Executive Board Meeting 14-22 Wednesday, February 11, 2015 @ 9:30am MSU Boardroom, MUSC room 201 Call to order @ 9:35 am Present Brodka, Craig, D’Angela, Guarna, Mallon, Narro Perez, Osazuwa, Saull, Tambakis Late Absent Others Present V. Scott (Recording Secretary), M. Wooder (SLDC), Ryan MacDonald (CLAY Coordinator), Cherryl Doria (SWHAT Coordinator), Kristina Weatherbee (Maroons Coordinator) 1.
Adopt Agenda
Moved by D’Angela, seconded by Osazuwa that the Executive Board adopt the agenda, as amended. Amendments Brodka – Add CLAY Logo Mallon – Add Sponsorship & Donations Committee Recommendations Vote to Adopt Motion Passes by General Consent 2.
Adopt Minutes
Moved by Mallon, seconded by Osazuwa that the Executive Board adopt the minutes of Executive Board meetings 14-21 – January 28, 2015, as circulated. In Favour: 8 Opposed: 0 Abstentions: 1 (Narro Perez) Motion Passes 3.
Maroons Report – Kristina Weatherbee presented
Weatherbee summarized the report.
Questions Saull asked if FYC was involved in the Maroons Formal. Weatherbee responded that they were, and that the Maroons reached out to them as they wanted the formal to be first year centered. Tambakis asked what attendance was like for the rest of the year. Weatherbee stated that up until midOctober it was great, and that by midterms it drops down because the reps get busy. She explained that attendance has been higher than the past years. 4.
SWHAT Report – Cherryl Doria presented
Doria summarized the report.
Questions D’Angela asked who the social media person was as presence has increased. Doria responded that it was Brandon Stegmaier. D’Angela asked what they could attribute to the large volunteer base and retention. Doria responded that it’s been great, and they have been trying to increase the sense of community.
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Brodka asked what percentage of walks are volunteers walking each other. Doria responded that this is an issue coming up, as 75% walk usage is from people they know. Friends of volunteers, and volunteers. CLAY Logo
Wooder apologized for not sending out the logo in advance. He explained that he had it put on the agenda this week as it would help with re-branding and next week is Reading Week. Wooder went over the memo with the Board. Mallon stated that he liked it but it reminds him of the Child Care logo. Wooder responded that he didn’t agree as the Child Care logo is clearly a child with two legs, and this logo is something different and shows leadership. He added that all of the MSU logos should look like because of branding. Mallon felt that the logo expresses that the service is geared towards children. Wooder stated that the elements of seeing youth is intentional as it’s geared towards Hamilton’s youth. The rest of the Board was okay with the logo. Tambakis agreed with Mallon.
Moved by Saull, seconded by Brodka that the Executive Board approve the new logo for Creating Leadership Amongst Youth (CLAY). In Favour: 5 Opposed: 2 Abstentions: 2 Motion Passes 6.
Maroons Job Descriptions
Moved by Saull, seconded by Brodka that the Executive Board approve the creation of the job descriptions for Maroons Promotions Executive and Maroons Public Relations Executive.
Weatherbee went over the memo and explained why she would like to split the jobs up. Brodka stated that having been in the role with a co it’s totally two different jobs. Mallon asked if they were two separate job descriptions before. Weatherbee responded that they just split them and the original job description was a mess. Motion Passes by General Consent
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SCSN Report – report attached
Brodka went over the report.
Questions D’Angela asked how team morale was. Brodka responded that it was very high. Saull asked if the MSU would be at fault if something happened at Motown. Wooder responded that they would not be legally liable. D’Angela asked how Club Absinth was chosen to be Wednesday night’s event. He felt that they should be looking into a place that is up to their standards. Narro Perez felt it was appropriate and that they weren’t going to promote the event without providing an alternative, which was the film festival. Wooder added that they would take it very seriously if an incident previously happened at this location. 8.
TAC Report – report attached
Osazuwa went over the report.
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Questions Narro Perez stated that in terms of volunteers they will be doing the same type of ‘hiring’ as Advocacy. Scott suggested they add that to the Operating Policy. 9.
Plan for Pilot Services to go to Assembly
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Brodka reported that there will be a Spark Review Committee meeting on Thursday at 5 pm and a document has been created that outlines everything that has happened this past year. This document will be circulated to the Assembly for their review and they will have an opportunity to speak with the Spark Coordinator and ask questions beforehand. Brodka stated that for WGEN there will be a meeting with the PTM tomorrow and they will be talking through an action plan for the service and the plan will be to have that brought forward to the Assembly after the Spark discussion. Narro Perez stated that one of the challenges of having the report at the next meeting is that next week is Reading Week. He hoped that the Assembly members will allot time to read the report. Saull asked what role does the EB play, and if they make the recommendations. Brodka responded that they can make recommendations but the main ones come from the Pilot Review Boards. Saull thought it would be an interesting conversation to have here. The Board oversees them and their reports, he thought that it would be nice to vet through this board. Narro Perez stated that they could do something informal and discuss it at the next meeting. He added that Brodka will be sitting on both review boards and if there is something to communicate it could go through him. Saull stated that they should do it for WGEN. Wooder felt it would be useful for WGEN as they didn’t find their feet until second semester, and it might not be apparent to the review board. Committee of the Whole – Service Reports
Moved by Brodka, seconded by Mallon that the Executive Board move into Committee of the Whole to discuss Service Reports. Motion Passes by General Consent Moved by Brodka, seconded by Saull to move out of Committee of the Whole and to Rise and Report. Motion Passes by General Consent Rise and Report Brodka reported that the Board talked about Bread Bin and how they would like to extend the Good Food Box program for the summer. He added that there will be an action item coming to the next meeting. Brodka reported that they will get SHEC to monitor their budget, and that at future stress busters having the SPCA and rescue dogs may not be an option. CLAY was discussed and the Board decided that they shouldn’t be using the phrase or expression ‘at risk youth’ and ensure that the Coordinator is thinking about transportation for students coming from all corners of Ontario. Brodka reported that Advocacy and Spark are awesome. The Board suggested looking into fancy electronic booths for Elections, even though it failed in previous years. Brodka reported that they also discussed the structure of Committee of the Whole for service reports. 11.
Sponsorship and Donations Committee Recommendations
Moved by Mallon, seconded by Osazuwa that the Executive Board approve the recommendation of the Sponsorship & Donations Committee to donate $250 to the McMaster Women’s Curling Club.
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Mallon stated that this came forward as it was a conditional recommendation based on whether they were an MSU club or not. They aren’t. They don’t receive funding from the MSU or the University. Motion Passes by General Consent
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Information and Question Period
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Wooder reported that WGEN is putting on Indigenous Women’s Week this week. TAC nominations are open and SRA General Election nominations are open. He added that it’s Discover Your City week. Wooder reported that HPSAG meet and Ministers Lee and McMeekin were there. They lobbied on affordability in terms of financial aid and integrated learning opportunities. D’Angela reported that trying to get the University to do an emergency bursary didn’t work out, so he will be looking into have the MSU do it. A rough concept has been forwarded to a few people who were involved before about a potential operating policy. Narro Perez suggested sending everyone the documentation and bring it to the Advocacy Committee of the Whole. D’Angela also mentioned the possibility of looking into the University matching the dollar amounts. Mallon added that they have been talking about making an investment and giving out the interest or coming from the operating fund, which isn’t sustainable. D’Angela explained that they didn’t necessarily want to invest a lot of capital and operate on the returns until they realized if this was something students would use and be used well. He added that they would look into setting this up as a budget line initially to test it out and then having the future SRA/EB to determine on how it’s used. Narro Perez added that the MSU already has nonemergency bursaries using a health fund. Mallon announced that Corporate Bylaw 3 should be going to the next SRA meeting. EFRT has booked the Mental Health First Air Training for undergrad volunteers. He explained that there will probably be an allocation coming to the Board at the next meeting to extend the training budget. Narro Perez announced that the Mental Health Strategy launch will be on February 25 in the MUSC Atrium at 12:30pm. The vote to stay or leave CASA will be on March 22 at the SRA. Valedictorian nominations are out, and he needs people to sit on the committees. OUSA GA delegate applications will be coming out soon. Saull reported that GA will be happening at the end of March. The planning committee is currently thinking of parameters and conversations for it to happen. Saull reported that he will be at the next Clubs Executive Council meeting to talk about their initiatives. He added that FYC met for the first time yesterday. Saull reported that he met with campus partners on Friday to go over It’s Time recommendations. He reported that he has a meeting with the University about Risk Management and they are interesting in establishing contracts with the University and MSU for large events. Brodka reported that he had a meeting to talk to Mike Porrit about resident move-in. Right now they are still treating it as rolling feedback. 80% of people are in favour of option one, which is having move-in happen before Labour Day weekend. Osazuwa asked if there were any updated about Dr. Brock and the Science hiring freeze. Narro Perez responded that there are currently some discussions going on within the faculty, and right now nothing can happen as budgeting is still going on. He explained that once the budget has been sent to the Dean then adjustments can be made and sent on to the Provost. Narro Perez added that there is nothing official in place about a hiring freeze. Brodka reported that the planning committee for Welcome has decided to go ahead and have one logo that will live on. Adjournment and Time of Next Meeting
Time of Next Meeting: Wednesday, February 25, 2015 9:30 am MUSC 201, MSU Boardroom
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Moved by Mallon, seconded by Tambakis that the meeting be adjourned. Passes Unanimously Meeting adjourned @ 11:19 am /vs
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