Executive Board Meeting 15-07 Tuesday, August 18, 2015 @ 9 ...
Executive Board Meeting 15-07 Tuesday, August 18, 2015 @ 9:00am MSU Boardroom, MUSC room 201 Call to order @ 9:03 am Present Late Absent Others Present
1.
D’Angela, D’Souza, Ibe, Jama, Nestico-Semianiw, Osazuwa, Stegmaier Guarna Khanano J. McGowan (General Manager), V. Scott (Recording Secretary), M. Wooder (SLDC) , Inna Berditchevskaia (MSU Speaker), Hayley Regis (WGEN Coordinator), Michael Coulson (Horizons Coordinator), Justin Phan (MACycle Director), Riley Armstrong (Shinerama/Terry Fox Coordinator)
Adopt Agenda
Moved by Ibe, seconded by D’Souza that the Executive Board adopt the agenda, as presented. Amendment Moved by Osazuwa, seconded by D’Angela to amend the agenda and move WGEN Capital Request to #3 Motion Passes Vote to Adopt Agenda Moved by Ibe, seconded by D’Souza that the Executive Board adopt the agenda, as amended. Passes Unanimously 2.
Adopt Minutes
Moved by Ibe, seconded by D’Souza that the Executive Board adopt minutes from Executive Board meetings 15-05 – July 21, 2015 and 15-06 – August 4, 2015, as circulated. In Favour: 7 Opposed: 0 Abstained: 1 (Osazuwa) Motion Passes 3.
WGEN Capital Request
D’Angela stated that they looked into getting more resources for turning the space into their own and everything is outlined in the memo. Regis explained that she is very happy to have the space and would like the additional resources to give the room a fresh look. Ibe asked where the money was coming from. D’Angela responded that it was coming from the Capital Growth Fund.
Guarna arrived at 9:09am a)
Allocation
Moved by Osazuwa, seconded by Jama that Executive Board allocate $4850.50 from the Capital Fund to the Women and Gender Equity Network for upgrades to WGEN’s office. Passes Unanimously
EB 15-07
b)
August 18, 2015
Page 2
Expenditure
Moved by Osazuwa, seconded by Jama that Executive Board expend $4850.50 Capital Fund to the Women and Gender Equity Network for upgrades to WGEN’s office. Passes Unanimously 4.
Horizons Report
5.
Guarna explained that the report wasn’t circulated but that the Coordinator will be coming in later to speak to the report. MACycle Report - report attached
Guarna went over the report.
Questions Ibe stated that he was looking forward to seeing the relationship between MACycle and Sobi develop over time. 6.
Shinerama/Terry Fox Report – report attached
Guarna went over the report.
Questions Osazuwa asked if the termination of the executive member went through the proper process. Guarna responded that they did. 7.
Diversity Services Pillars Executive Job Descriptions
Moved by Guarna, seconded by Stegmaier that the Executive Board approve the following job descriptions for the Diversity Services Pillars Executives: o Abilities – External Outreach o Abilities – Financial o Abilities – Logistics o Abilities – Student Outreach o Interfaith – External Outreach o Interfaith – Financial o Interfaith – Internal Outreach o Interfaith – Logistics o Multiculturalism – External Outreach o Multiculturalism – Financial o Multiculturalism – Internal Outreach o Multiculturalism – Logistics
Guarna went over the memo that the Diversity Services Assistant Director provided.
Vote on Motion Passes Unanimously
EB 15-07
8.
August 18, 2015
Page 3
Committee of the Whole – Service Reports
Moved by D’Souza, seconded by Nestico-Semianiw that the Executive Board move into Committee of the Whole to discuss service reports. Passes Unanimously Moved by D’Souza, seconded by Nestico-Semianiw that the Executive Board move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report Guarna reported that Horizons didn’t have a report. MACycle has the potential for wheelchair repairs, and should be evaluating the effectiveness of summer hours. Guarna reported that the Board will be asking for a wi-fi update. Guarna reported that Shinerama is doing great things and that the Board would like an update for locations for Shine Day. 9.
Information and Question Period
Ibe asked how Horizons was. Regis responded that it went well. Nestico-Semianiw reported that he and Osazuwa went to CASA’s ‘Get Out the Vote’ Campaign. He stated that it was not fun, and that they won’t be participating with them as the MSU is well equipped with their own strategy for the election. He reported that Osazuwa, McGowan, D’Angela, and he will be going to the Ryerson student centre today. D’Angela reported that he is working on the retail operations agreement with the University. Health and Dental promotions are being worked on. He reported that Guarna and he went to BC for a conference over the weekend, and that it was very interesting. Wooder reported that Welcome Week dates will be announced on Friday. Swag bags are in and ready to be filled. He added that he is working with the Elections Department on a new logo and it’s in its second stage. McGowan reported that he was off last week, and is coming back with a few things on his plate. He stated that they are resolving the HSR bus pass issue; it will be a secondary card. It will be distributed though campus store and they will be handing out bi-folds for the student card and bus pass. He added that Metrolinx is interested in PSE and would like to pilot in Hamilton first, but it won’t be until 2017. Ibe asked if the MSU was incurring any costs with the change in distribution. McGowan responded that they receive revenue from the program and it will be going towards this. Guarna reported that she will be participating in the online New Marauder Orientation after this meeting. D’Souza reported that Horizons was fun, and that Spark had a table at success fest with a signup sheet for first year students. She reported that over 100 people signed up at Horizons and New Marauder Orientation Day. Osazuwa reported that the second Light up the Night will be on April 8. He updated the Board that the SRA will only be allowed Council Chambers for four hour meetings.
11.
Other Business
a)
Horizons Report
Coulson reported that Horizons is done, and went well. He explained that he is still wrapping up by cleaning and writing the transition report. He stated that there will be one for his successor and one for the planning team and LDs and LDLs. He noted that they were under budget from last year from money saved by booking in other spaces besides MUSC. Coulson stated that they expanded into a sponsorship
EB 15-07
August 18, 2015
Page 4
program for delegates this year. He stated that all of this will be in his transition and is in the report that will be circulated around later. Questions Ibe asked how getting volunteers played out. Coulson responded that with fair hiring they had over 60% new to the Horizons conference. He explained that there is a three tiered system, those with no experience, some experience, and those who have done Horizons before. He explained that everyone was split up to have balanced groups. b)
MACycle Report
Phan went over his report with the Board. He added that he has been talking with Bread Bin about having events with a frequent user card for donations of food, so that they more they donate the higher a percentage they receive off of buying a bike at the auction.
Questions D’Angela asked how widely used is the shop during the summer. Phan stated that it would very random, and there was no trend. Ibe asked about the wi-fi. Phan responded that he still hasn’t heard about it, and that Pauline Taggart is trying to pull some strings. c)
Shinerama/Terry Fox Report
Armstrong reported that she attended the Shine Conference this weekend. She came out of the conference decided that she train as many people as possible on Cystic Fibrosis. She reported that they are still in the early planning stages for Terry Fox and is excited for any ideas.
Questions Guarna asked what the Shine Day locations would be. Armstrong responded that they have 50 confirmed locations, and is still in the works to get more. 12.
Adjournment and Time of Next Meeting
Time of Next Meeting: TBD MSU Boardroom, MUSC 201 Moved by D’Souza, seconded by Jama that the Executive Board meeting adjourn. Passes Unanimously Meeting adjourned @ 10:21am /vs
1.
D’Angela, D’Souza, Ibe, Jama, Nestico-Semianiw, Osazuwa, Stegmaier Guarna Khanano J. McGowan (General Manager), V. Scott (Recording Secretary), M. Wooder (SLDC) , Inna Berditchevskaia (MSU Speaker), Hayley Regis (WGEN Coordinator), Michael Coulson (Horizons Coordinator), Justin Phan (MACycle Director), Riley Armstrong (Shinerama/Terry Fox Coordinator)
Adopt Agenda
Moved by Ibe, seconded by D’Souza that the Executive Board adopt the agenda, as presented. Amendment Moved by Osazuwa, seconded by D’Angela to amend the agenda and move WGEN Capital Request to #3 Motion Passes Vote to Adopt Agenda Moved by Ibe, seconded by D’Souza that the Executive Board adopt the agenda, as amended. Passes Unanimously 2.
Adopt Minutes
Moved by Ibe, seconded by D’Souza that the Executive Board adopt minutes from Executive Board meetings 15-05 – July 21, 2015 and 15-06 – August 4, 2015, as circulated. In Favour: 7 Opposed: 0 Abstained: 1 (Osazuwa) Motion Passes 3.
WGEN Capital Request
D’Angela stated that they looked into getting more resources for turning the space into their own and everything is outlined in the memo. Regis explained that she is very happy to have the space and would like the additional resources to give the room a fresh look. Ibe asked where the money was coming from. D’Angela responded that it was coming from the Capital Growth Fund.
Guarna arrived at 9:09am a)
Allocation
Moved by Osazuwa, seconded by Jama that Executive Board allocate $4850.50 from the Capital Fund to the Women and Gender Equity Network for upgrades to WGEN’s office. Passes Unanimously
EB 15-07
b)
August 18, 2015
Page 2
Expenditure
Moved by Osazuwa, seconded by Jama that Executive Board expend $4850.50 Capital Fund to the Women and Gender Equity Network for upgrades to WGEN’s office. Passes Unanimously 4.
Horizons Report
5.
Guarna explained that the report wasn’t circulated but that the Coordinator will be coming in later to speak to the report. MACycle Report - report attached
Guarna went over the report.
Questions Ibe stated that he was looking forward to seeing the relationship between MACycle and Sobi develop over time. 6.
Shinerama/Terry Fox Report – report attached
Guarna went over the report.
Questions Osazuwa asked if the termination of the executive member went through the proper process. Guarna responded that they did. 7.
Diversity Services Pillars Executive Job Descriptions
Moved by Guarna, seconded by Stegmaier that the Executive Board approve the following job descriptions for the Diversity Services Pillars Executives: o Abilities – External Outreach o Abilities – Financial o Abilities – Logistics o Abilities – Student Outreach o Interfaith – External Outreach o Interfaith – Financial o Interfaith – Internal Outreach o Interfaith – Logistics o Multiculturalism – External Outreach o Multiculturalism – Financial o Multiculturalism – Internal Outreach o Multiculturalism – Logistics
Guarna went over the memo that the Diversity Services Assistant Director provided.
Vote on Motion Passes Unanimously
EB 15-07
8.
August 18, 2015
Page 3
Committee of the Whole – Service Reports
Moved by D’Souza, seconded by Nestico-Semianiw that the Executive Board move into Committee of the Whole to discuss service reports. Passes Unanimously Moved by D’Souza, seconded by Nestico-Semianiw that the Executive Board move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report Guarna reported that Horizons didn’t have a report. MACycle has the potential for wheelchair repairs, and should be evaluating the effectiveness of summer hours. Guarna reported that the Board will be asking for a wi-fi update. Guarna reported that Shinerama is doing great things and that the Board would like an update for locations for Shine Day. 9.
Information and Question Period
Ibe asked how Horizons was. Regis responded that it went well. Nestico-Semianiw reported that he and Osazuwa went to CASA’s ‘Get Out the Vote’ Campaign. He stated that it was not fun, and that they won’t be participating with them as the MSU is well equipped with their own strategy for the election. He reported that Osazuwa, McGowan, D’Angela, and he will be going to the Ryerson student centre today. D’Angela reported that he is working on the retail operations agreement with the University. Health and Dental promotions are being worked on. He reported that Guarna and he went to BC for a conference over the weekend, and that it was very interesting. Wooder reported that Welcome Week dates will be announced on Friday. Swag bags are in and ready to be filled. He added that he is working with the Elections Department on a new logo and it’s in its second stage. McGowan reported that he was off last week, and is coming back with a few things on his plate. He stated that they are resolving the HSR bus pass issue; it will be a secondary card. It will be distributed though campus store and they will be handing out bi-folds for the student card and bus pass. He added that Metrolinx is interested in PSE and would like to pilot in Hamilton first, but it won’t be until 2017. Ibe asked if the MSU was incurring any costs with the change in distribution. McGowan responded that they receive revenue from the program and it will be going towards this. Guarna reported that she will be participating in the online New Marauder Orientation after this meeting. D’Souza reported that Horizons was fun, and that Spark had a table at success fest with a signup sheet for first year students. She reported that over 100 people signed up at Horizons and New Marauder Orientation Day. Osazuwa reported that the second Light up the Night will be on April 8. He updated the Board that the SRA will only be allowed Council Chambers for four hour meetings.
11.
Other Business
a)
Horizons Report
Coulson reported that Horizons is done, and went well. He explained that he is still wrapping up by cleaning and writing the transition report. He stated that there will be one for his successor and one for the planning team and LDs and LDLs. He noted that they were under budget from last year from money saved by booking in other spaces besides MUSC. Coulson stated that they expanded into a sponsorship
EB 15-07
August 18, 2015
Page 4
program for delegates this year. He stated that all of this will be in his transition and is in the report that will be circulated around later. Questions Ibe asked how getting volunteers played out. Coulson responded that with fair hiring they had over 60% new to the Horizons conference. He explained that there is a three tiered system, those with no experience, some experience, and those who have done Horizons before. He explained that everyone was split up to have balanced groups. b)
MACycle Report
Phan went over his report with the Board. He added that he has been talking with Bread Bin about having events with a frequent user card for donations of food, so that they more they donate the higher a percentage they receive off of buying a bike at the auction.
Questions D’Angela asked how widely used is the shop during the summer. Phan stated that it would very random, and there was no trend. Ibe asked about the wi-fi. Phan responded that he still hasn’t heard about it, and that Pauline Taggart is trying to pull some strings. c)
Shinerama/Terry Fox Report
Armstrong reported that she attended the Shine Conference this weekend. She came out of the conference decided that she train as many people as possible on Cystic Fibrosis. She reported that they are still in the early planning stages for Terry Fox and is excited for any ideas.
Questions Guarna asked what the Shine Day locations would be. Armstrong responded that they have 50 confirmed locations, and is still in the works to get more. 12.
Adjournment and Time of Next Meeting
Time of Next Meeting: TBD MSU Boardroom, MUSC 201 Moved by D’Souza, seconded by Jama that the Executive Board meeting adjourn. Passes Unanimously Meeting adjourned @ 10:21am /vs
