Executive Board Meeting 14-26 Wednesday, March 18, 2015 @ 9 ...
Executive Board Meeting 14-26 Wednesday, March 18, 2015 @ 9:30am MSU Boardroom, MUSC room 201 Call to order @ 9:34 am Present Late Absent Others Present
1.
Brodka, Craig, Guarna, Mallon, Narro Perez, Saull, Tambakis Osazuwa D’Angela J. McGowan (General Manager), V. Scott (Recording Secretary), M. Wooder (SLDC), Kristina Weatherbee (Maroons Coordinator), Mina Karabit (TAC Coordinator)
Adopt Agenda
Moved by Brodka, seconded by Mallon that the Executive Board adopt the agenda, as circulated. Vote to Adopt Motion Passes by General Consent 2.
Elections Report – report attached
3.
Maroons Report – Kristina Weatherbee presented
4.
Weatherbee summarized the report. MACycle Report – report attached
Questions McGowan asked that they make sure that the year-end inventory will be coordinated. 5.
SCSN Report – report attached
Questions Brodka stated that they have had very few complaints from the City, which is awesome and that students are doing well in neighbourhoods. 6.
SWHAT Report – report attached
Questions Mallon asked if Brodka had followed up with the amount of walks. Brodka responded that he still hasn’t followed up, and to not expect hard numbers as the walks aren’t tracked. 7.
TAC – Mina Karabit presented
Karabit summarized the report.
Questions Guarna asked if keeping nominations open over Reading Week was helpful. Karabit responded that they surpassed their goal before Reading Week but then went over it. She added that there were too many variables this year to say whether it was the extended time that worked or not.
EB 14-26
7.
March 18, 2015
Page 2
WGEN Report – Shanthiya Baheerathan reported
8.
Baheerathan summarized the report. Shinerama Discussion
Mallon stated that this was briefly brought up last week during committee of the whole, but he would like a formal opinion made. He explained that this could change the budget for the MSU if they choose to recover direct expenses from Shinerama. This won’t include wages, t-shirts, and expenses from shine-off. Guarna asked if this included the buses to get to and from Shine Day. Mallon responded that anything going directly into fundraising, except for t-shirts and shine-off.
Osazuwa arrived at 9:50am
Brodka responded that he was okay with the cost recovery as long as they are allowed to do it. Mallon responded that they would be allowed as Western and Laurier are 100% cost recovery schools. Guarna asked how they would be getting their money back. Mallon responded that it would be put into a big pool, and would subtract the costs before submitting it. McGowan said he was in favour of this as it would be similar to how Charity Ball worked. Guarna asked if there were plans for this money. Mallon responded that it would go to general service provisions, and put into the MSU Operating Budget. Baheerathan responded that it makes sense as student fees should be going to student services. Osazuwa stated that he would be in favour of recovering the costs. Wooder was in favour of total recovery, as it would be wholly in line with other aspects of the msu systems. He stated that the money produced would get donated but not the operation costs. Saull explained that he didn’t think a non-profit should be paying into large successful charities when the MSU already invests a lot of resources into the success of a campaign. He added that they should be asking themselves each year if Shinerama is the best charity to be supporting. Brodka stated that he has recommended that next year’s Services Committee look into Shinerama.
Moved by Mallon, seconded by Osazuwa that the Executive Board recommends that the MSU recovers direct costs of fundraising for Shinerama. In Favour: 7 Opposed: 0 Abstentions: 1 (Tambakis) Motion Passes 9.
WGEN Discussion
Brodka explained that the report has been included in the package, and that there is also a memo from the pilot review committee outlining some of the commentary. He added that the committee put forward a positive recommendation to make it a full service. Baheerathan went over the report with the Board. Brodka added that they should have answer about the space by Sunday. Baheerathan explained that they love the space they’re in right now as it has four separate rooms for different things.
Moved by Saull, seconded by Brodka that the Executive Board gives a positive recommendation to the SRA that WGEN be approved as a full service of the MSU. Passes Unanimously
EB 14-26
10.
March 18, 2015
Page 3
Abilities Service Pilot Discussion
11.
Brodka explained that they got hit with a large piece of information last week, so the working group took a step back and did some reflection. They originally felt that the best course of action would be for an adhoc committee to be struck to look into this. Brodka explained that the bylaw states that if the current SRA strikes an ad-hoc committee it will dissolve at the end of their term and then it would have to be restruck by the next SRA. He added that there will be a delegation from the floor at the next SRA meeting about this possible service and alongside with that there will be a recommendation that the next SRA move forward with striking an ad-hoc committee. The Board discussed next steps for the possible pilot service. Operating Policy – Education/Advocacy Discussion
12.
Narro Perez stated that he already received feedback in terms of solidifying the spirit of the operating policy. He went over the policy with the Board. The Board discussed the policy. Saull noted that he that the president of the MSU should be involved. Wooder and McGowan agreed that it should be looked into. Committee of the Whole – Service Reports
Moved by Brodka, seconded by Guarna that the Executive Board move into Committee of the Whole to discuss Service Reports. Passes Unanimously Moved by Saull, seconded by Craig that the Executive Board move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report Brodka reported that the Board talked about CLAY and noted that they need a transportation plan, and to look into risk management and getting staff numbers. He reported that they discussed Diversity Services and the various pillars, and how that would operate in regards to WGEN and the possible Abilities Service in the future. He explained that there wasn’t anything to report about SHEC or Horizons. 13.
Information and Question Period
Tambakis asked why advertising hasn’t started yet for the year end celebration. Wooder responded that everything will be out as of tomorrow. Osazuwa asked why there wasn’t a Facebook event page for General Assembly. Wooder responded that the MSU doesn’t create Facebook events as they use their own Facebook page to advertise. He added that individual students usually make events if they’re interested. In terms of promotions he explained that the Speaker mass emailed the students, and an ad was taken out in the Silhouette and it has been advertised on social media outlets. Narro Perez asked everyone to please sign up for Change Camp. He added that everyone is welcome at plenary for the OUSA General Assembly. Osazuwa asked how long they wait to go back to CASA if they chose to leave them. Narro Perez responded that after the next plenary he will have conversations with Laurier, Western, and Queens to see what they do. He added that Laurier is very happy with meeting with their MPs. Wooder pointed out that they put their time and research into CASA and trying to make it better, but it didn’t happen so they are no executing what they said they would do. He added that they should keep in mind that federal and
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March 18, 2015
Page 4
provincial representation is not equal and that provincial is far more integral. Mallon added that in terms of next year’s election there will still be $5,000 to join the “Get Out and Vote” campaign. 14.
Adjournment and Time of Next Meeting
Time of Next Meeting: Wednesday, March 25, 2015 9:30 am MUSC 201, MSU Boardroom Moved by Mallon, seconded by Tambakis that the meeting be adjourned. Passes Unanimously Meeting adjourned @ 10:58 am /vs
1.
Brodka, Craig, Guarna, Mallon, Narro Perez, Saull, Tambakis Osazuwa D’Angela J. McGowan (General Manager), V. Scott (Recording Secretary), M. Wooder (SLDC), Kristina Weatherbee (Maroons Coordinator), Mina Karabit (TAC Coordinator)
Adopt Agenda
Moved by Brodka, seconded by Mallon that the Executive Board adopt the agenda, as circulated. Vote to Adopt Motion Passes by General Consent 2.
Elections Report – report attached
3.
Maroons Report – Kristina Weatherbee presented
4.
Weatherbee summarized the report. MACycle Report – report attached
Questions McGowan asked that they make sure that the year-end inventory will be coordinated. 5.
SCSN Report – report attached
Questions Brodka stated that they have had very few complaints from the City, which is awesome and that students are doing well in neighbourhoods. 6.
SWHAT Report – report attached
Questions Mallon asked if Brodka had followed up with the amount of walks. Brodka responded that he still hasn’t followed up, and to not expect hard numbers as the walks aren’t tracked. 7.
TAC – Mina Karabit presented
Karabit summarized the report.
Questions Guarna asked if keeping nominations open over Reading Week was helpful. Karabit responded that they surpassed their goal before Reading Week but then went over it. She added that there were too many variables this year to say whether it was the extended time that worked or not.
EB 14-26
7.
March 18, 2015
Page 2
WGEN Report – Shanthiya Baheerathan reported
8.
Baheerathan summarized the report. Shinerama Discussion
Mallon stated that this was briefly brought up last week during committee of the whole, but he would like a formal opinion made. He explained that this could change the budget for the MSU if they choose to recover direct expenses from Shinerama. This won’t include wages, t-shirts, and expenses from shine-off. Guarna asked if this included the buses to get to and from Shine Day. Mallon responded that anything going directly into fundraising, except for t-shirts and shine-off.
Osazuwa arrived at 9:50am
Brodka responded that he was okay with the cost recovery as long as they are allowed to do it. Mallon responded that they would be allowed as Western and Laurier are 100% cost recovery schools. Guarna asked how they would be getting their money back. Mallon responded that it would be put into a big pool, and would subtract the costs before submitting it. McGowan said he was in favour of this as it would be similar to how Charity Ball worked. Guarna asked if there were plans for this money. Mallon responded that it would go to general service provisions, and put into the MSU Operating Budget. Baheerathan responded that it makes sense as student fees should be going to student services. Osazuwa stated that he would be in favour of recovering the costs. Wooder was in favour of total recovery, as it would be wholly in line with other aspects of the msu systems. He stated that the money produced would get donated but not the operation costs. Saull explained that he didn’t think a non-profit should be paying into large successful charities when the MSU already invests a lot of resources into the success of a campaign. He added that they should be asking themselves each year if Shinerama is the best charity to be supporting. Brodka stated that he has recommended that next year’s Services Committee look into Shinerama.
Moved by Mallon, seconded by Osazuwa that the Executive Board recommends that the MSU recovers direct costs of fundraising for Shinerama. In Favour: 7 Opposed: 0 Abstentions: 1 (Tambakis) Motion Passes 9.
WGEN Discussion
Brodka explained that the report has been included in the package, and that there is also a memo from the pilot review committee outlining some of the commentary. He added that the committee put forward a positive recommendation to make it a full service. Baheerathan went over the report with the Board. Brodka added that they should have answer about the space by Sunday. Baheerathan explained that they love the space they’re in right now as it has four separate rooms for different things.
Moved by Saull, seconded by Brodka that the Executive Board gives a positive recommendation to the SRA that WGEN be approved as a full service of the MSU. Passes Unanimously
EB 14-26
10.
March 18, 2015
Page 3
Abilities Service Pilot Discussion
11.
Brodka explained that they got hit with a large piece of information last week, so the working group took a step back and did some reflection. They originally felt that the best course of action would be for an adhoc committee to be struck to look into this. Brodka explained that the bylaw states that if the current SRA strikes an ad-hoc committee it will dissolve at the end of their term and then it would have to be restruck by the next SRA. He added that there will be a delegation from the floor at the next SRA meeting about this possible service and alongside with that there will be a recommendation that the next SRA move forward with striking an ad-hoc committee. The Board discussed next steps for the possible pilot service. Operating Policy – Education/Advocacy Discussion
12.
Narro Perez stated that he already received feedback in terms of solidifying the spirit of the operating policy. He went over the policy with the Board. The Board discussed the policy. Saull noted that he that the president of the MSU should be involved. Wooder and McGowan agreed that it should be looked into. Committee of the Whole – Service Reports
Moved by Brodka, seconded by Guarna that the Executive Board move into Committee of the Whole to discuss Service Reports. Passes Unanimously Moved by Saull, seconded by Craig that the Executive Board move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report Brodka reported that the Board talked about CLAY and noted that they need a transportation plan, and to look into risk management and getting staff numbers. He reported that they discussed Diversity Services and the various pillars, and how that would operate in regards to WGEN and the possible Abilities Service in the future. He explained that there wasn’t anything to report about SHEC or Horizons. 13.
Information and Question Period
Tambakis asked why advertising hasn’t started yet for the year end celebration. Wooder responded that everything will be out as of tomorrow. Osazuwa asked why there wasn’t a Facebook event page for General Assembly. Wooder responded that the MSU doesn’t create Facebook events as they use their own Facebook page to advertise. He added that individual students usually make events if they’re interested. In terms of promotions he explained that the Speaker mass emailed the students, and an ad was taken out in the Silhouette and it has been advertised on social media outlets. Narro Perez asked everyone to please sign up for Change Camp. He added that everyone is welcome at plenary for the OUSA General Assembly. Osazuwa asked how long they wait to go back to CASA if they chose to leave them. Narro Perez responded that after the next plenary he will have conversations with Laurier, Western, and Queens to see what they do. He added that Laurier is very happy with meeting with their MPs. Wooder pointed out that they put their time and research into CASA and trying to make it better, but it didn’t happen so they are no executing what they said they would do. He added that they should keep in mind that federal and
EB 14-26
March 18, 2015
Page 4
provincial representation is not equal and that provincial is far more integral. Mallon added that in terms of next year’s election there will still be $5,000 to join the “Get Out and Vote” campaign. 14.
Adjournment and Time of Next Meeting
Time of Next Meeting: Wednesday, March 25, 2015 9:30 am MUSC 201, MSU Boardroom Moved by Mallon, seconded by Tambakis that the meeting be adjourned. Passes Unanimously Meeting adjourned @ 10:58 am /vs
