes in attendance. The staff member may need to alter his/her plans accordingly.
As a representative of athletic interests you may NOT: Contact a prospect’s coach, principal or counselor in an effort to evaluate a prospect. Visit the prospect’s institution to pick up film or transcripts pertaining to the evaluation of the prospect’s academic eligibility or athletic ability. Contact a prospect, his/her parents, legal guardians, or spouse (on or off campus). Contact a prospect by telephone or by letter. Make special entertainment arrangements for recruiting purposes. Provide “extra benefits” to a prospect, student-athlete at Paine College or another institution or the parents, family and/or guardians of a prospect or student-athlete. As a representative of athletic interests, you may:
Provide information about recruits to Paine College coaches by sending newspaper clippings or calling a coach.
Employ a student-athlete at your place of business as long as the student-athlete receives prior approval from the Paine College Athletic Department, and receives the same rate of pay as your other employees.
Donate financial assistance or gift-in-kind to the Paine College Athletic Department or a team’s individual fundraising effort.
IF YOU HAVE ADDITIONAL QUESTIONS This brochure cannot address every situation or question one may ponder. If you are unable to find the answers you need, you may direct your inquiries to Ms. Taura Hatney, Director of Athletic Compliance at 706-396-7606, Mr. Timothy Duncan, Athletic Director or Mrs. Selina Kohn, Senior Woman Administrator at 706-821-8428 and Mr. Brandon Brown, Sr. VP of OIA at 706821-8233. Additional information can also be found at www.ncaa.org.
WHO IS A PROSPECTIVE STUDENT-ATHLETE? NCAA rules specify that a prospective studentathlete is a person who has started classes for the ninth (9th) grade, regardless of his/her athletic ability and/or participation. A prospective student-athlete remains a prospect even after he/she has signed a National Letter of Intent or accepts an offer of financial aid to attend an institution. The prospect remains a prospect until he/she reports for the first day of classes for regular term (fall or spring) or the first official day of practices (whichever occurs first). Transfer Prospective Student-Athletes As a representative of athletic interests you are not permitted to contact any student-athlete or family member/guardian of a student-athlete for the purposes of recruiting and/or to determine the possibility of transferring to Paine College, if the student-athlete has been enrolled at another institution. The same rules that apply to freshmen prospective student-athletes apply to transfers. Scenario # Four: You were recently in conversation with a friend who mentioned a prospective student-athlete who would like to visit the campus. You would like to offer the prospective student-athlete your tickets to an athletic game and/or your car to drive to the event. May you do so? NO. Offering free or discounted tickets to any event is not allowed, nor may you provide transportation of any sort to a prospective student-athlete.
A student-athlete cannot use an Athletic Department copy or fax machine or make long distance phone calls using departmental equipment.
A student-athlete cannot accept anything from an employee of Paine College or representative of the Athletic Department (ex., use of car, haircuts, clothing, gifts, money, tickets or any kind of entertainment, payment of long distance telephone calls, etc.)
A student-athlete cannot accept free or reduced cost room and/or board from any Paine College employee or representative of the Paine College athletic programs. This includes on and off campus, in the student-athlete’s home city or any other location. This would preclude a studentathlete from “house sitting” without paying rental costs at a comparable rate for similar housing in that locale.
A student-athlete may not accept free or reduced cost storage room for personal belongings for the summer months from a Paine College employee or representative of the Paine College athletic programs. A student-athlete cannot eat at a restaurant as the guest of a representative of athletic interests or an employee of Paine College.
On infrequent, special occasions (e.g., a birthday, Thanksgiving, etc.), a studentathlete may accept an invitation to the home of an employee of Paine College or athletic representative for a meal. (Must be preapproved.)
Members of the Athletic Department staff and athletic representatives are not permitted to type reports, papers, letters, etc. for a student-athlete.
A student-athlete cannot receive a special discount, payment arrangement or credit on a purchase (ex., airline tickets, clothing, etc.), or service (ex., laundry, dry cleaning, etc.), or from an employee of Paine College or an athletic representative.
A Paine College employee or donor/booster cannot provide a student-athlete with a loan of money, a guarantee of bond, the use of an automobile, the signing or co-signing of a note to arrange a loan, or pay or provide other compensation for work performed or not performed at unreasonable levels.
Two scenarios to assist you: As a member of the College’s Alumni Association, you have volunteered to contact admitted students and encourage them to attend PC. You have been asked to contact recently admitted student-athletes. May you do so? NO. Do not make contact as a “representative” of the College via phone or by a written letter, regardless of if you consider yourself an athletics or admissions representative. You are at a social gathering and you happen to see a PC student-athlete. You strike up a conversation about “after graduation” plans. After some conversation, you want to offer him/her a job to be filled after graduation in your business. Is this OK? NO. A promise to provide anything of value to a studentathlete is not permitted. You may, however, contact the Athletic Director for further direction.
NCAA Rules for Alumni, Boosters, and other Friends of Lion Athletics at Paine College OFFICE OF ATHLETIC COMPLIANCE 1235 Fifteenth Street | Augusta, GA 30901
Revised
11/2013
WHO IS A REPRESENTATIVE OF ATHLETIC INTERESTS? National Collegiate Athletic Association (NCAA) rules indicate that all alumni, friends, and employees of the College are categorized as representatives of athletic interests. The NCAA stipulates that once an individual has been identified as a representative or booster/donor of the college’s athletic program he/she retains this status forever, even if the individual is no longer associated with the athletic program. Furthermore, the NCAA states that it is possible to be a representative of athletic interests at more than one university or college at the same time. A representative of athletic interests is anyone who has ever: Made any type of contribution to the Athletic Department or to a team. Been a PARENT of a Paine College studentathlete. Provided benefits to enrolled studentathletes or their families. Assisted in any manner in the recruitment of prospective student-athletes. Promoted the institution’s athletic program in any manner. Been an employee of Paine College. Been involved with the Paine College athletic program in any capacity. Been the spouse of a Paine College Athletic Department employee. Scenario # Three: A staff member of the Athletics Department has been asked to speak at a function in your hometown and you know that prospective student-athletes will be in attendance. Is there anything special you should do? YES. Contact the coach or the person who has been invited to speak to make them aware of prospective student-athletes in attendance. The staff member may need to alter his/her plans accordingly.
As a representative of athletic interests you may NOT: Contact a prospect’s coach, principal or counselor in an effort to evaluate a prospect. Visit the prospect’s institution to pick up film or transcripts pertaining to the evaluation of the prospect’s academic eligibility or athletic ability. Contact a prospect, his/her parents, legal guardians, or spouse (on or off campus). Contact a prospect by telephone or by letter. Make special entertainment arrangements for recruiting purposes. Provide “extra benefits” to a prospect, student-athlete at Paine College or another institution or the parents, family and/or guardians of a prospect or student-athlete. As a representative of athletic interests, you may:
Provide information about recruits to Paine College coaches by sending newspaper clippings or calling a coach.
Employ a student-athlete at your place of business as long as the student-athlete receives prior approval from the Paine College Athletic Department, and receives the same rate of pay as your other employees.
Donate financial assistance or gift-in-kind to the Paine College Athletic Department or a team’s individual fundraising effort.
IF YOU HAVE ADDITIONAL QUESTIONS This brochure cannot address every situation or question one may ponder. If you are unable to find the answers you need, you may direct your inquiries to Ms. Taura Hatney, Director of Athletic Compliance at 706-396-7606, Mr. Timothy Duncan, Athletic Director or Mrs. Selina Kohn, Senior Woman Administrator at 706-821-8428 and Mr. Brandon Brown, Sr. VP of OIA at 706821-8233. Additional information can also be found at www.ncaa.org.
WHO IS A PROSPECTIVE STUDENT-ATHLETE? NCAA rules specify that a prospective studentathlete is a person who has started classes for the ninth (9th) grade, regardless of his/her athletic ability and/or participation. A prospective student-athlete remains a prospect even after he/she has signed a National Letter of Intent or accepts an offer of financial aid to attend an institution. The prospect remains a prospect until he/she reports for the first day of classes for regular term (fall or spring) or the first official day of practices (whichever occurs first). Transfer Prospective Student-Athletes As a representative of athletic interests you are not permitted to contact any student-athlete or family member/guardian of a student-athlete for the purposes of recruiting and/or to determine the possibility of transferring to Paine College, if the student-athlete has been enrolled at another institution. The same rules that apply to freshmen prospective student-athletes apply to transfers. Scenario # Four: You were recently in conversation with a friend who mentioned a prospective student-athlete who would like to visit the campus. You would like to offer the prospective student-athlete your tickets to an athletic game and/or your car to drive to the event. May you do so? NO. Offering free or discounted tickets to any event is not allowed, nor may you provide transportation of any sort to a prospective student-athlete.
