Executive Board Meeting 14-20 Wednesday, January 28, 2015 @ 9:30am MSU Boardroom, MUSC room 201 Call to order @ 9:30 am Present Craig, Guarna, Mallon, Osazuwa, Saull, Tambakis Late Brodka, D’Angela, Narro Perez Absent Others Present J. McGowan (General Manager), V. Scott (Recording Secretary), Laura Jamieson (SHEC Coordinator), Ryan MacDonald (CLAY Coordinator), Mina Karabit (TAC Coordinator) 1.
Adopt Agenda
Moved by Mallon, seconded by Osazuwa that the Executive Board adopt the agenda, as amended. Amendments Saull – Move SHEC Report to #3 Mallon – Move Sponsorship & Donations Committee Recommendation to #4 Vote to Adopt Passes by General Consent 2.
Adopt Minutes
Moved by Mallon, seconded by Osazuwa that the Executive Board adopt the minutes of Executive Board meetings 14-19 – November 28, 2014 and 14-20 – January 21, 2015, as circulated. In Favour: 4 Opposed: 0 Abstentions: 2 (Osazuwa, Tambakis) Motion Passes 3.
SHEC Report – Laura Jamieson presented
Jamieson summarized the report.
Brodka arrived at 9:32am Questions Brodka asked how team morale was. Jamieson stated that they are on the higher end and they all seem pretty happy. D’Angela arrived at 9:34am 4.
Sponsorship & Donations Committee Recommendations
Moved by Mallon, seconded by D’Angela that the Executive Board approve the following recommendations from the Sponsorship & Donations Committee: o $100 Donation to the Catholic Family Services of Hamilton o $150 Donation to each of the following for the McMaster Women’s Hockey Team: Marissa Steinbergs, Nicole Amatruda, and Jennifer Collingswood o $250 Donation to Salwa Farooqi for an embedded learning experience course.
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February 4, 2015
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$250 Donation to each of the following for the McMaster Engineering Seismic Design Team: Deven Verma, Matthew East, and Trevor Reade. $125 Donation to each of the following for MAC Serve Reading Week: Orezioghene Akporuno, Brittany Lickers, Christa Jonathan, Sezgi Ozel, Robyn Beckett, and Connor Morris.
Mallon went over the report and recommendations with the Board. Saull asked if the money was mainly used for people to go on trips. Mallon responded that was the most common request. Saull felt that the MSU should re-evaluate on how they give out the money if that is most common and the money is given to only some and not all students. Mallon stated that the operating policy explains that they are only allowed to give so much to certain groups. Guarna asked if there was a set amount allocated to trips. Mallon responded that people have to apply, and individuals can receive up to $250. He stated that if ten people applied to go to a certain conference they would only be allowed to give a maximum of $750 for that conference/organization.
Vote on Motion Passes Unanimously 5.
CLAY Report – Ryan MacDonald presented
MacDonald summarized the report.
Questions Mallon stated that MacDonald did a good job of researching the camp. D’Angela asked what the decreased expenses were in total. MacDonald responded that the difference that was budgeted for the previous year was $43,000. Mallon added that they were over budget by $6,000 last year. MacDonald added that they recently opened registration and four delegates have already signed up without any promo. 6.
Open and Close one MSU Seat on MSU Merit Scholarship Award Committee
a)
Open Seat
Moved by Mallon, seconded by Osazuwa that the Executive Board open one MSU seat on the MSU Merit Scholarship Award Committee. Passes Unanimously b)
Close Seat
Moved by Saull, seconded by Mallon that the Executive Board close one MSU seat on the MSU Merit Scholarship Award Committee. Nominations Mina Karabit Vote on Motion Passes Unanimously
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Advocacy Report – report attached
Brodka summarized the report.
Questions D’Angela asked if the budget breakdown could be included in the next report. 8.
Elections Report – report attached
Brodka summarized the report.
Questions Mallon stated that the plan has been to subsidize the SRA elections like Presidential Elections, but there isn’t money in the budget for this year. He explained that they will be using the SRA special projects line this year, and if it goes well this year they will put it in the budget for next year. 9.
Spark Report – report attached
Questions D’Angela asked if the students were returning. Brodka stated that students who were enrolled in first term weren’t allowed to enroll in second term. D’Angela asked if they were actually getting seven students each week. Mallon responded that it was an average dependant on the session. 10.
Plan for Pilot Services to go Assembly
11.
Brodka deferred this to the next meeting. Committee of the Whole – Service Reports
Moved by Mallon, seconded by Saull that the Executive Board move into Committee of the Whole to discuss Service Reports. Passes Unanimously Narro Perez arrived at 9:54am Mallon left at 10:13am Moved by Saull, seconded by Brodka that the Executive Board move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report Brodka reported that for Diversity Services, and MACgreen there wasn’t any feedback. Brodka reported that MACycle will be having an inventory check at the end of April. Brodka reported that the Board talked about WGEN and space, and about creating a pending action plan if the service was to be approved. They also discussed about what to do for space if they extended the pilot. Brodka reported that they also discussed a possible peer support centre and amalgamating services. The Board also discussed the possibility of bumping a service out of their space for WGEN for a year, and tasked Brodka to work with Student Affairs to see if the MSU could block in a permanent space for WGEN so that the service would be good to go on May 1. Brodka reported that he will be reporting back in three weeks about WGEN space.
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Closed Session
Moved by D’Angela, seconded by Narro Perez that the Executive Board move into Closed Session. Passes Unanimously 13.
Return to Open Session
Committee of the Whole – Advocacy Moved by Saull, seconded by Osazuwa that the Executive Board move into Committee of the Whole to discuss Advocacy. Passes Unanimously Moved by Osazuwa, seconded by Tambakis that the Executive Board move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report Narro Perez reported that the Board discussed MSAFs and that the MSU should always push for the benefits of students without thinking of University Admin. They discussed possible limits on MSAFs and that going through the Associate Deans shows loopholes. Narro Perez reported that one of the possible reasons why students use MSAFs frequently because of there are too many things going on at once. They also talked about encouraging Faculty to not encourage students to be filling out MSAFs. Narro Perez reported that he will be creating a survey to get more information on how students use their MSAFs. 14.
Information and Question Period
Narro Perez reported that “Discover Your City Week” is next week. They are negotiating a fee dj and skating night at the pier. He stated that this was the first time they have partnered with Tourism and Culture and collaborating with the City. There will also be a Your City survey happening. Next week there will be a McMaster Accessibility Council meeting. Narro Perez announced that the lift issue on campus has been resolved, and that every lift will either be converted or upgraded so that students won’t need a key. OUSA GA delegation applications are coming out next week. Tambakis stated that it was great that the issue with the lifts have been resolved as it’s been a couple of years. Tambakis asked if anyone knew about the debit machine pilot. D’Angela felt that there would be implementation in September. Brodka announced that they will be hiring for Farm Stan, SHEC, and QSCC this week. SCSN Director has been re-opened. Guarna stated that now that the constitution has been changed she and a couple other members of the SRA will be looking into getting a seat on the Assembly for SOTA. Saull congratulated President-Elect Osazuwa. He stated that transition should be seamless for EB as he is on the Board already. D’Angela thanked Narro Perez for all of his help on working with Financial Aid about the emergency bursary idea. He reported that the process wouldn’t work with the University doing it, so they are now looking at it from the Committee Level. Saull reported that SOP applications close on February 8. He has been having conversations with the Commissioners about hours to see if there is a need to increase the hours worked during the school year and having hours for the summer.
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February 4, 2015
Adjournment and Time of Next Meeting
Time of Next Meeting: Wednesday, February 11, 2015 9:30 am MUSC 201, MSU Boardroom Moved by Saull, seconded by Osazuwa that the meeting be adjourned. Passes Unanimously Meeting adjourned @ 11:10 am /vs
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