Emergency Operations Plan
Integrating Multi-hazard Emergency Planning with Operations & Support Departments using the Principles of NIMS, Incident Command, and Incident Action Plans
TAS BO - OP E R ATIONS & FACI LI TY MAST ERS CON F E R ENCE 1 0 . 17. 2016
SUNDAY, SEPTEMBER 4, 2011 First call was received by 911 at 2:20 pm By 4 pm we were establishing Bastrop Middle School as a temporary evacuation shelter at the request of Bastrop County OEM By days end Bastrop Middle School was a feeding shelter…Transportation was put on stand-by for evacuations…Maintenance was on stand-by for shelter operations…Night Watchmen on stand-by to patrol District facilities MONDAY, SEPTEMBER 5th was a scheduled Staff and Student Holiday Shelter operations were now 24 hours a day Executive team met and officially activated the Emergency Operations Center for Bastrop ISD District Communications Staff joined the JIC (Joint Incident Communications) in communications coordination with the County Canceled school for Tuesday…Child Nutrition staff brought in to help distribute food that was being donated to those in shelter…Transportation staff put on stand-by for evacuations… Maintenance monitored and secured BISD facilities
TUES, SEPTEMBER 6th RESPONSE AND RECOVERY Administration Team met with District Leadership…and officials began getting in touch with BISD staff and students to find out locations and status Discussed continued school closures, and continuity of business Recovery meant identifying resources needed for our staff and students to begin the return to some semblance of normalcy – which in some cases meant basic needs such as shelter, food, and clothing. WED, SEPTEMBER 7th *Union Chapel fire started in Cedar Creek - Memorial Stadium was used as a “fire base” for 36 hours (restrooms, showers, and tactical operations) Texas Dept. of Health and Human Services set up a disaster recovery operation in parking lot at Bastrop High School
THURS, SEPTEMBER 8th RESPONSE AND RECOVERY Campus and Departmental meeting with staff Needed to get staff to a place where they could help students when they returned Assess needs of staff - Made the decision to re-open schools beginning on Monday, Sept. 12 Counseling services in place for first day back - Other districts on stand-by…Operations staff cleaned shelter areas and did routine building system checks…Nurses created a Public Health information sheet on smoke/fire hazards…Bus routes needed to be re-designed to include hotels and shelters A Communications plan was established for working with the media for the first day back to school…Website…Facebook/Twitter…News Stations…School Messenger (phone, email, text)…Press Conference FRI, SEPTEMBER 9th Fire was still burning – only 50% contained MON, SEPTEMBER 12th All campuses were opened & ADA was an astounding at 94% !
AGENDA Introductions ◦ Henry Gideon – Director of Facilities/Boerne ISD Multi-hazard, Emergency Planning & Operations ◦ Overview of Statutory Mandates ◦ NIMS ◦ Incident Command Systems ◦ Incident Action Plans Integrating Normal School Operations & Event Management with Incident Action Plans and District EOP’s ◦ Bastrop and Boerne ISD examples
Multi-hazard, Emergency Planning & Operations Overview of Statutory Mandates, NIMS & Incident Command Systems, Incident Action Plans ◦ Chapter 418 of the Government Code provides that each local and inter-jurisdictional agency, including a school district, shall prepare and keep current an emergency operations plan for its area providing for disaster mitigation, preparedness, response, and recovery. ◦ Emergency Operations Plan -CKC (LEGAL) The District shall adopt and implement a multihazard emergency operations plan for use in the District’s facilities. The plan must address mitigation, preparedness, response, and recovery as defined by the Commissioner in conjunction with the governor’s office of homeland security. The plan must provide for - District employee training in responding to an emergency; mandatory school drills and exercises to prepare District students and employees for responding to an emergency; measures to ensure coordination with the Texas Department of State Health Services (TDSHS) and local emergency management agencies, law enforcement, health departments, and fire departments in the event of an emergency; and the implementation of a required safety and security audit [see CK].
Multi-hazard, Emergency Planning & Operations Overview of Statutory Mandates, NIMS & Incident Command Systems, Incident Action Plans – continued ◦ Emergency Assistance – GRC (LEGAL), A district may provide emergency assistance to another local government, whether or not the district and the local government have previously agreed or contracted to provide that kind of assistance, if 0)In the opinion of the presiding officer of the other local government, a state of civil emergency exists that requires assistance from the district and the presiding officer requests assistance…Gov’t Code 791.027 ◦ Mutual Aid - A district that maintains the capability to provide mutual aid may render mutual aid to other local government entities under mutual aid agreements or the Texas Statewide Mutual Aid System. Gov’t Code 418.107(c) A district may provide mutual aid assistance on request from another local government entity or organized volunteer group. A superintendent, with the approval and consent of the board president, may provide that assistance while acting in accordance with the policies, ordinances, and procedures established by the board. Gov’t Code 418.109(d)
Multi-hazard, Emergency Planning & Operations Overview of Statutory Mandates, NIMS & Incident Command Systems, Incident Action Plans – continued NIMS (National Incident Management System) HSPD-5 established ambitious deadlines for NIMS adoption and implementation and we will not be eligible as a district for Federal Grant Funds or reimbursements unless we participate...to the maximum extent possible. States, territories, tribes, and local entities (schools, counties, cities, etc.) are encouraged to achieve full NIMS implementation during FY 2005. NIMS is the nation's first-ever standardized approach to incident management and response. NIMS unifies Federal, State, territorial, tribal, and local lines of government into one coordinated effort. ICS (INCIDENT COMMAND SYSTEMS) WHAT IS AN INCIDENT? An incident is an occurrence, caused by either human or natural phenomena, that requires response actions to prevent or minimize loss of life, or damage to property and/or the environment. WHAT IS ICS? The Incident Command System is a standardized, on-scene, all-hazard incident management concept that allows its users to adopt an integrated organizational structure to match the complexities and demands of single or multiple incidents without being hindered by jurisdictional boundaries. ICS helps to ensure: 1) the safety of responders and others. 2) the achievement of tactical objectives. 3) the efficient use of resources.
Multi-hazard, Emergency Planning & Operations Overview of Statutory Mandates, NIMS & Incident Command Systems, Incident Action Plans – continued Emergency Operations Plans may differ from district to district, but in Bastrop ISD, and now at Boerne ISD – I have chosen to implement a practice of using Incident Command Systems & Incident Action Plans to enable my M&O teams, as well as district/campus admin to practice working with our Emergency Operations Plans while also conducting routine, daily chores. An IAP calls for: MANAGEMENT BY OBJECTIVE and the steps
for establishing incident objectives
include: ◦ ◦ ◦ ◦ ◦ ◦
Step 1: Step 2: Step 3: Step 4: Step 5: Step 6:
Understand agency policy and direction. Assess incident situation. Establish incident objectives. Select appropriate strategy or strategies to achieve objectives. Perform tactical direction. Provide necessary follow up.
Multi-hazard, Emergency Planning & Operations Overview of Statutory Mandates, NIMS & Incident Command Systems, Incident Action Plans – continued
Every incident must have an Incident Action Plan (IAP) that: ◦ ◦ ◦ ◦
Specifies the incident objectives. States the activities to be completed. Covers a specified timeframe, called an operational period. May be oral or written—except for hazardous materials incidents, which require a written IAP.
Multi-hazard, Emergency Planning & Operations Overview of Statutory Mandates, NIMS & Incident Command Systems, Incident Action Plans – continued
Every IAP must have four elements: ◦ What do we want to do? ◦ Who is responsible for doing it? ◦ How do we communicate with each other? ◦ What is the procedure if someone is injured? …and has a manageable, identified “span of control.” A key aspect of an IAP is a com plan. Using the IAP, I develop not only a key contact list to include cell phones and emails for general communications, but I also utilize our radio’s various talk group capacities to assign groups/channels for the various division assignments established for IAP management. (Bastrop and Boerne ISD examples SAMPLE IAPS)
QUESTIONS
TAS BO - OP E R ATIONS & FACI LI TY MAST ERS CON F E R ENCE 1 0 . 17. 2016
TAS BO - OP E R ATIONS & FACI LI TY MAST ERS CON F E R ENCE 1 0 . 17. 2016
SUNDAY, SEPTEMBER 4, 2011 First call was received by 911 at 2:20 pm By 4 pm we were establishing Bastrop Middle School as a temporary evacuation shelter at the request of Bastrop County OEM By days end Bastrop Middle School was a feeding shelter…Transportation was put on stand-by for evacuations…Maintenance was on stand-by for shelter operations…Night Watchmen on stand-by to patrol District facilities MONDAY, SEPTEMBER 5th was a scheduled Staff and Student Holiday Shelter operations were now 24 hours a day Executive team met and officially activated the Emergency Operations Center for Bastrop ISD District Communications Staff joined the JIC (Joint Incident Communications) in communications coordination with the County Canceled school for Tuesday…Child Nutrition staff brought in to help distribute food that was being donated to those in shelter…Transportation staff put on stand-by for evacuations… Maintenance monitored and secured BISD facilities
TUES, SEPTEMBER 6th RESPONSE AND RECOVERY Administration Team met with District Leadership…and officials began getting in touch with BISD staff and students to find out locations and status Discussed continued school closures, and continuity of business Recovery meant identifying resources needed for our staff and students to begin the return to some semblance of normalcy – which in some cases meant basic needs such as shelter, food, and clothing. WED, SEPTEMBER 7th *Union Chapel fire started in Cedar Creek - Memorial Stadium was used as a “fire base” for 36 hours (restrooms, showers, and tactical operations) Texas Dept. of Health and Human Services set up a disaster recovery operation in parking lot at Bastrop High School
THURS, SEPTEMBER 8th RESPONSE AND RECOVERY Campus and Departmental meeting with staff Needed to get staff to a place where they could help students when they returned Assess needs of staff - Made the decision to re-open schools beginning on Monday, Sept. 12 Counseling services in place for first day back - Other districts on stand-by…Operations staff cleaned shelter areas and did routine building system checks…Nurses created a Public Health information sheet on smoke/fire hazards…Bus routes needed to be re-designed to include hotels and shelters A Communications plan was established for working with the media for the first day back to school…Website…Facebook/Twitter…News Stations…School Messenger (phone, email, text)…Press Conference FRI, SEPTEMBER 9th Fire was still burning – only 50% contained MON, SEPTEMBER 12th All campuses were opened & ADA was an astounding at 94% !
AGENDA Introductions ◦ Henry Gideon – Director of Facilities/Boerne ISD Multi-hazard, Emergency Planning & Operations ◦ Overview of Statutory Mandates ◦ NIMS ◦ Incident Command Systems ◦ Incident Action Plans Integrating Normal School Operations & Event Management with Incident Action Plans and District EOP’s ◦ Bastrop and Boerne ISD examples
Multi-hazard, Emergency Planning & Operations Overview of Statutory Mandates, NIMS & Incident Command Systems, Incident Action Plans ◦ Chapter 418 of the Government Code provides that each local and inter-jurisdictional agency, including a school district, shall prepare and keep current an emergency operations plan for its area providing for disaster mitigation, preparedness, response, and recovery. ◦ Emergency Operations Plan -CKC (LEGAL) The District shall adopt and implement a multihazard emergency operations plan for use in the District’s facilities. The plan must address mitigation, preparedness, response, and recovery as defined by the Commissioner in conjunction with the governor’s office of homeland security. The plan must provide for - District employee training in responding to an emergency; mandatory school drills and exercises to prepare District students and employees for responding to an emergency; measures to ensure coordination with the Texas Department of State Health Services (TDSHS) and local emergency management agencies, law enforcement, health departments, and fire departments in the event of an emergency; and the implementation of a required safety and security audit [see CK].
Multi-hazard, Emergency Planning & Operations Overview of Statutory Mandates, NIMS & Incident Command Systems, Incident Action Plans – continued ◦ Emergency Assistance – GRC (LEGAL), A district may provide emergency assistance to another local government, whether or not the district and the local government have previously agreed or contracted to provide that kind of assistance, if 0)In the opinion of the presiding officer of the other local government, a state of civil emergency exists that requires assistance from the district and the presiding officer requests assistance…Gov’t Code 791.027 ◦ Mutual Aid - A district that maintains the capability to provide mutual aid may render mutual aid to other local government entities under mutual aid agreements or the Texas Statewide Mutual Aid System. Gov’t Code 418.107(c) A district may provide mutual aid assistance on request from another local government entity or organized volunteer group. A superintendent, with the approval and consent of the board president, may provide that assistance while acting in accordance with the policies, ordinances, and procedures established by the board. Gov’t Code 418.109(d)
Multi-hazard, Emergency Planning & Operations Overview of Statutory Mandates, NIMS & Incident Command Systems, Incident Action Plans – continued NIMS (National Incident Management System) HSPD-5 established ambitious deadlines for NIMS adoption and implementation and we will not be eligible as a district for Federal Grant Funds or reimbursements unless we participate...to the maximum extent possible. States, territories, tribes, and local entities (schools, counties, cities, etc.) are encouraged to achieve full NIMS implementation during FY 2005. NIMS is the nation's first-ever standardized approach to incident management and response. NIMS unifies Federal, State, territorial, tribal, and local lines of government into one coordinated effort. ICS (INCIDENT COMMAND SYSTEMS) WHAT IS AN INCIDENT? An incident is an occurrence, caused by either human or natural phenomena, that requires response actions to prevent or minimize loss of life, or damage to property and/or the environment. WHAT IS ICS? The Incident Command System is a standardized, on-scene, all-hazard incident management concept that allows its users to adopt an integrated organizational structure to match the complexities and demands of single or multiple incidents without being hindered by jurisdictional boundaries. ICS helps to ensure: 1) the safety of responders and others. 2) the achievement of tactical objectives. 3) the efficient use of resources.
Multi-hazard, Emergency Planning & Operations Overview of Statutory Mandates, NIMS & Incident Command Systems, Incident Action Plans – continued Emergency Operations Plans may differ from district to district, but in Bastrop ISD, and now at Boerne ISD – I have chosen to implement a practice of using Incident Command Systems & Incident Action Plans to enable my M&O teams, as well as district/campus admin to practice working with our Emergency Operations Plans while also conducting routine, daily chores. An IAP calls for: MANAGEMENT BY OBJECTIVE and the steps
for establishing incident objectives
include: ◦ ◦ ◦ ◦ ◦ ◦
Step 1: Step 2: Step 3: Step 4: Step 5: Step 6:
Understand agency policy and direction. Assess incident situation. Establish incident objectives. Select appropriate strategy or strategies to achieve objectives. Perform tactical direction. Provide necessary follow up.
Multi-hazard, Emergency Planning & Operations Overview of Statutory Mandates, NIMS & Incident Command Systems, Incident Action Plans – continued
Every incident must have an Incident Action Plan (IAP) that: ◦ ◦ ◦ ◦
Specifies the incident objectives. States the activities to be completed. Covers a specified timeframe, called an operational period. May be oral or written—except for hazardous materials incidents, which require a written IAP.
Multi-hazard, Emergency Planning & Operations Overview of Statutory Mandates, NIMS & Incident Command Systems, Incident Action Plans – continued
Every IAP must have four elements: ◦ What do we want to do? ◦ Who is responsible for doing it? ◦ How do we communicate with each other? ◦ What is the procedure if someone is injured? …and has a manageable, identified “span of control.” A key aspect of an IAP is a com plan. Using the IAP, I develop not only a key contact list to include cell phones and emails for general communications, but I also utilize our radio’s various talk group capacities to assign groups/channels for the various division assignments established for IAP management. (Bastrop and Boerne ISD examples SAMPLE IAPS)
QUESTIONS
TAS BO - OP E R ATIONS & FACI LI TY MAST ERS CON F E R ENCE 1 0 . 17. 2016
