Executive Commission Meeting Minutes
Student Association at UW-Milwaukee Board of Trustees – Executive Commission Meeting Minutes (10-17-2013) I. Call to Order - 6:06pm II. Roll Call (a) Nik Rettinger III – Present (b) Ryan Sorenson – Present (c) Eddie Goetz – Absent (Excused) (d) Ari Stone – Present (Departed at 7:16pm) (e) Mitch Keim – Present (f) Justin Kraemer – Present Present: 5 Absent: 1 (1 Excused) Quorum: 4 Guests: David Stockton, SAPS Advisor; Rachel Leih, Assistant SAPS Coorindator; Nathan Uibel, Shared Governance Director; Justin Welch, Clerk of Student Court III. Approval of the Agenda Rettinger motions to approve the agenda. 2nd by Keim Rettinger motions to amend New Business, adding CAB Bylaws as item “E” and re-letter accordingly. 2nd by Kraemer Motion to amend carries unanimously. Kraemer motions to amend New Business by adding “CAB Secretary Job Description” as new item “F” and reletter accordingly. 2nd by Keim Motion to amend carries unanimously. Keim motions to amend New Business by adding “New SAC Bylaws” as new item “B” and re-letter accordingly. 2nd by Sorenson Motion to amend carries unanimously. Main motion to approve the agenda, as amended, carries unanimously. IV. Approval of the Minutes Kraemer motions to table approval of minutes from October 3 rd. 2nd by Stone. Motion to table carries unanimously. V. Reports A. Chair a. Report to Faculty Senate (10/17) – no questions b. Happy to hear on filling shared governance appointments and faculty senate committees B. Vice Chair a. Went w/ to Faculty Senate (10/17) – no questions b. PowerPoint is up as a temporary c. Bylaws met Tuesday discussing membership and constitution C. Secretary VACANT
D. Treasurer ABSENT E. Social Media/Marketing a. New social media plan being implemented based on timeline b. Offer to create new PowerPoint to match new marketing F.
Office Manager a. Office supplies ordered by David Stockton b. New Phone lines for each office and cubicle happening soon - $2800 this year, $2000 annual c. Need admin assistant to fill full 40 hours a week – trying to fill before December 31
G. Outreach & Recruitment a. Meet w/ Rachel and Dave tomorrow H. SAPS a. Focus on Shared Governance appointment letters and communication with chairpersons for everything b. Office supplies have been ordered, payroll to be processed, sfc binders for eddie’s return c. Rachel is working on retreat information to book a space – get the Doodle filled out. a. Two ½ days are possible due to costs d. Make sure to lock the office up when leaving for the night. e. For any IT Support use Alan’s email and CC David in. I.
USC Report a. Court will only need to approve constitution – all bylaw changes will go through the Board b. Approved 13 new people for the Board – orientations started today thru next week (2 done already) c. Anthony requesting the need for interim governing documents to allow easier access for new students and allow admin to see work to do d. New court order coming soon – “court order to end all orders” a. It will invalidate all prior orders, summarize them, and consolidates all information.
J. Other Members as Requested From The Floor n/a VI. Open Forum (a) David - happy to see student media getting involved. There’s a possible need for media training (avoid accidental journalism) that would take 15-20 a. Justin w - separate personal versus “sa is” (b) Justin Welch – forgot the Court Justice job description, will have it before next Executive meeting. Discussion (a) Nik – Mitch asked about viewpoint neutrality training at meeting. a. New SAC & SFC members need to be trained as well b. People are ready to go for SAC for delegating budget requests prior to board meeting c. Request for Nathan to email provisional SFC appointments to attend a 5pm training (b) Justin – Request for any Board meeting minute draft changes (c) Ryan – Request for the previous meeting minutes a. Nik has a flash drive – unsure about contents b. David would like to be cc’d on all minutes for SAPS to have them VII. Special Orders None VIII. Old Business None
IX.New Business Shared Governance Applications Nathan – emailing full spots this weekend (slightly behind) Keim motions to package approve Rhiannon Ross (Academic Policy Committee), Martin Kozon (Graduate School Scholastic Appeals Committee ), Jacob Arambel (Advisory Committee on LGBT Issues ), and Arturo Adan Garcia (Senate Appropiations Committee) for provisional appointments to be confirmed by the Board of Trustees at its next meeting. 2nd by Stone. Unanimous approval Ryan would need to include application packets when sending out the agenda and public meeting notices, Nathan will send those out Saturday. Ari requested about marketing information and lack of communication from Union marketing of Shared Governance. New SAC Bylaws Mitch goes over the new Bylaws and changes. (a) Justin – issue with no proper definition of a conflict of interest or at least listing an example a. Added Article II, Section B, Sub-Section 10, Sub-Sub-Sections g (i) and g(ii) (b) Issue with too specific a. Amended Article II, Section C, Sub-Section 1 a, i, c. (c) Final allocations – i, add “uniformly by percentage” (d) Add iii, “if an RSO has been denied funding then the notification shall include reasons why funding was denied.” (e) Justin – wanted to address to similar formatting to others from Bylaws and Rules, but not saying it should be necessarily (f) Proper zoom is 160% to be inclusive for those with less than 20/20 vision (g) Amend article v, a, 5 to appeal to the USC a. Sorenson has concern that it will create an endless cycle Ari Stone no longer present. [7:16pm] Keim motions that Executive Committee forward revised SAC Bylaws to the Board of Trustees for approval at the next General Board meeting subject to grammar and spell check by Rachel Leih. 2nd by Kraemer Main motion to approve main motion carries unanimously. Court Justice Marketing/Applications We need to have job description and Stone had to depart. Motion to table by Rettinger 2nd by Kraemer Motion to table carries with 3 ayes, 1 nay (Sorenson), 0 abstentions Removal of Members for Attendance Violations Rettinger motions to remove Brandon Methu, Steve Hemierl, and Kareem Sample from the Board of Trustees per attendance policy. 2nd by Keim Motion carries with 3 ayes, 0 nays, and 1 abstention (Kraemer) Secretary Job Description a. No copy of Vanessa’s original job description has surfaced b. Salary is to be listed as TBA c. Add – SAC, SFC, to required minute taking duties d. Replace –USC with Board of Trustees
e. Change SAC to its new name f. Add take minutes at Board of Trustees meetings and renumber accordingly g. Add Mitch’s new section 2, (see Office Manager job description) Keim motions to approve new Secretary job description with additional changes listed above. 2nd by Rettinger Motion to approve carries unanimously CAB Bylaws Motion by Keim to forward the following revisions of CAB Bylaws to the BoT for approval: a. Strike Article III, Section 1,B, i b. Add new line i to state 11 members instead of 4 members, strike not (regarding may not) c. Strike Article VI, Section 1, a – replace with chosen by CAB membership at large with a majority vote 2nd by Rettinger Motion carries unanimously Rettinger motion for 5 minute recess at 7:52pm 2nd by Kraemer Mortion carries with 3 ayes, 1 nay (Sorenson), 0 abstentions Rettinger calls back to order at 8:00pm 2nd by Kraemer Attendance: Rettinger, Sorenson, Keim, Kraemer present. Stone and Goetz excused and absent. CAB Secretary Pay Rate amended to $200.00 from $450.00 Motion by Sorenson to table discussion No second, motion fails. Add 9. – Post public meeting notices It is noted that the creation of job description should have requirements and will moving forward. Add 10 – must hold minimum of 5 office hours per week while school is in session Sorenson motion to approve as amended 2nd by Keim Motion carries with 3 ayes, 0 nays, 1 abstention by Kraemer Board of Trustees Agenda Add SAC Senate Appointments to Special Orders Keim motions to approve agenda 2nd by Kraemer Motion carries unanimously Questions and Concerns None Adjournment Keim motions to adjourn at 8:09pm 2nd by Sorenson Motion carries unanimously.
D. Treasurer ABSENT E. Social Media/Marketing a. New social media plan being implemented based on timeline b. Offer to create new PowerPoint to match new marketing F.
Office Manager a. Office supplies ordered by David Stockton b. New Phone lines for each office and cubicle happening soon - $2800 this year, $2000 annual c. Need admin assistant to fill full 40 hours a week – trying to fill before December 31
G. Outreach & Recruitment a. Meet w/ Rachel and Dave tomorrow H. SAPS a. Focus on Shared Governance appointment letters and communication with chairpersons for everything b. Office supplies have been ordered, payroll to be processed, sfc binders for eddie’s return c. Rachel is working on retreat information to book a space – get the Doodle filled out. a. Two ½ days are possible due to costs d. Make sure to lock the office up when leaving for the night. e. For any IT Support use Alan’s email and CC David in. I.
USC Report a. Court will only need to approve constitution – all bylaw changes will go through the Board b. Approved 13 new people for the Board – orientations started today thru next week (2 done already) c. Anthony requesting the need for interim governing documents to allow easier access for new students and allow admin to see work to do d. New court order coming soon – “court order to end all orders” a. It will invalidate all prior orders, summarize them, and consolidates all information.
J. Other Members as Requested From The Floor n/a VI. Open Forum (a) David - happy to see student media getting involved. There’s a possible need for media training (avoid accidental journalism) that would take 15-20 a. Justin w - separate personal versus “sa is” (b) Justin Welch – forgot the Court Justice job description, will have it before next Executive meeting. Discussion (a) Nik – Mitch asked about viewpoint neutrality training at meeting. a. New SAC & SFC members need to be trained as well b. People are ready to go for SAC for delegating budget requests prior to board meeting c. Request for Nathan to email provisional SFC appointments to attend a 5pm training (b) Justin – Request for any Board meeting minute draft changes (c) Ryan – Request for the previous meeting minutes a. Nik has a flash drive – unsure about contents b. David would like to be cc’d on all minutes for SAPS to have them VII. Special Orders None VIII. Old Business None
IX.New Business Shared Governance Applications Nathan – emailing full spots this weekend (slightly behind) Keim motions to package approve Rhiannon Ross (Academic Policy Committee), Martin Kozon (Graduate School Scholastic Appeals Committee ), Jacob Arambel (Advisory Committee on LGBT Issues ), and Arturo Adan Garcia (Senate Appropiations Committee) for provisional appointments to be confirmed by the Board of Trustees at its next meeting. 2nd by Stone. Unanimous approval Ryan would need to include application packets when sending out the agenda and public meeting notices, Nathan will send those out Saturday. Ari requested about marketing information and lack of communication from Union marketing of Shared Governance. New SAC Bylaws Mitch goes over the new Bylaws and changes. (a) Justin – issue with no proper definition of a conflict of interest or at least listing an example a. Added Article II, Section B, Sub-Section 10, Sub-Sub-Sections g (i) and g(ii) (b) Issue with too specific a. Amended Article II, Section C, Sub-Section 1 a, i, c. (c) Final allocations – i, add “uniformly by percentage” (d) Add iii, “if an RSO has been denied funding then the notification shall include reasons why funding was denied.” (e) Justin – wanted to address to similar formatting to others from Bylaws and Rules, but not saying it should be necessarily (f) Proper zoom is 160% to be inclusive for those with less than 20/20 vision (g) Amend article v, a, 5 to appeal to the USC a. Sorenson has concern that it will create an endless cycle Ari Stone no longer present. [7:16pm] Keim motions that Executive Committee forward revised SAC Bylaws to the Board of Trustees for approval at the next General Board meeting subject to grammar and spell check by Rachel Leih. 2nd by Kraemer Main motion to approve main motion carries unanimously. Court Justice Marketing/Applications We need to have job description and Stone had to depart. Motion to table by Rettinger 2nd by Kraemer Motion to table carries with 3 ayes, 1 nay (Sorenson), 0 abstentions Removal of Members for Attendance Violations Rettinger motions to remove Brandon Methu, Steve Hemierl, and Kareem Sample from the Board of Trustees per attendance policy. 2nd by Keim Motion carries with 3 ayes, 0 nays, and 1 abstention (Kraemer) Secretary Job Description a. No copy of Vanessa’s original job description has surfaced b. Salary is to be listed as TBA c. Add – SAC, SFC, to required minute taking duties d. Replace –USC with Board of Trustees
e. Change SAC to its new name f. Add take minutes at Board of Trustees meetings and renumber accordingly g. Add Mitch’s new section 2, (see Office Manager job description) Keim motions to approve new Secretary job description with additional changes listed above. 2nd by Rettinger Motion to approve carries unanimously CAB Bylaws Motion by Keim to forward the following revisions of CAB Bylaws to the BoT for approval: a. Strike Article III, Section 1,B, i b. Add new line i to state 11 members instead of 4 members, strike not (regarding may not) c. Strike Article VI, Section 1, a – replace with chosen by CAB membership at large with a majority vote 2nd by Rettinger Motion carries unanimously Rettinger motion for 5 minute recess at 7:52pm 2nd by Kraemer Mortion carries with 3 ayes, 1 nay (Sorenson), 0 abstentions Rettinger calls back to order at 8:00pm 2nd by Kraemer Attendance: Rettinger, Sorenson, Keim, Kraemer present. Stone and Goetz excused and absent. CAB Secretary Pay Rate amended to $200.00 from $450.00 Motion by Sorenson to table discussion No second, motion fails. Add 9. – Post public meeting notices It is noted that the creation of job description should have requirements and will moving forward. Add 10 – must hold minimum of 5 office hours per week while school is in session Sorenson motion to approve as amended 2nd by Keim Motion carries with 3 ayes, 0 nays, 1 abstention by Kraemer Board of Trustees Agenda Add SAC Senate Appointments to Special Orders Keim motions to approve agenda 2nd by Kraemer Motion carries unanimously Questions and Concerns None Adjournment Keim motions to adjourn at 8:09pm 2nd by Sorenson Motion carries unanimously.
