EXHIBIT "A" CONDITIONS OF APPROVAL SPECIAL USE PERMIT ...
EXHIBIT "A" CONDITIONS OF APPROVAL SPECIAL USE PERMIT PLANNING CASE NO. ZON2011-00022 2011 PALOS VERDES MARATHON - TERRANEA RESORT 1.
Within 15 days of this approval, the applicant shall submit a statement in writing that they have read, understand and agree to all the conditions of approval listed below. Failure to provide said written statement shall render this approval null and void.
2.
The City Manager is authorized to make minor modifications to the approved preliminary plans or any of the conditions, if such modifications shall achieve substantially the same results as would strict compliance with said plans and conditions.
3.
The abandonment or non-use of this approval after May 21, 2011 shall terminate the approval and any privileges granted hereunder shall become null and void.
4.
The 2011 Palos Verdes Marathon event will be held on Saturday, May 14, 2011, between the hours of 5:00 AM and 3:00 PM. The Start/Finish area will be held within the Point Vicente Fishing Access Parking Lot, which will be closed for preparation of the event at noon (12:00 PM) on Friday, May 13, 2011. The marathon Expo will be held in the northwest corner of the Terranea Resort parking lot, located 500 feet from the Start/Finish area, and this area will be closed for marathon use at 2:00 PM on Friday, May 13, 2011. Both areas will be re-opened at 3:00 PM on Saturday, May 14, 2011. Hours of the event may not exceed the following times: Friday, May 13, 2011: 12:00 PM (close of Point Vicente Fishing access parking lot) to 5:00 PM (finish pre-event set-up and arrival of overnight security) Saturday, May 14, 2011: 3:00 AM (barricade company delivers street closure equipment), 4:00 AM (volunteers arrive and no parking signs shall be posted along course), 5:00 AM (traffic diverted and roads shall be closed for course set up, arrival of shuttle busses and parking lots shall be opened), 5:30 AM (registration tables shall open), 7:30 AM (start of the marathon and half-marathon event), 8:00 AM (start of 5K run), 9:00 AM (5k award ceremony), 10:00 AM (half-marathon award ceremony), 3:00 PM (all equipment shall be removed from both sites and along the course route and parking lot shall be closed) Any changes to the established schedule of the event shall be subject to further review and approval by the City Manager.
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5.
After the event, the Start/Finish area and Expo area shall be restored completely to its pre-event condition. All trash, debris, and remnants of the event shall be removed from the site no later than 3:00 PM on Saturday, May 14, 2011. All signage for the event located off-site shall be removed no later than 3:00 PM on Saturday, May 14, 2011.
6.
No temporary lighting of any kind is approved for this event.
7.
The only outdoor amplified sound that shall occur during the event shall be from the stage in the event Expo area and at the Start/Finish line. Amplified sound and all sound equipment must be directed away from residential property and towards the ocean.
8.
The applicant shall provide proof of a minimum of $3,000,000.00 single limited liability insurance, to the satisfaction and approval of the City Attorney, prior to April 14,2011.
9.
The applicant shall submit a certificate naming the City as additionally insured, to the satisfaction and approval of the City Attorney, prior to April 14, 2011.
10.
The applicant shall submit a signed and notarized Hold Harmless agreement covenant, to the satisfaction and approval of the City Attorney, prior to April 14, 2011.
11.
The applicant shall submit letters of event approval from the City of Palos Verdes Estates prior to April 14, 2011.
12.
The final Traffic Control Plan must be approved (stamped and signed) by the Public Works Director on or before April 14, 2011.
13.
The Los Angeles County Fire Department shall review and approve all staging areas for the marathon event, and proof of Fire Department approval shall be submitted to the City prior to April 14, 2011.
14.
Applicant shall mail letters to all Rancho Palos Verdes Homeowners Associations and businesses along the route, notifying them of the upcoming event and potential traffic impacts on or before April 14,2011.
SIGNS 15.
Subject to review and approval by the Community Development Director and/or Public Works Director, on Friday, May 6, 2011, the applicant shall install temporary signs along the course at each intersection stating "2011 Palos Verdes Marathon Course, Expect Possible Traffic Delays on 5/14/11." Said signs shall be of size and color that will make them clearly visible to motorists.
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16.
Subject to review and approval by the Community Development Director and/or Public Works Director, the applicant shall install no later than 4:00 AM on Saturday, May 14, 2011 temporary signs on the barricades stating "RESIDENT PARKING ONLY, NO EVENT PARKING PERMITTED" at the following intersections: Via Rivera at Hawthorne Boulevard, Palos Verdes Drive West at Rue Beaupre, Palos Verdes Drive West at Berryhill Drive and Palos Verdes Drive South at Albero Court. Said signs shall be of size and color that will make them clearly visible to motorists. Said signs shall be removed upon conclusion of the event.
17.
The applicant shall install temporary signs at all entrances to the Golden Cove Shopping Center stating "NO EVENT PARKING" by 4:00 AM on Saturday, May 14,2011. Said signs shall be removed upon conclusion of the event.
18.
Per the approved Traffic Control Plan, the applicant must provide three (3) changeable message signs to be in place on or before Saturday, May 7, 2011 stating "SPECIAL EVENT, MAY 14, 2011, EXPECT DELAYS." The changeable message signs shall be located at the following locations: one sign shall be placed in the dirt area on the north side of Palos Verdes Drive South, just west of Schooner, facing westbound traffic; one sign shall be placed in the median of Palos Verdes Drive West, just north of Marguerite Drive, facing southbound traffic; and one sign shall be placed in the median of Hawthorne Boulevard, east of Palos Verdes Drive West, facing westbound traffic. Such changeable message signs shall be removed by noon on Sunday, May 15, 2011.
19.
Per the approved Traffic Control Plan, the applicant must provide a special detail to allow ingress and egress for the Abalone Cove parking lot to accommodate the Garden Tour and the Tidepool hike prior to April 14, 2011.
PARKING AND SECURITY PERSONNEL 20.
Per the estimated amount of people expected to attend the event, 1,875 parking spaces must be made available to be used for the parking of event participants and volunteer vehicles for the event.
21.
Parking of vehicles for the event shall include the follOWing permitted lots: the Salvation Army property (a minimum of 260 parking spaces), the parking structure at the Promenade on the Peninsula (a minimum of 1,000 parking spaces), Mira Catalina Elementary School (a minimum of 40 parking spaces), Palos Verdes High School (a minimum of 500 parking spaces), the Coast Guard lot (a minimum of 50 parking spaces), St. Peter's-By-The-Sea Presbyterian Church (a minimum of 184 parking spaces), Palos Verdes Intermediate School (a minimum of 125 parking spaces, Lunada Bay Elementary School (a minimum of 33 parking spaces), St. Paul's Church (a minimum of 43 parking spaces), the Lower Point Vicente dirt lot adjacent to the Point Vicente Interpretive Center paved lot (a minimum of 100 spaces), and the City Hall property (a minimum of
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200 parking spaces). Consolidation of parking space at fewer locations is allowed with approval from the City Manager, provided the necessary amount of total parking spaces is still being provided. Should the applicant choose to utilize more than 200 spaces on the City Hall site, the applicant must obtain the services of a professional parking service to stripe and manage the parking of vehicles for the entire duration of the event in accordance with the City-provided parking layout plan. Confirmation of the use of the City Hall property to park more than 200 vehicles and compliance with these requirements must be submitted in writing to the City's Public Works Department by April 14, 2011. 22.
Prior to March 31, 2011, the applicant shall provide to the City a final parking plan for the off-site parking lots, as noted in Condition #21, with verification of the number of cars that can be parked in each lot and the location of the shuttle pickup/drop-off areas.
23.
There will be NO EVENT PARKING at the Point Vicente Interpretive Center or at the Golden Cove Shopping Center.
24.
At least 2 Volunteers shall be posted at each parking area to assist with parking flow, with one volunteer to manage traffic and one volunteer to manage communication with the shuttles and other parking lots through the duration of the event. Deputy and volunteer hours shall coincide with the opening and closing operating hours as defined in Condition #4 above. Also, two volunteers shall be placed at the entrances into the Golden Cove Shopping Center (one at the entrance along Palos Verdes Drive South and one at the entrance along Hawthorne Boulevard) to monitor parking in the shopping center, advising people not to park there for the marathon event and to notify participants where parking is allowed.
25.
Off-site parking on public streets for this event is strictly prohibited.
26.
The applicant shall pay the total expense of the Sheriff services by setting up a $20,000.00 Trust Deposit with the City submitted no later than April 14, 2011.
27.
Equipment/construction vehicles used during the event set-up and breakdown shall not be parked on City streets when not in use.
28.
All coastal access trails in the area of the event and along the marathon course shall remain open throughout the duration of the event. Fifteen (15) public parking spaces within the Terranea Resort general parking lot shall remain open and available for visitors wishing to access the coastal trails during the duration of the event.
29.
Approval of this Special Use Permit does not in any way cause any changes to any of the conditions of approval or mitigation measures previously adopted for the Terranea Resort and Spa project. All previously adopted conditions of
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approval or mitigation measures shall remain in full force and effect and are to be complied with while this event takes place. 30.
Failure to adhere to all of these conditions may result in the City's denial of a Special Use Permit for any such event in the future. City representatives will visit the site, before, on, and after the date of the event to verify compliance with these conditions.
31.
The County Sheriff's Department or the Los Angeles County Fire Department may suspend the Special Use Permit, Road Event Permit and Encroachment Permit at any time, if, in the opinion of either of the Departments, the event is significantly adversely affecting the public health and safety.
32.
As determined by the City's Building Official, the applicant shall obtain a building permit for any temporary tents, if necessary.
33.
One Emergency Management Teams/First Aid Station shall be provided on site during the event, at the Start/Finish Area.
34.
The applicant shall obtain any necessary Los Angeles County Health Department permits for the serving or handling of any food during the event. The sale and distribution of alcohol in relation to the event shall obey all Federal, State and County laws and regulations, and all necessary permits and approvals shall be received from the appropriate bodies prior to the event.
35.
The applicant shall submit proof of agreement with a City approved waste hauler, verified by the Public Works Department, for trash and recycling services associated with the event. Also, upon conclusion of the event, the applicant shall submit to the satisfaction of the Public Works Department the required PostEvent Solid Waste Management Worksheet.
36.
If any natural habitat located on the Terranea property is damaged by the staging of the event, the property owner (Terranea Resort) is responsible for the replacement of lost habitat, to the satisfaction and approval of the Community Development Department.
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Within 15 days of this approval, the applicant shall submit a statement in writing that they have read, understand and agree to all the conditions of approval listed below. Failure to provide said written statement shall render this approval null and void.
2.
The City Manager is authorized to make minor modifications to the approved preliminary plans or any of the conditions, if such modifications shall achieve substantially the same results as would strict compliance with said plans and conditions.
3.
The abandonment or non-use of this approval after May 21, 2011 shall terminate the approval and any privileges granted hereunder shall become null and void.
4.
The 2011 Palos Verdes Marathon event will be held on Saturday, May 14, 2011, between the hours of 5:00 AM and 3:00 PM. The Start/Finish area will be held within the Point Vicente Fishing Access Parking Lot, which will be closed for preparation of the event at noon (12:00 PM) on Friday, May 13, 2011. The marathon Expo will be held in the northwest corner of the Terranea Resort parking lot, located 500 feet from the Start/Finish area, and this area will be closed for marathon use at 2:00 PM on Friday, May 13, 2011. Both areas will be re-opened at 3:00 PM on Saturday, May 14, 2011. Hours of the event may not exceed the following times: Friday, May 13, 2011: 12:00 PM (close of Point Vicente Fishing access parking lot) to 5:00 PM (finish pre-event set-up and arrival of overnight security) Saturday, May 14, 2011: 3:00 AM (barricade company delivers street closure equipment), 4:00 AM (volunteers arrive and no parking signs shall be posted along course), 5:00 AM (traffic diverted and roads shall be closed for course set up, arrival of shuttle busses and parking lots shall be opened), 5:30 AM (registration tables shall open), 7:30 AM (start of the marathon and half-marathon event), 8:00 AM (start of 5K run), 9:00 AM (5k award ceremony), 10:00 AM (half-marathon award ceremony), 3:00 PM (all equipment shall be removed from both sites and along the course route and parking lot shall be closed) Any changes to the established schedule of the event shall be subject to further review and approval by the City Manager.
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5.
After the event, the Start/Finish area and Expo area shall be restored completely to its pre-event condition. All trash, debris, and remnants of the event shall be removed from the site no later than 3:00 PM on Saturday, May 14, 2011. All signage for the event located off-site shall be removed no later than 3:00 PM on Saturday, May 14, 2011.
6.
No temporary lighting of any kind is approved for this event.
7.
The only outdoor amplified sound that shall occur during the event shall be from the stage in the event Expo area and at the Start/Finish line. Amplified sound and all sound equipment must be directed away from residential property and towards the ocean.
8.
The applicant shall provide proof of a minimum of $3,000,000.00 single limited liability insurance, to the satisfaction and approval of the City Attorney, prior to April 14,2011.
9.
The applicant shall submit a certificate naming the City as additionally insured, to the satisfaction and approval of the City Attorney, prior to April 14, 2011.
10.
The applicant shall submit a signed and notarized Hold Harmless agreement covenant, to the satisfaction and approval of the City Attorney, prior to April 14, 2011.
11.
The applicant shall submit letters of event approval from the City of Palos Verdes Estates prior to April 14, 2011.
12.
The final Traffic Control Plan must be approved (stamped and signed) by the Public Works Director on or before April 14, 2011.
13.
The Los Angeles County Fire Department shall review and approve all staging areas for the marathon event, and proof of Fire Department approval shall be submitted to the City prior to April 14, 2011.
14.
Applicant shall mail letters to all Rancho Palos Verdes Homeowners Associations and businesses along the route, notifying them of the upcoming event and potential traffic impacts on or before April 14,2011.
SIGNS 15.
Subject to review and approval by the Community Development Director and/or Public Works Director, on Friday, May 6, 2011, the applicant shall install temporary signs along the course at each intersection stating "2011 Palos Verdes Marathon Course, Expect Possible Traffic Delays on 5/14/11." Said signs shall be of size and color that will make them clearly visible to motorists.
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16.
Subject to review and approval by the Community Development Director and/or Public Works Director, the applicant shall install no later than 4:00 AM on Saturday, May 14, 2011 temporary signs on the barricades stating "RESIDENT PARKING ONLY, NO EVENT PARKING PERMITTED" at the following intersections: Via Rivera at Hawthorne Boulevard, Palos Verdes Drive West at Rue Beaupre, Palos Verdes Drive West at Berryhill Drive and Palos Verdes Drive South at Albero Court. Said signs shall be of size and color that will make them clearly visible to motorists. Said signs shall be removed upon conclusion of the event.
17.
The applicant shall install temporary signs at all entrances to the Golden Cove Shopping Center stating "NO EVENT PARKING" by 4:00 AM on Saturday, May 14,2011. Said signs shall be removed upon conclusion of the event.
18.
Per the approved Traffic Control Plan, the applicant must provide three (3) changeable message signs to be in place on or before Saturday, May 7, 2011 stating "SPECIAL EVENT, MAY 14, 2011, EXPECT DELAYS." The changeable message signs shall be located at the following locations: one sign shall be placed in the dirt area on the north side of Palos Verdes Drive South, just west of Schooner, facing westbound traffic; one sign shall be placed in the median of Palos Verdes Drive West, just north of Marguerite Drive, facing southbound traffic; and one sign shall be placed in the median of Hawthorne Boulevard, east of Palos Verdes Drive West, facing westbound traffic. Such changeable message signs shall be removed by noon on Sunday, May 15, 2011.
19.
Per the approved Traffic Control Plan, the applicant must provide a special detail to allow ingress and egress for the Abalone Cove parking lot to accommodate the Garden Tour and the Tidepool hike prior to April 14, 2011.
PARKING AND SECURITY PERSONNEL 20.
Per the estimated amount of people expected to attend the event, 1,875 parking spaces must be made available to be used for the parking of event participants and volunteer vehicles for the event.
21.
Parking of vehicles for the event shall include the follOWing permitted lots: the Salvation Army property (a minimum of 260 parking spaces), the parking structure at the Promenade on the Peninsula (a minimum of 1,000 parking spaces), Mira Catalina Elementary School (a minimum of 40 parking spaces), Palos Verdes High School (a minimum of 500 parking spaces), the Coast Guard lot (a minimum of 50 parking spaces), St. Peter's-By-The-Sea Presbyterian Church (a minimum of 184 parking spaces), Palos Verdes Intermediate School (a minimum of 125 parking spaces, Lunada Bay Elementary School (a minimum of 33 parking spaces), St. Paul's Church (a minimum of 43 parking spaces), the Lower Point Vicente dirt lot adjacent to the Point Vicente Interpretive Center paved lot (a minimum of 100 spaces), and the City Hall property (a minimum of
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200 parking spaces). Consolidation of parking space at fewer locations is allowed with approval from the City Manager, provided the necessary amount of total parking spaces is still being provided. Should the applicant choose to utilize more than 200 spaces on the City Hall site, the applicant must obtain the services of a professional parking service to stripe and manage the parking of vehicles for the entire duration of the event in accordance with the City-provided parking layout plan. Confirmation of the use of the City Hall property to park more than 200 vehicles and compliance with these requirements must be submitted in writing to the City's Public Works Department by April 14, 2011. 22.
Prior to March 31, 2011, the applicant shall provide to the City a final parking plan for the off-site parking lots, as noted in Condition #21, with verification of the number of cars that can be parked in each lot and the location of the shuttle pickup/drop-off areas.
23.
There will be NO EVENT PARKING at the Point Vicente Interpretive Center or at the Golden Cove Shopping Center.
24.
At least 2 Volunteers shall be posted at each parking area to assist with parking flow, with one volunteer to manage traffic and one volunteer to manage communication with the shuttles and other parking lots through the duration of the event. Deputy and volunteer hours shall coincide with the opening and closing operating hours as defined in Condition #4 above. Also, two volunteers shall be placed at the entrances into the Golden Cove Shopping Center (one at the entrance along Palos Verdes Drive South and one at the entrance along Hawthorne Boulevard) to monitor parking in the shopping center, advising people not to park there for the marathon event and to notify participants where parking is allowed.
25.
Off-site parking on public streets for this event is strictly prohibited.
26.
The applicant shall pay the total expense of the Sheriff services by setting up a $20,000.00 Trust Deposit with the City submitted no later than April 14, 2011.
27.
Equipment/construction vehicles used during the event set-up and breakdown shall not be parked on City streets when not in use.
28.
All coastal access trails in the area of the event and along the marathon course shall remain open throughout the duration of the event. Fifteen (15) public parking spaces within the Terranea Resort general parking lot shall remain open and available for visitors wishing to access the coastal trails during the duration of the event.
29.
Approval of this Special Use Permit does not in any way cause any changes to any of the conditions of approval or mitigation measures previously adopted for the Terranea Resort and Spa project. All previously adopted conditions of
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approval or mitigation measures shall remain in full force and effect and are to be complied with while this event takes place. 30.
Failure to adhere to all of these conditions may result in the City's denial of a Special Use Permit for any such event in the future. City representatives will visit the site, before, on, and after the date of the event to verify compliance with these conditions.
31.
The County Sheriff's Department or the Los Angeles County Fire Department may suspend the Special Use Permit, Road Event Permit and Encroachment Permit at any time, if, in the opinion of either of the Departments, the event is significantly adversely affecting the public health and safety.
32.
As determined by the City's Building Official, the applicant shall obtain a building permit for any temporary tents, if necessary.
33.
One Emergency Management Teams/First Aid Station shall be provided on site during the event, at the Start/Finish Area.
34.
The applicant shall obtain any necessary Los Angeles County Health Department permits for the serving or handling of any food during the event. The sale and distribution of alcohol in relation to the event shall obey all Federal, State and County laws and regulations, and all necessary permits and approvals shall be received from the appropriate bodies prior to the event.
35.
The applicant shall submit proof of agreement with a City approved waste hauler, verified by the Public Works Department, for trash and recycling services associated with the event. Also, upon conclusion of the event, the applicant shall submit to the satisfaction of the Public Works Department the required PostEvent Solid Waste Management Worksheet.
36.
If any natural habitat located on the Terranea property is damaged by the staging of the event, the property owner (Terranea Resort) is responsible for the replacement of lost habitat, to the satisfaction and approval of the Community Development Department.
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