WSHEMA Scan Tour 2017
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour Panel Discussion • Technical Scan of Winter Maintenance Equipment and Maintenance Practices of the States of • Minnesota, Michigan, Ohio, and Pennsylvania DOT’s • June 11 – 15, 2017
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Panel Moderator - George “Dennis” Halachoff, National Center for Pavement Preservation October 04, 2017 1
Western States Highway Equipment Managers Scan Scan Tour Team
2
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour • The purpose of the 2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour was to seek out, observe, document and share the progress that other State DOT Fleets are making in advancing and managing winter equipment fleet assets within todays challenging operating theaters of winter highway maintenance • The Panel discussion today will describe lessons learned, important take-ways and insights gleaned by those here that attended this event • Introduction of todays panel: Greg Hansen (WSDOT), Steve Spoor (ITD), Jeff Rados (IDOT), Kris Teague (Caltrans), Lisa Kunzman (Caltrans), Chris Volkert (CDOT) and Dennis Halachoff (NCPP) • Those who attended but are not present today are: Alaska - Jonathan Skinner and Allan Horcsik, Colorado - Paul Fox, Utah - Brandon Klenk and Rodney Andrews, Washington -Robert Kempel, and Wyoming – Jim Bruckner • A draft summary report was written and sent to host States and participants for review and comment during September 2017. The report included details of the topics discussed, technical photos, and a conclusion with pertinent take-a-ways and important lessons learned. The final report will be finalized in Oct./Nov. 2017 and posted on the EMTSP website along with supporting files provided by the host States • I will now provide some background and context to this discussion as well as some of my own observations, prior to giving the floor over to the others to describe their experiences and finish
3
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour Background • January 2017, WSHEMA developed a plan to manage accumulated partnership funds • Decision - Funds will be spent on research, training, professional development and emerging projects and programs • Concept - Scan Tour - visit four (4) selected DOT fleet operations within other EMTSP Regions which have similar winter highway maintenance equipment fleets, programs, activities, and operating environments • NCPP, AASHTO’s appointed contractor, managed the Scan Tour program. • The Fleet Operations representing the States of Minnesota, Michigan, Ohio and Pennsylvania graciously accepted • Dates selected - June 11-16, 2017 • 13 WSHEMA representatives attended, 2 (AK), 2 (CA), 2 (CO), 2 (ID), 2 (WA), 1 (WY) and 2 (UT)
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2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour Suggested Agenda and Educational Topics: (Encouraged to select topics that told their DOT Fleet operation’s story best) General Review of Operations: • Table of Organization i.e. who reports to who? • Staff • Equipment • Shops Snow and Ice Equipment Discussion: • New technologies • Plow/ Spreader Design • How are you dealing with weight issues • Standard spec for Dump Truck • Engine/ HP • Transmission • Suspension • Controller • Hydraulic System • Body type and material i.e. mild steel vs. aluminum vs. stainless 5
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour • Suggested Agenda and Educational Topics - Continued • Cutting edge workmanship and material fabrication best practices: • Corrosion Management • Wiring • Welding • Material selection • Paint and coating materials • Underbody coating • Corrosion inhibition practices • Equipment Washing and Cleaning Practices • Truck Washing policies and enforcement • Types of truck and equipment wash systems use • Preventive Maintenance Practices 6
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour • Suggested Agenda and Educational Topics - Continued • Purchasing extended warranties • Mechanic Training • Lighting Standards for Equipment • AVL program? • Traffic Control Truck Design • New Technologies • Anti Idle • Emission Reductions • Alt Fuels • Something techs have created or modified i.e. Better Mousetrap • Tour: • Facilities and Equipment 7
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour • • • • • • • • • • • • • • •
Minnesota (MnDOT) Fleet Manager - Robert Ellingsworth MnDOT has 5,000 FTE’s, 12K Centerline Miles; 30K Lane Miles FMIS = Assetworks ® M-5 4,000 rolling stock; 800 Snow Plow Trucks (483 tandem axle) $20M replacement budget $2 – $2.5 auction receipts – returned to Fleet Budget annually $120M fleet replacement backlog 8 districts; Fleet and Maintenance Operations are decentralized MnDOT – Union environment 150 Shop technicians and Field Service technicians, All technicians must complete and have core competencies Technician Training and refresher training is mandatory, rotate 1/3 of technicians for training Produce 57 complete plow trucks/yr., Average Cost $250K MinnCor – produces major components, tailgate spreaders, and wing plows, cab shields, tool boxes and etc. AVL installed on 650 plow trucks, 43 mowing tractors; 250 plow cams Fleet working towards an Internal Services Fund or Revolving Fund
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2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour • • • • • • • • • • • • • • • • •
Michigan (MDOT) Fleet Manager – Scott Ratterree MDOT has 7 Districts and 2,300 FTE’s, 32K Lane miles in State – MDOT responsible for 7,500 miles, 83 Counties assist Fleet Organization is decentralized as is the Agencies overall organizational structure 4,300 Permanent and Seasonal Units 294 Winter Maintenance Trucks; 71 Single Axles, 223 Tandem Axle 300 Leased vehicles/equipment items, 14 Tow Plows, 22 Graders and 49 Loaders Light Vehicles provided by WHEELS® FMIS – Assetworks M5 70% of mechanical work is completed in-house FY2017 auction proceeds totaled about $2M 39 Shops, 69 Mechanics Statewide; Union Environment Produce 22 complete plow trucks/yr. Average Cost $260K/unit MDOT uses many hook-lift chassis/body combinations, including plow truck equipment MDOT utilizes under-body plows in lieu of front plows in most applications Major Fleet Category Ages – Plow Trucks 9.3 yrs. Graders 30 yrs., Loaders – 12.2 yrs. FY2018 the Fleet Replacement Budget - $7.2M 9
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour • Ohio (ODOT) Fleet Manager – Doug Burke • 35K Lane Miles – State Routes and U.S. Routes; 7K Interstate Lane Miles • ODOT operations are decentralized and district driven; 12 Maintenance Engineering Districts; 88 Counties • $50M for FY18 Capital Replacement • FMIS – Agile Assets 6.9 • Fleet size is 5106; 1630 plow trucks; Mix = 75% tandem axle; 25% single axle • Depending on assignment location plow trucks are replaced on 8, 10, and 12 year cycles • 262 mechanics statewide, Union Environment, 88 shops, 35 administrative positions • 50 year joint program with OPI, produce 168 complete plow trucks/yr. Average Cost $187K • Build time – approximately 3.5 months, 14 complete trucks are produced/mo. • Sophisticated plow truck production activities and processes – similar to private sector • ODOT – promoting hook-lift trucks to reduce truck numbers and increase utilization • Truck bodies utilized include – Stake, Flatbed, 40’ aerial bucket equipped with out-riggers, material spreader, dump body, flatbed equipped as an incident response unit • ODOT has a mandatory operator Snow/Ice Operating Training Academy and Courses 10
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour • Pennsylvania (PENNDOT) Fleet Manager – Mike Martin • 40,000 Lane Miles – State Routes and U.S. Routes • 25,000 bridges; 18 self-treating bridges • 11 Districts + Central Office; 67 Counties, Union Environment • 24,000 equipment pieces, 2,550 Plow Trucks, Total Fleet Replacement Value- $1.9B • 460 stock piles; 1Mtons of salt used; 10M gallons of brine used – average/yr. • 69 garages statewide; 460 mechanics; Mechanic training – 5 week orientation • $1.25B Agency Budget; On average $40M allocated for fleet replacement, $120 for fleet maintenance • 120-130 Complete plow trucks purchased/yr. average cost $220K/unit, mostly tandem axle • PennDOT Fleet and organization management structure is de-centralized • FMIS – SAP; Equipment maintenance is tracked and driven by fuel consumption – not miles or hours • Utilization documentation is based on payroll and timesheet recorded activities • Engine Remanufacturing Shop at Central Office, Rebuilt 41 engines in FY17
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Washington Top 2 WSHEMA Scan Tour Observations Greg Hansen
Loader VS. Grader/ Utilization
Mirror and Plow Light Configuration
Idaho WSHEMA SCAN TOPICS Steve Spoor Jeff Rados
Equipment Management Philosophy • Idaho Transportation Department Current Philosophy • Headquarters Responsibilities • District Responsibilities • Me First Attitude
• Minnesota & Ohio Philosophy • Headquarters & District Shared Responsibility • Created Statewide Perspective
• Next Steps • Quarterly Meetings
Use of Stainless Steel Hard Lines • Michigan DOT • Builds Trucks In-House • Rear Plate Mounted Hydraulic Lines
• HolmBury Multiplate Hydraulic Quick Disconnect • Multi-Port Hydraulic Quick Coupler
PennDOT Warranty Program • New and rebuilt engines in stock
• Some are rebuilt in-house
These engines are available for all Districts
Stainless Steel Combination Bodies • Minnesota DOT
• Ohio DOT
Use of Plastic Fenders and Concept Body • Minnesota DOT
• PennDOT Ejector Body
Top 2 WSHEMA SCAN TOPICS Kris Teague, Caltrans
Multi Body Trucks
MDOT Hook-lift type sander body
Multi Body Trucks •
Provides one truck with multiple functions • Dump • Sander • Tanker • Flat deck • ????
•
Allows for improved carrier truck usage
•
Lower investment in vehicle assets
•
Helps standardize fleet
•
Compromise: Swiss army knife
•
Caltrans “Roll-Off”
Establishing a Shorter Equipment Replacement Cycle – Ohio DOT • Ohio DOT established a 3 yr. life cycle for loaders and 7 yr. life cycle for mowers • • • •
Allows for lower maintenance and repair costs Newer more reliable units in fleet Higher resale Reinvest savings into replacement budget
• Similar concept as a buy-back program • Used by Idaho DOT and now Caltrans
• Opportunities to reduce annual equipment costs • Loaders • 1 ½ Yd. ( California annual cost $0 - $1,576) • 2 ½ Yd. (California annual cost $7,356 – $7,710) • 3 Yd. (Annual cost $9,545 - $11,375)
• Graders • 6x6 (California annual cost $1,778 - $2,127)
• Mowers (coming soon)
Top 2 WSHEMA SCAN TOPICS Lisa Kunzman, Caltrans
Automated Cone Truck- MnDOT https://www.youtube.com/watch?v=EU7eTmtvQNA
https://www.youtube.com/watch?v=ubLPQmFPmDw
Drive Thru Truck Washing- Ohio DOT • Facility replacement and standard plans (lots of space)
Colorado Top 2 WSHEMA Scan Tour Observations Chris Volkert
MDOT Plow wing light Fabricated in-house, low cost Durable Improved visibility of wing location
ODOT Multi-purpose chassis / hook lift Traffic body – removable cage / stairs enables safe and simple removal of traffic body for exchange with other body types
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour A special note of appreciation and recognition to the individuals and hosts States who made this successful event possible • Mr. Robert Ellingsworth and the Minnesota DOT • Mr. Scott Ratterree and the Michigan DOT • Mr. Doug Burke and the Ohio DOT and, • Mr. Mike Martin and the Pennsylvania DOT
BRAVO – FOR A JOB WELL DONE! Sincerely, The Western States Highway Equipment Managers Association and the National Center for Pavement Preservation 33
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour Questions?
34
•
Panel Moderator - George “Dennis” Halachoff, National Center for Pavement Preservation October 04, 2017 1
Western States Highway Equipment Managers Scan Scan Tour Team
2
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour • The purpose of the 2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour was to seek out, observe, document and share the progress that other State DOT Fleets are making in advancing and managing winter equipment fleet assets within todays challenging operating theaters of winter highway maintenance • The Panel discussion today will describe lessons learned, important take-ways and insights gleaned by those here that attended this event • Introduction of todays panel: Greg Hansen (WSDOT), Steve Spoor (ITD), Jeff Rados (IDOT), Kris Teague (Caltrans), Lisa Kunzman (Caltrans), Chris Volkert (CDOT) and Dennis Halachoff (NCPP) • Those who attended but are not present today are: Alaska - Jonathan Skinner and Allan Horcsik, Colorado - Paul Fox, Utah - Brandon Klenk and Rodney Andrews, Washington -Robert Kempel, and Wyoming – Jim Bruckner • A draft summary report was written and sent to host States and participants for review and comment during September 2017. The report included details of the topics discussed, technical photos, and a conclusion with pertinent take-a-ways and important lessons learned. The final report will be finalized in Oct./Nov. 2017 and posted on the EMTSP website along with supporting files provided by the host States • I will now provide some background and context to this discussion as well as some of my own observations, prior to giving the floor over to the others to describe their experiences and finish
3
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour Background • January 2017, WSHEMA developed a plan to manage accumulated partnership funds • Decision - Funds will be spent on research, training, professional development and emerging projects and programs • Concept - Scan Tour - visit four (4) selected DOT fleet operations within other EMTSP Regions which have similar winter highway maintenance equipment fleets, programs, activities, and operating environments • NCPP, AASHTO’s appointed contractor, managed the Scan Tour program. • The Fleet Operations representing the States of Minnesota, Michigan, Ohio and Pennsylvania graciously accepted • Dates selected - June 11-16, 2017 • 13 WSHEMA representatives attended, 2 (AK), 2 (CA), 2 (CO), 2 (ID), 2 (WA), 1 (WY) and 2 (UT)
4
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour Suggested Agenda and Educational Topics: (Encouraged to select topics that told their DOT Fleet operation’s story best) General Review of Operations: • Table of Organization i.e. who reports to who? • Staff • Equipment • Shops Snow and Ice Equipment Discussion: • New technologies • Plow/ Spreader Design • How are you dealing with weight issues • Standard spec for Dump Truck • Engine/ HP • Transmission • Suspension • Controller • Hydraulic System • Body type and material i.e. mild steel vs. aluminum vs. stainless 5
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour • Suggested Agenda and Educational Topics - Continued • Cutting edge workmanship and material fabrication best practices: • Corrosion Management • Wiring • Welding • Material selection • Paint and coating materials • Underbody coating • Corrosion inhibition practices • Equipment Washing and Cleaning Practices • Truck Washing policies and enforcement • Types of truck and equipment wash systems use • Preventive Maintenance Practices 6
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour • Suggested Agenda and Educational Topics - Continued • Purchasing extended warranties • Mechanic Training • Lighting Standards for Equipment • AVL program? • Traffic Control Truck Design • New Technologies • Anti Idle • Emission Reductions • Alt Fuels • Something techs have created or modified i.e. Better Mousetrap • Tour: • Facilities and Equipment 7
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour • • • • • • • • • • • • • • •
Minnesota (MnDOT) Fleet Manager - Robert Ellingsworth MnDOT has 5,000 FTE’s, 12K Centerline Miles; 30K Lane Miles FMIS = Assetworks ® M-5 4,000 rolling stock; 800 Snow Plow Trucks (483 tandem axle) $20M replacement budget $2 – $2.5 auction receipts – returned to Fleet Budget annually $120M fleet replacement backlog 8 districts; Fleet and Maintenance Operations are decentralized MnDOT – Union environment 150 Shop technicians and Field Service technicians, All technicians must complete and have core competencies Technician Training and refresher training is mandatory, rotate 1/3 of technicians for training Produce 57 complete plow trucks/yr., Average Cost $250K MinnCor – produces major components, tailgate spreaders, and wing plows, cab shields, tool boxes and etc. AVL installed on 650 plow trucks, 43 mowing tractors; 250 plow cams Fleet working towards an Internal Services Fund or Revolving Fund
8
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour • • • • • • • • • • • • • • • • •
Michigan (MDOT) Fleet Manager – Scott Ratterree MDOT has 7 Districts and 2,300 FTE’s, 32K Lane miles in State – MDOT responsible for 7,500 miles, 83 Counties assist Fleet Organization is decentralized as is the Agencies overall organizational structure 4,300 Permanent and Seasonal Units 294 Winter Maintenance Trucks; 71 Single Axles, 223 Tandem Axle 300 Leased vehicles/equipment items, 14 Tow Plows, 22 Graders and 49 Loaders Light Vehicles provided by WHEELS® FMIS – Assetworks M5 70% of mechanical work is completed in-house FY2017 auction proceeds totaled about $2M 39 Shops, 69 Mechanics Statewide; Union Environment Produce 22 complete plow trucks/yr. Average Cost $260K/unit MDOT uses many hook-lift chassis/body combinations, including plow truck equipment MDOT utilizes under-body plows in lieu of front plows in most applications Major Fleet Category Ages – Plow Trucks 9.3 yrs. Graders 30 yrs., Loaders – 12.2 yrs. FY2018 the Fleet Replacement Budget - $7.2M 9
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour • Ohio (ODOT) Fleet Manager – Doug Burke • 35K Lane Miles – State Routes and U.S. Routes; 7K Interstate Lane Miles • ODOT operations are decentralized and district driven; 12 Maintenance Engineering Districts; 88 Counties • $50M for FY18 Capital Replacement • FMIS – Agile Assets 6.9 • Fleet size is 5106; 1630 plow trucks; Mix = 75% tandem axle; 25% single axle • Depending on assignment location plow trucks are replaced on 8, 10, and 12 year cycles • 262 mechanics statewide, Union Environment, 88 shops, 35 administrative positions • 50 year joint program with OPI, produce 168 complete plow trucks/yr. Average Cost $187K • Build time – approximately 3.5 months, 14 complete trucks are produced/mo. • Sophisticated plow truck production activities and processes – similar to private sector • ODOT – promoting hook-lift trucks to reduce truck numbers and increase utilization • Truck bodies utilized include – Stake, Flatbed, 40’ aerial bucket equipped with out-riggers, material spreader, dump body, flatbed equipped as an incident response unit • ODOT has a mandatory operator Snow/Ice Operating Training Academy and Courses 10
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour • Pennsylvania (PENNDOT) Fleet Manager – Mike Martin • 40,000 Lane Miles – State Routes and U.S. Routes • 25,000 bridges; 18 self-treating bridges • 11 Districts + Central Office; 67 Counties, Union Environment • 24,000 equipment pieces, 2,550 Plow Trucks, Total Fleet Replacement Value- $1.9B • 460 stock piles; 1Mtons of salt used; 10M gallons of brine used – average/yr. • 69 garages statewide; 460 mechanics; Mechanic training – 5 week orientation • $1.25B Agency Budget; On average $40M allocated for fleet replacement, $120 for fleet maintenance • 120-130 Complete plow trucks purchased/yr. average cost $220K/unit, mostly tandem axle • PennDOT Fleet and organization management structure is de-centralized • FMIS – SAP; Equipment maintenance is tracked and driven by fuel consumption – not miles or hours • Utilization documentation is based on payroll and timesheet recorded activities • Engine Remanufacturing Shop at Central Office, Rebuilt 41 engines in FY17
11
Washington Top 2 WSHEMA Scan Tour Observations Greg Hansen
Loader VS. Grader/ Utilization
Mirror and Plow Light Configuration
Idaho WSHEMA SCAN TOPICS Steve Spoor Jeff Rados
Equipment Management Philosophy • Idaho Transportation Department Current Philosophy • Headquarters Responsibilities • District Responsibilities • Me First Attitude
• Minnesota & Ohio Philosophy • Headquarters & District Shared Responsibility • Created Statewide Perspective
• Next Steps • Quarterly Meetings
Use of Stainless Steel Hard Lines • Michigan DOT • Builds Trucks In-House • Rear Plate Mounted Hydraulic Lines
• HolmBury Multiplate Hydraulic Quick Disconnect • Multi-Port Hydraulic Quick Coupler
PennDOT Warranty Program • New and rebuilt engines in stock
• Some are rebuilt in-house
These engines are available for all Districts
Stainless Steel Combination Bodies • Minnesota DOT
• Ohio DOT
Use of Plastic Fenders and Concept Body • Minnesota DOT
• PennDOT Ejector Body
Top 2 WSHEMA SCAN TOPICS Kris Teague, Caltrans
Multi Body Trucks
MDOT Hook-lift type sander body
Multi Body Trucks •
Provides one truck with multiple functions • Dump • Sander • Tanker • Flat deck • ????
•
Allows for improved carrier truck usage
•
Lower investment in vehicle assets
•
Helps standardize fleet
•
Compromise: Swiss army knife
•
Caltrans “Roll-Off”
Establishing a Shorter Equipment Replacement Cycle – Ohio DOT • Ohio DOT established a 3 yr. life cycle for loaders and 7 yr. life cycle for mowers • • • •
Allows for lower maintenance and repair costs Newer more reliable units in fleet Higher resale Reinvest savings into replacement budget
• Similar concept as a buy-back program • Used by Idaho DOT and now Caltrans
• Opportunities to reduce annual equipment costs • Loaders • 1 ½ Yd. ( California annual cost $0 - $1,576) • 2 ½ Yd. (California annual cost $7,356 – $7,710) • 3 Yd. (Annual cost $9,545 - $11,375)
• Graders • 6x6 (California annual cost $1,778 - $2,127)
• Mowers (coming soon)
Top 2 WSHEMA SCAN TOPICS Lisa Kunzman, Caltrans
Automated Cone Truck- MnDOT https://www.youtube.com/watch?v=EU7eTmtvQNA
https://www.youtube.com/watch?v=ubLPQmFPmDw
Drive Thru Truck Washing- Ohio DOT • Facility replacement and standard plans (lots of space)
Colorado Top 2 WSHEMA Scan Tour Observations Chris Volkert
MDOT Plow wing light Fabricated in-house, low cost Durable Improved visibility of wing location
ODOT Multi-purpose chassis / hook lift Traffic body – removable cage / stairs enables safe and simple removal of traffic body for exchange with other body types
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour A special note of appreciation and recognition to the individuals and hosts States who made this successful event possible • Mr. Robert Ellingsworth and the Minnesota DOT • Mr. Scott Ratterree and the Michigan DOT • Mr. Doug Burke and the Ohio DOT and, • Mr. Mike Martin and the Pennsylvania DOT
BRAVO – FOR A JOB WELL DONE! Sincerely, The Western States Highway Equipment Managers Association and the National Center for Pavement Preservation 33
2017 WSHEMA Winter Maintenance Equipment Domestic Technical Scan Tour Questions?
34
