Zone Director Nomination Package
BC SNOWMOBILE FEDERATION
ZONE DIRECTOR NOMINATION PACKAGE Notice of Elections The Following positions are to be filled at the April 2, 2016 BCSF Annual General Meeting:
1. Zone 1 Director – Northeast 2. Zone 3 Director – Cariboo 3. Zone 6 Director – North Okanagan 4. Zone 7 Director – Rockies 5. Zone 8 Director – South Okanagan 6. Zone 9 Director – Kootenay/Rockies
1 year term 2 year term 2 year term 1 year term 2 year term 2 Year term
BC SNOWMOBILE FEDERATION [email protected]
Checklist for BCSF Zone Director Nomination
Nomination Form signed by two members of your club
Nomination acceptance form signed
A short introductory letter that includes interest, experience and skills of candidate
Notice of Elections The Following positions are to be filled at the April 2, 2016 BCSF Annual General Meeting:
1. Zone 1 Director – Northeast 2. Zone 3 Director – Cariboo 3. Zone 6 Director – North Okanagan 4. Zone 7 Director – Rockies 5. Zone 8 Director – South Okanagan 6. Zone 9 Director – Kootenay/Rockies
1 year term 2 year term 2 year term 1 year term 2 year term 2 year term
NOMINATION AND ELECTION PROCESS FOR BCSF OFFICERS
At no time may more than one member of any particular immediate family be elected to the Board. Employees of the Society are not permitted to be Directors or Officers of the Society, nor are any family members of an employee to be elected to the Board. Directors and Officers of the Society shall be Members of the Society. The positions of Regional Directors shall be elected by a vote of the voting members present, from the respective region for each position at an Annual General Meeting. Vacancies on the Board may be filled at any time by the Board, by appointment. No person may hold more than one office at a time.
The potential nominees should:
Have been active in the sport.
Have been active at a local level in the Province.
Have a serious interest in improving the sport.
Show interest in dealing with issues from a Provincial perspective.
Have the ability to clearly understand the issues that face snowmobilers in BC.
Have the ability to work within a group and contribute to decision making.
To have the time to devote to the duties required of a director (see below).
Show a willingness to conduct themselves within the codes of conduct as set out in the policy manual.
The role of a Regional Director is to provide a regional club voice to the Provincial BCSF Board and Executive Director. The duties of a Regional Director are:
To maintain regular contact with all Clubs in your Region and build a working relationship with each. To provide a positive image of the BCSF and organized snowmobiling in the Province Bring all club successes or challenges to the BCSF Board of Directors and Executive Director immediately so we can be aware and respond if necessary. Input your BCSF communications and activities in the BCSF CRM called Podio. Attend club meetings and events as BCSF budgets allow(expenses paid). We try to have the Regional Directors make at least one meeting each year. Attend monthly Conference calls of the BCSF Board of Directors on the fourth Thursday of the Month at 7pm Attend two annual face to face meetings of the Board and Clubs (expenses paid) location TBD Complete two semi-annual written reports for the face to face meetings to be circulated to all clubs in the Province Submit Quarterly articles for the BCSF SnoScene report in SnoRiders Magazine Sit on at least one BCSF Committee to provide input and assistance. Committees can be formed as needed but current committees Environment, Safety, 50th Anniversary, Membership, Lets Ride BC
The skills needed are
Computer literacy. We operate in a largely digital capacity. To keep costs down we meet by Teleconference monthly but communicate regularly by email, Facebook and Podio. Be able to complete written reports and articles Valid Driver’s license and a vehicle. You will be paid a /km per diem but no vehicle is provided Public Speaking. Be able to talk in front of a club meeting. Must be a BCSF member in good standing
Nomination Form Zone Director Nominations must be received in the BCSF office no later than March 25, 2016 nominations from the floor of the AGM will not be accepted unless the slate of candidates is insufficient to fill all the vacant positions. Only one person per club may stand for nomination and no two direct family members may be elected to the board at one time. The undersigned BCSF Club in good standing wishes to nominate the following individual for the position of Regional Zone Director for Zone ________________ on the Board of Directors of the BC Snowmobile Federation and understand that we may only nominate one person from our club. Name: Address: City: Phone:
_, BC
Postal Code:
Email: _______________________________________
This nomination comes forward from Club Name: _____________________________________ Club Zone: ____________________________ Each nomination must be signed by two members in good standing of the nominating club. Nomination Moved by:
Print Name: ___________________________ BCSF Member # ____________________________ Position with Club: _____________________
Date: _____________________________________
Signed: ___________________________________________________________________________
Nomination Seconded by: Print Name: ___________________________ BCSF Member # ____________________________ Position with Club: _____________________
Date: _____________________________________
Signed: ___________________________________________________________________________ Please submit your form by Mail to: BC Snowmobile Federation, Box 277, Keremeos, BC, V0X 1N0 Fax to: 250-499-2103 Email to: [email protected]
Nomination Acceptance Form Regional Director Name: BCSF Member Club: ____________________________________________________________________ BCSF Membership # : _______________________________ Address: City:
_, BC
Phone:
Postal Code:
Email: _______________________________________
I understand the following: All nominees must be willing to sign the Code of Conduct agreement as laid out in our policy manual. The role of a Regional Director is to provide a regional club voice to the Provincial BCSF Board and Executive Director. The duties of a Regional Director are:
To maintain regular contact with all Clubs in your Region and build a working relationship with each. To provide a positive image of the BCSF and organized snowmobiling in the Province Bring all club successes or challenges to the BCSF Board of Directors and Executive Director immediately so we can be aware and respond if necessary. Input your BCSF communications and activities in the BCSF CRM called Podio. Attend club meetings and events as BCSF budgets allow(expenses paid). We try to have the Regional Directors make at least one meeting each year. Attend monthly Conference calls of the BCSF Board of Directors on the fourth Thursday of the Month at 7pm Attend two annual face to face meetings of the Board and Clubs (expenses paid) location TBD Complete two semi-annual written reports for the face to face meetings to be circulated to all clubs in the Province Submit Quarterly articles for the BCSF SnoScene report in SnoRiders Magazine Sit on at least one BCSF Committee to provide input and assistance. Committees can be formed as needed but current committees Environment, Safety, 50th Anniversary, Membership, Lets Ride BC
Please find attached my introductory letter that includes my interest, experience and skills that I bring to the Board of the BC Snowmobile Federation. I, ______________________________________, hereby accept the nomination from my Club for the position of Regional Zone Director of the BC Snowmobile Federation. Signed: _____________________________________________ Date: ___________________________
ZONE DIRECTOR NOMINATION PACKAGE Notice of Elections The Following positions are to be filled at the April 2, 2016 BCSF Annual General Meeting:
1. Zone 1 Director – Northeast 2. Zone 3 Director – Cariboo 3. Zone 6 Director – North Okanagan 4. Zone 7 Director – Rockies 5. Zone 8 Director – South Okanagan 6. Zone 9 Director – Kootenay/Rockies
1 year term 2 year term 2 year term 1 year term 2 year term 2 Year term
BC SNOWMOBILE FEDERATION [email protected]
Checklist for BCSF Zone Director Nomination
Nomination Form signed by two members of your club
Nomination acceptance form signed
A short introductory letter that includes interest, experience and skills of candidate
Notice of Elections The Following positions are to be filled at the April 2, 2016 BCSF Annual General Meeting:
1. Zone 1 Director – Northeast 2. Zone 3 Director – Cariboo 3. Zone 6 Director – North Okanagan 4. Zone 7 Director – Rockies 5. Zone 8 Director – South Okanagan 6. Zone 9 Director – Kootenay/Rockies
1 year term 2 year term 2 year term 1 year term 2 year term 2 year term
NOMINATION AND ELECTION PROCESS FOR BCSF OFFICERS
At no time may more than one member of any particular immediate family be elected to the Board. Employees of the Society are not permitted to be Directors or Officers of the Society, nor are any family members of an employee to be elected to the Board. Directors and Officers of the Society shall be Members of the Society. The positions of Regional Directors shall be elected by a vote of the voting members present, from the respective region for each position at an Annual General Meeting. Vacancies on the Board may be filled at any time by the Board, by appointment. No person may hold more than one office at a time.
The potential nominees should:
Have been active in the sport.
Have been active at a local level in the Province.
Have a serious interest in improving the sport.
Show interest in dealing with issues from a Provincial perspective.
Have the ability to clearly understand the issues that face snowmobilers in BC.
Have the ability to work within a group and contribute to decision making.
To have the time to devote to the duties required of a director (see below).
Show a willingness to conduct themselves within the codes of conduct as set out in the policy manual.
The role of a Regional Director is to provide a regional club voice to the Provincial BCSF Board and Executive Director. The duties of a Regional Director are:
To maintain regular contact with all Clubs in your Region and build a working relationship with each. To provide a positive image of the BCSF and organized snowmobiling in the Province Bring all club successes or challenges to the BCSF Board of Directors and Executive Director immediately so we can be aware and respond if necessary. Input your BCSF communications and activities in the BCSF CRM called Podio. Attend club meetings and events as BCSF budgets allow(expenses paid). We try to have the Regional Directors make at least one meeting each year. Attend monthly Conference calls of the BCSF Board of Directors on the fourth Thursday of the Month at 7pm Attend two annual face to face meetings of the Board and Clubs (expenses paid) location TBD Complete two semi-annual written reports for the face to face meetings to be circulated to all clubs in the Province Submit Quarterly articles for the BCSF SnoScene report in SnoRiders Magazine Sit on at least one BCSF Committee to provide input and assistance. Committees can be formed as needed but current committees Environment, Safety, 50th Anniversary, Membership, Lets Ride BC
The skills needed are
Computer literacy. We operate in a largely digital capacity. To keep costs down we meet by Teleconference monthly but communicate regularly by email, Facebook and Podio. Be able to complete written reports and articles Valid Driver’s license and a vehicle. You will be paid a /km per diem but no vehicle is provided Public Speaking. Be able to talk in front of a club meeting. Must be a BCSF member in good standing
Nomination Form Zone Director Nominations must be received in the BCSF office no later than March 25, 2016 nominations from the floor of the AGM will not be accepted unless the slate of candidates is insufficient to fill all the vacant positions. Only one person per club may stand for nomination and no two direct family members may be elected to the board at one time. The undersigned BCSF Club in good standing wishes to nominate the following individual for the position of Regional Zone Director for Zone ________________ on the Board of Directors of the BC Snowmobile Federation and understand that we may only nominate one person from our club. Name: Address: City: Phone:
_, BC
Postal Code:
Email: _______________________________________
This nomination comes forward from Club Name: _____________________________________ Club Zone: ____________________________ Each nomination must be signed by two members in good standing of the nominating club. Nomination Moved by:
Print Name: ___________________________ BCSF Member # ____________________________ Position with Club: _____________________
Date: _____________________________________
Signed: ___________________________________________________________________________
Nomination Seconded by: Print Name: ___________________________ BCSF Member # ____________________________ Position with Club: _____________________
Date: _____________________________________
Signed: ___________________________________________________________________________ Please submit your form by Mail to: BC Snowmobile Federation, Box 277, Keremeos, BC, V0X 1N0 Fax to: 250-499-2103 Email to: [email protected]
Nomination Acceptance Form Regional Director Name: BCSF Member Club: ____________________________________________________________________ BCSF Membership # : _______________________________ Address: City:
_, BC
Phone:
Postal Code:
Email: _______________________________________
I understand the following: All nominees must be willing to sign the Code of Conduct agreement as laid out in our policy manual. The role of a Regional Director is to provide a regional club voice to the Provincial BCSF Board and Executive Director. The duties of a Regional Director are:
To maintain regular contact with all Clubs in your Region and build a working relationship with each. To provide a positive image of the BCSF and organized snowmobiling in the Province Bring all club successes or challenges to the BCSF Board of Directors and Executive Director immediately so we can be aware and respond if necessary. Input your BCSF communications and activities in the BCSF CRM called Podio. Attend club meetings and events as BCSF budgets allow(expenses paid). We try to have the Regional Directors make at least one meeting each year. Attend monthly Conference calls of the BCSF Board of Directors on the fourth Thursday of the Month at 7pm Attend two annual face to face meetings of the Board and Clubs (expenses paid) location TBD Complete two semi-annual written reports for the face to face meetings to be circulated to all clubs in the Province Submit Quarterly articles for the BCSF SnoScene report in SnoRiders Magazine Sit on at least one BCSF Committee to provide input and assistance. Committees can be formed as needed but current committees Environment, Safety, 50th Anniversary, Membership, Lets Ride BC
Please find attached my introductory letter that includes my interest, experience and skills that I bring to the Board of the BC Snowmobile Federation. I, ______________________________________, hereby accept the nomination from my Club for the position of Regional Zone Director of the BC Snowmobile Federation. Signed: _____________________________________________ Date: ___________________________
