Facilities Management Services
301 14th Street • Buffalo, NY 14213 • 716.828.8681
ABOUT US 716 Ministries is a community development organization providing economic capacity and property revitalization to the greater Buffalo, New York area.
Facilities Management In communities like the West and East Sides of Buffalo, many non-profits are doing good work inside of neglected buildings whose slow decay creates crises that drain valuable time and money away from the central work of the organization. This is where 716 Ministries steps in and takes over building maintenance and projects for these non-profits and churches so they are able to perform their respective missions more sustainably. We currently serve various organizations and churches, of all shapes and sizes throughout the city of Buffalo.
House Rehabilitation Since 2002, we have rehabbed [25] houses using primarily volunteer labor, along with our small staff. This allows us to sell our homes back into the community to first-time homeowners at an affordable price. On occasion, we also offer finished properties as rentals for those who are not yet ready to own a home.
Work Readiness In 2007, we began On the Job Ministries, opening the New to You thrift store, and providing job training to West Side teens. Since then we have transitioned into a Work Readiness program, still providing hands on job training, but also practical life skills and one-on-one mentoring. We currently partner with The Salvation Army, Jericho Road at Vivé, Goodwill and the Buffalo Peace House to run this program.
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Proposal OUR SERVICES Planning and Administration 716 Ministries creates a plan customized for our partners,
Westside Ministries, Inc.
301 14th Street • Buffalo, NY 14213 • 716.828.8681
based on the needs of each site and their future direction. 716
MEMORANDUM!
co-operates with our partners to develop priorities, guidelines, and routine procedures, and to identify primary contacts for
TO:%% % Chris&Campbell,%Jericho%Road%Community%Health%Center% FROM:%% Jeff&Jones,%Westside%Ministries,%Inc.% DATE:% % October%20th%2014% RE:% % Vive%La%Casa%–%Facilities%Consideration% % % On%Friday%October%17th%2014,%Westside%Ministries%was%able%to%have%a%twoOhour% walkthrough%at%Vive%La%Casa%to%get%an%understanding%of%the%overall%condition%of%this% facility.%%The%building%systems%and%overall%structure%of%this%property%have%not%been%up% kept%due%to%neglect%and%below%are%some%of%our%preliminary%considerations%of%managing% this%facility%(please'note'that'this'will'not'cover'all'the'repair'needs).% % The%roof%has%several%actives%leaks.%%These%should%be%addressed%immediately.%%%We%were% told%that%there%have%been%three%quotes%for%a%new%roof%with%conservative%estimates%just% above%$100,000.%There%may%be%options%for%Westside%Ministries%to%provide%a%shortOterm% patch%repair%to%the%leaking%areas%on%the%roof%at%a%muchOreduced%costs,%this%would%be% only%a%temporary%fix.%Serious%consideration%should%be%taken%that%a%new%roof%will%be%a% large%cost%in%the%near%future.% % The%boiler%looks%to%be%over%50%years%old.%However%long%the%facilities%can%continue%to% function%with%this%unit%is%a%bonus%as%it%is%well%beyond%it’s%life.%We%were%told%it%is% functioning%but%inefficient%and%we%were%unable%to%see%it%operate%at%the%time%to%evaluate% first%hand.%Rule%of%thumb%is%that%a%good%wellOmaintained%boiler%can%run%well%for%30O40% years,%the%current%boiler%is%past%that%and%has%not%been%maintained.%These%hot%water% boiler%systems%new%would%be%costing%$60,000O75,000%to%replace%what%is%there%now.%%This% cost%can%come%at%any%time%and%should%be%initially%prepared%for.% % The%electrical%system%is%operating%but%has%many%old%fused%electrical%panels%rather%than% breakers%(the'system'core'is'fuses,'but'there'are'some'breakers'that'have'been'added' down'the'line).%An%upgrade%and%overhaul%of%the%system%most%likely%will%be%needed%in%the% future.%As%usage%increases,%and%or%updating%of%space%occurs,%then%the%current%wiring%and% electrical%source%may%not%be%adequate.%%Being%more%efficient%with%lighting%(i.e.'going'to' LED'fixtures)%may%initially%lessen%the%load%on%the%current%system%and%will%greatly%help% out.% % The%lighting%is%functioning%but%has%outdated%fixtures;%it%can%be%a%great%opportunity%to% receive%an%audit%from%National%Grid%(similar'to'what'other'locations'have'received).%This% would%help%the%capacity%of%the%entire%electrical%system%and%conserve%costs.%
ongoing communication. 716 Ministries submits invoices on a monthly basis with an agreed upon turn around time for payment. 716 provides backup and detailed documentation of current or previous services rendered upon request. Mutual grace and a level of flexibility is required during the first three month start-up phase. Afterwards, 716 Ministries and our
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partners discuss the results of unforeseen circumstances that After we do an initial assessment of your facility, we will contact you with considerations, recommendations,
emerge during the start-up period.
Maintenance 716 Ministries has a heart to serve those who serve. We aim to support our partners so they can more effectively serve their clientele. 716 and our partners jointly agree upon the prioritization of a facility maintenance work log that 716 manages and delivers. 716 undertakes preventative maintenance services as well as regulatory compliance checklist completions. In the event of an emergency (fire, flood, security), 716
cost estimates, and what we can do.
Jericho Road Work Log
Last Updated: 10/27/2015
[email protected] #
SITE PRIOR. ROOM LOCATION
DESCRIPTION
REQ. BY
DATE ADDE COMPLETED / NOTES
902
1609
Eye Wash Station leaking
Otamere
10/26/2015
B
Lower
903
1609
B
Upper
Tiles in hallway missing
Otamere
10/26/2015
904
1609
B
Lower
Light in rear by lab and staircase is out
Otamere
10/26/2015
905
184
B
POD 1
Fire extinguisher by back door missing 'red' tag
Otamere
10/26/2015
895
1609
B
Upstairs Bathroom
Replace Lights
Newbigging 10/21/2015
896
184
B
Exterior
Remove dead bird (near bike rack)
Albert
10/23/2015
897
184
B
POD 1
Install Wire Pole per Nabil's direction
Mellody
10/21/2015
898
184
B
Upstairs Bathroom
Install Changing Table
Grainge
10/23/2015
900
233
B
HEAL Office
Paint, remove rugs, prep for new tenant. After Dec. 1
Campbell
10/20/2015
901
166
B
Upper
Provide Security code for new employee
Pennington 10/20/2015
892
1609
B
Office
Replace blinds between waiting room and provider office
Victor
10/16/2015
893
1609
B
Office
Sliding Glass window off track
Victor
10/16/2015
885
166
B
lower kitchen
Install water line for coffee maker per detailed email request
Mellody
10/9/2015
883
ALL
B
Security Systems
Create master list of alarm codes to facilitate + and -
WSM
10/6/2015
882
1609
B
Lower Office
Hang items (Cork board, coat rack, magazine holder)
Bray
10/6/2015
890
184
B
Parking Lot
Install Bollards in new parking area (2) per email request
Mellody
10/1/2015
891
184
B
Exterior
Install outdoor Library per email request
Mellody
10/1/2015
875
301
A
Rectory - Basement
Run internet cable from upstairs internet closet into basement
Nabil
10/1/2015
869
50
B
Exterior Doors
Install/Secure doors including Keypads per conversation
Wright
9/21/2015
863
184
B
Barton/Auburn
Replace worn stair treads
Mellody
9/10/2015
855
50
B
All
Order and Install security video per email request
Wright
9/3/2015
825
184
B
Women's Bathroom - RR
Stall 3 toilet paper dispensor is broken
J. Glick
8/3/2015
ON ORDER
506
184
B
2nd Floor Reception
Add 6inch shelf to reception window per email request
Mellody
1/22/2015
ON ORDER
ON ORDER
COMPLETED ITEMS (only most recent are shown - must "unhide" rows to see all items) 899
ALL
B
everywhere
Set all hot water tanks to 120 degrees Fahrenheit
Mellody
10/22/2015
10/27/2015
886
248
B
Alarm/security
Provide alarm code to employee per email request
Ireland
10/9/2015
10/16/2015
887
184
B
Keys
Provide set of keys for 184, 1609 & provider office
Endress
10/12/2015
10/16/2015
888
184
B
Rm 131
Hang corkboard per email request
Mellody
10/12/2015
10/16/2015
889
184
B
Hallway
Two tables & Chairs that are to be taken out as trash
Mellody
10/12/2015
10/16/2015
881
ALL
B
All
Remove Air conditioners
Krista
10/13/2015
10/16/2015
880
184
B
Church Space
Install mount for projector per email request
Mellody
10/6/2015
10/16/2015
responds to the best of our ability, to protect the integrity of the
879
166
B
Lower Door
Install door closer
Lawton
10/2/2015
10/16/2015
facility. Our partners accept full financial responsibility of the
We will manage and provide up to date work logs of maintenance
emergency services provided, as emergencies are billed separately from routine maintenance.
Janitorial Services
878
184
B
Parking Lot
Anchor parking bumpers per email request
Mellody
10/2/2015
10/16/2015
809
1609
B
Basement
Install eye wash station
Mellody
7/29/2015
10/5/2015
requests, including the location, priority, and the date of request and completion of each.
716 Ministries provides janitorial staff to service regularly used areas of the facility. The routine schedule of cleaning is provided to our partners to ensure janitorial needs are met.
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Rehabilitation Balcony
Exit
716 Ministries proposes a work plan for each facility rehabilitation project that
8’11”
166 – 1st Floor To 2nd floor
104
11’5”
To basement
goes beyond routine maintenance. Our partners agree to reimburse 716 for all
3’5” 2’11”
6’4”
8’3”
BR 7’5”
5’4”
costs associated with rehabilitation services. Partners are advised by 716 when actual costs substantially exceed the estimated amounts.
3’11”
11’2”
103 - Kitchen
11’6”
105
11’5” 4’9” 12’2”
8’11”
11’4”
13’4”
106
102
Occupant Coordination
Thermostat
5’3”
716 Ministries and our partners coordinate potential tenants. 716 coordinates
16’ 11”
14’4”
To 2nd floor
4’2”
3’2”
Barton Street
Garage
10’1”
101
tenant usage of the entire facility, develops and manages leases, and handles
7’7”
Main Exit
Full floor layouts will be provided for each building.
February Building Update!
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Past Issues
communication from and between all tenants. Our partners receive
10/29/15, 2:39 PM
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February 2014 - First Presbyterian Church building update.
occupancy payments and are billed as a percentage of all other tenant’s monthly rent to ensure mutual motivations for growth and management of the multi-use facility.
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716 Ministries upkeeps the grounds at each facility throughout the year. 716 regularly takes care of landscaping and is available for snow removal in the winter.
February 2014 We hope that the first month of 2014 has been a good one for you! If you have any concerns about maintenance issues at First Presbyterian, please contact Westside Ministries using the information in the left-hand column.
Updates! New Tenants: Village Church has moved into their space on the second floor and has started Sunday services. Visit their website at http://villagechurchbflo.com/ Brad Hahn of Explore Buffalo tour company has moved into office space on the first floor. Explore Buffalo is currently featuring a speaker series on the 2nd and 4th Let us know of any maintenance requests! Please use the email address
[email protected] to notify us of any issues, or in case of emergency contact Jason Bruce at (716) 870-6487. Please include: Room # Location description (if more specific than room #) Task description
Volunteers
Saturdays of each month that will discuss various aspects of Buffalo's history, from railways to preservation to the Olmsted Conservatory. For more information, please visit http://explorebuffalo.org/speaker-series/ Volunteer Recognition: This month, volunteers from Daemen College helped renovate the Village Church space and prepare their
http://us4.campaign-archive1.com/?u=ef1f53c62f172c33a0f82a68d&id=56524aa460&e=[UNIQID]
Monthly Building Updates will be sent out to tenants and primary contacts.
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Volunteer labor is integral to the work and services of 716 Ministries. They contribute to keeping costs low and affordable. 716 has staff that coordinates projects and supervises volunteers on site. Over the past three years volunteers have contributed over 20,600 hours of labor at our houses and facilities. Since 2012 there have been over 4,800 volunteer instances from over 20 affiliations, contributing to work projects from demolition to painting to landscaping.
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PRICING 716 Ministries pricing is based on our partners and their needs. Costs vary by the services and scope of needs. 716 keeps costs low through variety of means and maintains our value of EXCELLENT SERVICE. 716 Ministries upholds FINANCIAL SUSTAINABILITY, operating to break even and reinvest profits back into our neighborhoods, and receives the best prices for materials through our buyers group and contractor rates. 716 utilizes volunteer labor when and where possible, and staff work at low rates motivated by our shared mission and heart to serve the community.
NEXT STEPS Contact office: 716-828-8681 fax: 716-828-8682 email:
[email protected] 716 Ministries 301 14th Street Buffalo, NY 14213
MISSION | VALUES Mission 716 Ministries is a community development organization providing economic capacity and property revitalization to the greater Buffalo, New York area.
Values RELATIONSHIPS // Concern for people over product; relationship over output; and transformation over transaction OPPORTUNITIES // Meaningful development for employees, partners and volunteers EXCELLENT SERVICE // We will under-promise and over-deliver our services FINANCIAL SUSTAINABILITY // Operate to break even; reinvest profits back into our neighborhoods GRATITUDE // We will continually thank God and others for their love and support FOLLOWING JESUS // We will follow Jesus in his example of loving and serving INTEGRITY // Honesty, moral behavior and a value-centered life
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PARTNERS
Buffalo Peace House Buffalo Urban Mission Partnership (BUMP) Buffalo Vineyard Church Destiny International Fellowship Church Erie 1 BOCES Erie County Board of Education Expressway Assemblies of God First Presbyterian Church of Buffalo First Presbyterian Church of East Aurora Goodwill Industries Houghton College House of Grace Jericho Road Community Health Center Peace of the City Renovation Church Salvation Army of Buffalo The Village Church Wesleyan Church of Hamburg WNY District of Wesleyan Churches
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